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Minute of a Meeting of the Finance Committee (28/10/14)

Present:     J.M.F.Royce, G.Clark, M.J. Sheppard, J.P.Anderson, B.J.Walker.

1/   Apologies: Nil

2/   Acceptance of Apologies: N/a

3/   Election of Chairman:

It was moved by B.J.Walker, seconded by M.J.Sheppard and duly carried, that J.M.F.Royce be appointed Chairman of the Finance Committee.

Vote: All in favour.

J.M.F.Royce thanked the Committee and agreed to stand as Chairman.

4/   Election of Vice-Chairman:

It was moved by G.Clark, seconded by J.P.Anderson and duly carried, that B.J.Walker be appointed Vice-Chairman of the Finance Committee.

Vote: All in favour.

B.J.Walker thanked the Committee and agreed to stand as Vice-Chairman.

5/   Declaration of Interest: Nil.

6/   Minutes of the Finance Committee Meeting held 28th January, 2014:

RESOLVED: The Minutes of the Finance Committee Meeting held on 28th January, 2014, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: J.P.Anderson   SECONDED: B.J.Walker Vote: All in favour. 

Progress: Nil to report.

7/   Bank Account Balances

  1. Co-Op Current Account: £ 20,494.84
  2. Co-op 14 Day Account: £          77
  3. Handelsbanken current account: £ 64,047.44
  1. 2014/15 Budget Rolling Balances (as per sheets circulated by e-mail)
  2. a)      Capital
  3. b)      Revenue
  4. c)      Recreation Ground
  5. d)      Environment
  6. e)     Gotham News


  1. a) Capital: Figures accepted.
  2. b) Revenue: The Revenue rolling balance was within normal limits for the third quarter of the year.
  3. c) Recreation Ground: Reduction in pavilion insurance costs to £1,000. Other costs within normal limits for the third quarter of the year. The Pavilion refurbishment is in year two of a four year programme of improvements with the tennis pavilion completed. Ultimately, it is anticipated that, the pavilion maintenance and play equipment maintenance will become the financial responsibility of the Trustees of the Memorial Hall/Recreation Ground.
  4. d) Environment: The Environment rolling balance was within normal limits for the third quarter of the year. Plans afoot for re-establilshing vandalised fencing, litter bin and pruning.
  5. e) Gotham News: All advertisements altered to comply with copyright rules since a change in editorial team.


9/ Capital Requests to Date::

  1. a) Judicial Review Legal Fees                               £  10,000 (Recommendation from Planning Committee)
  2. b)      Village Pump                                        £    1,000
  3. c)      Railway Walk                                       £    1,000
  4. d)     Children’s  New Play Equipment      £       500
  5. e)     Pavilion Refurbishment                      £    1,000
  6. f)      Gotham Remembers                            £       500


J.P.Anderson reported, K.Mafham had agreed to work on the Judicial Review on a ‘no win, no fee basis’. Regarding the RBC  Core Strategy, he will charge a fee. Gotham would be to pay a proportionate share with Barton and Thrumpton.

PROPOSAL: That all Capital items be adopted. PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson  Vote: All in favour.


10/  Horizon Contract Review:

The 2015/16 contract shows a 3% increase. It was agreed to reduce the mowing frequency of The Square and Cemetery from fourteen to twelve cuts per season. August and September to be cut from two to one monthly cut. Regarding the Nottingham Road verge under the Village Sculpture, Horizon had quoted £12.50 per cut. Currently the cost of eight cuts per season is £160.  The Clerk would seek advice from the Chairman of the Environment Committee re plans to fill the verge with Spring bulbs which would prevent mowing up to April/May. (Decision pending).

M.J.Sheppard left the meeting at 9.00 p.m.

11/ New Revenue Budget Items:

  1. a)     Cemetery Gardening                            £       500
  2. b)     Cemetery Horizon Contract                 to be agreed.


Cemetery Gardening had been moved from the Environment budget to the Revenue budget at an annual cost of £500 to allow for additional plant supplies.

Horizon: An extra weed spray of the Cemetery front apron was required. Clerk had contacted Horizon for a price.

12/  Preliminary Budgets for 2015/16 (to date).

  1. Revenue Paper 2                                 £   30,047.07 (increased to £30,097.07)
  2. Environment Paper 3 £     3,971.93 (subject to adjustment)
  3. Recreation Ground Paper 4                 £     6,600.00


PROPOSAL: Acceptance of 2015/16 budgets with an original budget of £50 for printing ink to be continued on the Revenue Budget – £30, 097.07 .

The Environment Budget – to be accepted subject to a reduction in mowing sessions as agreed by J.M.F.Royce and the Clerk.

PROPOSED: J.M.F.Royce, SECONDED: J.P.Anderson  Vote: All in favour.

Capital items:

Boundary Signs: The Boundary Planter Budget of £1,500 to stay in place for future signage. Before his departure, M.J.Sheppard confirmed the British Gypsum boulders could not be used as Village entry signs due to the inability to find a site at The Ridgeway entrance due to the narrowness of the verge.

Cemetery: A draw down facility of £1,500 from the Capital budget for 2015/16.

Burial Fund: To comply with the wishes of St. Lawrence PCC, the burial fund only to be spent on Cemetery infrastructure, not maintenance.

SSSI:The SSSI facility fund of £4,500 could be reduced to £3,500 in accordance with the instructions of D.Power (treasurer of the SSSI – (now Gotham Nature Reserve).

Village Pump: The Village Pump is in need of re-decoration of the ceiling.

Railway Walk: Notts County Council had confirmed in writing it would be responsible for Railway Walk path re-stoning as the Railway Walk had been included on the NCC definitive map of footpaths.


13/  Any Other Financial Matters to Report: Nil.

14/ Date and Time of Next Meeting: To be announced.


Meeting closed at 9.15 p.m.

Minutes of a Meeting of the Planning & Development Committee (15/12/14)

Present:  J.P.Anderson (Chairman)     B.J.Walker,   M.J.Sheppard,     G.Hutter.

1/    Apologies:   E. Rodgers, K.Steed            Absent: G.Clark (Vice-Chairman)

PROPOSED: Acceptance of apologies: B.J. Walker SECONDED: J.P.Anderson. All in favour.

2/    Declaration of Interest: Nil.

3/    Minutes of the Previous Meeting: 

RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 18th November, 2014 as previously circulated, be confirmed and signed as a true record of the business transacted with the following amendment: Item 5 – delete first line.

PROPOSED: M.J.Sheppard SECONDED: J.P.Anderson   Vote: All in favour.

4/    Progress from the last Minutes, not on the Agenda: Nil to report.

The Chairman asked that Agenda items 7 and 8 be discussed next.

7/ Planning Decisions Received:                

14/9: ref: 14/02080/FUL 3 Kegworth Road – Construct pavement crossing & off road vehicle standing GRANTED

8/ Planning Applications Received:          

14/15: (ref: 14/01406/HYBRID) Baden-Hardstaff – Partial redevelopment to create a Dual Fuel Technology International Centre of Excellence.


PROPOSED: J.P.Anderson   SECONDED: M.J.Sheppard. Vote: All in favour.

14/16: (ref: 14/02339/FUL) 3 Meadow End – Install decked roof terrace on existing flat roof to rear, safety fencing around the deck (1.2me high picket fence) alter window to glazed French door.

The owners of the neighbouring property had objected on the grounds of intrusion.


PROPOSED: J.P.Anderson   SECONDED: M.J.Sheppard. Vote: All in favour

Comments: Strong objection on the grounds of a blatant disregard of planning laws, lack of privacy for neighbours.

Architecturally out of keeping with the neighbouring property. GPC request immediate removal.

5/   Progress re  RBC Core Strategy/Aligned Core Strategy:

RBC Core Strategy: Inspector’s Report: J.P.Anderson reported, the Inspector had ruled the RBC Core Strategy ‘sound’. Section 119 Traffic – quoted the Highways Agency almost verbatim that the proposed development would not result in rat running through Gotham and Clifton. ‘Preliminary Modelling’ – What does this mean? No supportive documentation. i.e. Ignoring the problem. J.P.Anderson had applied to HA, under the Freedom of Information Act re Rex 36 – details of the preliminary traffic model to which the Inspector had referred. J.P.Anderson had also written to R.Mapletoft requesting more information on the Traffic Model. R. Mapletoft had replied that RBC do not have the Traffic Model document on file. A.Warrington (Head of Transport at Notts County Council Highways) had discussed Traffic problems and had promised to coordinate on responses to further transport assessments. The Highways Agency had placed a moratorium on the Traffic Model until February 2015 preventing the granting of planning permission to Oxalis.

K.Mafham has responded to the Inspector’s Report and may find a barrister in Cambridge to look at it with a view to a Judicial Review against the RBC Core Strategy. R.Turney, the barrister dealing with the Aligned Core Strategy Judicial Review is apparently too busy to work on the Rushcliffe Core Strategy. The next meeting of the Rushcliffe Borough Council is to be held on the 22nd December where the CS is likely to be adopted.  Borough Councillor T.Vennett-Smith and County Councillor A.Brown are unable to attend due to holiday/Christmas  commitments.

J.P.Anderson, M.J.Sheppard, J.Coles and K.Mafham had met with Councillors’ A.Graham (RBC Chief Executive) N.Clarke, (RBC Leader) D.Mitchell, (Executive Manager for Communities) and R.Butler (Head of Sustainability Committee). K.Mafham made his point that  RBC wait to adopt the Core Strategy until February, 2015 on the grounds that they never wanted a large amount of houses in the first instance. They should await the outcome of the Judicial Review on the Aligned Core Strategy when they might endeavour to reduce housing numbers. The RBC representatives were dismissive of this suggestion. Borough Council T.Vennett-Smith had advised postponing the Rushcliffe Borough Council meeting until the New Year when more interested parties were available to attend. Again he had met with refusal. The Council meeting on the 22nd December, 2014 would be available on podcast. The public were unable to speak during the meeting. In view of there being no Councillor to represent GPC, Barton and Thrumpton, J.Coles of Barton P.C. might submit a petition at the Council meeting as this would mean he would get heard. In view of the fact that our letters, objections, etc to the Core Strategy have been ignored so far, J.P.Anderson was in favour of a petition but preferred an approach of writing to each councillor before the meeting. County Councillor A.Brown had warned that there might be insufficient time to mount a petition in time for the meeting..

Councillor D.Mitchell had reported ‘it is in the best interests of all Rushcliffe residents that this (Core Strategy) be adopted at the earliest opportunity. J.P.Anderson had retorted to D.Mitchell, that ‘this is an untrue statement as we certainly do not believe that. Does this reveal your council’s underlying attitude to local democracy’?

9/  Any Other Business:

M.J.Sheppard had been approached by T.Coles for advice re the closure of the British Legion. He was asked to write to the branch offering Parish Council’s assistance, which he has done. He has asked Ted Coles for sight of a copy of the original Deed of Conveyance by the former Earl Howe sold to the British Legion. M.J.Sheppard would contact Earl Howe’s agent to inform him of the closure. A letter of support for the RBL would be sent from GPC.

10/  Matters to Report:

Woodlands Bungalow, Kegworth Road: The Clerk reported a message from Mr. Baugh, RBC Planning Enforcement Officer, re the need for a retrospective planning application for recently constructed stables.

Jubilee Park: M.J.Sheppard has held preliminary discussions with A.Gorringe of St. Gobain re the B G land at the back of the British Legion, which would make an ideal Jubilee Park. Further discussions would take place before the St Gobain Board and Gotham Parish council are informed.

11/  Date & Time of Next Meeting: The next meeting of the Planning and Development Committee will be held in the Weldon Room of the Memorial Hall on Tuesday, 20th January, 2015 at 7.30 p.m. J.P.Anderson tendered his apologies.

Meeting closed at 8.30 p.m.

Minutes of a Meeting of the Environment Committee (18/11/14)

Members present: C. Dabell, G, Clark, G. Hutter, K. Steed, M. Sheppard

(Meeting commenced at 8 pm)

1)  Apologies:  G. Holbrook.

2)  Acceptance of Apologies:

PROPOSED: G. Clark    SECONDED: G. Hutter.

3)  Declaration of Interest:  Nil.

4)  Minutes of Previous Meeting:  Discussion of minutes of two previous meetings revealed uncertainty of dates as to which meeting minutes applied to.

5)  Progress arising:   It was agreed to work to this meeting agenda,

PROPOSED: C . Dabell   SECONDED: G.Clark  All in favour.

6)  Christmas tree arrangements, lights etc:  C. Dabell confirmed that this year’s Christmas tree had been generously donated by a member of our community, who wished to remain anonymous. Agreed to arrange delivery to Arthur Howick early week commencing 24th November. Then the tree will be put in position during that week. The six members of the Env. Comm. will meet and put the lights on the tree on Sunday 30th November at 9.30 am.

This year, there would be lights around the pelmet of the Pump, kindly donated by Mr & Mrs G. Holbrook.

7)  Donations and costs: M. Sheppard reported that he had agreed to pay the band £5 each more this year. He would discuss with Jack Griffin a payment for the use of his amplification system, an essential for this year’s performance by the school choir. The Sun Inn have generously agreed to provide the surprise gifts for the children this year. The Cuckoo Bush Inn donated £50. The Coffee Shop organised a raffle and donated the proceeds of £51. 50 to the carol sing-song. C. Dabell reported that Mr J. Pinder and the Gotham Garden Club have each donated £30 and M. Sheppard has received anonymous cash gifts of £30.

Acknowledgement and thanks will be printed on the front of the carol sheet.

The committee has searched the net for a star to top the tree, sadly without success, as all stars have flashing attachments which couldn’t be removed; it was decided the flashing would be a distraction to passing motorists. G. Clark suggested making a metal frame around which LED lights could be entwined. C. Dabell will contact Arthur Howick about this, as he has arranged to get one made, when we supply a cardboard template.

8)   Bulb planting:  C. Dabell and G.Holbrook have completed crocus planting round Sculpture, daffodil planting will be completed shortly.

9)  Railway Walk replacement fence:  Two quotes already received. Great difference in price, possibly due to different timber. It was agreed to issue a tighter specification and get all three quotes for same spec.

10)  Litter bin on Cheese Hill: The committee examined catalogue supplied by Judy Raven, and preferred £195 version, as it was similar to others in the village.

11)  Matters to report:  K. Steed reported large puddle collecting on the Ridgeway on right hand side of road leaving Gotham opposite house no: 319; gulleys and ditch require clearing. C. Dabell reported the street light (no number) at the junction of Hill Road /Leake Road is not working; it has been reported previously.

12)  A O B: Nil

13)  Date / time next meeting:  To be agreed, as 16/12/2014 clashes with Carol sing-song.

Minutes of a Meeting of Gotham Parish Council (02/12/14)

Present: M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) Councilors J.M.F.Royce, B.J.Walker, G.Holbrook, A.Clayworth, D.Bexon, J.P.Anderson, G.Hutter, E.Rodgers.  In attendance: County Councillor A.Brown.

14/227: Apologies: G.Clark, E.Padden, C.Dabell, Borough Councillor T.Vennett-Smith.

14/228: Acceptance of Apologies:

PROPOSED: E.Rodgers SECONDED: G.Hutter. Vote: All in favour.

14/229: Declaration of Interest:

Trustees, G.Hutter, K.Steed, D.Bexon in matters relevant to the Memorial Hall/Recreation Ground.

J.M.F.Royce declared an interest in planning application: (ref:14/02377/FUL) 1 The Rushes – Two storey side extension.

14/230: Resignation of Councillor E.Padden:

The Chairman had received a letter of resignation from Councillor Elaine Padden for personal reasons.

PROPOSAL: Acceptance of resignation of Councillor E.Padden.

PROPOSED: M.J.Sheppard  SECONDED: K. Steed Vote: All in favour.

The Clerk would write a letter of thanks to E.Padden for her hard work both on the Council and several committees. She had tremendous talent and patience and had undertaken the arduous task of writing the constitution for Gotham Nature Reserve. She will be very much missed as an able Councillor.

14/231: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 4th November, 2014, be accepted and signed as a true record of the business transacted, with the following amendments: Pg. 2 14/219 line 2: alter ‘November’ to ‘October’.

PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce. Vote: Nine in favour, one abstention.

Progress from the November Minutes: Nil to report.

County Councillor A. Brown reported the following matters:

Councillor Brown apologised for being unavailable to attend the RBC Meeting on the 22nd December, 2014. He was unhappy that the meeting had been arranged so near to the Christmas holiday. He had a prior engagement on that date

Councillor Brown left the meeting at 7.45 p.m. in order to attend another meeting.

14/232: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: M.J.Sheppard  SECONDED: J.P.Anderson. Vote: All in favour.

Acceptance of the amended Environment Budget: £ 3,777.69  Paper 3

PROPOSAL: Acceptance of the Environment Budget of £3,777.69.

PROPOSED: J.M.F.Royce SECONDED: B. J.Walker Vote: All in favour.

Applications for Funds:

a)      Scouts – purchase of Hall:

A letter of application had been received from the 1st Gotham Scouts for funds of £1,000 towards the purchase of the Scout Hall on Malt Street.

According to the GPC financial regulations, (grants policy – April, 2012) established village groups could be funded up to a maximum of £700.

PROPOSAL: A donation of £700 towards the cost of the purchase of the 1st Gotham Scout Hall.

PROPOSED: J.P.Anderson  SECONDED: J.M.F.Royce. Vote: All in favour.

b)      Senior Netball Club:

A letter of application had been received for funds towards the Senior Netball Club. J.P.Anderson had spoken to the Senior Netball leaders who had explained the need for a recruitment drive, in January, 2015, to build up membership of the Club which currently stood at fourteen. Recruitment event expenses include hire of the arena and publicity.

PROPOSAL: A donation of £120 towards a New Year Recruitment Drive to Senior Netball Club.

PROPOSED: J.P.Anderson SECONDED: E.Rodgers  Vote: All in favour.

c)      Junior Netball Club:

A letter of application had been received for funds towards the Junior Netball Club. The Club needed to recruit more members during a Spring recruitment drive. A development plan to include training in ball skills would require new equipment.

PROPOSAL: A donation of £150 towards the Junior Netball Club recruitment/development plan and necessary equipment.

PROPOSED: J.P.Anderson SECONDED: E.Rodgers  Vote: All in favour.

d)      W.I. donation for over 70’s Christmas Party.

A letter of application had been received from P.Basford, Chairman of Gotham W.I. for £150 towards the cost of running the Over 70’s Christmas Party.

PROPOSAL: A donation of £75 towards the W.I. Over 70’s Christmas Party.


J.P.Anderson moved an amendment to the proposal to increase the £75 donation to £150 towards the Over 70’s Christmas Party in view of the hard work undertaken by the W.I. on an annual basis.

SECONDED: M.J.Sheppard. Vote: seven in favour, two against, one abstention.

PROPOSAL: A donation of £150 towards the W.I. Over 70’s Christmas Party.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: seven in favour, two against, one abstention.

e)      Gotham Nature Reserve (loan facility draw down)

A letter had been received from D.Power, Treasurer of Gotham Nature Reserve, seeking approval of a draw down of funds of £875.16 towards fencing costs. Funds will be repaid on receipt of funds received by GNR following a successful application to Natural England.

PROPOSAL: Approval of the draw down of capital funds of £875.16 held by GPC on behalf of GNR.

PROPOSED: J.M.F.Royce  SECONDED: M.J.Sheppard. Vote: All in favour.

14/233: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

RBC/Aligned Core Strategy progress: J.P.Anderson reported that Gedling, Nottingham City and Broxtowe Councils were allowed to submit remarks to the Judge before March, 2015 in reply to the Court Papers received prior to a Judicial Review. GPC will find out the results of the Judicial Review in April 2015. The reply from GPC to Gedling Borough Council’s request for information under the freedom of information facility, had been submitted on the 21st November, 2014. A counter request under the freedom of information facility has been sent in to Gedling from Calverton and Barton Parish Councils’ who denied spending money on the proceedings leading up to a Judicial Review, despite quoting ‘they had received legal advice’.

RBC Core Strategy: J.P.Anderson reported the sad death of RBC Deputy Leader, John Cranswick who was a well regarded Councillor.

The RB Council Meeting, due on the 11th December, 2014, had been postponed until the 22nd December, 2014 in order to allow time to discuss the Core Strategy. It was unclear whether the Inspector’s Report would have been received by that date. It had been expected by the end of October 2014 but had failed to arrive.

The barrister would be kept up to date on recent events. RBC had not kept in contact with GPC and it had proven necessary to seek out information on every level.

Borough Councillor Trevor Vennett-Smith would be on holiday on the 22nd December, (the date of the Council meeting) so would be unable to represent GPC. Also, County Councillor Andrew Brown was unavailable to attend the meeting. It was regrettable that such an important Council meeting was scheduled so near to the Christmas holiday when many members, both Council and local Parish Councillors, members of the public, would be unavailable. If the Core Strategy is adopted on the 22nd December, there is a thirteen week consultation period. It was noted that RBC had been ‘less than diligent’ since the start of the process. Ken Mafham is in contact with Gamston and Edwalton’s fight to save the green belt land. They failed to implement a structure plan seven/eight years’ ago. If Oxalis is given planning permission to develop Clifton Pastures, GPC can appeal.

14/234: Planning Decisions Received: Nil.

14/235: Planning Applications Received:

14/11: (ref:14/02377/FUL) 1 The Rushes – Two storey side extension


PROPOSED: J.P. Anderson  SECONDED: E.Rodgers  Vote: Four in favour, one against, five abstentions.


1) This property is to be rendered which will not match the adjoining cottage.

2) The drain runs, as on the plans, we believe are inaccurate, this may affect the  building regulations.

3) A four bedroomed house on this site with no off street parking could congest the narrow road on which it stands.

Woodlands Bungalow – Kegworth Road: The Clerk reported Mr. Baugh, the RBC Enforcement Officer, had inspected the stables and advised the householder of the need to submit a retrospective planning application. There was no ménage attached to the stables as previously reported.

East Street – Complaint re erection of six foot fencing. J.P.Anderson reported there is no requirement for planning permission as the fencing is set back from the boundary of the adjoining property.

14/236: Environmental Matters: (C.Dabell).

In the absence of C.Dabell, G.Holbrook gave the following report:

Bulb Planting: G.Holbrook and C.Dabell had planted the majority of the bulbs but three boxes of daffodil bulbs still remain. He called for assistance and D.Bexon and J.Raven (Clerk) volunteered to help.

Christmas Tree: The unsuitable flashing star for the top of the Christmas Tree had been returned. The Christmas Tree had been erected and hung with white lights on the 30th November, 2014 and lit up on the 1st December, 2014. G.Holbrook had donated the pelmet of coloured lights decorating the Village Pump. Thanks recorded to G.Holbrook.

Christmas Carols: 16th December, 2014 at .6 p.m. M.J.Sheppard reported the event had not been advertised in the December edition of the Messenger. The chocolate assortment boxes for the children had been donated by The Sun public house. Thanks recorded. D.Bexon offered to ask a Santa Claus to hand out assortment boxes. J.Griffin compering the event and Phil Reckless and the Revolution Brass Band had confirmed the date. Should it rain, the Carol singing will take place in St. Lawrence Church.

Litter Bin for Cheese Hill:

PROPOSAL: To submit an order to Broxap for a Litter Bin – priced at £195.

PROPOSED: M.J.Sheppard  SECONDED: K.Steed. Vote: All in favour.

14/237: Memorial Hall Report from GPC representatives: Nil to report.

14/238: Policing Matters/Vandalism:

E.Rodgers reported, to date, no crime figures received for November.

T.Coles, Chairman of the Royal British Legion, Gotham and District Branch, had asked GPC to thank the Police for their attendance at the Remembrance Day Parade. M.J.Sheppard offered to write the letter.

14/239: Gotham News & Media:  

Editorial Team: M.J.Sheppard, K.Steed and D.Bexon. (Next Copy date: 15th February, 2015.)

M.J.Sheppard had appealed to parishioners for photographs and information on the Gotham war heroes which would be listed in Gotham News from March 2015 to 2018. The title of the project is ‘Gotham Remembers their Fallen in the Great War’. A final hardback copy of the list of stories will be available.

14/240: Chairman’s Report:

The Chairman reported he had attended a meeting with T.Coles and E.Perrell for a post Memorial Hall Remembrance Day Service discussion. It was agreed, two rows of chairs would be sufficient to allow room for a bigger congregation. The Brownies and Scouts, who stood in the Cheeserollers’ Room, felt cut off from the Service in the main hall. People standing outside complained that the microphone only picked up the keyboard playing and not the singing. Next year, the Brownies and Scouts could stand in front of the stage. An awning in the play area outside could be set up to shelter the congregation from rain with a screen to convey the service to the outside. The wreath layers could stand at the back of the hall to provide a better view of them coming forward to lay their wreaths beneath the Honors Boards.

The Chairman reported the cancellation of the gypsum rocks to form Gotham entrance signs due to the unsuitability of the Leake Road verge opposite to the junction with Bunny Lane. The cost of providing a gulley to provide a wider verge would be in the region of £2,000.

14/241: Clerk’s report:

The Clerk reported the following items:

A superfast broadband router/box had been installed outside 33 Leake Road. J.P.Anderson remarked that the trench on Leake Road had been left poorly finished and the contractors should be recalled to apply a top coat of tarmac.

The Clerk and B.J.Walker had attended the RBC Community Awards on the 12th November, 2014 at the Beckett School. Gotham Nature Reserve had won the Environment Award. GPC recorded its congratulations to the GNR Committee.

The Clerk and M.J.Sheppard had attended the NALC AGM on Saturday, 15th November, 2014. The Rt. Hon. Kenneth Clark had been appointed President of NALC and gave a short speech.

The Clerk had been unable to attend the Mayor’s Reception, on the 24th November, 2014.

The Clerk had invited John Scott-Lee, Managing Director of Streetwise, to GPC’s January, 2015 meeting but had not yet received confirmation of his intention to attend.

14/242: Matters to Report:

G.Hutter reported more posters highlighting the position of the defibrillator are required for key positions around the village. She would contact G.Whitehead for reminder cards re the procedure and conditions when a defibrillator should be used. These would be distributed to parishioners.

J.M.F.Royce reported he had spoken to the Lancashire Fusiliers regarding information relating to the service history of the Gotham war dead. They advised seeking information re possible source of photographs from the Nottingham Evening Post (the Guardian daily newspaper) in circulation during WW1 who might be able to assist.

G.Holbrook reported the Gotham Branch of the Royal British Legion would close at the end of January, 2015.

J.P.Anderson urged parishioners to obtain pre-application planning advice from RBC as it often eased the process when a formal application was made. J.P.Anderson would arrange a site meeting, with the agreement of A.Gorringe, to discuss the Planning application:

(ref: 14/02339/FUL) 3 Meadow End – Install decked roof terrace on existing flat roof to rear, safety fencing around the deck (1.2m high picket fence) alter window to glazed French door.

B.J.Walker had received an email confirmation that Paddy Tipping, Notts Police Commissioner, would attend the next Police Priority Setting Meeting on the 15th April, 2015 at Keyworth Village Hall.

14/243: Items for Next Agenda: Chairman’s Reception to be held in late January, 2015.

The Clerk left the meeting at 9.45 p.m.

14/244: Application for Clerk salary increase.

J.M.F.Royce explained that the Clerk’s salary had been based on the same payscale since 2009 (PS 18) subject only to statutory increases. The Clerk had requested elevation to the next payscale. i.e. PS 19.

PROPOSAL: Clerk’s salary to be raised by one grade from PS18 to PS19 from April, 2015.

PROPOSED: J.M.F. Royce  SECONDED: M.J.Sheppard. Vote: All in favour.

14/245: Date of Next Meeting: The next Meeting will be held on Tuesday, 6th January,  2015 at 7.30 p.m. J.P.Anderson tendered his apologies.

Minutes of a Meeting of the Planning Committee (18/11/14)

Present: J.P.Anderson (Chairman) G.Clark (Vice-Chairman) M.J.Sheppard K.Steed G.Hutter, E.Rodgers B.J.Walker

In the absence of the Clerk minutes taken by Barbara Walker

1/ Apologies: E.Padden

PROPOSED: Acceptance of apologies M.J.Sheppard SECONDED; K.Steed. Vote: six  in favour, one abstention.

2/Declaration of Interest: Nil

3/Minutes of the Previous Meeting: Held on Tuesday 21st October 2014

RESOLVED: That the Minutes of the Planning and Development Committee held on 21st October2014 as previously circulated be accepted and signed as a true record of the business transacted with the following amendment:

Item 5 (last line) The Rt.Hon. should be kept informed of proceedings and a delegation from GPC MIGHT attend his next surgery…….

Proposed by Karen Steed. Seconded by Michael Sheppard. Vote all in favour

4/ Progress from the Minutes, not on the Agenda

Nothing to report on 3 Meadow End decking – John Anderson to pursue.

5/ Progress re RBC Core Strategy/ ACS

J. Anderson has contacted Cllr Neil Clarke requesting a meeting and he is awaiting a response.

Liz Rodgers queried RBC’s service standards and was disappointed to note that RBC may not comply.

Michael Sheppard wished to place on record his and the committees thanks to John Anderson, Julian Coles (Barton in Fabis Parish Council) and Ken Maffham for their hard work and dedication in progressing Gotham’s fight against development on the land south of Clifton

6/ Meeting held on 6th November 2014 (Meeting with other Parish Councils)

Ken Maffham gave a complete update and answered questions from the floor.

Having said we only had 3 weeks to submit our case he has since discovered it can wait until the last minute. Gedling have submitted a 30 page document though this did not contain their legal arguments.

Aarhus costs have been accepted by the City, Broxtowe and Gedling Councils.

7/ Planning Decisions Received: Nil

8/ Planning Applications Received:

Ref No: 14/02307/FUL – Conversion and Extension of building to annexe to 18 Wallace Street.

Proposed: No Objection: John Anderson. Seconded Michael Sheppard.

All in favour with the comment that we wish to draw attention to the difficulty of access to off road parking.

9/ Any other Business

An enforcement officer from RBC has viewed changes at Woodlands Bungalow Kegworth Road.

10/ Matters to report

Liz Rodgers queried the new high fence at 15 East Street and also reported that Severn Trent is digging up Nottingham Road. Work is to take 4 months. LR will advise the Clerk on writing to Severn Trent as she felt GPC should have been made aware and perhaps there is a need for a sign to be erected on the A453 to advise motorists who ‘rat-run’ through Gotham of the new ongoing long term road works

11/ Date and time of Next meeting.

TBA . Next meeting may have to be at 8.00pm to avoid clashing with the Village Christmas Carol Sing Song.

Liz Rodgers gave her apologies for the Main Meeting on 2nd December and will not be available for the next planning meeting.

Meeting closed at 8.00p.m.

Minutes of a Meeting of Gotham Parish Council (04/11/14)

Present: M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) Councillors J.M.F.Royce, B.J.Walker, G.Holbrook, A.Clayworth, D.Bexon, J.P.Anderson, G.Hutter.

In attendance: County Councillor A.Brown.

14/210: Apologies: G.Clark, E.Rodgers E.Padden, Borough Councillor T.Vennett-Smith.

14/211: Acceptance of Apologies:

PROPOSED: D.Bexon SECONDED: K.Steed. Vote: All in favour.

14/212: Declaration of Interest:

Trustees, G.Hutter, K.Steed, D.Bexon in matters relevant to the Memorial Hall/Recreation Ground.

14/213: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 7TH October, 2014, be accepted and signed as a true record of the business transacted, with the following amendments: 14/198: RBC/Aligned Core Strategy progress: 5th line: replace ‘RBC is due’ with ‘The Inspector is due’  8th line: after ‘One clause’ add ‘that could be strengthened’ 18th line: delete two sentences beginning: ‘There is a 26 week, etc’.

Pg 2. County Councillor A. Brown reported the following matters: Parking at Gotham School: The Headmistress: replace ‘has been’ with ‘will be supplied’ with a banner, etc.

PROPOSED: G.Holbrook. SECONDED: K.Steed. Vote: Seven in favour, two abstentions.

Progress from the October Minutes:

14/198: Report by Chairman of Planning and Development Committee: 3 Meadow End: No news from the RBC Planning Enforcement Officer re planning permission for first floor decking.

Pg 2: County Councillor A. Brown’ report: A453 Widening Progress: B.J.Walker had attended a consultation meeting held in the Village Hall, Clifton Green on the 8th October, 2014. It was mainly to update those businesses and homes adjacent to the roadworks, on the progress of the A453 widening.

14/201: Environmental Matters: Gritting Salt: No gritting salt required as thirteen bags in store which can deteriorate if not used.

County Councillor A. Brown reported the following matters:

Death of County Councillor: County Councillor Stella Smedley had died. She had been a County Councillor, representing Labour in Ollerton since 1977 when she had forced a bi-election. A well liked and able Councillor who would be very much missed.

County Council Budget Review: County Council Budget Review consultations inviting the public to fill in an on line form detailing Council budget requirements for 2016-2018.

Electoral Review of Notts: The Commission has announced that it is minded to recommend that 67 county councillors should be elected to the council in future, (the same as the current arrangement). Councillor Brown endorses this number and hopes it stays the same.

Policing: Councillor Brown is unhappy with policing levels in the Gotham and surrounding area. He has written to the Police Commissioner, Paddy Tipping re this matter. There are problems in East Leake with increased crime. No response re enquiry to P.C. Kelly Warwick.

Medi-Link Bus: An on-line petition available to the public to press the City Council for an extension of the medi-link bus to the new tram extension at Clifton. Clerk to email Councillors with the link.

The Chairman thanked County Councillor A. Brown who left the meeting at 7.45 p.m.

14/214: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

The Clerk reported one Gotham News advertisement charge of £42  outstanding.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

Capital Requests:

Recommendation from the Planning and Development Committee for Green Belt Fund/Judicial Review Legal fees of £10,000.

Other Capital Requests:

a)  Village Pump                       £   1,000

b)  Railway Walk                       £   1,000

c)  Pavilion Refurbishment          £   1,000

d) Children’s  Play Equipment     £      500

e) Gotham Remembers             £      500

PROPOSAL: Acceptance of the above Capital Requests

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.


Budgets for 2015/16      

Acceptance of the provisional Revenue Budget: £ 30,097.07 Paper 2

PROPOSAL: To increase the Chairman’s allowance by £50 to £700.

PROPOSED: J.M.F.Royce  SECONDED: G.Hutter. Vote: seven in favour, one against, one abstention.


Acceptance of the provisional Environment Budget: £ 3,971.93 Paper 3 The Square and Post Office areas routinely sprayed by NCC Highways so can be dropped from the Horizon Contract. The village sculpture bay planted with bulbs, therefore nine mows necessary per season from mid-May.

The Environment and Revenue Budgets to be an agenda item at the December meeting following mowing contract confirmation.


Acceptance of the recommended Recreation Ground Budget £6,600 Paper 4

PROPOSAL: Acceptance of Paper 4 Recreation Ground Budget for 2015/16  – £6,600.

PROPOSED: J.M.F.Royce  SECONDED: G.Hutter. Vote: six in favour, one against, two abstentions.


14/215: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

RBC/Aligned Core Strategy progress: J.P.Anderson reported that GPC were to host a closed meeting on the 6th November, 2014 in the Moonrakers’ Room. Representatives from Calverton, Thrumpton and Barton Parish Councils invited to attend to hear an update on the Judicial Review process, etc. from K. Mafham. J.P.Anderson had attempted to invite Borough Councillor T.Vennett-Smith to the meeting but was unable to make contact. J.M.F.Royce confirmed T.Vennett-Smith is on holiday abroad.

To date, the documents were submitted to the High Court by K.Mafham on the 20th October, 2014. Gedling, Broxtowe and Nottingham City now preparing their case following which GPC and the other Parish Councils involved have a chance to comment. The Judge will then decide if the challenge is acceptable to proceed. The proceedings could fall flat if the Judge decides the case is not strong enough or the combined Councils fail to qualify for the Aarhus Convention. Individual Councils have received a request from Gedling Borough Council for information, under the Freedom of Information Act, regarding minuted decisions to bring the challenge on the Aligned Core Strategy and the cost implications of the proceedings. The Clerk had acknowledged Gedling Borough Council’s letter and will respond within the statutory twenty working days. Financial implications to GPC, if the case was lost, would be approximately £6,500 i.e. one third of the total costs.

PROPOSAL: That GPC pay one third of the costs of the Judicial Review.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard Vote: All in favour.


RBC Core Strategy: RBC awaiting the Inspector’s report on the Core Strategy. No response on a letter from GPC questioning the use of brown field sites in preference to green field.


Woodlands Bungalow – Kegworth Road: The Clerk had queried, with the RBC Enforcement Officer, the planning permission for stables and ménage recently installed. No reply to date.


14/216: Planning Decisions Received: Nil.


14/217: Planning Applications Received: Nil.


14/218: Environmental Matters: (C.Dabell).

C.Dabell reported the following items:

Christmas Tree: An offer from an anonymous donor to finance the cost of the Christmas Tree. G.Holbrook demonstrated a star purchased for the top of the tree. Unfortunately, it was unsuitable due to a flashing movement that could not be stopped. G.Holbrook to exchange the star for a non-flashing type. C.Dabell to purchase fairy lights to hang round the Village Pump at an approximate cost of £30.

Christmas Carols: 16th December, 2014 at 6 p.m. M.J.Sheppard reported sponsorship money of £75 pledged. The Phil Reckless band to charge £180.

Railway Walk: A.Urry had provided a quotation to replace the vandalised fencing alongside the Brickyard Path. Two more quotations to be sought. (Fence approximately nineteen and a half metres long).

G.Holbrook and C.Dabell had arranged with the Scouts to collect the Railway Walk prunings, on the 2nd November, in time for the Guy Fawkes Bonfire.

PROPOSAL: Donation of £50 to the Scouts for the collection of prunings from the Railway Walk..

PROPOSED: J.P.Anderson  SECONDED: G.Hutter  Vote: All in favour.

Bulb Planting: G.Holbrook and C.Dabell had planted one thousand crocus bulbs in the verge under the Village Sculpture. Daffodil bulbs to be planted on the Primary School verge. Cost of bulbs £248.


14/219: Memorial Hall Report from GPC representatives:

Defibrillator Demonstration: K.Steed reported a successful demonstration of the defibrillator took place on the 30th October, 2014. Thirty eight people attended. M.J.Sheppard had paid a donation of £25 to G.Whitehead for the demonstration which he would send to the British Heart Foundation. An information card to be circulated providing the sequence of treatment to follow, if a heart attack is suspected. G..Hutter thought if would be beneficial to acquire another defibrillator for the Leake Road end of the village as the Bus Station equipment is unavailable during the night.

GPC Trustee: D.Bexon had confirmed with L.Bramley, secretary of the Trustees, that she would continue to represent GPC as a Trustee but could not attend all their meetings due to work commitments. She would support functions and be available to help with the bar duties, as necessary. M.J.Sheppard thought the Trustees were well represented with four members of GPC and there was always one representative able to attend meetings and report on recent events.

Memorial to WW1: The Clerk to write a letter of thanks to E.Perrrell for his work on an outstanding memorial stone and plaque. He had also spent many hours arranging the Memorial Hall Service of Remembrance, together with a hard working team. Many thanks to all involved.

Memorial Hall Gates: The Memorial Gates undergoing renovation. The grant conditions were too arduous to consider so the Trustees were bearing the cost. Council was reminded that it only had the power to contribute to the maintenance of a memorial item, on receipt of a written application for funds.


14/220: Policing Matters/Vandalism:

D.Bexon reported, to date, no crime figures received for October.

B.J.Walker and M.J.Sheppard had attended a Police Priority Setting meeting, on the 15th October, 2014, when the matter of speeding through the village was discussed. The Police confirmed they had recently held a speed trap in Rempstone and caught 1,200 speeding cars.

Crime in Gotham had increased by 169% during the last three months, mostly due to shed burglaries. Boys, from Clifton, had recently been apprehended for stealing bicycles from Gotham. P.Tipping, the Police Commissioner to be invited to the next Police Priority Setting Meeting.


14/221: Gotham News & Media:           

Editorial Team: M.J.Sheppard, E.Padden, K.Steed and D.Bexon.

M.J.Sheppard thanked Councillors for distributing copies of Gotham News. He had received one complaint from an advertiser about the change in the format of their advertisement. This was due to the advertisements having been tweaked in order to avoid infringement of copyright. M.J.Sheppard had apologised to the complainant and offered them a free advertisement in the March copy.

In the November edition, the type size had been larger for easier reading. It was important to meet the copy deadline so that litho can be used in preference to digital printing which is more expensive but necessary if on a tight timescale.

Thanks to K.Steed for checking copy and D.Bexon for her interesting articles re recent events undertaken by the school children and sports groups.


14/222: Chairman’s Report:

The Chairman confirmed he would lay the wreath, on behalf of the people of Gotham, at the Memorial Hall Service of Remembrance on the 9th November, 2014. J.M.F.Royce and J.P.Anderson to steward the march from The Square to the Memorial Hall.


The Chairman had received the following applications for funds: (December Agenda item).

1.       Senior Netball Club to cover expenses of £250 for an open day to attract new  members.

2.       Junior Netball Club for training.

3.       Gotham Scouts for £1,000 to assist in paying the remaining loan of the Scout Hall of £12, 500.

4.       Gotham Women’s Institute for funds towards the Over 70’s Christmas Party to be held on the 11th December, 2014.


14/223: Clerk’s report:

The Clerk had attended the SLCC meeting in Southwell on the 14th October, 2014. A.Cotter from Came and Co. insurers had advised insurance cover for volunteers helping the Council. He warned that a volunteer involved in an accident, whilst carrying out Council work, could sue the Council for injuries. The Clerk had enquired with the GPC insurers who confirmed volunteers would be covered under Public Liability and there was no need to add volunteer cover to the policy.


A letter from RBC Streetwise offering the attendance of John Scott Lee, Managing Director, at a Council meeting to explain the support Streetwise can now offer Parish Councils. The Clerk to invite Mr. Lee to the January, 2015 meeting.


Better Broadband for Nottingham – an invitation to attend a meeting on the 27th November, 2014 at Holme Pierrepont Water Sports Centre from 2.30 p.m.

RBC Community Awards on the 12th November at Becket School at 6.30 p.m. The Clerk and B.J.Walker to attend. GPC had nominated A.Litchfield, his outstanding work in running Gotham Rangers Football Club for the youngsters of Gotham and surrounding villages.


The Mayors Reception, an invitation to attend on the 24th November, 2014 at 7.00 p.m. at Keyworth. Clerk to attend.


NCC – re footpath SK53482927 – SK53462908 (Hill Road) diversion/new route to be included on the definitive map.


The Gotham entrance sign had been stolen from Kegworth Road.


14/224: Matters to Report: Nil.


14/225: Items for Next Agenda: Applications for funding. Woodland Decorations, Christmas Tree/Carols.


14/226: Date of Next Meeting: The next Meeting will be held on Tuesday, 2nd December,  2014 at 7.30 p.m.


Meeting concluded at 9.35 pm.