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Minutes of a Meeting of the Planning & Development Committee (16/04/13)

MINUTES OF THE MEETING OF THE PLANNING & DEVELOPMENT COMMITTEE
HELD ON TUESDAY 16th APRIL 2013
AT 7.30 p.m. IN THE MEMORIAL HALL WELDON ROOM

Present:  J.P.Anderson (Chairman)   E. Rodgers, (Vice-Chairman) B.J.Walker, G.Clark, K.Steed, M.J.Sheppard, T.Vennett-Smith, E.Padden.

1/    Apologies:  (e-mail apology to Clerk after meeting from R.Muir).

2/    Acceptance of Apologies: N/a

3/    Declaration of Interest: Nil.

4/    Minutes of the Previous Meeting:
RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 22nd January, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted.
PROPOSED: E.Rodgers SECONDED: M.J.Sheppard. Vote: All in favour.

5/    Progress from the last Minutes, not on the Agenda:
Pg. 1. Item 11 Affordable Housing: No news from A.Gorringe re available land behind The Royal British Legion for affordable housing. A meeting of British Gypsum Estates Management Committee was due to be held on the 17th April, 2013 when more discussions would take place.

6/    Planning Decisions Received:

13/1: (ref: 13/00107/FUL)    2 Pygall Avenue, Gotham – side extension – GRANTED

13/2: (ref: 12/021129/ADV) Old Co-operative Nursery – 7-9 Wallace Street – Retention of individual lettering applied sign on front elevation. – GRANTED

13/3: (ref:13/00034/FUL) The Grange, Kegworth Rd. – erectiion of single storey pole barn for storage of feed and tractor.- GRANTED

7/    Planning Applications Received:

13/4: (ref: 13/00582FUL) Sunnydale Farm, Moor Lane – Installation of external flue.
PROPOSAL: NO OBJECTION.
PROPOSED: E.Rodgers  SECONDED: K.Steed. Vote: All in favour.

8/  RBC Core Strategy: Report on RBC Core Strategy technical meeting 9th April, 2013
J.P.Anderson and B.J.Walker, together with K.Mafham, had attended an RBC Core Strategy Technical Meeting held at Rushcliffe Borough Council on the 9th April. The Regional Spatial Strategy had been revoked which might result in reduced housing numbers. The purpose of the meeting was an attempt to satisfy the Inspector that the RBC Core Strategy met her expectations – that 3,500 new houses were built by 2015 to co-operate with the other Authorities.  Workshops would be held within the Council in order to decide where to build and the outcome of the decision would be put before Cabinet on  the 14th May, 2013. RBC had also been requested to undertake a green belt review, last carried out without consultation, in 2006. Chief Executive, Allen Graham, had pointed out that RBC had time and labour constraints, due to the cut in planning officers. A Public Enquiry might take place as soon as December, 2013 with a view to final adoption by early 2014. Representations should be made before the publication of the Nottingham Core Strategy and K.Mafham would submit a representation based on RBC housing numbers too high during the economic downturn when new housing was diffcult to sell. T.Vennett-Smith was due to attend a Council Workshop on Monday, 22nd April, 2013. He confirmed that RBC might be considering an additional five hundred houses on the Clifton Pastures with no extra land availability.i.e. higher density housing. Other sites under consideration for extra housing were Gamston and Tollerton. Sharphill Wood was not yet developed due to the current unviable housing market. More housing at Clifton would result in a knock-on effect of extra traffic on the A453 and through Gotham. As the green belt review was soon to be undertaken, J.P.Anderson suggested an amount of money should be set aside from the Green Belt Capital Budget to fund expert advice. C.P.R.E. Policy Officer Bettina Lange would be invited to advise GPC on liaison with RBC. B.J.Walker would make contact with Ms. Laing.

PROPOSAL: Set aside a budget of £500 for expert advice from CPRE (to be drawn from the present Capital Budget). PROPOSED: J.P.Anderson  SECONDED: E.Rodgers. Vote: All in favour.

K.Mafham could produce a 3D image of a largescale development of houses on Clifton Pastures. The loss of Grade 2 agricultural land should be enphasised. B.J. Walker suggested representation could be made to Councillor D.Bell, Chairman of Planning and Development at RBC.

9/ SHLAA Report:
The RBC SHLAA 2012 report was available. The Clerk would obtain a CD copy.

10/ A453 Widening:
Temporary traffic lights in Gotham, supplied by NCC Highways, if necessary following the closure of Barton Lane.

11/ NET 2 Progress:
The Clerk reported, the first lines of the NET 2 installed today on Meadoway in Nottingham.
Titan – Notts County Council Roadshow to be held in Thrumpton on the 11th June, 2013. An opportunity to view progess and traffic issues surrounding the NET 2 installation.

12/  Matters to Report:
T.Vennett-Smith and B.J.Walker would attend the RBC Planning Forum on the 24th April, 2013 re Community infrastructure and local Planning issues.
M.J.Sheppard reported Eric Pickles, M.P. to review Government planning proposals allowing home extensions without the need for planning permission.
T.Vennett-Smith reported his Borough Council Community Fund had been increased from £500 to £1,000. This fund was available to deserving village groups. Applications should be made in writing and state the reason for the request.

13/ Date & Time of Next Meeting: The next meeting of the Planning and Development Committee would be held in the Weldon Room of the Memorial Hall on Tuesday, 21st May, 2013 at 7.30 p.m.

Meeting closed at 8.30 p.m.

Minutes of the Meeting of the Planning & Development Committee (22/01/13)

MINUTES OF THE MEETING OF THE PLANNING & DEVELOPMENT COMMITTEE
HELD ON TUESDAY,  22nd JANUARY 2013 at 7.30 p.m. IN THE MEMORIAL HALL WELDON ROOM

Present:  J.P.Anderson (Chairman)   E. Rodgers, (Vice-Chairman) B.J.Walker, E.Padden, G.Clark, K.Steed, M.J.Sheppard.

1/    Apologies:T.Vennett-Smith,   R.Muir,

2/    Acceptance of Apologies:

PROPOSED: G. Clark SECONDED: K.Steed.    All in favour.

3/    Declaration of Interest: Nil.

4/    Minutes of the Previous Meeting:  

RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 18th December, 2012, as previously circulated, be confirmed and signed as a true record of the business transacted, with the following amendments: 9/  Green Belt Issues: 8th sentence replace ‘challenge’ with ‘appraisal’. 12th sentence replace ‘travellers initiatives’ with ‘car drivers’.

PROPOSED: E.Padden SECONDED: M.J.Sheppard. Vote: All in favour.

5/    Progress from the last Minutes, not on the Agenda: Nil.

6/    Planning Decisions Received: Nil.

7/    Planning Applications Received: Nil.

8/  RBC Core Strategy: Exploratory Meeting at 2pm Thursday 31st January in the W. Bridgford Community Hall. 

The Inspector, Ms.Kingaby, had written to RBC setting out some concerns about the Core Strategy. She had called an Exploratory Meeting which would be held on the 31st January, 2013 in West Bridgford Community Hall at 2.p.m. Planning consultant, K.Mafham and representatives from GPC planning committee would attend. The purpose of the meeting was to clarify how best to proceed with the examination of the Core Strategy in the light of the Inspector’s concerns. The concerns were mainly based on whether it met all the legal requirements and soundness criteria, especially in respect of housing policy. The Inspector would discuss the relevant aspects of the Core Strategy, primarily with the RBC representatives.

The argument for Gotham was the weak sustainability of the Core Strategy, weak consultation and traffic modelling a ‘one–sided’ process with no debate and no methodology. A meeting would be arranged in a month’s time with Barton/Thrumpton to review the Exploratory meeting. K.Mafham to attend.

The Chairman had received a letter from the Rt.Hon. K. Clarke which had failed to address the two key questions.

9/ A453 Widening:

The Chairman had received an e-mail from K.Nurse of NCC re formal procedure on meetings concerned with traffic issues such as up to date progress and traffic management during the widening work.

P.Goode, traffic manager for South Nottingham, had confirmed that Gotham could not have a pedestrian crossing due to the low numbers of through traffic. The Chairman had countered this remark with his conversation with the Headmistress of Gotham School who agreed it was important to carry out an up to date traffic count during rush hour periods, both before and after the closure of Barton Lane.

10/   NET 2:

The Chairman reported that C.Raynor had written an excellent letter re the cost of the tram extension but it had not been printed in the Nottingham Evening Post.

11/  Affordable Housing:

No more information had been forthcoming from A.Gorringe, St.Gobain representative, re the site behind The Royal British Legion.

12/  Matters to Report:

The Clerk had received notice of NCC’s intention to measure the Spar shop door re the Small Improvement Scheme to improve access.

The Clerk had received a letter of acknowledgement from The Post Office re the re-establishment of the post box outside the old Post Office.

A discussion took place re the siting of a de-fibrillator box in Gotham. (refer to main meeting).

13/ Date & Time of Next Meeting: The next meeting would be held in the Weldon Room of the Memorial Hall on Tuesday, 19th February, 2013 at 7.30 p.m.

Meeting closed at 8.25 p.m.

Minutes of the Meeting of Gotham Parish Council (02/04/13)

MINUTES OF THE MEETING OF GOTHAM PARISH COUNCIL

Held on 2nd APRIL 2013 in the Weldon Room, Gotham Memorial Hall at 7.30pm

Present:    R.Muir (Chairman), M.J.Sheppard, (Vice-Chairman), J.M.F.Royce,  E.Padden, R.Davis, K. Steed, G.Clark. C.Dabell,  T.Vennett-Smith, B.J.Walker

13/54: Apologies. J.P.Anderson, E.Rodgers, D.Bexon.

13/55: Acceptance of Apologies:

PROPOSED: R.Davis  SECONDED: G.Clark Vote: All in favour.

13/56: Declaration of Interest:

Trustees, M.J.Sheppard,  D.Bexon and G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

13/57: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Meeting of the Parish Council held on the 5TH March, 2013, be accepted as a true record, with the following amendment: Pg. 2. 13/49: Chairman’s Report PROPOSAL: 9TH Sentence – add ‘and her complaint was based on ‘hear say’ PROPOSED: T.Vennett-Smith SECONDED: E.Padden.  Vote: four in favour, two against and four abstentions. (one declaration of interest)

Pg. 3 13/46: Memorial Hall Focus Group – Report on Meeting held on the 26th February, 2013. Second sentence – remove word ‘near’.

PROPOSAL: E.Padden  SECONDED: K.Steed  Vote: All in favour.

Progress from the Minutes: Nil to report.

13/58: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.M.F.Royce   SECONDED: R.Muir Vote: All in favour.

Appointment of internal auditor:

PROPOSAL: Appointment of G.Stafford to carry out an internal audit of the GPC accounts for 2012/13.

PROPOSED: T.Vennett-Smith  SECONDED: M.J.Sheppard  Vote: All in favour.

C.Dabell arrived at the meeting at 8.05 p.m.

13/59: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson and Vice Chairman E.Rodgers absent)

13/60: Planning Applications Received: Nil.

13/61: Planning Decisions Received: 

13/1: (ref: 13/00107/FUL)    2 Pygall Avenue, Gotham – side extension – GRANTED

13/3: (ref:13/00034/FUL) The Grange, Kegworth Rd. – erectiion of single storey pole barn for storage of feed                                                                                      and tractor.- GRANTED         

Report on Meeting re A453 on 26th March, 2013 (M.J.Sheppard)

M.J.Sheppard and J.P.Anderson had attended a meeting with members of Barton Parish Council and the contractors, Laing O’Rourke, currently undertaking work on the widening of the A453. The discussion was mainly centred on the closure of Barton Lane at the end of April, 2013 and the inconvenience this would cause Barton residents, especially the access to the Nottingham Road bus stop. Temporary traffic lights at the top of Manor Road, at its junction with the A453, would be installed for Barton residents to allow safe access. They would be activated by traffic from Barton but would be set on green for the A453 traffic for the majority of the time.  Access to Top Farm would be retained. J.P.Anderson had re-iterated Gotham’s concerns at an increase in traffic through Gotham when Barton Lane had closed and this matter was being considered by Notts County Council Highways Department. The Contractors had taken bridleways and footpaths in the area into account and these would be undisturbed. The recent GPC traffic study had been complimented by NCC as ‘a well run process’.

Mr. Noakes, of Laing O’Rourke, had inspected the Memorial Hall Car Park with a view to assistance with its re-surfacing. An e-mail had since been received confirming their refusal to carry out the work but advising that ‘another Contractor might be interested in the work in the future’.

An RBC Core Strategy technical meeting 9th April, 2.p.m  in the RBC Council chamber would be attended by B.J.Walker.

13/62: Environmental Matters: (C.Dabell).

Village Post Box: The Chairman had received a reply to the Clerk’s enquiry re the continued absence of the A4 sized post box which was to have been replaced before Christmas 2012. A letter from Malcolm McBride, Royal Mail Customer Service Adviser, stated ‘that there had been an assumption that as there were already two lamp-post boxes, a third had to meet approval’. The Clerk would reply to Mr. McBride that this move was unacceptable and that the Village required access to an A4 sized letterbox, as soon as possible.

T.Vennett-Smith reported a letter had been received from the Post Office re the opening of a Post Office Counter in the Spar shop. Progress was slow on arrangements between both parties. The Clerk reported, disability access had been requested in the Local Improvement 2013 initiative and measurements had been carried out to the Spar entrance.

Village Sculpture: R.Muir reported a successful meeting with D.Charlesworth and F.Lunn on the 6th March, also attended by G.Clark and M.Raven (engineering consultant). A final schedule of work was being drawn up to include paint finish, opening ceremony etc. R.Davis reminded Council that a manual of paint finish should be drawn up for future maintenance of the Sculpture. A low key re-enactment of the tales would be arranged by a committee to include D.Whattley, R.Muir, S.Lymn-Brewin and M.J.Sheppard. M.J.Sheppard would liaise the publicity and marketing of the Ceremony.

A background hedgerow had been discussed at the Environment Committee Meeting when Portuguese Laurel had been chosen for Autumn planting. A.Vickers was undertaking work on a Trail Board and Sponsor Board to be placed back to back and sharing a single post. R.Muir reported that NCC had refused to remove the village seat from its present site. The Clerk would seek a reason for this refusal from K.Hourd of NCC.

13/63: Memorial Hall Report: Nil to report.

13/64: De-Fibrillator for Gotham:

K.Steed suggested GPC ask the Bus Company whether or not they would share their de-fibrillator equipment and make it more accessible to the public. T.Vennett-Smith thought the equipment would be best stored in the vicinity of the Memorial Hall/Recreation Ground. M.J.Sheppard would refer the matter to the Trustees for a possible contribution towards the cost of the equipment.Village groups could be contacted re a contribution towards the cost. A group of people would need to be trained in the use of the de-fibrillator. Agenda item at the Village Meeting.

13/65: Policing Matters/Vandalism: (D.Bexon)

D.Bexon had sent a report re the reason for the camera moounted on a lamp post outside 32 Leake Road. The Police had installed the camera in order to monitor traffic through the village following incidents of criminals travelling from Leicester in order to commit crime in the Gotham and surrounding areas.

13/66: Gotham News & Media:      

R.Muir thanked the editorial team for their work and contribution to the current issue of Gotham News. She especially thanked K.Steed for her help.

13/67: Annual Village Meeting – 30th April, 2013.

Agenda item – De-Fibrillator.

The Clerk reported County Councillor L.Sykes was unable to attend the Annual Village Meeting. The Clerk had invited Borough Councillor T.Vennett-Smith to report on recent Borough Council events. The Chairman and Clerk would meet to draw up the agenda. It was agreed, there was no requirement for Club and Associations to draw up lengthy written reports due to the availability of the Village website and Gotham News. Should an organisation wish to read out a report or raise a point of interest regarding their society, they would be welcome.

13/68: Chairman’s Report   

The Chairman had received the following correspondence:

Canal and River Trent Spring Event – Trent Lock on the 19th May, 2013.

13/69: Clerk’s report:

The Clerk had reported several incidents of fly tipping to Streetwise.

The Clerk had reported the faulty street light in The Square.

13/70: Matters to Report:

J.M.F.Royce had not yet spoken to the Parishioner concerned about the ongoing problem of untidy verges outside Gotham Garage.

E.Padden reported a large amount of mis-directed post. The Clerk would contact Royal Mail.

K.Steed reported a new wave of  loud bird scarers on The Ridgeway. T.Vennett-Smith suggested she speak to the farmer concerned.

13/71: Items for Next Agenda: Village Sculpture. De-Fibrillator. Annual Village Meeting.

13/72: Date of Next Meeting: The Annual General Meeting would be held on the 7th May, 2013.    Meeting concluded at  9.00 pm.

T.Vennett-Smith tendered his apologies for the A.G.M.

Minutes of the Meeting of Gotham Parish Council (05/03/13)

MINUTES OF THE MEETING OF GOTHAM PARISH COUNCIL

5th MARCH, 2013

HELD IN GOTHAM MEMORIAL HALL WELDON ROOM

COMMENCING AT 7.30 P.M.

 

Present:    M.J.Sheppard, (Vice-Chairman), J.M.F.Royce, J.P.Anderson, E.Padden, R.Davis, K. Steed, G.Clark. E.Rodgers, D.Bexon C.Dabell

In the absence of the Chairman, the Vice-Chairman, M.J.Sheppard took the Chair.

13/36: Apologies:  R.Muir (Chairman), T.Vennett-Smith, B.J.Walker.

13/37: Acceptance of Apologies:

PROPOSED: G.Clark SECONDED: K.Steed.  Vote: All in favour.

The Chairman introduced Mr. Graham Whitehead to the meeting who talked about a de-fibrillator machine. A village de-fibrillator which could be obtained for £1,700 kept in an easily accessible location to be available to parishioners in the case of an emergency when a heart attack was suspected. Mr. Whitehead, a member of the South Notts Community First Response, formed to support people in the locality. It provided the fastest possible response to an emergency call using any of its resources including ambulances, fast response vehicles, etc.. Survival rate was 60% if equipment used on a patient with a suspected heart attack within three minutes. The storage cabinet had high visibility jackets and torch inside. Instructions as per use of the equipment were read out from a recording enclosed with the de-fibrillator. To open the equipment, a call to 999 alerted the operator who gave the code for unlocking the cabinet. The cabinet contained a small heater for cold weather protection and telephone numbers of first responder parishioners. Several villages, including West Leake, Thrumpton and Barton had purchased their own de-fibrillator. A red telephone box now available for £1 would be an ideal storage place for the equipment. Annual running costs were £16. New battery – £120.

The Chairman thanked Mr. Whitehead for his attendance and he left the meeting at 7.55 p.m.

13/38: Declaration of Interest:

Trustees, M.J.Sheppard,  D.Bexon and G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

J.M.F.Royce in Agenda item 15 – letter to R.Muir re complaint from member of the public.

13/39: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Meeting of the Parish Council held on the 5TH February, 2013, be accepted as a true record, with the following amendment: Pg. 2. 13/23 Memorial Hall Focus Group – third sentence remove ‘following the meeting’. Pg. 3. 13/27 Village Pump Lighting – replace Grade ‘11’ with Grade ‘2’.

PROPOSED: G.Clark SECONDED: D.Bexon.  Vote: All in favour.

Progress from the Minutes:

Pg. 2. 13/23 Memorial Hall Focus Group: J.P.Anderson had emailed answers to questions posed by Councillors.

Pg. 2. A453 Widening: J.P.Anderson thanked Councillors for their work on the traffic count. He had passed the information collected to D.Prior. Another count would take place following the closure of Barton Lane.

13/40: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.P.Anderson   SECONDED: K.Steed Vote: All in favour.

Financial Spreadsheets Update:

The Clerk had circulated up to date budget spreadsheets. Gotham News showed a deficit which would be negated by the advertising revenue due this month.

J.M.F.Royce warned that the 2012/13 under-spend would be negligible.

The Recreation Ground capital would be reduced by the purchase of a new sputnik.

Recreation Ground Reserve Fund stood at £3,000.

Recreation Ground Car Park Fund stood at £2,500.

The Green Belt Fighting Fund had reduced to £2,800.

13/41: Report by Chairman of Planning and Development Committee (J.P.Anderson).

J.P.Anderson reported the following planning items:

RBC Core Strategy – 13th/14 February 2013 – Letters had exchanged between the Inspector and RBC re the Exploratory Meeting held on the 31st January, 2013. A Steering Group meeting had taken place on the 19th February, 2013 when K.Mafham explained that there was little to do at the present time while RBC re-submit the Core Strategy. Nottingham City would have their Examination in Public before RBC. It was important for them to drop their housing numbers. C.Raynor was working on student numbers in the City. Letter from J. Coles to NCC and Rt. Hon. K.Clarke. It was possible that a developer could submit a planning application for Clifton Pastures at any time. T.Vennett-Smith had a role to play in putting pressure on RBC. Since the Government’s National Planning Guidance had excluded the requirement for traffic modelling, it was the responsibility of the Developers which was not acceptable. Should we lose the battle to save the Green Belt, we would need money from the infra-structure levy to improve traffic flow through Gotham. K.Mafham had mentioned the possibility of development on the small parcels of land left around the A46 since its widening last year.

E.Rodgers had noticed the Core Strategy had been mentioned in the Planning Magazine as ‘withdrawn’ whereas it had previously been understood to have been ‘suspended’.

A letter of support had been received from Rt. Hon. K.Clarke re the need for a repeal of the Regional Spatial Strategy.

13/42: Planning Applications Received:

3/13: (ref: 13/00034/FUL) The Grange, Kegworth Road – Erection of single storey pole barn for the storage of tractors and fodder.

PROPOSAL: NO OBJECTION

PROPOSED: J.P.Anderson  SECONDED: E.Padden. Vote: All in favour.

13/43: Planning Decisions Received:  Nil.

13/44: Environmental Matters: (M.J.Sheppard).

Village Sculpture: A meeting had been arranged between D.Charlesworth and F.Lunn on the 6th March for final engineering discussions. R. Muir and M.J.Sheppard would arrange a final meeting in the following week for an update.

Village Post Box: The Clerk had contacted Royal Mail re re-positioning of the Post Box outside the old Post Office. She had been assured it would be replaced, as soon as possible.

E.Rodgers left the meeting at 8.55 p.m.

Village Pump Lighting: M.J.Sheppard expected the Pump lighting had been re-connected. He will complete application to NCC for permission for next year’s Christmas Tree lighting display. The Code of Practice re electrical installation had been passed to P.Smith (GPC electrician).  M.J.Sheppard and A.Howick would meet NCC representative Mr. Freeman re an acceptable transformer box which would be installed following approval by English Heritage. There would be no more NCC costs.

13/45: Memorial Hall Report:

M.J.Sheppard reported the following items:

The Moonrakers’ suspended ceiling had been completed.

C.Dabell arrived at the meeting at 9.05 p.m.

13/46: Memorial Hall Focus Group – Report on Meeting held on the 26th February, 2013.

J.P.Anderson reported Councillors J.P.Anderson, R.Muir, B.J.Walker and R.Davis had met Trustees, G.Harris, P.R.Dines, E.Perrell, A.Vickers and L.Bramley at a very positive meeting. The Trustees had repeated their hope for self sufficiency in the future. They may reduce the grant paid to the Trustees from the GPC precept. They would draw up a memorandum of understanding.  They were disappointed that match-funding of £1,500 had never come about but it was acknowledged that this was probably due to poor communication. J.M.F.Royce reminded Council that an initial offer of £1,000 from GPC had been made and this sum could have been extended when the Sports Clubs had reached their target of £1,500.

There was an urgent need for an upgrade of the lower car park. In the first instance, the Trustees would fund a drain scan. Expected costs for car park resurface was £20,000. M.J. Sheppard suggested a Project Team could be elected to oversee the improvements.

The Chairman thanked the Focus Group for their attendance at a positive meeting.

13/47: Policing Matters/Vandalism: (D.Bexon)

No crime figures received for February.

J.P.Anderson queried the reason for a number plate recognition camera, pointing towards the Village Pump, recently installed on a lamp post outside 32 Leake Road.

13/48: Gotham News & Media:     (J.P.Anderson)

J.P.Anderson had received lower than usual copy for the next magazine. Advertisement fees for Gotham News were due to be sent out.

13/49: Chairman’s Report             

The Chairman had received the following correspondence:

Notts County Council Local Minerals update.

Notts County Council – Switch and Save Scheme.

RBC New Senior management team.

Notice of a Borough Council Meeting on the 7th March, 2013.

Local Government Boundary Commission – electoral review of Rushcliffe: final recommendations.

A copy of a letter of complaint sent to R.Muir, Chairman of Gotham Parish Council had been received. R.Muir had submitted a letter of apology to GPC for her use of inappropriate language to a Councillor. The complainant was not a resident of the parish, and her complaint was based on ‘hear say’. R.Davis said the matter did not involve the Parish Council. M.J.Sheppard read out the Chairman’s letter of apology..

PROPOSAL: Acceptance of R.Muir’s letter of apology to Council re her use of inappropriate language to another member of the Council.

PROPOSED: M.J.Sheppard. SECONDED: R.Davis. Vote: eight in favour, one abstention.

13/50: Clerk’s report:

The Clerk had attended an RBC environmental forum on the 7th February, 2013. Items under discussion were: Notts Wildlife update by G.Jones-Jenkins, Community led planning, Transition West Bridgford and a facilitated discussion around energy, transport, waste and recycling, nature and local food.

The Clerk had attended the SLCC Leicestershire and Rutland Branch Conference on Tuesday, 5th March, 2013. Items under discussion were:  LSI Utility Brokers – cheaper offers for members’ utilities, play equipment funding – successful grant applications, R.T.I. new legislation re HRMC, Health and Safety risk management and an Idiot’s guide to declarations of pecuniary interest, dispensations and precept setting.

She had approached Zurich Insurance Broker re cheaper insurance for GPC.

13/51: Matters to Report:

R.Davis reported a conversation with a parishioner re the continued problem of untidy verges outside the Gotham Garage.

J.M.F.Royce offered to speak to the parishioner.

K.Steed reported loud bird scarers on The Ridgeway. They had recently been switched off.

R.Davis had walked the Railway Walk with Earl Howe’s Land Agent. The Environment Trustees were in the process of planning the redevelopment of the whole Railway Walk for the benefit of the village. The Land Agent would report findings to Earl Howe who might agree to allow use of the land for a peppercorn rental. This would provide the village with a short circular walk.

13/52: Items for Next Agenda: Village Sculpture. De-Fibrillator. Annual Parish Meeting.

13/53: Date of Next Meeting: The next meeting would be held on the 2nd April, 2013.    Meeting concluded at  9.50 pm.

J.P.Anderson tendered his apologies for the next meeting.

Minutes of the Environment Committee Meeting (29/01/13)

ENVIRONMENT MEETING 29th JANUARY, 2013

MINUTES OF THE MEETING OF THE ENVIRONMENT COMMITTEE HELD ON TUESDAY 29th January, 2013

 COMMENCING AT 7.30 P.M. IN THE WELDON ROOM

Members Present: C.Dabell (Chairman), R.Davis, (Vice-Chairman) E.Padden, G.Clark, B.J.Walker, M.J.Sheppard, R.Muir, K.Steed.

1/    Apologies: Nil.

2/    Acceptance of Apologies: N/A

3/   Declaration of Interest: Nil.

4/ Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 20th November, 2012 as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: G.Clark SECONDED: M.J.Sheppard Vote: All in favour.

5/  Progress arising from previous Minutes:

Pg. 1 Item 8: G.Clark and E. Padden had successfully planted six broad leafed lime trees on Leake Road.

6/ Village Sculpture Progress Report:

E.Padden provided a breakdown of the cost of the sculpture based on the available evidence. An extra cost of £1,923 error factor was added. The  Clerk  had ascertained from  Aon insurers that annual costs would be £200-£250 for replacement value of up to £20,000. She would increase this to £30,000 to cover inflation.

The shortfall in capital amounted to £4,964. A fundraising campaign would take place to cover this amount. M.J.Sheppard had received an anonymous donation of £100 for a plaque.

Village Sculpture Costings

env_accounts

PROPOSAL: Recommendation to main Council to proceed with the production of the village sculpture with the funds already in place. The shortfall of £4,964 to be met by a loan from GPC to be repaid from the proceeds of a fundraising campaign.

PROPOSED: R.Muir  SECONDED: M.J.Sheppard  Vote: All in favour.

7/ Ditch drainage quotations for work adjacent to Railway Walk/BT Exchange:

The Clerk had obtained three quotations for work on the re-establishment of the ditch between the Railway Walk and BT Exchange.

PROPOSAL: Acceptance of Horizon quotation of £680. C.Dabell to manage the project.

PROPOSED: E.Padden  SECONDED: G.Clark  Vote: All in favour.

8/ Village Christmas Tree:

C.Dabell thanked the Committee members who had worked hard on the production of a much appreciated Christmas tree in The Square. M.J.Sheppard had been in discussion with M.Freeman of NCC re reconnection of the pump fuse and to instruct as per correct installation of a transformer in line with NCC safety requirements. A meeting had been arranged within the next fortnight. The unused Christmas lights would be offered for sale in Gotham News for £10 per set.

PROPOSAL: M.J.Sheppard would manage the project of installation of electrical equipment to the Village Pump to meet NCC requirements for lighting a Christmas tree.

PROPOSED: R.Muir  SECONDED: G.Clark  Vote: All in favour.

9/  Environment Budget 13/14: (Paper 1).

The Clerk circulated the Environment Budget forecast for 2013/14. Horizon Maintenance Work had increased in price by 3%. No reduction in the amount of perimeter sprays of herbicide would be requested as two sprays per year to all the designated areas were considered necessary.

PROPOSAL: To maintain the Horizon specification as per 2012/13 at a cost of £3,746.94

PROPOSED: C.Dabell  SECONDED: M.J.Sheppard. Vote: All in favour.

PROPOSAL: Acceptance of the Environment Budget for 2013/14 of £5,322.36.

PROPOSED: C.Dabell  SECONDED: E.Padden  Vote: All in favour.

10/  Pilot Lengthsman Scheme:

The Clerk had received confirmation that the successful scheme was being extended beyond March 2013.

11/ Any Other Business:

The Chairman had received a letter from Royal Mail re the re-establishment of the post box, outside the old post office, which was expected in the very near future.

K.Steed reported collapsed drains along the Leake Road pavement beyond the mini roundabout. Clerk to report to NCC.

B.J.Walker reported leaves under the seats outside the old post office. Clerk would ask D.Healey to clear.

M.J.Sheppard requested loan of the GPC strimmer for a working party session of GNR until such time one could be purchased. C.Dabell would ask J.M.F.Royce who stored the Council strimmer.

B.J.Walker reported street light 36 on Leake Road was out and K.Steed reported street light 10 on Leake Road was out. Clerk to report to S.Young of NCC.

J.P.Anderson had drawn up a list of questions received to put to the MH/GPC steering group re Council responsibilities. The Clerk circulated the list and reminded Councillors to e-mail to J.P.Anderson any further items.

The extra edition of Gotham News had been distributed with advertisement flyers. GPC had received £25 payment for the inclusion of the flyers

12/ Date and Time of Next Meeting:

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on the 26th March, 2013   at 8.30 p.m.

Meeting closed at 9.50 p.m.

Minutes of the Meeting of Gotham Parish Council (05/02/13)

MINUTES OF THE MEETING OF GOTHAM PARISH COUNCIL 5th FEBRUARY, 2013

Held in the Memorial Hall, Weldon Room, Commencing at 7.30pm

Present:   R.Muir (Chairman), M.J.Sheppard, (Vice-Chairman), J.M.F.Royce, J.P.Anderson, E.Padden, R.Davis, K. Steed, B.J.Walker, G.Clark. C.Dabell

13/18: Apologies:  T.Vennett-Smith, E.Rodgers, D.Bexon.

13/19: Acceptance of Apologies:

PROPOSED: E.Padden SECONDED: C.Dabell.  Vote: All in favour.

13/20: Declaration of Interest:

Trustees, M.J.Sheppard and G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

13/21: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Meeting of the Parish Council held on the 8TH January, 2013, be accepted as a true record, with the following amendment: Pg. 2. 13/14 Precept: replace ‘downturn’ with ‘reduction’

PROPOSED: J.P.Anderson SECONDED: M.J.Sheppard.  Vote: All in favour.

Progress from the Minutes:

13/6: Village Christmas tree: S.Watson had submitted a bill for £10 for Christmas tree collection from Costock.

13/22: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson   Vote: All in favour.

S.Watson had submitted a bill for payment for his work on tree trunk logging on the Railway Walk (£25).

Unallocated monies/budget underspend to date: J.M.F.Royce confirmed that,  to date, the unallocated funds for 2012/13 amounted to £5,778.

The VAT refund from year 2011/12 was £1,325. The Diamond Jubilee underspend still to be calculated.

M.J.Sheppard reported the forthcoming sale of eleven sets of outdoor Christmas lights at £10 per set would raise an extra £110. They would be advertised in the next edition of Gotham News.

E.Perrell had kindly offered a free Christmas tree for Christmas 2013. (Environment agenda).

Horizon Quote 2013. – £3,634 showing a 3% increase on 2012, had been accepted.

Village Sculpture Funding Shortfall: The funding shortfall for the Village Sculpture was £4,612 (there was no requirement to pay NCC the licence fee of £320 as included in the Environment Minutes (29th January, 2013). J.M.F.Royce suggested the £4,612 shortfall could be raised from the 2012/13 unallocated monies (£5,778).

Approval of Budgets for 2013/14:

Paper 1 – PROPOSAL: Acceptance of the Environment Budget for 2013/14 of £5,322.36. (Agreed at the Environment Meeting – 29th January, 2013).

PROPOSED: C.Dabell  SECONDED: E.Padden  Vote: All in favour.

Paper 2 – Recreation Ground: £8,905.28

PROPOSAL: Acceptance of the recommended Recreation Ground Budget of £8,905.28.

PROPOSED: J.M.F.Royce SECONDED: R.Davis Vote: All in favour.

Paper 3 – Revenue Budget: £30,693.00

PROPOSAL: Acceptance of the recommended Revenue Budget of £30,693.00.

PROPOSED: J.M.F.Royce                SECONDED: R.Davis Vote All in favour.

Paper 4 – 2013/14 Precept: J.M.F.Royce had circulated a finance memo to Council explaining the RBC claw back of £2,420 whatever the amount of Precept accepted. There was no cap on the amount that could be raised in 2013/14. The perceived wisdom was that the Parish Council would be capped in the year 2014/15 and 2015/16 until the May, 2015 General Election. A nil increase in Precept for 2013/14 would only provide a predicted surplus of £1,671 unallocated capital. A 2.5% increase, a predicted surplus of £2,569 after taking into account the capital allocations of £1,150 already approved for the year and taking the claw back of £2,420 into account.

A nil increase for the year 2013/14 would set the predicted cap at that level for the following years. The claw back could be increased in the future. GPC’s standing overheads would inevitably increase by at least the rate of the Consumer Price Index. The Retail Price Index currently stood at 2.7% and 3.1% respectively. (Sourced from the Office for National Statistics 15/1/13).

The Chairman asked Council members to individually comment on the necessity of a nil increase or 2.5% increase in the Precept in the light of the current downturn in the financial situation of the Country. A lenghty discussion ensued.

PROPOSAL: The Precept for the year 2013/14 to be increased by 2.5% – 36,832.00, less the claw back fee of £2,420 leaving  £34,412 resulting in a predicted capital of £2,569 unallocated.

PROPOSED: J.M.F.Royce   SECONDED: R.Davis  Vote: Seven in favour, two against, one abstention.

J.P.Anderson thanked the Clerk and J.M.F.Royce for their work on the calculation of the above figures.

13/23: Memorial Hall Focus Group –meeting on the 26th February, 2013.

J.P.Anderson would draw up a simple agenda for the meeting. GPC complimented the Trustees for the well run Hall over the last seven years. The focus group meeting was required to prove the status quo. There were eight or nine fundamental questions for consideration. Answers would be circulated to Councillors.

J.P.Anderson invited more questions to be sent to him, prior to the meeting.

Focus Group members –J.P.Anderson, R.Muir, B.J.Walker, R.Davis, E.Rodgers.

13/24: Report by Chairman of Planning and Development Committee (J.P.Anderson).

J.P.Anderson reported the following planning items:

RBC Core StrategySeveral members of the Council had attended the Exploratory Meeting on the 31st January in the West  Bridgford Community Hall called by the Inspector, Ms. J. Kingbury, to test the soundness of the RBC  Core Strategy. The outcome of the meeting had proven the Core Strategy unsound. The RBC representatives were on the defensive during the meeting. K.Mafham, representing Barton, Thrumpton and Gotham had raised some valid points and the Inspector had referred to him on several occasions during the meeting. The whole premise of building a large number of houses was unsound, as per Government policy at this time. Council leader, N.Clarke, had confirmed housing numbers could be re-adjusted post 2026. Other Boroughs had extended their end date to 2028. RBC was the only rural Borough the other Boroughs being in the City. The worst case scenario was that the developers would  steamroller Rushcliffe with demands for extra housing. It was vital to get the Rural Spatial Strategy numbers repealed. J.P.Anderson had called a steering group meeting with K.Mafham on the 19th February, 2013.

A453 Widening: J.P.Anderson reported difficulty in ascertaining the numbers of cars rat running through Gotham post closure of Barton Lane. A Gotham traffic count would be held on the 12th and 14th February between the hours of 7.30 – 9.30 a.m. and 4.00 – 6.30 p.m. R.Muir would draw up a rota of Councillors to meet outside Gotham Primary School during those hours. High visibility jackets could be supplied if necessary. R.Muir would inform the Headmistress of the School of the traffic count. A further traffic count would take place post closure of Barton Lane to ascertain the traffic numbers both before and after.

Affordable Housing: Nil to report.

13/25: Planning Applications Received:

1/13: (ref: 13/00107/FUL)    2 Pygall Avenue, Gotham – side extension (revised planning application).

PROPOSAL: NO OBJECTION

PROPOSED: J.P.Anderson  SECONDED: M.J. Sheppard. Vote: All in favour.

2/13: (ref: 12/021129/ADV) Old Co-operative Nursery – 7-9 Wallace Street – Retention of individual lettering                                                                                                                                                            applied sign on front elevation.

PROPOSAL: NO OBJECTION

PROPOSED: J.P.Anderson  SECONDED: E.Padden. Vote: All in favour.

3/13: (ref: 13/00034/FUL) The Grange, Kegworth Road – Erection of single storey pole barn for the storage of tractors and fodder.

J.P.Anderson would contact RBC Planning Department for further information regarding this application.

13/26: Planning Decisions Received:  Nil.

13/27: Environmental Matters: (R.Davis – Vice Chairman).

Village Drainage System: The Environment Committee had accepted a £680 quotation from Horizon to re-instate the ditch, to improve drainage, between the Railway Walk and B.T.Exchange.

Village Pump Lighting: M.J.Sheppard would meet NCC representative M.Freeman on the 7th February, re the correct method of installing electricity to the village pump to meet safety criteria. English Heritage would be informed of the plans to meet the Grade 2 Listed Building rules.

Village Sculpture: D.Charlesworth had produced a virtual reality photograph of the planned Village Sculpture which was passed round for inspection. The height of the finished sculpture would be 22 feet. The chevrons and rubbish bin, presently situated on the grass verge, would be removed to another position. R. Muir had arranged a meeting with K.Hourd of NCC for a final inspection of the site.

PROPOSAL: To place an order for the Village Sculpture a cheque for £4,750 to be issued to cover 40% of the cost.

PROPOSED: R.Muir  SECONDED: R.Davis. Vote: nine in favour, one against.

13/28:  Memorial Hall Report:

M.J.Sheppard reported the following items:

A Soul night based on 60’s and 70’s music would take place on Saturday, 6th April, 2013.

The Moonrakers’ room was under current improvement to include a lagged suspended ceiling. P.Green would paint a wall mural and the storeroom walls would be highered to reach the ceiling.

13/29: Policing Matters/Vandalism:

The Clerk had received the latest crime figures from E.Rodgers. One reported crime of paint thrown over a car parked on Kegworth Road had been reported during January.

E.Padden reported the next Police Priority Setting Meeting would take place at Keyworth Village Hall on the 17th April, 2013 at 10.00 a.m.

13/30: Gotham News & Media:     (R.Muir/J.P.Anderson)

J.P.Anderson confirmed the copy date for the next edition was Friday, 15th February, 2013. R.Muir would bill the advertisers for the forthcoming year.

13/31: Chairman’s Report             

The Chairman thanked Councillors for their hard work on the Village Sculpture project.

13/32: Clerk’s report:

The Clerk would attend an RBC environmental forum on the 7th February, 2013.

13/33: Matters to Report:

M.J.Sheppard had been asked by a parishioner if Wodehouse Avenue could be gritted during the recent icy road conditions. It was decided that, unfortunately, the Parish Council could not undertake the gritting of individual pavements in the village. Grit bins were place in several accessible locations for the public to use. R.Muir had personally gritted several areas of the village.

R.Davis reported anti social behaviour on The Rushes carried out a 4 a.m. on Saturday night. The Police had been informed.

13/34: Items for Next Agenda: Village Sculpture. M.H. meeting

13/35: Date of Next Meeting: The next meeting would be held on the 5th March, 2013.    Meeting concluded at  10.20 pm.