Tag Archives: meeting

Minutes of a Meeting of the Planning & Development Committee (19/07/16)

Present: Councillors, J.P.Anderson,  M.Wilkins, J.M.F.Royce,  H.Taylor, G.Hutter, G.Clark, B.J.Walker.

1/ Apologies: A.Clayworth, M.J.Sheppard.

The Chairman and Committee expressed their sympathy to M.J.Sheppard and family following the recent sad loss of Toby Sheppard.

2/ Election of Vice-Chairman:

Nomination: A.Clayworth. PROPOSED BY: J.P. Anderson, SECONDED: B.J.Walker. Vote: All in favour.

3/ Declaration on Interest: B.J.Walker expressed an interest in Planning Application:

(ref:16/01533/FUL) Fairholme, The Rushes

4/ Minutes of the Meeting held on Tuesday, 21st June, 2016.

RESOLVED: That the Minutes of the Planning & Development Committee, held on the 21st June, 2016 as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: J.M.F.Royce SECONDED: M.Wilkins. Vote: Four in favour, three abstentions.

5/ Progress from the Minutes, not on the Agenda:

Shale Gas meeting: M.Wilkins had attended a meeting, held at the Friends Meeting House, Clarendon Street, on the 11th July, 2016. The meeting discussed technical aspects of mining for shale gas. There had been no application for mining shale gas in Nottinghamshire to date. Information given out seemed confusing and relied on guesswork. The main fear is pollution and tremors. A site in Yorkshire has gained planning permission and testing for gas will be evaluated. Shale gas mining in Scotland and Wales has been banned.

6/ Affordable Houses Update:

Three attendees at the GPC main meeting explained the process of producing affordable housing. To date, there was no news on the outcome of the sale of the RBL site. K.Mafham researching the availability of Glebe Land, adjacent to the New Rectory.

7/ Clifton Pastures Update:

To date, no planning application for housing on Clifton Pastures. The bottom has fallen out of the housing market due to Brexit. J.P.Anderson suggested holding a half day seminar in October, hosted by GPC organised by K.Mafham, to discuss green belt issues. An entry charge of £25 could be implemented. R.Mapletoft, in reply to an enquiry re housing numbers by Barton P.C., had quoted numbers, due in part by the increase in immigration, which had increased the need for houses.

8/ Planning Decisions Received: Nil.

9/ Planning Applications Received:

16/8:  (ref: 16/)1502/ADV) Sun Inn: Display illuminated and non-illuminated signage on exterior of building.

PROPOSAL: NO OBJECTION. With following comments:

1.       Illumination should be no brighter than existing.

2.       There should be a curfew outside opening hours.

3.       This should not set a precedent for other village establishments.

PROPOSED: M.Wilkins SECONDED: G.Hutter. Vote: All in favour.

B.J.Walker left the room at 8.10 p.m. having declared an interest in the following planning application.

16/10: (ref:16/01533/FUL) Fairholme, The Rushes – Side and rear extension.

PROPOSAL: NO OBJECTION.

PROPOSED: J.P.Anderson  SECONDED: H.Taylor. Vote: Five in favour, one against.

PROPOSAL: Amendment to add comment: ‘Reduction of white render to match surrounding properties’.

PROPOSED: J.M.F.Royce  SECONDED: G.Clark.

Vote: three in favour, three against.

Casting vote: against.

B.J.Walker returned to the meeting at 8.20 p.m.

10. Matters to Report:

M.Wilkins had circulated a log-in password to Councillors for access to the village Facebook page.

A dead foal had been dumped on Gypsum Way.

Still too much dog faeces left on village paths. An article in the July edition of Gotham News re this problem.

Heritage Day – 18th September, 2016. H.Taylor offered to show his classic cars – 1953 DB3 Lagonda, 1954 DB3 Lagonda and 1964 Rover 100.

G.Hutter to ask D. Brown to exhibit his Rolls Royce.

The Clerk to ask D. Ashworth to exhibit his MGA.

11. Date & Time of Next Meeting:

The next meeting of the Planning Committee will be held in the Memorial Hall Weldon Room on Tuesday, 20th September, 2016 at 7.30 p.m.

Meeting closed at 8.30 p.m.

Minutes of a Meeting of the Environment Committee (21/06/16)

Members present: Councillors, G.Holbrook, G. Hutter, J.M.F. Royce, M. Wilkins, M. Sheppard,  D Bexon.

In Attendance: Councillor, P.Bower, K.Smith.

PROPOSAL:Suspension of Standing Orders.

PROPOSED: G.Hutter  SECONDED: J.P.Anderson. Vote: All in favour.

Councillor, G.Hutter introduced Kevin Smith of 38 Leake Road who had recently suffered flash flooding to his home.

Mr. Smith described events during the previous week when he had tried, in vain, to obtain help from Notts County Council and Rushcliffe Borough Council. During a perilous weekend, Mr. Smith and his partner had made many telphone calls to the Emergency lines to both Councils and only received assistance after four or five days’. County Councillor Andrew Brown had intervened on his behalf and Severn Trent had supplied crystal filled black bags, resembling sand bags, which had eased the situation. There were two minor car accidents on Leake Road due to flooding.

Mr. Smith had subsequently discovered the drainage channels leading down Leake Road and across the fields to Fairham Brook were severely clogged with silt, debris and weeds. The drainage system required urgent attention.

It was agreed, to post up flood emergency telephone numbers and websites for access via the website and Facebook page for future reference.

M.J.Sheppard had met Kate Emery from the Councils’ Emergency Response Team who will survey the drainage system in Gotham. The culverts under the roads are the responsibility of NCC whereas the ditches in front of properties is the responsibility of the homeowner.

M.J.Sheppard thanked Mr. Smith for his attendance at the meeting and he left at 9.10 p.m.

PROPOSAL:Re-instatement of Standing Orders.

PROPOSED: G.Holbrook  SECONDED: M.J.Sheppard. Vote: All in favour.

G.Hutter criticised the Clerk for not reporting Mr. Smith’s plight when he had called at her house during the flooding.

The Clerk replied, she had not been home at the time and her husband had reported the incident to her on her return. Mr. Smith had not indicated it had been a Parish Council issue but was calling as a neighbour.

1.     Election of Chairman:

It was moved by M.J.Sheppard, seconded by M.Wilkins and duly carried by five votes in favour and one against:

That  G.Holbrook be appointed Chairman for the ensuing year.

G.Holbrook accepted the position of Chairman and thanked the Committee.

2.     Election of Vice-Chairman:

It was moved by G.Hutter, seconded by D.Bexon and duly carried by five votes in favour and one against:

That  C.Dabell be appointed Vice-Chairman for the ensuing year.

3.    Apologies: C.Dabell, G.Clark

4.       Declaration of Interest: Nil.

5.       Minutes of previous meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 19th April, 2016 as previously circulated, be confirmed and signed as a true record of the business transacted:

PROPOSED: J.M.F.Royce SECONDED: G.Holbrook.  Vote: All in favour.

Progress: Nil to report.

6.       Well House Refurbishment Progress:

G.Hutter reported, roof bonnets can be included in the refurbishment, under the Heritage Lottery contingency fund of £2,000. (Cost of the bonnets – £1,070).

The electricity supply for the Heritage Day to be confirmed with Scott Young of NCC.

The next meeting of the Project Team Sub-Committee will be held on the 28th June, 2016 at 7.30 p.m in the Weldon Room.

7.       Choice of Tree Replacements in The Square:

M.J.Sheppard had consulted Six Acre Nurseries for advice re suitable tree replacements. It was agreed, English varieties would be preferable.

8.       Improvements/Weatherproofing Village Noticeboard:

The Clerk to price two noticeboards from Arien signs. A double for public use and a single for Parish Council use.

9.       Cuckoo Bush Mound:

G.Hutter to ask the Countryside Trust to tidy the Cuckoo Bush Mound, prior to the Heritage Day Walk on the 18th September, 2016. D.Bexon to inspect the area.

The Heritage Trail maps and information need re-jigging. They will be available from Spar and via PDF to mobile telephones.

10.   Flooding Information for website re sandbags, etc.

It was agreed, RBC and NCC had not performed well during the recent flash flooding which affected over forty homes in Gotham. Information, re sand bag provision and emergency telephone numbers, as previously discussed, will be available both on the Website and Facebook page. County Councillor A.Brown had written an article on flooding for Gotham News. S.Plowright had inspected the dyke, alongside the Railway Walk and would estimate the cost of clearance with a digger. J.M.F.Royce would walk with an RBC representative, explaining the layout of the village drainage system.

11.  Matters to Report:

M.Wilkins had reported flytipping at the Nottingham Road layby, opposite to the junction with Barton Lane, to RBC.

G.Hutter reported, the Weldon Spring Heritage Board required repair to the frame, plus cleaning. She would seek advice from K.Thorpe or A.Vickers. D.Bexon to inspect the Board.

G.Hutter reported the Cheese Hill public seat had become overgrown and the area requred pruning to open up the vista. G.Holbrook has asked A.Urry to carry out the work.

M.J.Sheppard reported, the slabs around the Sculpture seat had been installed but were less than expected. The site was difficult to work with due to a manhole cover and sloping ground.

The public seat, removed from Kegworth Road to outside Gotham Primary School, was acceptable.

The Clerk had reminded K.Hourd to research the possibility of planting trees along the verges of Nottingham Road, between Bidwell Crescent and Gotham Garage.

12.  Date and Time of Next Meeting:

The next meeting will be held in the Weldon Room of the Memorial Hall on Tuesday, 19th  July, 2016 at  8.30 p.m.

Meeting closed: 10.15 p.m.

Minutes of the Annual Meeting of Gotham Parish Council (03/05/16)

Present: Councillors, M.J. Sheppard, B.J.Walker, M.Wilkins, G.Holbrook,  J.M.F.Royce,  D.Bexon, J.P.Anderson, C.Dabell,  H.Taylor, A.Clayworth (7.25 P.M.)  G.Hutter (7.27 p.m.)

In attendance: Mr.P.Bower.

The Chairman welcomed everyone to the Annual Meeting.

16/96: Appointment of Chairman for the ensuing year: (2016-2017).

It was moved by G.Holbrook, seconded by M.Wilkins and duly carried by unanimous vote, that M.J.Sheppard be appointed Chairman for the ensuing year. M.J.Sheppard thanked the Council, agreed to serve as Chairman and signed the Acceptance of Office form.

16/97: Appointment of Vice-Chairman for the ensuing year: It was moved by J.M.F.Royce, seconded by M.J. Sheppard that B.J.Walker be appointed Vice-Chairman for the ensuing year. B.J.Walker thanked the Council but declined the offer in preference of the choice of a younger serving Councillor. (item deferred until later in the meeting).

16/98: Apologies: Councillor G.Clark, County Councillor A. Brown, Borough Councillor S.Matthews.

16/99: Acceptance of Apologies:

PROPOSED: B.J.Walker.    SECONDED: M.Wilkins. All in favour.

16/100: Report by County Councillor A.Brown (Apologies received).

16/101: Report by Borough Councillor S.Matthews (Apologies received).

16/102: Declaration of Interest: Nil.

16/103: Appointment of Committee Members/4 Trustees for the Memorial Hall/Recreation Ground Trust:

Finance Committee Members:

J.M.F.Royce, G.Clark, B.J.Walker,  M.Sheppard, J.P.Anderson.

Planning & Development Committee Members:

J.P.Anderson,  B.J.Walker,   G.Clark,   A.Clayworth,  M.J.Sheppard, G.Hutter, H.Taylor, J.M.F.Royce.

Environment Committee Members:

G.Clark, C.Dabell, M.Sheppard, G.Hutter, G.Holbrook, J.M.F.Royce, D.Bexon.

Cemetery Sub-Committee:

J.P.Anderson, D.Bexon, C.Dabell, M.J.Sheppard, J.M.F.Royce – PCC Representatives: D.Power, A.Farnsworth.

The Chairman and Vice-Chairman are ex officio members of all Committees and sub-Committees   of GPC.

Nominees to act as Trustees of the Memorial Hall/Recreation Ground 2016/17

D.Bexon, G.Hutter, A.Clayworth, H.Taylor.

16/104: Appointment of Members for Working Parties/Groups:

Sports Arena Management Committee:

J.P.Anderson, M.J.Sheppard.

Gotham News Editorial.

D.Bexon,  M.J. Sheppard,  B.J.Walker – Parishioner – B.Sharratt. Photographer – H.Trobridge, Photographic assistant: M.Wilkins.

A.Clayworth arrived at the meeting at 7.25 p.m.

Gotham Website.

(Webmaster – S.Butler)

G.Hutter arrived at the meeting at 7.27 p.m.

Gotham Countryside Trust:

G.Hutter

Snow Warden:

J.M.F. Royce

16/105: Appointment of Delegates/Representatives:

N.A.L.C:                                             B.J.Walker/Clerk

Parish Paths Partnership:              C.Dabell, to assist ex Councillor, K.G.Thorpe.

Neighbourhood Watch:                  B.J.Walker

Police Liaison:                                D.Bexon, B.J.Walker

Police Priority Setting Meetings:  B.J.Walker, G.Holbrook, M.J.Sheppard.

C.P.R.E:                                           B.J.Walker, Clerk

PROPOSAL: To accept the list of Councillors to serve as representatives on the aforementioned Committees.

PROPOSED: M.J.Sheppard  SECONDED: J.P.Anderson. Vote: All in favour.

Deferred item:

16/97: Appointment of Vice-Chairman for the ensuing year:

It was moved by M.J. Sheppard, seconded by B.J.Walker that G.Hutter be appointed Vice-Chairman for the ensuing year. G.Hutter thanked the Council and accepted the position of Vice-Chairman.

16/106:Casual Vacancy (Application received)

The Chairman had received an application for the Casual Vacancy, on GPC, from Mr. Phil Bower. Mr. Bower has resided in Gotham for forty three years and is now retired.  He wishes to get involved with village projects, especially pertaining to the environment.

The Chairman asked Mr. Bower to leave the room while the Council decided on his application.

PROPOSAL: To appoint Mr. P. Bower to join Gotham Parish Council. PROPOSED: J.P.Anderson SECONDED: M.Wilkins. Vote: All in favour.

Mr. Bower returned to the room and was congratulated on his successful application. The Clerk passed him a ‘Good Councillor Guide Book’ and will send the appropriate papers to him for his perusal, including the Declaration of Interest Form for completion and return to the Monitoring Officer at RBC.

16/107: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 5th April, 2016, be accepted and signed as a true record of the business transacted.

PROPOSED: J.M.F.Royce SECONDED: B.J.Walker. Vote: All in favour.

Progress from the Minutes:

16/88: Fracking: M.Wilkins reported difficulty in obtaining a speaker in defence of Fracking in Gotham and surrounding villages. A speaker against Fracking has been booked for the meeting on the 12th May, 2016.

16/108: Finance:

The Clerk had received an invoice for April maintenance work from D. Healey. She would clarify D. Healey’s position whereby he continues to invoice Council as a sub-contractor to fulfil the Government’s recent changes to employment law.

Bowls and Cricket Clubs had not claimed funds from GPC grants available to them during 2015/16.

PROPOSAL: To discuss with the Bowls and Cricket Club re Grants being withheld if unspent during that financial year.

PROPOSED: G.Holbrook  SECONDED: M.Wilkins. Vote: All in favour.

J.P.Anderson to speak to representatives from each Club to explain the grant system.

Insurance for year 2016/17:

Aon Insurance Co. had submitted a quotation for one year at £518 or a three year contract at an annual fee of £493.

Zurich Insurance Co.  had submitted a quotation for one year at £554 or a three year contract at an annual fee of £519.

PROPOSAL: To continuing insurance policy in favour of GPC with Aon for one year at a cost of £518.

PROPOSED: M.J.Sheppard  SECONDED: M.Wilkins. Vote: All in favour.

Church Clock:

An invoice of £196 plus VAT had been received from Smiths of Derby. Council to query the reason for the Church Clock no longer chiming the quarters or the amount of hours. (i.e. lack of ‘dongs’). Church to write a letter.

Acceptance by the Parish Council  of the Audit for Year end  2015/16:

The Clerk had prepared the Audit for the year ending 31st March, 2016. The audit papers will be inspected by the internal auditor and returned to Council for acceptance at the June, 2016 meeting.

Payment for Village Sculpture seat paving:

Notts County Council Estimates Team had sent an invoice for payment prior to starting the paving around the village sculpture seat and removal and resiting of the Kegworth Road public seat. Cost £725 plus VAT. Payment approved. Acceptance of receipts and payments for May, 2016.

Finance Acceptance of Receipts and Payments for May, 2016. :

PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker. Vote: All in favour.

16/109: Report by Chairman of Planning and Development Committee:

Affordable Housing: A meeting is planned, on the 17th May, 2016, between representatives of GPC with St. Gobain to discuss land availability for affordable houses.

Neighbourhood Plan: A neighbourhood plan takes two years’ to draw up. There is plenty of time and opportunity for people, other than Councillors’, to assist with its completion but no offers were forthcoming at the Annual Parish Meeting. There seems no enthusiasm to take on this project.

The Clerk had not yet received a draft letter from K. Mafham re registration of Gotham as a Neighbourhood Area.

It was agreed to await Ken’s advice and invite the opinion of Borough Councillor Stuart Matthews re the Neighbourhood Plan. Although East Leake has undertaken a Neighbourhood Plan, it was submitted too late to prevent rampant development.

Green Belt Issues/RBC Local Plan:

RBC unable to draw up a five year plan due to Clifton failing to attract a developer. Gotham still falls within a green wash so fairly well protected at the current time.

16/110: Planning Applications Received:

16/5: (ref: 16/00819/FUL) Cuckoo Bush – Formation of turfed beer garden with planters and fencing; surface and mark out remaining area to form car park for 5 vehicles.

PROPOSAL: NO OBJECTION.

PROPOSED: M.J.Sheppard  SECONDED: J.M.F.Royce  Vote: All in favour.

16/111: Planning Decisions Received:       Nil.

16/112: Report by the Chairman of the  Environmental Committee: (C.Dabell)

Well House: The Chairman had received a letter of confirmation from the Heritage Lottery Grant confirming support for the Well House refurbishment totalling £26,100. Councillor G. Hutter was congratulated on her successful application for the funds.

The Clerk had written a letter of thanks to the Countryside Trust for their generous grant of £555 for a new laminated oak finial and coronet. The Countryside Trust had confirmed in writing their commitment to fund the two items.

J.P.Anderson offered to manage the financial aspect of the Well House refurbishment project. The Heritage Lottery have agreed that the ringfenced funds are paid into the GPC main bank account. The work will take approximately 6 – 8 weeks. G.Hutter has contacted a graphic designer and copy writer to compose the art boards assisted by the History Society. The Contractor for the work will be decided at the next meeting of GPC.

The management team to oversee the refurbishment will comprise of:

M.J.Sheppard, J.P.Anderson, G.Hutter, G.Holbrook, C. Dabell, L. Third, M. Goodwill-Hodgson.

The Management Team will hold an informal discussion on Friday, 6th May, 2016 at the home of M.J.Sheppard.

16/113: Memorial Hall Report from GPC representatives:

G.Hutter reported the next meeting of the Trustees will take place on Tuesday, 10th May, 2016.

16/114: Queen’s Birthday Celebrations: Sunday, 12th June, 2016.

The Chairman had received a letter, from a parishioner, suggesting the Queen’s birthday could be celebrated by holding a street party in The Square. A long table, loaned from the Church Hall, could be provided, and attendees could bring their own picnic. Bunting could be used to decorate the area.

The original idea was to hold a picnic in the park whereby attendees picnic on the Recreation Ground.

C. Dabell left the meeting at 9.08 p.m.

Informal Vote:

The Chairman asked for a show of hands in favour of a picnic in The Square which resulted in only two members’ in favour.

A show of hands in favour of the Recreation Ground, resulted in eight members’ in favour. (permission to be sought from the Trustees of the Memorial Hall/Recreation Ground).

The Clerk had thanked the parishioner for her suggestion and will inform her of the outcome.

16/115: Heritage Day Organising Team: (Date to be decided).

The Heritage Day will be arranged, in conjunction with the completion of the Well House refurbishment. Groups wishing to be involved include the Scouts, School, Notts Bus Co. St. Gobain and Parish Council.

16/116: Policing Matters/Vandalism:

G.Holbrook reported a successful arrest of suspects, apprehended on the Brickyard Track, having been reported to police, as acting suspiciously, by a member of the public. Stolen items were retrieved from the suspects’ car.

P.C.S.O. Lucock and P.C.S.O. Anthony Davis are now in charge of policing Gotham.

B.J.Walker had emailed P.C.Kelly Warwick-Carlile thanking her for her past efforts on Gotham’s behalf

16/117: Gotham News & Media:

Next copy date – 17th June, 2016.

The Clerk will send out invoices the 2016 advertisers.

A short obituary about Barry Dabell will be included in the next edition.

16/118: Report on Annual Parish Meeting – 26th April, 2016

The Annual Parish Meeting was attended by thirty six parishioners.

The meeting included some very interesting items, including an update on Policing by P.C.S.O. C.Lucock, a report by County Councillor A. Brown, an update on recent planning matters and an enjoyable buffet provided by GPC with a free drink included. Thanks to P.Dines for manning the Cheeserollers’ Bar. M.J.Sheppard had erected noticeboards which were duly adorned with reports from many village organisations making interesting reading during the refreshment break. Following the break, Councillor G. Hutter revealed the successful outcome of an application for funds, in favour of the Well House refurbishment, to the Heritage Lottery Board to the extent of £26,100. The audience applauded G. Hutter on her success. A useful explanation on the use of the village defibrillators was provided by Councillor G. Hutter with the distribution of pocket-sized user cards to the audience.

Next year, it is important to book the Hall for the Annual Parish Meeting when it does not clash with other groups’ bookings.

16/119: Chairman’s Report: Nil to report.

16/120: Clerk’s report:

The Clerk will attend the SLCC A.G.M. on the 9th May, 2016 at Newark Town Hall.

The Clerk and Councillors had been invited to attend the annual Town and Parish Conference on the 10th June, 2016. The Leader Cllr. Clarke will be addressing the audience and Cllr Simon Robinson, Deputy Leader will be talking about the Strategic Growth Board. Speakers from Rushcliffe CCG and Nottinghamshire Police will both attend.

16/121: Matters to Report:

J.P.Anderson suggested the Council revisit a letter from B.Plant who had suggested, in his letter in support of the acquisition of the RBL site, that he considered parishioners’ image of the Parish Council could be improved. The Council should take steps to redress this aspect. Agenda item – June meeting.

H.Taylor reported litter gathering again in the driveway opposite Elliott’s Transport garage on Hill Road. The litter most likely comes from parked cars and a photograph of their registration numbers might be helpful to be used in evidence of littering offences.

B.J.Walker reported weedy paths outside the old post office and in The Square. Clerk to report to NCC.

16/122: Items for Next Agenda:. P.C. image.

16/123: Date of Next Meeting: The next Meeting will be held on Tuesday, 7th June 2016 at 7.30 p.m.

The Meeting closed at 9.35 p.m.

Notice of the Annual Meeting of Gotham Parish Council (03/05/16)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamclerk@yahoo.co.uk

27 April 2016

Dear Councillor,

YOU ARE duly summoned to attend the ANNUAL MEETING OF THE GOTHAM PARISH COUNCIL to be held on

TUESDAY, 3rd May, 2016

commencing at 7.00 p.m. prompt in the Weldon Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1/ Appointment of Chairman for the ensuing year: (sig: Declaration of Acceptance of Office)
2/ Appointment of Vice-Chairman for the ensuing year.
3/ Apologies
4/ Acceptance of Apologies
5/ County Councillor A.Brown
6/ Borough Councillor S.Matthews
7/ Declaration of Interest
8/ Appointment of Committee Members/4 Trustees for the Memorial Hall/Rec. Ground Trust
9/ Appointment of Members for Working Parties/Groups:
10/ Appointment of Delegates/Representatives
11/ Casual Vacancy (Application received)
12/ Minutes of the Parish Council Meetings held on the 5h April, 2016 (attached)
Accuracy/Progress
13/ Finance Monthly Payment and Receipts:
Acceptance by the Parish Council of the Audit for Year end 2015/16:
Payment for Village Sculpture seat paving.

14/ Report by Chairman of Planning and Development Committee (J.P.Anderson)
Affordable Housing/Decision to Draw up a Neighbourhood Plan.
15/ Planning Decisions Received:
16/ Planning Applications Received:
16/5: (ref: 16/00819/FUL) Cuckoo Bush – Formation of turfed beer garden with planters and fencing; surface and mark out remaining area to form car park for 5 vehicles.
17/ Environmental Matters (Well House refurbishment)
18/ Memorial Hall Report:
19/ Queen’s 90th Birthday Celebrations (11th June, 2016)
20/ Heritage Day Organising Team
21/ Policing Matters/Vandalism
22/ Gotham News & Media
23/ Report on Annual Parish Meeting – 26th April, 2016
24/ Chairman’s Report –
25/ Clerk’s Report/Correspondence: see overleaf:
26/ Matters to Report
27/ Date and Time of Next Meeting (7th June, 2016)

The Public and Press are cordially invited to attend this meeting.

Minutes of a Meeting of Gotham Parish Council (01/03/16)

Present: Councillors, M.J. Sheppard, (Chairman) B.J.Walker (Vice-Chairman), J.P.Anderson, D.Bexon, A.Clayworth, M.Wilkins, G.Clark, G.Holbrook, H.Taylor. J.M.F.Royce, G.Hutter.

In attendance: Mr. and Mrs. S. Watson, Mrs. G.May, Mr. P. Harris, Ms. S. Dixon, Ms. S. Wilson, Mr. G.Harris.

The Chairman welcomed everyone to the meeting.

16/50: Apologies: Councillor C.Dabell, County Councillor A. Brown, Borough Councillor S.Matthews.

16/51: Acceptance of Apologies:
PROPOSED: J.P.Anderson. SECONDED: B.J.Walker. All in favour.

16/52: Declaration of Interest:
J.P.Anderson and M.J.Sheppard in matters relating to the purchase of the Royal British Legion site.(Items 7 and 8).

16/53: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Extraordinary Parish Council meeting held on the 16th February, 2016, be accepted and signed as a true record of the business transacted, with the following amendment: 16/48 Grant to Gotham Community Hub Limited: item 3) add: ‘An 80% majority vote in favour would be used in deciding whether to go ahead with the idea of recovering the Grant via a tax rise in the village’.
PROPOSED: J.P.Anderson SECONDED: B.J.Walker . Vote: All in favour.
Accuracy: G.Hutter suggested taping the meetings on a dictaphone in future would probably assist with the accuracy of the minutes. The Clerk thought this might be confusing when and if Councillors spoke together which can occur during the meeting.
Progress from the Minutes: Nil to report.

16/54: Public Consultation:
PROPOSAL: Suspension of Standing Orders. PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce.
All in favour.

S.Watson asked for the result of the recent Public Consultation carried out in respect of the proposed Council Tax increase of £7 per annum on a band D house.
The Clerk reported, she had received 116 emails/letters of protest, the majority on inaccurate FORM letters, 33 letters in support of the proposal and 34 spoilt papers, (illegible signatures, duplicates). The number of electors on the electoral roll is 1,347. (May 2015).

A discussion ensued re the pros and cons of the process of raising enough capital to be in a position for the Gotham Community Hub to make a sensible bid for the RBL site in April, 2016.

Councillor A.Clayworth took great exception to comments made by P. Harris regarding the Council’s integrity.

PROPOSAL: Re-Instatement of Standing Orders. PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce.
All in favour.

Having previously declared an interest, Councillors, M.J. Sheppard and J.P.Anderson left the meeting at 8.05 p.m.

The Vice-Chairman, B.J.Walker took over the Chair.

B.J.Walker spoke of the Parish Council’s best intentions to assist the Gotham Community Hub to acquire the RBL site. She outlined the history of the process, to date. The time frame of the consultation had been short, compared with other historic undertakings in the village, such as the refurbishment of the Memorial Hall. The 81 parishioners who had attended the Annual Parish Meeting on the 28th April, 2015 had supported the registration of the site as an ACV with or by a unanimous vote in favour.

16/55: Finance:
a/ Monthly Payments and Receipts
b/ GPC loan to £26,000 to the Gotham Community Hub.
c/ GCHL loan – Sources of Funding
Item c/ to be next discussed: Gotham Community Hub loan – Sources of Funding:
M.Wilkins called for Councillors who had invested in the Hub, to leave the room as they would have a conflict of interest, i.e. a capital gain.
G.Clark described the difference of ‘capital gain’ and ‘interest’. Investors would not gain from the Capital invested. The community will ‘gain’ a valuable site for the future.

P. Harris indicated his desire to speak.

PROPOSAL: Suspension of Standing Orders. PROPOSED: G.Clark SECONDED: J.M.F.Royce. All in favour.

Question from Mr. P. Harris.

‘Who will pay for the inside refurbishment of the building?’

Answer from Councillor G. Clark.

‘The Tenant’.

PROPOSAL: Re-Instatement of Standing Orders. PROPOSED: G.Clark SECONDED: J.M.F.Royce.
All in favour.

Two PROPOSALS were then put before Council.

1. PROPOSAL: As a result of the Public Consultation, which closed on the 29th February, 2016, that GPC does not impose a levy on the Council Tax of £7 per Band D house for a period of 20 years.
PROPOSED: G.Clark SECONDED: G.Holbrook. Vote: seven in favour, one against, one abstention.

2. PROPOSAL: That GPC resolves to continue to support the Gotham Community Hub Limited with funds totalling £100,000. This is to be partially made up of an £80,000 grant sourced, via a loan from the Public Works Loan Board. The first year PWLB loan repayments of £6,000 will be raised by way of cuts to the revenue budget.
PROPOSED: J.M.F. Royce SECONDED: A.Clayworth. Vote: seven in favour, one against, one abstention.

b/ GPC loan of £26,000 to the Gotham Community Hub.

PROPOSAL: That GPC resolve to provide a loan of £20,000 to the Gotham Community Hub Limited from existing capital reserves and accumulated current revenue and other underspends.
PROPOSED: J.M.F. Royce SECONDED: A.Clayworth. Vote: seven in favour, one against, one abstention.

The Clerk reported, the project to financially support the purchase of the former Royal British Legion site has been presented to the Public by way of a public consultation, newsletter and public meeting.

Councillor, G. Hutter spoke against the scheme as, in her opinion, it was not a sound investment.

J.M.F. Royce confirmed that the Well House capital fund is fully protected up to £10,000.

Ms. Dixon left the meeting at 8.45 p.m.

Councillors, J.P.Anderson and M.J.Sheppard returned to the meeting at 8.45 p.m. accompanied by K. Mafham.
Councillor M.J. Sheppard resumed the Chair.

S.Watson requested a further Suspension of Standing Orders.

PROPOSAL: Suspension of Standing Orders. PROPOSED: J.M.F.Royce. SECONDED: G.Hutter. All in favour.

S.Watson registered his annoyance that his overcharge for pruning clearance of the Railway Walk had not initially been paid to him, in view of the Council’s financial status.

PROPOSAL: Re-Instatement of Standing Orders. PROPOSED: J.M.F.Royce. SECONDED: G.Hutter
All in favour.

Mr. and Mrs. S. Watson and Mr. G. Harris, left the meeting at 8.48 p.m.

a) Finance Acceptance of Receipts and Payments:
PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson. Vote: All in favour.

16/56: Report by Chairman of Planning and Development Committee:

The Chairman welcomed K. Mafham to the meeting:

K.Mafham had drawn up and circulated a report including his recommendations, as follows:

Rushcliffe Local Plan, Part 2
Ken Mafham Associates to prepare representations on the Rushcliffe Local Plan, now out for consultation with a deadline of 24th March, 2016. A copy of the Plan has been emailed to Members.
A proposed boundary for the greenbelt, shown on Figure B4 on page 92 of the Local Plan, that more or less follows the boundary of the existing built up area and allows for no open areas of any size to be excluded from the greenbelt.

That the current policy of allowing the redevelopment and intensification of existing St. Gobain complex, South of Gypsum Way, be carried forward into the part 2 Local Plan but the site is retained in the greenbelt.

The Waterloo Housing – Affordable Housing in Gotham:
GPC support a bid by Waterloo Housing Association to St Gobain for approximately one acre of land at the back of the Royal British Legion; to be developed for affordable housing purely to meet local needs.
It seems the funding is there: a suitable site is required. It is a rural exception scheme so needs to be a site that would not otherwise get planning permission. SG 4, the land behind the RBL is the most favourable and that is being pursued but there is no certainty as to the outcome. In a previous report two other possibilities were mentioned .

The Housing Needs Survey is currently being collated by Midlands Rural Housing and the results are to be made available by the end of March, 2016. J.P.Anderson reported there had been a 21% response to the Housing Survey.

The Neighbourhood Plan:
K.Mafham was previously instructed to submit a proposal to Rushcliffe Borough Council for the whole of Gotham Parish to be designated as a Neighbourhood Area. This has now been done. Further steps to be contingent on a report on the likely financial implications of preparing a Neighbourhood Plan.

The boundary shown on B4 would allow some infill development and redevelopment within the village envelope. The location and capacity of such sites is a proper matter for the Neighbourhood Plan.

Recommendation :
That the boundary of the greenbelt shown on the attached Plan B4 would allow some small sites for infill development/redevelopment within the village envelope.
The Local Plan is at an early stage and could well change over the next 18 months. The Parish Council may yet need the additional leverage of a draft Neighbourhood Plan for presentation at the Public Examination.

A Neighbourhood Plan can help influence the nature of St Gobain employment proposals

Positive proposals for the village

Control over quality and location of development within the greenbelt boundary

The St Gobain site South of Gypsum Way:
The draft Local Plan proposes that this be retained within the green belt but that some intensification of the site be allowed.

Recommendation :
That the policy be supported subject to safeguards regarding landscaping, noise and traffic which can be set out in the Neighbourhood Plan. The aim should be that any development should result in a net gain so far as environmental impact is concerned.

PROPOSAL: GPC agree with K. Mafham’s recommendations, as above.
PROPOSED: M.J.Sheppard SECONDED: B.J.Walker. All in favour.

K.Mafham left the meeting at 9.15 p.m.

Fracking: (M.Wilkins).
M.Wilkins had submitted an article on the latest developments regarding Fracking. Egdon Resources had been invited to a meeting at the Memorial Hall on Thursday, 12th May, 2016. A show of hands resulted in all Councillors being interested in attending the meeting.
County Councillor A.Brown sits on the NCC Planning Committee but has not commented on the subject.

The Chairman thanked M. Wilkins for his report.

Mr.P. Harris and Ms. Wilson left the meeting at 9.25 p.m.

16/57: Planning Applications Received: Nil

16/58: Planning Decisions Received: Nil.

16/59: Report by the Chairman of the Environmental Committee: (C.Dabell)
In the absence of C. Dabell, Vice-Chairman G.Holbrook reported the following matters:

Well House: A quotation of £550 for a new laminated oak finial and coronet had been received.
The original finial could be stored in the Gotham Museum.

Village Sculpture: G. Holbrook commented on the crocuses now showing around the Village Sculpture.
K.Hourd attempting to give the Clerk a date for the paving slabs around the village seat in front of the Sculpture.

Trees in The Square: The Clerk had not yet heard from Monty Haw, RBC arborist, re replacement trees for the dead Rowan trees. She had priced suitable replacement trees at approximately £32 each.

Gotham Litter Pick: Posters being circulated in the pubs and put on Facebook. (currently 115 Facebook members).
M.Wilkins to produce an A3 poster.
H.Taylor reported an ongoing problem with litter deposited opposite to Eric Elliott’s Transport premises on Hill Road. The Clerk to send the Company a Litter Pick poster in the hope they will undertake a litter pick of the site.

PROPOSAL: Extension of meeting beyond 9.30 p.m. in order to complete the business, as per the agenda.
PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson. Vote: All in favour.

16/60: Memorial Hall Report from GPC representatives:
G.Hutter reported, the Trustees of the Memorial Hall had invested £10,000 in shares in the Gotham Community Hub.
The Trustees had offered support for a function at the Memorial Hall in celebration of the Queen’s 90th Birthday. The Memorial Hall bar and other facilities could open for refreshments for the community to enjoy the view of the beacon. M.J.Sheppard suggested another ‘Picnic in the Park’. (Official birthday celebrations – 11th and 12th June, 2016).

16/61: Policing Matters/Vandalism:
D.Bexon reported, the crime figures for February, 2016 were not yet received.
A stolen car, abandoned at the Leake Road entrance to the Logan Trail, had been reported to the Police.

16/62: Gotham News & Media:
M.J.Sheppard reported, the next edition of Gotham News will be delivered before the Easter weekend i.e. 25th March, 2016. More advertisers had applied to the Editor. The edition will enclose a reply to the Gotham Hub consultation.

16/63: Casual Vacancy:
M.Wilkins had invited an interested parishioner to the meeting.

16/64 : Heritage Day – Notts Bus – 90th anniversary:
Heritage Day: The Chairman suggested a theme based on what happened in Gotham 90 years’ ago. Earl Howe could be invited to attend.

16/65: Notts Bus – 90th Anniversary: M.Wilkins reported, a low key celebration is due to be held in the Sun public house on the 12th March, 2016. D.Bexon offered to photograph the advertisement for the event to post on the village Facebook page.

16/66 : H.M. Queen’s 90th Birthday Celebrations :
A dedicated working party is required to organise this event. The event could host a King/Queen dressing up parade, barbecue or hog roast.

16/67: Date of Annual Parish Meeting:
Suggested date for the Annual Parish Meeting – 26th April, 2016. The form of the meeting to be discussed as an Agenda item, at the next main meeting. (5th April, 2016).

16/68: Chairman’s Report: Nil to report.

16/69: Clerk’s report: (Best Kept Village Award 2016)
The Best Kept Village Award application form passed to G. Holbrook. M.Wilkins offered to photograph an attractive area of the village. Gotham won £100 new entrant prize for the Village Sculpture in 2015. (Environment Agenda item).

16/70: Matters to Report:
G. Holbrook suggested a polite reminder to dog owners about the increased incidence of dog mess being left on the pathways in the village. The Clerk had noticed tied bags of dog mess thrown into the adjacent fields or hedgerows, especially around the Railway Walk.

G.Hutter reported, an interactive speed sign is to be installed on The Ridgeway.

16/71: Items for Next Agenda:. Heritage Day Celebrations, Annual Parish Meeting.

16/72: Date of Next Meeting: The next Meeting will be held on Tuesday, 5th April, 2016 at 7.30 p.m.

Meeting closed at 10.00 p.m.