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Minutes of a Meeting of Gotham Parish Council (02/09/14)

Present:   M.J.Sheppard, (Chairman) J.M.F.Royce, G.Clark, G.Hutter, B.J.Walker, G.Holbrook,  A.Clayworth,  D.Bexon

In attendance: County Councillor A.Brown

14/175: Apologies:  K. Steed (Vice-Chairman) C.Dabell, J.P.Anderson, E.Padden, E.Rodgers, Borough Councillor T.Vennett-Smith.

14/176: Acceptance of Apologies:

PROPOSED: G.Clark SECONDED: B.J.Walker.  Vote: All in favour.

14/177: Declaration of Interest:

Trustees, G.Clark, G.Hutter, D.Bexon in matters relevant to the Memorial Hall/Recreation Ground.

14/178: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 29th July, 2014, be accepted and signed as a true record of the business transacted, with the following amendment:

14/161: Report by Chairman of Planning and Development Committee: RBC/Aligned Core Strategy progress/Traffic Discussion 15/7/2014: 3rd paragraph: alter ‘consultations’ to ‘responses’.

PROPOSED: J.M.F.Royce. SECONDED: G.Clark. Vote: All in favour.

Progress from the Minutes:

14/160: Finance Monthly Payments and Receipts: The Clerk reported a bank credit of £1,820 had been a bank error and had been debited. During the month of August, a cheque had been returned unpaid due to lack of funds in the account. The Clerk had transferred a sum of money from her personal account for quick access to prevent a further debit. Owing to the previous bank error, the £30 bank fee, for an unpaid cheque, had been refunded.

14/106: Environmental Matters: new bus shelter on Leake Road (May Minutes) The Clerk had received a letter from Notts County Council refusing to install a bus shelter on Leake Road due to insufficient passengers using the bus stop. The letter was passed to County Councillor A. Brown who would take the matter further due to the amount of schoolchildren regularly using the stop.

14/161: Report by Chairman of Planning and Development Committee: J.P.Anderson reported the meeting with Barton Councillors at a special planning meeting, had arrived at a decision to go forward with a Judicial Review to save Clifton Pastures from development.

14/169: RBC Review of Parliamentary Polling Districts and Polling Places: The Clerk had ascertained from RBC electoral office, that Gotham Polling Station would continue unchanged in the Memorial Hall.

14/179: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: G.Clark  SECONDED: J.M.F.Royce. Vote: All in favour.

Budgets for 2015/16:

J.M.F.Royce asked members’ of committees to consider their Budget requests for 2015/16.

14/180: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

M.J.Sheppard reported J.P.Anderson, together with J.Coles and K.Mafham had written a sixteen page response to the Oxalis Planning Application14/01417/OUT: Land East and West of Nottingham Road, South of Clifton. Councillors were asked to inspect the document and email any pertinent changes to the Clerk who would delay sending it until Thursday, 4th September p.m. The Clerk would deliver the response by hand to RBC.

PROPOSAL: That GPC’s response to the Oxalis Planning Application 14/01417/OUT be accepted, subject to minor alterations.

PROPOSED: M.J.Sheppard  SECONDED: G.Clark  Vote: All in favour.

Hardstaffs Expansion – New Kingston: J.P. Anderson had brought the Hardstaff’s expansion plans to the attention of the Public Meeting, held in Gotham on the 21st August, 2014. The expansion is not in the Parish of Gotham and is being dealt with by Kingston on Soar Parish Council who are welcoming the improvements.. M.J.Sheppard had inspected the large box of plans and declared it ‘futuristic’ with a training college, residential facilities for trainee engineers from around the globe.

14/181: Planning Decisions Received: Nil.

14/182: Planning Applications Received: Nil.

14/183: Environmental Matters:

Autumn Bulb Planting: G.Holbrook reported, it was difficult to assess the need for new bulb planting until Spring when the existing bulbs appear. It would be a good idea to plant crocus around the base of the Village Sculpture. More bulbs could be planted around the seat, adjacent to Gotham School and facing up Kegworth Road, the roundabout and in the bay by the Village Pump. G.Holbrook to draw up a ‘plan of action’ re bulb requirements.

Damaged Picnic table/fence/bin on The Railway Walk: A. Urry had quoted £490 for a replacement hard wood picnic table top. The Clerk would ask him to submit a quotation for a treated soft wood table top.

14/184: Memorial Hall Report from GPC representatives:

Pavilions: G.Clark reported, the pavilions were undergoing refurbishment during the month of August. B.J.Walker suggested asking the Trustees whether they would consider investing in a projector. County Councillor A.Brown suggested a contribution might be possible from his Councillor fund on written application.

DSC_0125Village De-Fibrillator: The de-fibrillator cabinet had been installed next to the front door of the Memorial Hall.

14/185: Policing Matters/Vandalism:

D.Bexon reported no crime figures for August had been received.

G.Hutter reported recent fence damage resulting in sheep straying on land adjacent to Kegworth Road. Two sheep had been attacked by dogs and later found dead with slit throats. Hare coursing had also been taking place in the same area.

14/186: Gotham News & Media:  

Editorial Team: M.J.Sheppard, E.Padden, K.Steed and D.Bexon.

M.J.Sheppard had spoken to S.Douglas (printer) who will provide redesigns of the masthead for future copies of Gotham News. He will ‘tweak’ current advertisements. J.M.F.Royce offered an old copy of Gotham News to study the masthead from a previous era.  Next edition copy date – 10th October, 2014 to include details of the Armistice Day Service.

The Clerk reported that two invoices to advertisers in Gotham News were outstanding.

14/187: Chairman’s Report:

DSC_0073The Chairman reported the temporary traffic lights on Kegworth Road had been re-instated in time for the new school term. This move had been supported by County Councillor A.Brown but was unpopular with Notts County Council due to costs. Ms Lymn-Brewin and the school Governors had supported the need for the traffic lights. An email from P.Goode from NCC, stated the lights were often checked and seemed underused. There had been agreement by the Council to keep them in situ until completion of the A 453 work.

G.Holbrook suggested raising the traffic lights to be visible above parked cars. They are currently sited too low and dazzle oncoming traffic.

The Chairman reported, he had personally delivered four hundred and twelve letter of objection to the Oxalis development to the RBC Planning and Development Department.

14/188: Clerk’s report:

The Clerk reported the NALC A.G.M. would take place at Epperstone Village Hall on the 15th November, 2014 at 10.30 a.m.. She and B.J.Walker to attend.

Notts Minerals Local Plan – Confirmation of GPC’s comments.

Confirmation of Government Legal Topic Notice – re permission for the public to film/record Council meetings.

14/189: Matters to Report:

G.Hutter and K.Steed reported complaints from Ridgeway residents re speeding. A temporary speed camera had been in place but was faulty and required continual battery re-charging. Many horse riders use the Ridgeway and there was a call for a reduction in speed allowance to 30 m.p.h. with improved warning signage for horse riding and reminders re dog fouling offences. County Councillor A.Brown to progress these suggestions.

G.Hutter reported direction signs to the village defibrillator to be placed in various village locations, including shop and pubs. She will be available to talk to village groups on the defibrillator.

B.J.Walker asked the Clerk to remind D.Healey to clear debris from under the old Post Office public seat.

M.J.Sheppard suggested installing dog fouling notices along the Railway Track – litter and dog fouling article in next Gotham News.

14/190: Items for Next Agenda: (Budgets 2015/16, Armistice Day arrangements, Cemetery sub committee meeting).

14/191: Date of Next Meeting: The next Meeting will be held on Tuesday, 7th October, 2014 at 7.30 p.m.

Meeting concluded at 9.30 pm.

Minutes of a Meeting of Gotham Parish Council (03/06/14)

Present: M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) J.M.F.Royce, G.Clark, J.P.Anderson, G.Hutter, E.Padden C.Dabell, E.Rodgers, D.Bexon, A.Clayworth.

In attendance: G.Holbrook.

The Chairman welcomed Mr. G.Holbrook to the meeting. He also welcomed D.Bexon who had been unable to attend recent meetings due to family illness.

14/116: Apologies: B.J.Walker, County Councillor A.Brown, Borough Councillor T.Vennett-Smith.

14/117: Acceptance of Apologies:
PROPOSED: J.P.Anderson SECONDED: E.Rodgers. Vote: All in favour.

14/118: Declaration of Interest:
Trustees, G.Clark, K.Steed, G.Hutter, D.Bexon in matters relevant to the Memorial Hall/Recreation Ground.

14/119: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Annual General Meeting of the Parish Council held on the 6th May, 2014, be accepted as a true record of the business transacted.
PROPOSED: G.Clark SECONDED: K.Steed. Vote: All in favour.

Progress from the Minutes:
14/106: Environmental Matters: new bus shelter on Leake Road (request from parishioner)
The Clerk had contacted Notts County Council and placed a request for a bus shelter alongside Leake Road, opposite to the entrance to Eyres Lane.

The Chairman announced that Item 5 on the Agenda (Casual Vacancy) should be moved to the end of the Agenda to allow Mr. Holbrook (applicant for the casual vacancy) more time to experience Parish Council discussion.

14/120: Finance Monthly Payments and Receipts:
Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.
PROPOSED: J.P.Anderson SECONDED: K.Steed Vote: All in favour.
Bond Re-investment Update: J.M.F.Royce reported the Santander Bond had been rolled over into a .10% default account until the Handelsbanken current account was open when it would be transferred, together with the majority of funds presently in the Co-operative current account.
Handelsbanken new Current Account update: The Clerk had fulfilled a request from A.Squires of Handelsbanken to send details of the appointment of the GPC bank signatories to enable the current account to be progressed. Interest of .35% would be paid on monies transferred from Santander and the Co-op to the Handelsbanken current account.

14/121: Notts County Council: Ref: Bidwell Crescent/Railway Walk Footpaths/Bridleways:
Notts County Council had contacted the Clerk in January, 2014 re a proposal to modify the definitive map to include Cheesehill, Soldiers Lane, Bidwell Crescent twitchell, The Gas twitchell and the Railway Walk. The Clerk passed the letter and maps to K.Thorpe (Parish Paths Warden) and C.Dabell to progress. The proposal did not contain a statement and no action had been taken by GPC within the six week time frame for observation. K.Thorpe had since contacted T.Hart at NCC for explanation of the proposals and was satisfied it would not affect the ongoing usage of the footpaths. T.Hart confirmed that NCC would be responsible for re-surfacing and act as co-defenders, alongside GPC, in a case of a member of the public suing for accident whilst using the Railway Walk, the property of GPC. The Chairman was satisfied that Mr. Hart had explained the footpath maintenance was the responsibility of NCC but that the pruning back of the shrubbery either side of The Railway Walk would remain the duty of GPC. Other benefits of a path being adopted was that NCC would provide fencing alongside a field with cattle, should a safety issue arise from animals straying onto a public footpath. The Chairman would seek further reassurance from Mr. Hart re implications for liability for the footpaths in question. GPC had received a copy of the Order made by Notts County Council under Section 53(2)(b) of the Wildlife and Countryside Act 1981 re the modification of the definitive map signed and sealed on the 9th May, 2014. J.M.F.Royce thought there had been a lack of information, (no statement included and small maps) with NCC’s initial letter of intent to modify the definitive map.

14/122: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)
Meeting re Gravel Extracting at Barton on 27th May, 2014.(consultation deadline 11th July, 2014)
J.P.Anderson, K.Steed, B.J.Walker, G.Hutter, M.J.Sheppard and J.Raven (Clerk) had attended a public meeting at Barton in Fabis Village Hall on the 27th May. The meeting was hosted by Barton in Fabis Parish Council and explained a proposal by Notts County Council to extract sand and gravel from 74 hectares of land adjacent to Barton in Fabis. Extraction from the site would involve sixty 28 ton lorry movements daily which would impact on the A453 at Mill Hill roundabout. The public were urged to object to the proposal on the grounds of the effect of noise, flood risk, historical site damage, effect on the village environment, loss of agricultural land, safety issues and financial loss to Barton in Fabis. Natural England would be contacted and the proposal could be defeated if rare flora and fauna were found at the site. K.Mafham would send a letter of objection from GPC on the grounds of flooding risk and traffic implications.

Progress on Consultation re RBC/Aligned Core Strategy Development Plan Document.
J.P.Anderson had been in communication with Oxalis developers re traffic implications if Clifton pastures is developed. Despite frequent requests, Mr. Johnson of Oxalis had failed to send traffic information to J.P.Anderson and, it is understood, will not comply with traffic model information requests until the planning application goes public. RBC is responsible for making Oxalis keep GPC informed of traffic modelling and sustainability under the National Planning Policy Framework. There had been no provision for traffic from a new housing development to access the A453.

K.Mafham is still awaiting the Inspectors report re the Aligned Core Strategy An emergency meeting would be held in July with Barton and Thrumpton to discuss the Inspector’s Report and make a final decision re Judicial Review.. If there is a resolution to embark on a legal challenge, K.Mafham will make a critical appraisal of the report and then make the relevant challenge which could take up to twelve months and incorporate the RBC Core Strategy. The updated Local Plan would then become the Development Plan, by default, as it had already been legally adopted. The Rushcliffe Core Strategy Hearing would run from the 1st – 11th July. K.Mafham submitting comments on GPC’s behalf. B.J.Walker and T.Vennett-Smith had applied to attend the Hearing.
K.Mafham keen to send an environmental statement to AARHUS (Environment) Convention which can be linked in with GPC’s objections to develop Clifton Pastures on the basis of poor consultation.

14123: Planning Decisions Received:
14/6: (ref: 14/00214/FUL) Manor Barn – Use of former storage building for ancillary residential use to create a hobby, craft room, install new windows roof lights and external landscaping. Revised plan to use building materials in line with a Grade 2 listed building. GRANTED.

14/124: Planning Applications Received: Nil.

14/125: Environmental Matters:
C.Dabell reported the following items:
The Cherry Laurel in the bay in The Square had been planted. There was only a small depth of soil so it was hoped the Laurel would survive but ‘nature would take its course’.
The two ash trees on The Railway Walk, which it was feared had died, were now in leaf.
Boulders of gypsum were available free of charge from Laing O’Rourke. M.J.Sheppard had spoken to K.Hourd of NCC Highways re the possibility of using them to fashion into new village boundary signs. The Clerk would obtain an up to date boundary map of Gotham. Councillors were invited to inspect suitable sites at the three entrances to Gotham for the boulders to be placed. A run off distance of one yard from the carriageway was required for safety reasons. M.J.Sheppard would inspect the boulders to gauge the quality of the gypsum.
J.P.Anderson reported a meeting had taken place of the Cemetery sub-Committee. The scrub land behind Orchard Close is now clear enough to gain access. The wall abutting the Cuckoo Bush needs attention and the south side wall needs re-pointing and re-laying of the top bricks. G.Neill to weedkill and strim around the graves.
M.J.Sheppard reported S.Watson had mown the Sculpture verge. C.Dabell had obtained lawn improver for the site. Verge mowing to be monitored.

14/126: Memorial Hall Report from GPC representatives:
Solar Panels: K.Steed apologised for failing to mention solar panels in her May report. It had been suggested that the Memorial Hall might benefit from the installation of solar panels on the roof. Cost approximately £15,000 + VAT. There were no grants available and it was estimated it could take ten years to recoup the cost. If the Trustees went ahead with the installation of solar panels, would GPC offer support in the form of a grant?
E.Rodgers commented that the Trustees had missed the old ‘feed in’ tariff which offered more generous terms. She considered a ten year pay back was fairly unrealistic especially as the Hall was mainly used during evening hours. M.J.Sheppard thought that, in view of recent expenditure on the car park, GPC would require further evidence of the viability of solar panels with at least three quotations for the work. K.Steed suggested an inverter could store electricity to be used in the evening. It was agreed the provision of improved pavilions was a higher priority at the present time.

14/127: Village De-Fibrillator:
E.Padden reported she had received several quotations from electricians to install the de-fibrillator. One electrician had inspected the proposed site and deemed it unsuitable. However, E.Padden had contacted EMAS for further advice and obtained a quotation of £216 to install the equipment at Frydays. E.Padden would undertake more fundraising via letter to local firms for grant funding.
PROPOSAL: E.Padden to proceed to instruct EMAS to install the de-fibrillator at Frydays, when full funding available, at a cost of £216. (installation only).
PROPOSED: E.Padden SECONDED: C.Dabell. Vote: Ten in favour, one abstention.

14/128: Policing Matters/Vandalism:
E.Rodgers reported no May crime figures to date. K.Steed reported recent theft of garden equipment from The Ridgeway.

14/129: Gotham News & Media:
Editorial Team: Editorial Team: M.J.Sheppard, E.Padden, K.Steed and D.Bexon. The Chairman had acquired three quotations for the design, layout and printing of a twelve page edition of Gotham News. Ex Councillor R.Muir had offered to continue the production of Gotham News at a cost of £200 plus printing. Copy date 20th June, 2014.
PROPOSAL: The July edition of Gotham News to be compiled by R.Muir, at a cost of £200 plus printing by Minuteman. The future editions of Gotham News layout to be contracted to Minuteman for the following year at a cost of £180 per copy layout, plus printing.
PROPOSED: J.M.F.Royce SECONDED: G.Clark Vote: All in favour.

14/130: School Parking Safety issues (E-mail from Mr and Mrs S.Watson)
The Chairman had received an e-mail from Mr and Mrs S.Watson re dangerous parking at school drop off times on Kegworth Road. A suggestion had been made of using the Royal British Legion car park for school parking.
A discussion took place re the parking issue. GPC had already alerted the police to the problem and NCC had supplied temporary traffic lights which it was now hoping to remove. M.J.Sheppard would speak to P.C. K. Warwick re arrangements for a meeting to discuss traffic issues on Kegworth Road with an invitation to Ms. S.Lymn-Brewin to attend. The Clerk would reply to Mr and Mrs S.Watson. It was suggested that it would be preferable to delay walking up Kegworth Road until after school drop off times.

14/131: Casual Vacancy:
A vacancy had arisen following the resignation of Councillor R.Muir. The Chairman read out two letters of application for the position from G.Holbrook and H.Taylor.
PROPOSAL: Election of G.Holbrook to stand on Gotham Parish Council.
PROPOSED: J.P.Anderson SECONDED: K.Steed Vote: All in favour. Mr. Holbrook thanked the Council and accepted the position and signed the Declaration of Acceptance of Office form. The Clerk would send Mr. Holbrook papers including Declaration of Interest forms to be forwarded to Mr. D.Swaine, Returning Officer at RBC. The Clerk would inform the other applicant of the outcome of the vote.

14/132: Chairman’s Report: Nil.

14/133: Clerk’s report:
The Clerk reported she had received a courtesy e-mail from the St.Lawrence PCC re its intention to remove the fir tree in the Churchyard, adjacent to the former cherry tree, used for Christmas lighting prior to the use of a free standing Christmas Tree. Mr and Mrs Head-Rapson (original owners of the fir tree) had been informed.

14/134: Matters to Report:
C.Dabell reported a house burglary earlier in the day at 66 Leake Road.
J.M.F.Royce called for an extra meeting in late July to cover the August holiday.
PROPOSAL: A meeting of GPC to take place on Tuesday, 29th July, 2014.
PROPOSED: J.M.F.Royce SECONDED: M.J.Sheppard. Vote: All in favour.
C.Dabell reported Adcocks Butcher’s shop to cease trading on the 31st August after 89 years in business. He suggested GPC mark the occasion to celebrate this remarkable achievement of village service. Agenda item 1st July.
G.Clark asked that the grass required strimming around the public seat on Leake Road before The Ridgeway. J.M.F.Royce offered to carry out strimming.
K.Steed reported ongoing road repairs to The Ridgeway being carried out in a rather haphazard fashion with pot holes being filled in with surplus tarmac.

14/135: Items for Next Agenda: Adcocks closure.

14/136: Date of Next Meeting: The next Meeting will be held on Tuesday, 1st July, 2014 at 7.30 p.m.

Meeting concluded at 10.20 pm.

Minutes of the Annual General Meeting of Gotham Parish Council (06/05/14)

Present: M.J. Sheppard (Chairman), K.Steed (Vice-Chairman), G.Clark, J.P.Anderson, B.J.Walker, C.Dabell, G.Hutter, J.M.F.Royce (7.09p.m) E.Rodgers (7.20 p.m) E.Padden (7.35p.m.) Absent: D.Bexon

14/93: Appointment of Chairman for the ensuing year: (2014-2015).
It was moved by J.P.Anderson, seconded by G.Clark, that M.J.Sheppard should be appointed Chairman for the ensuing year. Vote: All in favour.
M.J.Sheppard thanked the Council, agreed to serve as Chairman for the ensuing year and signed the Acceptance of Office form.

14/94: Appointment of Vice-Chairman for the ensuing year: (2014-2015).
It was moved by M.J.Sheppard, seconded by G.Clark, and carried by unanimous vote, that K.Steed be appointed Vice-Chairman for the ensuing year. K.Steed thanked the Council and agreed to stand as Vice-Chairman for as long as possible as she was planning a move away from Gotham in the near future.

J.M.F.Royce arrived at the meeting at 7.09 p.m.

14/95: Apologies: A.Clayworth, County Councillor A. Brown and Borough Councillor T.Vennett-Smith.

14/96: Acceptance of Apologies:
PROPOSED:C.Dabell SECONDED: G.Clark. Vote: All in favour.

14/97: Declaration of Interest: The four elected Trustees of the Memorial Hall/Recreation Ground declared an interest in any business concerning the Memorial Hall and Recreation Ground for the forthcoming year.

14/98: Appointment of Committee Members and 4 Trustees to serve on Memorial Hall/Recreation Ground Trust:

Finance Committee Members:
J.M.F.Royce, G.Clark, B.J.Walker, M.Sheppard, J.P.Anderson.
Planning & Development Committee Members:
J.P.Anderson, B.J.Walker, G.Clark, E.Padden, E. Rodgers, M.J.Sheppard, G.Hutter, K.Steed.
Environment Committee Members:
G.Clark, C.Dabell, M.Sheppard, K.Steed, G.Hutter.
Cemetery Sub-Committee:
J.P.Anderson, D.Bexon, C.Dabell, G.Clark. – PCC Representatives: D.Power, A.Farnsworth.

The Chairman and Vice-Chairman are ex officio members of all Committees and sub-Committees of GPC..

Nominees to act as Trustees of the Memorial Hall/Recreation Ground 2014/15
D.Bexon, G.Clark, G.Hutter, K.Steed.

Appointment of Members for Working Parties/Groups:
Sports Arena Management Committee:
J.P.Anderson, M.J.Sheppard.
Gotham News Editorial.
D.Bexon, E.Padden, M.J. Sheppard, K.Steed.
Gotham Website.
K.Steed- website. (Webmaster – S.Butler)
Gotham Countryside Trust:
Snow Warden:
J.M.F. Royce

Appointment of Delegates/Representatives:
N.A.L.C: B.J.Walker/Clerk
Parish Paths Partnership: C.Dabell, to assist ex Councillor, K.G.Thorpe.
Neighbourhood Watch: B.J.Walker
Police Liaison: D.Bexon, L.Rodgers
C.P.R.E: B.J.Walker, Clerk
PROPOSAL: To accept the list of Councillors to serve as representatives on the aforementioned Committees.
PROPOSED: M.J.Sheppard SECONDED: G.Clark. Vote: All in favour.

The Chairman stated that Committee/Sub-Committee Chairmen would be appointed at the first meeting of the Committee in question.

14/99: Casual Vacancy:
The Chairman had received notice from the Returning Officer that, unless ten applications had been received by him for the Casual Vacancy, held open until the 9th May, GPC could co-opt a new Councillor. To date, one application had been received.

E.Rodgers arrived at the meeting at 7.20 p.m.

14/100: Minutes of the previous meeting held on the 1st April, 2014 and Minutes of the Extraordinary Meeting held on the 22nd April, 2014:
RESOLVED: That the Minutes of the Parish Council Meeting held on the 1st April, 2014 as circulated, be signed as a true record of the business transacted, with the following amendments: 14/71 Green Belt Review: Penultimate sentence after ‘landowners’ insert ‘including’.
RESOLVED: That the Minutes of the Parish Council Extraordinary Meeting held on the 22nd April, 2014 as circulated, be signed as a true record of the business transacted
PROPOSED: B.J.Walker SECONDED: E.Rodgers Vote: All in favour

E.Padden arrived at the meeting at 7.35 p.m.

Progress from the Last Minutes:
14/71: Planning Report: Green Belt Review: J.M.F.Royce queried the process by which Gotham residents would participate in the reappraisal of the forthcoming change in green belt status, either ‘inset’ or ‘washed’. J.P. Anderson reported the RBC Green Belt Review was currently in process as part of the Local Plan Phase 2 will decide the new status of Gotham in approximately two years’ time. A meeting with St.Gobain would be arranged to talk about inset land boundaries and to present a united front to RBC. Other Gotham landowners are at liberty to submit their wishes to RBC re boundary issues.
14/74: Environmental Matters: Village Noticeboard repair: The Clerk reported D.Healey had repaired the public noticeboard.
Laurel planting in The Square bay: The Clerk reported she, and J.M.F.Royce, had studied the utility map and discovered a disused water pipe and sewage pipe ran below ground adjacent to the front border in The Square which could preclude mechanical excavation. C.Dabell and G.Clark would plant the laurel bush, to replace the dead fir tree, by hand, taking care not to disturb the underlying water pipes.

14/102: Finance Monthly Payments and Receipts:
Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.
PROPOSED: M.J.Sheppard SECONDED: E.Padden Vote: All in favour.

Acceptance by the Parish Council of the Audit for Year end 2013/14:
The Chairman read out the financial conditions that the Council had adhered to during the year 2013/14.
PROPOSAL: To accept the Audit of the Accounts for the year 2013/14.
PROPOSED: M.J.Sheppard SECONDED: J.M.F.Royce. Vote: All in favour.
The Chairman and Clerk signed the Audit sheet. The Clerk would forward the accounts to the Internal Auditor, Mr.G.Stafford for his inspection and approval.

Closure of Co-operative Bank Account:
J.M.F.Royce reported that a change of GPC Banking arrangements would be prudent due to the recent news of serious debt problems of the Co-operative Group, part owners of the Co-op Bank and the consequent knock-on effects of the existing problems of the Co-op Bank. Enquiries of the FSCS (Financial Services Compensation Scheme), confirmed that U.K. Local Authority Accounts are not protected under the U.K. Compensation Scheme. E.Padden suggested investigating the Localism Bill re personal banking risk.
Opening of new Bank Current Account update:
A meeting had taken place on Thursday, 1st May, 2014 at Curzon House attended by M.J.Sheppard, B.J.Walker, J.M.F.Royce and the Clerk with Richard Altoft and Angela Squires the Manager and banking assistant of, Handelsbanken, Centrepoint. West Bridgford, with a view to opening a new current account.
Handelsbanken had previously confirmed in writing that U.K.Local Authority Accounts are protected under the Swedish Government’s Compensation Scheme up to 100,000 euros per Account.
No bank operating under the U.K. Financial Services Compensation Scheme can afford protection to Local Authority Bank Acoounts.
Account opening procedures were instigated to set up a current account which would pay an annual interest rate of 0.35% on the entire balance therein. Transaction charges will be incurred at Handelsbanken. It was decided, therefore, to retain the existing Co-operative Bank current account at a minimal banking level to mitigate these charges. Monies will be drip fed to this account on a monthly basis from the new Handelsbanken account.
Santander Bond investment confirmation:
At the present time, the Capital monies in the Santander Bond were deposited in a 28 day default account and would be transferred to Handelsbanken as soon as practicable.
J.M.F.Royce recorded thanks to M.F.Raven for his assistance re the search for a suitable new bank account.
Barton Invoice for Green Belt Costs:
The Clerk had not yet received an invoice for green belt costs, attributable to GPC, from the Barton in Fabis clerk.

The Clerk reported a possible change in GPC insurers from Zurich to Aon due to a reduced fee for the year 2014/15. The Village Pump would be insured for £40,000 and added to the policy.

14/103: Chairman’s Report: Planning & Development Committee: (J.P.Anderson)
J.P.Anderson reported no April GPC Planning meeting been held.
Aligned and RBC Core Strategy: J.P.Anderson reported K.Mafham had commented on the Nottingham City Aligned Core Strategy on GPC’s behalf. He had identified suitable brown field sites within Nottingham and criticised the lack of a green belt review as a ‘lack of procedure’. The next stage was to await the Inspector’s Report and decide on whether to hold a Judicial Review.
J.P.Anderson had attended the Oxalis Developer’s Consultation held at the Gotham Memorial Hall on the 24th April, 2014. The Consultation in Gotham had been better attended than those held in Barton and Clifton. Part of the Oxalis traffic management included a tortuous route from the Crusader roundabout to Gotham involving traffic exiting at the Mill Hill roundabout to join a new road to Nottingham Road abutting the tram car park. The line of the old Nottingham Road would be retained only as a cycle track. This re-routing would result in a significant detour for Gotham parishioners to and from Nottingham.
B.J.Walker reported she understood that the Sharphill development had not been started due to expensive building restrictions imposed on the Developers by RBC, including Section106 concessions, making the development financially unsustainable at present.

14/104: Planning Decisions Received:
14/4 (ref: 14/00372/FUL) 6 Monks Lane – Porch to front elevation – GRANTED
14/6: (ref: 14/00214/FUL) Manor Barn – Use of former storage building for ancillary residential use to create a hobby, craft room, install new windows roof lights and external landscaping. GRANTED

14/105: Planning Applications Received:

14/7: (ref: 14/00769/FUL) 24 Bidwell Crescent – Two storey side and front extension. Re-submission.
The applicant had narrowed the frontage to leave a distance between the hedgerow abutting the Bidwell Crescent twitchell and lowered the ridge height. A back up letter of explanation for the new application had been received from the householder.
PROPOSED: J.P.Anderson SECONDED: G.Hutter. Vote: seven in favour, two abstentions, one against.
Comment: This extension will be beyond the building line. Does a building line still need to be adhered to?

14/106: Environmental Matters: new bus shelter on Leake Road (request from parishioner)
No Environment meeting held in April.
The Clerk had been asked by a parishioner for a bus shelter to be provided on Leake Road ( bus stop before and opposite to Hill Road). It was agreed the bus stop was very exposed but that the verge would be too narrow to allow room for a bus shelter. The Clerk would seek further advice from the South Notts Transport Group.

The Clerk had researched replacement signage for the stolen ‘Gotham’ boundary sign on Nottingham Road. Some sign makers had made contact via the Gotham website on hearing about the continued theft of ‘Gotham’ signage perhaps by Batman enthusiasts. The Clerk would make further enquiries re the cost of manufacture of a replacement. It was considered it may be too near to the road to fashion a boulder style boundary sign from gypsum as the Council authorities would deem it an accident risk to motorists. Clerk/Chairman to investigate further.

14/107: Memorial Hall Report:
The planning application for the planned extension to the bar area for beer storage had been submitted.

14/108 Policing Matters/Vandalism:
E.Rodgers reported the April crime figures. Damage to the cricket cover by Clifton youths and the theft of a bicycle from Wodehouse Avenue.

14/109: Gotham News/Media:
M.J.Sheppard reminded Council that ex Councillor, R.Muir had offered to produce the next edition of Gotham News for a fee of £200, plus printing costs. He was in the process of acquiring two more quotations. Gotham News would consist of three twelve page editions annually. Copy date was the 20th June, 2014. The Clerk would advise K.Steed of the webmaster’s contact details.

14/110: Village De-fibrillator:
E.Padden confirmed she was pursuing quotations from electricians to install the defibrillator outside Frydays. County Councillor Andrew Brown had donated £500 towards the equipment Borough Councillor T.Vennett-Smith had previously donated £325 from the Divisional Fund. GPC had pledged £250.The remaining cost to be raised by fund raising efforts.

14/111: Annual Parish Meeting held on the 29th April, 2014:
The Clerk reported 27 parishioners and Councillors attended the Annual Parish Meeting. This was a disappointing turn-out especially as important Planning information was on the Agenda. Every householder had been informed of the Meeting via an advertisement on the front page of the Gotham News and various posters around the village. The meeting also contained an interesting demonstration of a shed alarm padlock. Notts Watch Website contact details would be entered into the next Gotham News. T.Coles, Chairman of the Royal British Legion Gotham and District Branch had explained the role of the Royal British Legion during the 2014-18 commemoration years of World War One. Reports had been given by County Councillor Andrew Brown and Borough Council Trevor Vennett-Smith.
The Chairman read out an email from A.Farnsworth re her disappointment at the lack of information re future GPC financial budgetary plans and the dearth of village organisations’ reports. The Clerk had responded to A.Farnsworth that all financial information was available via Parish Council Minutes on the Gotham website. All Parish Council meetings were advertised and open to the public.
K. Steed would present some alternative ideas on the Parish Meeting format. Display boards at the back of the hall could contain information about the various village clubs and societies for the audience to view during the refreshments period.

14/112: Chairman’s Report:
The Chairman had received the following correspondence:
Advice from Gotham Countryside Trust re its refusal to continue maintenance on the Cuckoo Bush Mound due to the felling of trees at the site. C.Dabell would pursue the matter with Claire North, Secretary to the Trust.
Notts County Council – Supporting Local Communities Fund: Letter to advise GPC that its application for funding towards the cost of the village sculpture had been unsuccessful.

14/113: Clerk’s Report:
The Clerk reported she would be out of the office from the 13th – 21st May, 2014.
B.J.Walker offered to minute the Planning and Development meeting due to take place on the 20th May should the Chairman call a meeting. To date, there had been no planning applications for consideration.

The Clerk had attended the SLCC AGM held in Southwell on the 8th April, 2014. The Society had been in danger of closing due to lack of attendance at Meetings. Future meetings would be booked and advertised to Clerks well in advance for diary entry. A new Committee had been appointed.

14/114: Matters to Report:
K.Steed reported prowlers leaving footprints and tampering with gates on The Ridgeway.
B.J.Walker reported Paddy Tipping, Notts Police Commissioner, had abolished the use of mounted police in Notts.
It was reported that some parishioners thought there was a need for a tetra pack recycling unit at the Memorial Hall car park.

14/115: Date and Time of Next Meeting: Tuesday, 3rd June, 2014 at 7.30 p.m. in the Weldon Room.

Meeting closed at 9.40 p.m.

Minutes of a Meeting of Gotham Parish Council (01/04/14)

Present: M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) J.M.F.Royce, B.J.Walker, G.Clark, J.P.Anderson, G.Hutter, E.Padden (8.05 p.m.) R.Muir, (8.30 p.m.) C.Dabell, (9.07 p.m.)

In attendance: A. Clayworth, County Councillor A. Brown.(8.10 p.m.) Borough Councillor,T.Vennett-Smith (8.40 p.m.)

The Chairman welcomed Mr. A. Clayworth to the meeting.

14/66: Apologies: E.Rodgers, D.Bexon. (M.J.Sheppard reported that R.Muir and C.Dabell would be late arriving at the meeting).

14/67: Acceptance of Apologies:
PROPOSED: B.J.Walker SECONDED: J.P.Anderson Vote: All in favour.

14/68: Declaration of Interest:
Trustees, G.Clark, K.Steed, G.Hutter in matters relevant to the Memorial Hall/Recreation Ground.
M.J.Sheppard in planning application: (ref: 14/00214/FUL) Manor Barn, Moor Lane.

14/69: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council held on the 4th March, 2014, be accepted as a true record of the business transacted, with the following amendment: Pg. 2. 14/52: Planning Report. Alter name from ‘Gurney’ to ‘Turney’ alter ‘Q.C.’ to ‘barrister from the Landmark Chambers’. Pg. 3. 14/62: Clerk’s Report: reword Proposal to ‘Funding of £200 to cover the cost of one member of the Ruddington Cadet Band to play at the French and Belgian war graves.’
PROPOSED: J.P.Anderson SECONDED: J.M.F. Royce. Vote: All in favour.

Progress from the Minutes:
Pg. 2: 14/51: J.M.F.Royce queried the rule regarding a Parish Council not being allowed to erect an external war memorial. The Clerk confirmed a conversation with NALC and SLCC representatives who had explained that a Parish Council had no Power other than to maintain or repair a War Memorial. The Clerk would seek further clarification from Paul Cox, solicitor at RBC and the War Memorial Trust.
14/56: Memorial Hall Report from GPC representatives: The Clerk had checked with P.Dines who had confirmed that there was no requirement for removal of Parish Council files from the store room at the present time.

The Chairman announced that Item 5 on the Agenda (Casual Vacancy) should be moved to the end of the Agenda to allow Mr. Clayworth (applicant for the casual vacancy) more time to experience Parish Council discussion.

14/70: Finance Monthly Payments and Receipts:
Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.
PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce Vote: All in favour.

Appointment of internal auditor (G.Stafford)
PROPOSAL: To appoint G.Stafford as internal auditor for the year end accounts.
PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson. Vote: All in favour.
G.Clark remarked that various public limited companies do not continue to employ the same auditor on a regular basis and GPC should consider a change of internal auditor next year.

E.Padden arrived at the meeting at 8.05 p.m.

Gotham Heritage Group Funds:
The Chairman had received notice of the dissolution of the Gotham Heritage Committee as from 31st March, 2014. A cheque for £5,183.34, remaining funds, was passed to the Clerk to cover the maintenance cost of the village Heritage Boards. One board was in the process of manufacture for installation adjacent to the Village Sculpture. Estimated cost: £1,800 plus installation.
PROPOSAL: Acceptance of the document of Dissolution of Gotham Heritage Committee.
PROPOSED: J.P.Anderson SECONDED: B.J.Walker Vote: All in favour.

County Councillor A.Brown arrived at the meeting at 8.10 p.m.

Planning & Development Recommendation re Judicial Review Funding – JPA.
J.P.Anderson reported the probability of a Judicial Review within fourteen days following the publication of the Inspector’s report on the Aligned Core Strategy which was likely to follow 4 weeks after the end of the consultation period of the Aligned Core Strategy due to close on the 30th April, 2014. K.Mafham, planning adviser, had estimated a budget of £20,000 would be adequate with Gotham Parish Council share amounting to £10,000 at this stage. With Barton Parish Council putting forward the same amount the total could be acheived: any contributions from other parties eg Thrumpton PM, Calverton PC or national bodies such as CPRE would reduce our overall liability. Ken Mafham was in consultation with R.Turney from the Landmark Chambers who was likely to represent us.
PROPOSAL: Allocation of £10,000 towards the cost of a Judicial Review of the Aligned Core Strategies with the commission of R.Turney, barrister for Landmark Chambers.
PROPOSED: J.P.Anderson SECONDED: J.M.F. Royce. Vote: All in favour.

Bank Signatory: The Clerk sought a fourth bank signatory following the recent resignation of Councillor T.Vennett-Smith.
B.J.Walker offered to stand as a bank signatory.

Gotham Nature Reserve: J.M.F.Royce had received a request from D.Power of Gotham Nature Reserve Trust to raise a cheque in payment of an expected invoice £1,981.08 for fencing and kissing gate at the Gotham Nature Reserve.
PROPOSAL: Authorisation to sign a cheque on receipt of invoice for fencing work to GNR.
PROPOSED: J.M.F.Royce SECONDED: B.J.Walker Vote: six in favour, three abstentions. (K.Steed, M.J.Sheppard and E.Padden declared an interest as members of GNR).

14/71: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)
Progress on Consultation re RBC/Aligned Core Strategy Development Plan Document response by 8/4/14)
J.P.Anderson reported on the modification to the RBC Core Strategy. D.Prior had studied the Traffic Model and submitted a written report detailing concerns with potential rat running through Gotham. There was a nonsensical section included in the RBC comments on the Traffic Model based on the ‘A452’ a mix re ‘A52’ and ‘A453’. RBC had also ignored the problem of rat running which is tantamount to an insult to Gotham. Its only interest is in the villages around the A52, i.e. Gamston, Tollerton, West Bridgford, etc. RBC had admitted that housing numbers in the Borough are ‘aspirational’ as not revised since 2008 prior to the financial downturn. K.Mafham will respond to RBC Modifications to the Core Strategy on behalf of GPC, Thrumpton, Clifton and Barton, J.P.Anderson would add further comments on behalf of GPC. K.Mafham would respond also to the ACS by the deadline of 30th April.

R.Muir arrived at the meeting at 8.30 p.m.

The Oxalis Public meeting would be held on the 24th April, 2014 in the Memorial Hall from 2 – 8 p.m.

Green Belt Review: J.P.Anderson explained the significance of a Green Belt Review. At the present time, Gotham is green washed which only allows brown field or in-fill development within the village. The process of deciding whether Gotham changes to inset status is not subject to consultation but part of the Local Plan (phase 2). RBC will ultimately decide Gotham’s status according to its own timetable and would not wait for a village Neighbourhood Plan. To draw up a Neighbourhood Plan would be a village decision and could prevent future undesirable development. It is important to work with village landowners including, British Gypsum being a major landowner in Gotham, to decide on boundaries for the inset.

Borough Councillor T.Vennett-Smith arrived at the meeting at 8.40 p.m.

PROPOSAL: GPC expresses an interest in the proposal of becoming ‘inset’ and wishes to be fully involved in the process of deciding on the location of an inset boundary of Gotham Village.
PROPOSED: J.P.Anderson SECONDED: E.Padden Vote: six in favour, three against.

British Gypsum – stockpile of synthetic material:
J.P.Anderson had received an e-mail from Allen Gorringe, Estates Manager for Saint Gobain, informing him of the commencement of the building of a strategic stockpile of synthetic gypsum on the former Gotham site. As per the planning application, this material will be stored on the concrete hard standing and once completed covered with a geo membrane to prevent dust emissions.

14/72: Planning Decisions Received: Nil.

14/73: Planning Applications Received:

14/6: (ref: 14/00214/FUL) Manor Barn – Use of former storage building for ancillary residential use to create a hobby, craft room, install new windows roof lights and external landscaping. Revised plan to use building materials in line with a Grade 2 listed building.
PROPOSED: J.P.Anderson SECONDED: G.Clark Vote: eight in favour, one objection, one abstention.

County Councillor A.Brown reported he had passed the information regarding the need for repairs to the path in front of 111 Nottingham Road, to K. Hourd of NCC Highways.

14/74: Environmental Matters: (Chairman C.Dabell absent)
Village Litter Pick report: The Clerk thanked Councillors G.Hutter, K.Steed, B.J.Walker, G.Clark and E.Rodgers who had offered to undertake litter picking. Thanks also to Mr. and Mrs. A. Vickers for litter clearance on the Recreation Ground and S. Sparke and C. Swallow who assisted E.Rodgers clear the verges on Nottingham Road up to Bidwell Crescent. .
Litter is often dropped by lorry and van drivers. Clerk to write to British Gypsum Transport Manager seeking help with this problem.

Village Noticeboard repair: The Clerk reported D.Howick too busy to repair the noticeboard. She would seek quotations from other joiners.

Laurel planting in The Square bay: M.J.Sheppard will pass the utility map to the Clerk for inspection before the planting of the Laurel bush to ensure no disturbance of underground pipes. S.Watson may be able to help bore down through existing tarmac to allow root growth.

C.Dabell arrived at the meeting at 9.07 p.m.

Cemetery Maintenance: J.P.Anderson reported work required on the South side wall. The North West corner had been tidied. Agreed: Poppies to be planted in the front border to commemorate the WW1 centenary. A quotation from Horizon would be sought for grass treatment.
PROPOSAL: Budget for annual maintenance of the Cemetery front border of £400. (£250 to be added to the existing annual maintenance budget of £150).
PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson Vote: Nine in favour, one abstention.

14/75: Memorial Hall Report from GPC representatives:
G.Hutter reported the following items:
The Trustees had agreed that Gotham Scouts should not assist with the litter pick due to the danger of exposure to dog faeces on the Recreation Ground.
The Trustees looking into the cost of maintaining the security lighting around the Memorial Hall complex.

14/76: Village De-Fibrillator:
E.Padden progressing the installation of a village de-fibrillator on Frydays outside wall. The Clerk had emailed three potential electricians seeking quotations. Cost of the defibrillator with electricity supply, including lighting, approximately £2,500.
PROPOSAL: Commitment that GPC supply ten per cent of funding towards the cost of the defibrillator equipment. i.e. £250.
PROPOSED: E.Padden SECONDED: R.Muir. Vote: All in favour.
The Chairman thanked Borough Councillor T.Vennett-Smith for his generous donation of £325 from electoral division funds towards the defibrillator. County Councillor A.Brown would support the application from GPC for funding in the current financial year.

County Councillor A.Brown left the meeting at 8.55 p.m.

14/77: Policing Matters/Vandalism:
E.Padden reported she is unable to attend the next Police Priority Setting Meeting on the 16th April, 2014. Borough Councillor T. Vennett-Smith reported an interesting demonstration of special alarm locks by a local Policeman. The Clerk would ask P.C. Kelly Warwick for contact details re invitation to attend the Annual Village Meeting in Gotham to demonstrate the alarm locks. Two male suspects had been apprehended for shed break-ins as a result of the locks. B.J.Walker reported a recent incident when a female walker was harassed by a male on Gotham Hills. Vandalism had occurred to a parked car on The Rushes. K.Steed reported recent sighting of a horserider on The Ridgeway wearing a similar helmet to those worn by the Police.

14/78: Casual Vacancy:
A vacancy had arisen following the resignation of Councillor R.Davis. The Chairman had received two applications for the position. A paper ballot was held which showed a majority in favour of the election of Mr. Andrew Clayworth to stand as a Councillor on Gotham Parish Council. Mr. Clayworth thanked the Council and accepted the position. The Clerk would send Mr. Clayworth papers including Declaration of Interest forms to be forwarded to Mr. A. Graham Returning Officer at RBC. The Clerk would inform the other applicant of the outcome of the ballot.

4/79: Gotham News & Media:
Editorial Team: Editorial Team: M.J.Sheppard, R.Muir, K.Steed and D.Bexon. The Chairman complimented the Editorial Team on an excellent edition of Gotham News. R.Muir would charge £200 for the production of Gotham News following her resignation from the Parish Council to cover its preparation over two days. The Chairman thought it necessary to pursue two other quotations. R. Muir had researched advertising revenue in similar magazines with a view to an increase in the cost of advertising in Gotham News. The next issue would be printed in July, 2014. The Chairman envisaged three editions of a twelve page Gotham News per annum. He thanked R.Muir for her outstanding contribution to the production of Gotham News during her presence on Gotham Parish Council. Borough Councillor T.Vennett-Smith thanked the Chairman for his kind and courteous remarks in Gotham News following his recent resignation from Gotham Parish Council.

14/80: Gotham Countryside Trust – 2 GPC Representatives:
M.J.Sheppard confirmed he would represent Gotham Parish Council on Gotham Countryside Trust for one year.
The continuation of the Logan Trail along the old Railway Track had met opposition from residents of Pygall Avenue and also the residents of Eyres Lane who feared the public would use this lane as a short cut. The Chairman had met those concerned to allay their fears and referred them to Gotham Countryside Trust representatives. K.Thorpe and A. Howick would divert the Logan Trail around privately owned land on Eyres Lane. The Chairman pointed out that the Gotham Parish Council had no powers over the land in question as it had legally reverted back into ownership of The Rt.Hon. the Earl Howe upon it ceasing to be a railway track.

14/81: Annual Parish Meeting Tuesday 29th April 2014
Ideas for Agenda:
T.Coles – Chairman of Royal British Legion – WW1 commemoration, Cemetery Arch, External War Memorial.
County Councillor A.Brown report.
Borough Councillor T.Vennett-Smith report. (written report if unable to attend)
Police report – new style alarm.
Village Defibrillator (E.Padden)
Village organisations written reports.

14/82: Chairman’s Report:
The Chairman had received the following correspondence:
PCC letter offering refreshments in St. Lawrence Church prior to the Christmas Carols in The Square.

14/83: Clerk’s report:
The Clerk reported she had attended a Clerks’ Workshop in Cropwell Bishop on Thursday, 27th March, 2014. Matters discussed were agendas, minute taking, etc. She would advertise main meeting agendas on the website in future.
The Clerk circulated postcard style information from CPRE re details of its campaign to Save the Green Belt throughout Great Britain.

14/84: Matters to Report: Nil.

14/85: Items for Next Agenda: AGM.

14/86: Date of Next Meeting: The Annual General Meeting will be held on the 6th May, 2014 at 7.00 p.m.

Meeting concluded at 10.20 pm.

Minutes of the Gotham Annual Parish Meeting (29/04/14)

Present:               Twenty seven Parishioners, including Gotham Parish Council members: M.Sheppard (Chairman), J.M.F.Royce,                                                 J.P.Anderson, E.Padden, G.Hutter, K.Steed.

1.             Welcome by Chairman of Gotham Parish Council:  To all Parishioners and Councillors.

2.             One Minute’s Silence:

The Chairman requested that the meeting stand for one minute’s silence in memory of those who had fallen in the Two World Wars and for whom this Recreation Ground and Memorial Hall had been donated in their memory after the 1914-18 war.

3.             Apologies:  D.Power and Councillors E.Rodgers, G.Clark,  B.J.Walker, A.Clayworth.

4.             Report/Questions/ on the Parish Meeting held on the 30th April, 2013.

The Minutes of the Gotham Annual Parish Meeting held 30th April, 2013, were authorised for approval.

PROPOSED: J.M.F.Royce SECONDED: K.Steed  Vote: All in favour

5.                   Chairman’s Report: (M.J.Sheppard)

Another busy year for the Parish Council. I have been in the Chair for six months following the retirement of Councillor Rebecca Muir.

Resurfacing of the Memorial Hall Car Park: This expensive project was undertaken jointly with the Trustees of the Memorial Hall/Recreation Ground and the Parish Council. Initially, permission was granted by the Planning Authorities following a  drain scan and professional advice from Jeff Jones, Chartered Architectural Technologist. There was some inconvenience to hall and recreation ground users during the work but the result has been pleasing and the car park has enhanced the hall and the new white lines make for easier and more efficient parking.

Village Sculpture: The sculpture was unveiled by Earl Howe on September 29th which turned out to be a sunny day. The afternoon was well attended. A superb letter of thanks was received from the Earl and Countess who had re-organised their trip to Cairo on ministerial business to allow for the visit to Gotham.

Christmas 2013: A magic pantomime put together and performed by Gotham Scouts. A professional performance . The W.I. Party for the Over 70’s which is always enjoyable. The Christmas Tree Carols had improved from last year when it was postponed a day due to rain. This year thanks go to the PCC for their generous offer of mulled wine and mince pies prior to the Carol singing around the Christmas Tree. The event will be repeated this year on the 16th December with the band already booked and the Gotham Primary School Children set to sing more carols. The Parish Council are open to suggestions as to how to add further embellishments to the occasion so please make your comments on the band, etc.

World War 1 Commemorations: The anniversary of the outbreak of World War 1 is on the 4th August, 2014. Suggestions are most welcome as to how we as a parish can commemorate the War. A renewal of the Cemetery Arch as the original or in some other form, such as wrought iron, or an external War Memorial or both. Please let us know your preference.

E.Perrell read from a statement arising from a discussion by the Trustees of the Memorial Hall whereby they were in favour of an external War Memorial within the Memorial Hall grounds.

K.Thorpe spoke in favour of an external Memorial for people to place small wooden crosses in memory of the fallen. This is the year when it might be possible to fund such a project.

Item 10 of the Agenda brought forward:

10. T.Coles, Chairman of The Royal British Legion Gotham and District Branch:

T.Coles spoke of the role of The Royal British Legion during the four year period of commemoration on the Great War which began on the 4th August, 1914. The Centenary of the War will be commemorated at National and Regional level. It is the role of Gotham Branch of the Royal British Legion to advise local groups, especially the young, on how to get involved in various acts of remembrance to understand the sacrifices made by those who served in the forces and other wartime roles during that period. There are Government grants available to fund activities. A ‘Plant the Poppies’ initiative is being introduced by RBL and B & Q whereby every packet of seeds purchased via the Customer Service counter, earns the Royal British Legion a £1 donation. Seeds can be scattered anywhere of choice but not advisable near to farmland.  Some seeds have already been scattered along the front border of the Gotham Royal British Legion building. Church Services will be held on the anniversaries of significant battles. The Royal British Legion Gotham Branch intend to post a diary of major battles on the Welfare noticeboard, adjacent to the Nottingham Road entrance, commencing in June, 2014. The Trustees of the Memorial Hall could display the names of Gotham war dead on the anniversary of a Battle or the time of the individual’s death. Wreaths can be made available from the Gotham Branch of the Royal British Legion on application to M. Green, T.Coles, or P. Riley. Other ideas for commemoration were considered to include village walks, poetry sessions, wartime music/songs, musical evening.

The Chairman thanked T. Coles for his report and called on those present to form a working group committee to discuss the possibility of commemorating the Great War. This should be a Community exercise and not just a Parish Council one.

Volunteers to form a Discussion Group to plan a village Commemoration of WW1: G.Hutter, Rev. R.Coleman, T.Coles, B.Dabell and K.Thorpe.

T.Coles added funding from the Heritage Lottery will not be available throughout the whole four years of the commemoration period. Funds are running down as only £6 million left.

6. Finance Officer’s Report: (J.Raven)

Gotham Parish Council Financial Report:  Year Ending 31st March 2014

Full income and expenditure accounts for the year ending 31st March, 2014 will be available for inspection from the 14th July, 2014.

Capital Projects:

Memorial Hall Car Park: The Parish Council, in conjunction with the Trustees of the Memorial Hall, with costs shared to re-surface most of the car park and renew drains was £36,000.

Village Sculpture: The Village Sculpture was eventually unveiled with great fanfare on the 29th September, 2013 at a cost this year of £12,355.94. The accompanying unveiling ceremony costs amounted to  £1,820.84.

Cemetery Development: Ongoing improvements to the Cemetery have included regular gardening tidying of the front border by Mr and Mrs Hand at an annual cost of £400 (commenced mid year) Spring bulbs have been planted. The front railings were de-rusted and painted by G.Neill who also cleared ground shrubbery and ivy at a cost of £650.

Green Belt Campaign: Our ongoing fight to save Clifton Pastures has continued in conjunction with Barton, Clifton and Thrumpton with costs shared. Gotham’s share last year is £845. The Parish Council voted to continue the fight with resort to Judicial Review, if necessary. The sum of £10,000 has been set aside for Gotham’s share of appointing legal help.

Pump Maintenance Reserve: An electrical transformer was affixed to the Pump stanchions to allow electricity to run safely to the Christmas Tree lights at a cost of £180. The Capital set aside for eventual renewal of the roof tiling and stanchions stands at £5,000.

Railway Walk Maintenance: Renewed picnic benches have been supplied and other shrubbery maintenance costs on the Railway Walk £959.

The Recreation Playground Reserve:  A new sputnik in the toddler playground was supplied at a cost of £3,210.90.

Church Clock annual service £179  plus extra funds of £230 were donated towards other maintenance costs.

Good causes supported:

Royal British Legion civic wreath:  £250.00.

Ruddington Cadets – support for their pilgrimage to the War Graves – £200

C.P.R.E. Subscription – £29.

Notts Wildlife Trust – £33.

DARE T Shirts – £135.00

Society of Local Council Clerks-  membership: £101

7. Report from County Councilor Andrew Brown:

I am approaching the end of my first year in office as a County Councillor and a very busy year it has been. First of all, I kept to my election pledge which was to give up my full time occupation as an international service engineer and concentrate on council work. I thought that having a rural division my workload would be far less than my colleagues serving large towns. How wrong I was, I have eleven villages and they keep me very busy. My first few months saw me fighting with the Highways Agency for a crossing by the school. With the help of your Parish Council, we succeeded. However, I can see that once the A453 widening is completed we could still have a problem with rat runners. I have had discussions with Highways on this matter and will continue to monitor the situation at County Hall.

I sit on the Highways and Transport Committee as well as Planning and Licensing. Two very busy and interesting committees. I am also the NCC representative on the East Midland Airport ICC Committee.

From my Councillor’s Divisional Fund, I have provided funds for various organisations and have been able to contribute to the purchase of items required by individual villages. I was delighted to provide funds towards your Tales of Gotham and also help pay for the repair of the church clock and latterly the defibrillator. Unfortunately, the Divisional Fund has been cut by 50% by the ruling Labour administration. My side in our alternative budget would have kept it as it was by reducing extra responsibility allowances paid to committee chairpersons and their deputies. Labour rejected this idea. There are Council funds available for the commemoration of WW1.

The very popular Local Improvement Scheme has also been cut from £3m to £500k. Not a lot to go all around the County on community projects. The County budget was debated in February and the Conservatives offered an alternative budget. At the Nottinghamshire County Council Budget meeting on Thursday, 27th February, 2014, I joined my Conservative colleagues in voting against the budget recommended by the Council’s Labour administration which also proposed a 1.99% Council Tax increase. I voted for a Conservative Amendment which proposed to freeze Council Tax and save children’s centres, youth centres, day centres, respite care accommodation, waste recycling centres and bus services from closure and cuts.

Following a five hour debate, the Conservative amendment was defeated and the budget proposal for the Labour group was carried with 34 votes in favour and 30 against.

As always, I am available at any time and my contact details can be found on either the NCC or RBC website. I shall also continue to hold my quarterly surgeries at East Leake library, dates of which are published in the local press and the website.

8. Report from Rushcliffe Borough Councillor, Trevor Vennett-Smith:

T.Vennett-Smith reported a year of change having retired from his business. His time as a Borough Councillor was now thirty two years. He thanked everyone for their loyal support over that time. He did not intend to stand in the Borough Elections next May.  I would like to thank County Councillor Andrew Brown who has done a very good job and worked hard for this area. Thanks also to Gotham Parish Council Chairman, Michael Sheppard who has brought the Council into a new era of light. I resigned from the Parish Council earlier this year.

We are moving forward with the RBC Plan. I attended the Council meeting on the 12th December, 2013 which could be viewed via podcast. Everyone voted for adoption of the Core Strategy and it went on to a Public Inquiry. John Anderson has led the Fight to Save the Green Belt along with Julian Coles of Barton, assisted by Ken Mafham who has offered invaluable advice on the correct procedures. There are people willing to fight and it is  a ‘War of Attrition’ and some people are saying development is a ‘fait accomplish’.

The A453 widening continues and will for a long time yet. Rat running through Gotham will be a problem both now and in the future. We must get the builders and the A453 contractors to come up with some conclusion. The traffic was held up as far back as Hardstaffs at New Kingston to the Crusader Roundabout at Clifton the other day. I asked the tram workers for help with an alteration to the traffic lights at Farnborough Road.

Well, 32 years, time for a younger person with vigour and fire to fight for this area. Ratcliffe and Kingston are coming into the Ward. There is plenty of time to get a new candidate. I am now on the road a great deal and have a new consultancy job based in Reading and still plenty of trips to Wales. Thanks to Fraser Royce who keeps a very tight reign on the Parish Council finances.

9. Planning Developments in Gotham (Councillor J.P.Anderson):

J.P.Anderson reported that he had attended the public consultation by Oxalis Developers held in the Memorial Hall on the 24th April, 2014.The Aligned Core Strategy – the local plan for the City, Broxtowe and Gedling consultation period on amendments runs until tomorrow, the 30th April, 2014. Ken Mafham has submitted a response for us and makes a strong case that it should be abandoned. He sites points of reference to more building on available brown field sites, which he has identified in and around the city. He has listed down, the fact that there has been no green belt review which is a huge omission on the part of the Inspector. Ken has taken legal advice from the Landmark Chambers in London re calling a Judicial Review. After tomorrow, we await the publication of the Inspector’s Report, unless someone goes to court for a Judicial Review. The Home Builders’ Federation might go to Judicial Review as they want more housing. If we lose the Judicial Review, houses will be developed.

Regarding the RBC consultation, its work has been very shoddy and we will try to battle on and fight for less intrusive building, especially warehousing. RBC have washed its hands on the traffic problems and say ‘it’s up to Oxalis to carry out traffic modelling’. We are lucky to have David Prior to help us. We will have to provide traffic numbers to back up our concerns. Computer modelling can be skewed by developers. A large housing development at Clifton will mean extra people using our excellent sports facilities. The question is will the village support a by-pass which would probably run through the Recreation Ground and the SSSI?

Our aim is to derail the Nottingham City plans, remove the plan to build large warehouses along the A453 and work on traffic issues through Gotham.

The Chairman thanked  J.P.Anderson, B.J.Walker and D.Prior for their tremendous work on Planning issues.

10.   T.Coles, see above.

11.    PCSO T.Davies (demonstration of new-style burglar alarms):

PCSO T.Davies demonstrated the latest in padlocks for use on garden sheds and outbuildings. The device lets off a loud alarm when tampered with. A list of crime prevention items is available on request. ‘Nottinghamshire Alert’ provides a list of recent crimes and allows the public to email their ideas and concerns to the Police.

12.   Village Organisations – an opportunity to report on recent events:

The Chairman reminded attendees that the most advantageous method of publicising local organisations was in the Gotham News or via the Gotham Website.

Royal British Legion: (T.Coles) (continued).

T. Coles agreed with the idea by Gotham Parish Council to provide an external war memorial in the village if it was with the will of the citizens of Gotham. If the memorial was within the Cemetery grounds, road closure might be a consideration during the wreath laying ceremony. The RBL would reserve its views on the venue for an external war memorial until any serious intention has been agreed and supported by the citizens of Gotham. Some site suggestions could be within the Memorial Hall grounds, in the border next to the flagpole, the cemetery or church hall.

Gotham Nature Reserve (R.Stentiford)

R.Stentiford outlined the progress of the Gotham Nature Reserve, as follows:

2012 – Eleven Gotham residents formed Gotham Nature Reserve. A 99 year lease was signed in December 2012 with British Gypsum. To date there have been 41 work parties with 636 man hours worked on site. To date, there are 73 members. Tremendous progress has been achieved transforming the site. There are 76 species of flowers on site which has been nominated by Gordon Dyne for a Rushcliffe Community Organisation Achievement prize but Sharphill won. GNR are working in conjunction with Natural England. The site is split into a grassland  and woodland and is surrounded by 400 metres of fencing, 4 field gates and 2 kissing gates together with information board and signage. Money has been granted from Natural England for equipment such as fencing and kissing gates. Fundraising has taken place with quiz nights, bird walks, open gardens and strawberry teas to pay for items such as insurance and equipment. We are building links with local schools with children visiting the Nature Reserve. The site has now gained Charitable Status and I would like to thank Gotham Parish Council for their ongoing support. Thanks to all the volunteers for their hard work. The next stage is to control grass growth with sheep grazing. We still need 140 metres of fencing between the site and the farmer’s field and a water trough. If anyone spots vandalism to the site please contact Gill May.

This is a Local Project for Local People.

Gotham Countryside Trust: (K.Thorpe)

K.Thorpe reported the Trust is now 18 months’ old. A new trail has been added to extend the Railway Walk.

Tennis Club: (K.Thorpe)

K.Thorpe reported the Tennis Club holds five playing sessions a week on Tuesdays, Thursdays and Sunday morning. There are 30 playing members.

Parish Paths Partnership: (K.Thorpe)

K.Thorpe has been a Warden since 1996. I still oversee the footpaths. We are now connected up to Ruddington Moor.

History Society: (B.Dabell)

B.Dabell reported the History Society has been running since 1972 and holds meetings on the 3rd Thursday of the month.  Meetings are well attended partly due to the residents of Larkhill expressing interest. We held the AGM last week. Average numbers at meetings are 41. Many people in Gotham and East Leake are descended from Lord Admiral Nelson due to him fathering many children in this area. We have some very interesting and varied talks. C.Essex looks after the History website. We have received an offer from a University Lecturer to help with the historical archeology of Gotham and surrounding area. A visit to Bromley House library is planned in July.

Cricket Club (A.Pearson)

A.Pearson reported 20 – 30 youngsters attended Quick Cricket in East Leake and in Gotham. During the summer League Cricket has two teams on Saturday and one on Sunday. We are playing in the Loughborough League Cricket competing now in C Section. Recent vandalism caught on CCTV showed youths jumping on the Cricket Square.

13. Other Parish Issues:

De-Fibrillator.(Councillor E.Padden)

E.Padden reported good progress on the installation of the village de-fibrillator on Frydays, Nottingham Road. The project was estimated to cost up to £2,500. This is an important piece of equipment that many surrounding villages have also supplied. I am in the process of contacting local electricians for an installation quote to include lighting for easy viewing of the code number dial. Thanks to Borough Council T.Vennett Smith for his donation of £325 and to County Councillor A.Brown for £500. Gotham Parish Council will contribute £250. This means that, as a village, we need to raise another £1,479 through fundraising projects. A recipe book of heart friendly meals might be an idea.

There being no more business, the Chairman thanked the attendees and speakers and the meeting closed at 10.00 p.m.

Minutes of a Meeting of the Planning & Development Committee (18/02/14)

Present:  J.P.Anderson (Chairman)    B.J.Walker,   M.J.Sheppard,  G.Clark,  E.Padden.

1/    Apologies:   E. Rodgers, (Vice-Chairman), K.Steed.

PROPOSED acceptance of apologies: G.Clark SECONDED: B.J.Walker. All in favour.

2/    Declaration of Interest:

M.J.Sheppard declared an interest in: 14/1: (ref: 14/00214/FUL)    Manor Barn, Moor Lane.

3/    Minutes of the Previous Meeting: 

RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 21st January, 2014 as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: M.J.Sheppard SECONDED: B.J.Walker. Vote: All in favour.

4/    Progress from the last Minutes, not on the Agenda: Nil.

5/   Progress re  Aligned Core Strategy/Clifton Pastures:

J.P.Anderson reported the three extra days of the Inquiry, in response to a legal opinion from the Home Builders Federation, had been held to deal with the housing numbers. Q.C’s had attended. K.Mafham had sent a report on the meeting which he considered ‘unusually complex’.

GPC awaiting Counsel’s legal opinion on the Aligned Core Strategy Hearings held in February, 2014.

K.Mafham and C.Raynor still working on the Freedom of Information over questions re meetings within the Government on housing numbers.

J.P.Anderson had met R.Mapletoft and was still pressing him for a response from RBC on the traffic model to allow GPC adequate time to consider and respond.

J.P.Anderson had queried the type of meeting held between RBC and Oxalis which was held in private without minutes.

7/    Planning Decisions Received:

13/16: (ref: 13/02092/FUL) 22 Curzon Street – Garden store building (retrospective plan) GRANTED

Clerk to register GPC’s disappointment and seek assurance that this type of structure does not set a precedent for unsightly buildings.

8/    Planning Applications Received:

14/1: (ref: 14/00214/FUL)           Manor Barn, Moor Lane – Use of former storage building for ancillary residential use to create a hobby, craft and games room; install new windows, roof lights and external landscaping.


PROPOSED: J.P. Anderson SECONDED: E.Padden. Vote: All in favour.

9/  Any Other Business:

M.J.Sheppard had received a letter from the Post Office confirming results of its recent consultation re Post Office services.

10/  Matters to Report:

The Clerk was asked to report the following faulty street lights:- Meadow End no. 3  The Square no. 5 and Moor Lane – 2a.

One hundred and fifty houses, extra to the already planned four hundred, to be built at East Leake on the land behind Manor Farm.

E.Padden reported the Spa shop had received a few complaints re the shelving layout.

11/  Date & Time of Next Meeting: The next meeting of the Planning and Development Committee will be held in the Weldon Room of the Memorial Hall on Tuesday, 18th March, 2014 at 7.30 p.m

Meeting closed at 8.20 p.m.