Tag Archives: meeting

Minutes of a Meeting of Gotham Parish Council (07/01/14)

Present:   M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) J.M.F.Royce,  R.Davis, B.J.Walker, R.Muir, G.Clark, E.Rodgers.

14/1: Apologies: J.P.Anderson,  C.Dabell, D.Bexon, Notts County Councillor A.Brown, E.Padden.

14/2: Acceptance of Apologies:

PROPOSED: R.Davis  SECONDED: E.Rodgers  Vote: All in favour.

14/3: Declaration of Interest:

Trustees, D.Bexon, G.Clark, K.Steed, in matters relevant to the Memorial Hall/Recreation Ground.

J.M.F.Royce in item 5, Support for the British Legion (Gotham Branch).

14/4: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 3rd December, 2014, be accepted as a true record of the business transacted with the following amendment:. 13/189 : Finance Monthly Payments and Receipts:

Acceptance of the recommended Revenue Budget: after ‘negotiations’ add ‘with the Trustees of the Memorial Hall/Recreation Ground’.

PROPOSED: J.M.F.Royce  SECONDED: K.Steed Vote: All in favour.

Progress from the Minutes:

13/203: Matters to Report: The Clerk reported she had drawn the attention of A.Howick to the deterioration of the Public Noticeboard. A. Howick would advise D.Howick.

13/167: Traffic Lights: A member of the public had complained to the Clerk re the installation of temporary crossing lights opposite to her house. The complainant had suggested the lights would be more often used if sited at the bottom of Kegworth Road.

14/5: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.M.F.Royce SECONDED: R.Davis  Vote: All in favour.

Support for the British Legion (Gotham Branch):

The Chairman reminded Council that previous donations to the Gotham Branch of the Royal British Legion to defray the cost of the wreath, had stood at £250 for many years. The 2013 donation had dropped to £100. He suggested the re-instatement of the original amount.

PROPOSAL: To revisit the issue if the funds at the financial year end support the proposal to donate a further £150 to the Gotham Branch of the Royal British Legion.

PROPOSED: B.J.Walker  SECONDED: R.Davis.  Vote: Six in favour, two abstentions.

The Clerk had purchased a replacement dustbin for the Memorial Hall Car Park. J.M.F.Royce requested that a future dustbin purchase should be re-imbursed from the Trustees of the Memorial Hall/Recreation Ground.

Proposal for Annual Donation to Dr. Gerrard Charitable fund for the Elderly of Gotham:

The Chairman sought deferral of this item until the February meeting.

The next GPC Finance Meeting to be held on Tuesday, 28th January, 2014.

14/6: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

In the absence of the Chairman, Vice-Chairman E.Rodgers reported the following Planning information:

There had been no planning meeting held during December, 2013.

Progress on Consultation re RBC Core Strategy/Steering Group Meeting: E.Rodgers read a report submitted by K.Mafham re his latest findings following the Examination in Public of the Aligned Core Strategy. K.Mafham is persuaded that there might be the case for a Judicial Review due to the lack of proper consultation and the identificatiion of more building sites within Nottingham, including brown field. He had expressed his surprise and disappointment that the Inspector, Ms. Kingaby, had increased the housing numbers prior to hearing all the evidence. This oversight is a procedural issue.E.Rodgers advised Council that a Judicial Review invairably resulted in a simple delay in the process and that building would not necessarily be blocked.

14/7: Planning Decisions Received:

13/15: (ref: 13/01943/VAR) British Gypsum  – Vary condition 2,7 and 9 of planning permission 10/01186/FUL to permit the open storage of desulphurised gypsum for a temporary period (up to 5 years) at land south of Leake Road, Gotham. – GRANTED

14/8: Planning Applications Received:    

13/16: (ref: 13/02092/FUL) 22 Curzon Street – Garden store building (retrospective plan)

PROPOSAL: OBJECTION

PROPOSED: R.Muir  SECONDED: G.Clark  Vote: All in favour.

Reason for objection: Out of keeping, over bearing and out of character with surrounding buildings. Excessive building for the purpose stated. The plan submitted is inadequate to allow for sound judgement.

14/1:   (ref: 13/02467/FUL) The Birches, 333 Leake Rd – Retention of garage/workshop as constructed and amendments to bungalow extension approved under planning permission ref: 02/01470/FUL

PROPOSAL: NO OBJECTION

PROPOSED: E.Rodgers    SECONDED: R.Muir   Vote: All in favour.

Dog Boarding on The Ridgeway: The Chairman had received a letter of objection re an application for the boarding of two dogs at 327 The Ridgeway. The complainant highlighted several issues pertaining to the unsuitability of the applicant/premises for such a purpose.

The Clerk had checked with Rushcliffe Planning Department re the issue of a licence and was informed that a dog boarding licence had already been allowed and that the Parish Council was powerless in such a case.

14/9: Environmental Matters: (Chairman C.Dabell absent)

Report on Christmas Tree in The Square/Carol Singing – 10th December 2013/Cemetery Arch.

M.J.Sheppard reported that the Christmas Tree had been successfully removed on the 6th January, 2014. Thanks to A.Howick and family for their generous assistance. R.Muir suggested improved barriers next year as the standard orange barriers detracted from the beauty of the Christmas tree. High winds and storms had caused the tree to list to one side. A smaller tree would have been easier to erect and keep upright. Thanks recorded to Reverend Coleman and the PCC for their generous provision of mulled wine and mince pies prior to the Carol singing. The Chairman had booked the band and asked Jack Griffin to perform next Christmas on Tuesday 9th December. An improved sound system could be loaned by J. Griffin. Extra non-alcoholic refreshments could be offered under  cover of a gazebo. Thanks to the Sun and Cuckoo Bush for their generous sponsorship and to Gotham School for an excellent performance.

Cemetery Arch: The Clerk and Chairman had brought photographs of the original Cemetery Arch. The re-building of the arch and the pillars could serve as an external war memorial with plaques for the fallen of Great War on one and second World War on the other; Remembernce Day Service could be held and wreathes laid there;it could also serve as a celebration in 2018 of  one hundred years since Armistice Day and listing the dead from Gotham in both World Wars.. An article would appear in Gotham News to appeal to Parishioners to give their thoughts on the project. (Environment Committee Agenda item).

Railway Walk: The Clerk reported, C.Dabell had successfully re-attached the Railway Walk Signage at the Kegworth Road entrance.

14/10: Memorial Hall Report from GPC representatives:

K.Steed reported some recent unofficial tree pruning on the Recreation Ground, probably for Christmas decorations or firewood.

More dog signs to be displayed due to dogs being exercised after dark and fouling the grounds.

Election of one more representative to serve as Trustee. Deferred.

14/11: Casual Vacancy:

The Chairman had received an application from Mrs. Gill Hutter to serve on Gotham Parish Council.

PROPOSAL: Acceptance of Mrs. Hutters application to serve as a Councillor on Gotham Parish Council.

PROPOSED: R.Davis  SECONDED: K.Steed. Vote: All in favour.

14/12: Village De-Fibrillator:

In the absence of E.Padden who had undertaken to progress this item, the Clerk reported that E.Padden was continuing her search for the most appropriate equipment and had suggested an article in Gotham News to gain the approval of parishioners re the purchase of such an expensive item. Council were in favour of progressing G.Whithead’s approved equipment, after May 2014.The Chairman has already received approval from Frydays to fix the equipment to the wall of their premises, and would supply the electricity required which GPC would pay for.

14/13: Policing Matters/Vandalism:

E.Rodgers reported one crime of the theft of a number plate during December.

B.J.Walker reported a Police Priority Setting Meeting was booked in the Moonrakers’ Room for the 15th January, 2014 at 2.p.m. M.J.Sheppard and B.J.Walker to attend.

14/14: Gotham News & Media:    

Editorial Team: Editorial Team: M.J.Sheppard, R.Muir, K.Steed and D.Bexon. R.Muir appealed for copy for the next edition of Gotham News to be received by Friday, 21st February for delivery by the 10th March, 2014. She would draw up advertisers’ invoices for the year 2014.

14/15: Gotham Countryside Trust – 2 GPC Representatives: Deferred.

14/16: Chairman’s Report:            

The Chairman had received a consultation letter from the Post Office. He asked the Clerk to acknowledge and approve the new business plan for the Spar Shop.

14/17: Clerk’s report:

The Clerk had received the following correspondence:

An invitation to Clerks’ Workshops to be held on the 20th February and 27th March 2014. She would endeavour to attend both sessions.

RBC Parish Forum to consider Transport and Environmental issues on the 5th February, 2014. B.J.Walker to attend.

14/18: Matters to Report:

K.Steed reported, a chevron had blown down at the top of Leake Road before The Ridgeway. Clerk to report to Highways.

J.M.F.Royce reported, no further information re the possible funding clawback would be received until the next meeting of RBC Cabinet on the 14th January, 2014.

E.Rodgers reported a complaint, re lack of street lighting after midnight, on Wodehouse Avenue.

E. Rodgers reported a favourable publication on Gotham Village had appeared on Twitter and Facebook.

14/19: Items for Next Agenda. De-Fibrillator.

14/20: Date of Next Meeting: The next meeting would be held on the 4th February, 2014 at 7.30 p.m.. Meeting concluded at  9.43 pm.

Minutes of a Meeting of the Finance Committee (26/11/13)

Present:     J.M.F.Royce, G.Clark, M.J. Sheppard, J.P.Anderson.

1/   Apologies: B.J.Walker

2/   Acceptance of Apologies:

PROPOSED: J.P.Anderson  SECONDED: G.Clark. Vote: All in favour.

3/   Election of Chairman:

It was moved by M.Sheppard, seconded by J.P.Anderson and duly carried, that J.M.F.Royce be appointed Chairman of the Finance Committee.

Vote: All in favour.

J.M.F.Royce thanked the Committee and agreed to stand as Chairman for the ensuing year.

4/   Election of Vice-Chairman:

It was moved by J.M.F.Royce, seconded by M.Sheppard and duly carried, that B.J.Walker be appointed Vice-Chairman of the Finance Committee.

Vote: All in favour.

The Chairman thanked G.Clark for his advice as Vice-Chairman during the previous year.

5/   Declaration of Interest: Trustees of the Sports Arena, J.P.Anderson in any discussion re Item 12 on the Agenda. (Bridging Loan Agreement with Sports Arena matures – 6th May, 2014).

 6/  Minutes of the Finance Committee Meeting held 27th November, 2012:

RESOLVED: The Minutes of the Finance Committee Meeting held on 27th November, 2012, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: M.J.Sheppard   SECONDED: G.Clark Vote: All in favour.     

Progress: Nil to report.

7/   Bank Account Balances

a. current account – current balance: £  10,396.89 after the payment of the November, 2013 bills)

b. 14 day account –  current balance: £ 3.77 (interest on previous balance)

c. Santander bond – gross total currently in Santander Bond due to mature on 2nd May 2014 – £56,630.28

8/   2013/14 Budget Rolling Balances as per sheets circulated by email:

Environment Paper 1: The Environment rolling balance was within normal limits for the third quarter of the year. Small costs involving the Christmas Tree erection would fall within the budget for improvements.

Capital Paper 2: Still to be updated following the payment to C.Bowers, £35,198.67 (net) re Memorial Hall Car Park resurfacing. Several budgets would require viring to the Car Park up to audit date of the 31st March, 2014. Budgets would be returned in full during May/June, 2014.

Revenue Paper 3: The Revenue rolling balance was within normal limits for the third quarter of the year.

Recreation Ground Paper 4: The Recreation Ground rolling balance was within normal limits for the third quarter of the year.

9/ Allocation of Balance of 13/14 Capital:

NilDue to two expensive projects during 2013, (Village Sculpture, Memorial Hall car park)  the Chairman stressed the need for stringent economy for the next six months pending redemption of the Santander Bond.

10/ Precept 2014/15 Preliminary Discussion:

The Tax Base figures from RBC would not be available until mid December, 2013. The Chairman spoke in favour of a 2.5% increase in the Precept to offset the ongiong low interest rates in the near future. Preliminary discussion on the Precept setting would be an agenda item at the January main meeting. A Finance Meeting would be held on the 28th January, 2014. RBC had deferred submission of Precept requirements until February, 2014.

11/  Budgets for 2014/15:

Environment Paper 1: £ 5,323 00 (Discussed and accepted at the Environment Committee Meeting held on the 19th November, 2013.

PROPOSAL: Acceptance of the recommended Environment Budget: £ 5,323.00

PROPOSED: J.M.F.Royce SECONDED: G.Clark  Vote: All in favour.

Recreation Ground Paper 2: P.R.Dines and J.M.F.Royce in discussion re several items GPC had included on its Revenue Paper. J.P.Anderson reported, mowing sessions on the Recreation Ground could be dropped to once per week, in high season, due to the more efficient mowing equipment which would preclude a need for an increase in mowing labour costs currently £1,100 per annum.

The Chairman explained the Pavilion Sinking Fund was designed to build up funds for replacement pavilions. GPC had been asked to contribute £1,500 annually to be match funded by 6 organisations, i.e. Trustees, members of the multi-sports arena, and other four sports clubs. In 2012, this amount was reduced to £1,000 pending the outcome of the match funding of the other parties. Any unspent monies were to be rolled over into the fund.

J.P.Anderson stated that National Sporting Grants did not tend to grant money for the replacement of pavilions.

Revenue Paper 3: £30,483.00

PROPOSAL: Acceptance of the recommended Revenue Budget: £30,483.00 (subject to negotiations with the Trustees and the Cricket Club re some items on the Recreation Ground Budget)  PROPOSED: J.P.Anderson  SECONDED: G.Clark. Vote: All in favour.            

12/   Bridging Loan Agreement with Sports Arena matures – 6th May, 2014.

A loan of £10,000 at one and a half per cent interest from the Sports Arena had been taken out by GPC to cover the extra cost of the Memorial Hall car park refurbishment. Loan date: 6th November, 2013 – 6th May, 2014.

13/  Any Other Financial Matters to Report:

J.M.F.Royce had donated the five free bags of gritting salt to the Trustees of the Memorial Hall as GPC held adequate stocks.

M.J.Sheppard reported, some puddles of water collecting on the newly resurfaced Memorial Hall car park which would be reported to the J.Jones, Architect..

14/ Date and Time of Next Meeting: 28th January, 2014  at 7.30 p.m. in the Weldon Room of the Memorial Hall.

Meeting closed at 8.55 p.m.

Minutes of a Meeting of the Planning & Development Committee (22/10/13)

Present:  J.P.Anderson (Chairman)   E. Rodgers, (Vice-Chairman) B.J.Walker,   M.J.Sheppard,  G.Clark.

1/    Apologies:  K.Steed, E.Padden, R.Muir

In Attendance: Borough Councillor  T.Vennett-Smith,  P.Marshall (RBC Planning).

2/    Declaration of Interest: Nil.

3/    Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 17th September, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: G. Clark SECONDED: M.J.Sheppard. Vote: All in favour.

4/    Progress from the last Minutes, not on the Agenda:

Pg. 2 Item 8/  Any Other Business: J.P.Anderson confirmed he would attend the Rushcliffe Planning Forum on the 30th October, 2013.

Pg. 2 Item 7/  Traffic Count: The traffic lights on Kegworth Road had not yet arrived. The Clerk had received confirmation from P.Goode (NCC Traffic Manager) that they would be installed as soon as possible.  The Chairman had received strong support from the County Councillor Andrew Brown and that the bottleneck, as always seemed to be the case in matters like these, was the Highways Agency.  £42,000 had been put aside but they were unwilling to spend it.  Both he and Cllr. Brown would be putting pressure on J.Pizzey at the HA and N.C.C efforts could bring about press coverage.  There was general strong disappointment at the levels of traffic and accidents that had occurred.

Pg. 2 Item 10/ Matters to Report: The Clerk had received an email from K.Hourd of NCC Highways re speeding traffic into Gotham at Nottingham Road entrance. She had offered to visit the site for advice on speed reduction options.

The Chairman welcomed Mr. P. Marshall, of RBC Planning Department, to the meeting.

5/ Future Housing in Gotham:

PROPOSAL: Suspension of Standing Orders.

PROPOSED: G.Clark, SECONDED: E.Rodgers  Vote: All in favour.

The Chairman outlined the history of Gotham’s building development over recent years and the current GPC policy. He expressed his own opinion that the housing stock in Gotham was not compatible with the present population’s needs could mean a change in policy, re the possibility of a small development of market houses on a green belt exception site, to allow for the inclusion of some affordable housing.

Mr. Marshall described the procedures necessary to bring about such development under the current legislation. He recommended the production of a Neighbourhood Plan, as currently being drawn up by East Leake and Keyworth Parish Councils. There was no RBC financial assistance available for a Neighbourhood Plan.

An information pack – ‘Locality – Quick Guide to Neighbourhood Plans’ was passed to the Clerk. British Gypsum had also offered their assistance. Mr Marshall also suggested possible incorporation of a specific plan directly into the next stage of the Local Plan.

There was general discussion on the topic at which some of those present stressed the risks of opening the village to the attention of developers.

The Chairman thanked Mr. Marshall for his attendance and he left the meeting at 8.25 p.m.

PROPOSAL: Re-instatement of Standing Orders.

PROPOSED: G.Clark, SECONDED: E.Rodgers  Vote: All in favour.

6/   Fight to Save the Greenbelt at Clifton Pastures:

Mr.Marshall had confirmed, RBC had not yet published a Traffic Model and the Chairman confirmed he had emailed R.Mapletoft at RBC asking that full dialogue on such modelling took place before the council meeting in December.

The Chairman reported the Examination in Public of the Aligned Core Strategies was half way through. He had been unable to attend any meetings but B.J.Walker had and she submitted a verbal report describing the strong representations made by our representative Ken Mafham and Anna Soubry, M.P. for Broxtowe. It was noted that the NCC Core Strategy website was very difficult to access.

The Chairman suggested a Strategy Meeting with other Nottinghamshire villages might be worthwhile. A Judicial Review was under consideration and a joint action might prove financially beneficial.  Anna Soubry M.P. had been an excellent advocate for protecting Notts’ green belt land. B.J.Walker said that there had been little representation at the enquiry from Nottingham City Council members and public.

The members meeting, re modifications to the RBC Core Strategy, would be held on the 12th December, 2013. GPC would be represented by Borough Councillor T.Vennett-Smith.

7/    Planning Decisions Received:

13/9   (ref:13/01521/FUL) 9 Chadborn Avenue – Single storey rear extension (infill)          GRANTED

13/11 (ref: 13/01572/FUL) 1 St Andrew Close – Single storey front, side and rear extension. GRANTED

13/12 (ref: 13/01686/OUT) Land to East of Oaklands, Eyres Lane – Single detached dwelling  REFUSED

13/13: (ref: 13/01618/FUL) Sun Inn – Retention of stove and external flue pipe to north elevation    GRANTED

8/    Planning Applications Received:

13/15: (ref: 13/01943/VAR) Land South of Leake Road, Gotham – Vary condition 2,7 and 9 of planning permission 10/01186/FUL to permit the open storage of desulphurised gypsum for a temporary period (up to five years).

PROPOSAL: NO OBJECTION

PROPOSED: J.P.Anderson  SECONDED: E.Rodgers  Vote: All in favour.

E.Padden arrived at the meeting at 9.05p.m. (having attended another meeting in the Moonrakers’ room).

9/  Any Other Business:

The Chairman reported damage to cars parked along Nottingham Road possibly due to increased traffic through the village, some of which had occurred during the night when the street lights were switched off. A request had been received from a resident that the lights be reinstated.  Heavy traffic was travelling through Gotham during the roadwork disruption on the A453. It was agreed, another weight restriction sign for Gotham, sited at the Crusader roundabout was required but that, in the meantime, the parishioner be advised to obtain stronger support as this was required by Cllr. Brown to back any proposal to re-instate night time street lighting.

The Chairman had received a letter from Royal Mail confirming an applicant had applied to run Post Office facilities in the village.

10/  Matters to Report:

Waste Bin: B.J.Walker reported, the waste bin had been returned to its original site beside the village seat and in front of the Village Sculpture. The Clerk confirmed she had twice removed it to the corner of the British Legion fence, adjacent to the Brickyard Track, but someone had returned it. The Clerk would ask RBC to refrain from moving it after emptying.

Village Sculpture: M.J.Sheppard reported photographs of the Unveiling Ceremony would be mounted and on view in the Memorial Hall. Gotham News would carry an offer for photograph orders.

The Clerk had received an offer of grants for 2013/14 from Greenwood Community Tree Planting. She would progress with a view to hedging behind the Village Sculpture.

11/  Date & Time of Next Meeting: The next meeting of the Planning and Development Committee would be held in the Weldon Room of the Memorial Hall on Tuesday, 19th November, 2013 at 7.30 p.m

Meeting closed at 9.45 p.m.

Minutes of a Meeting of Gotham Parish Council (05/11/13)

Present:   M.J.Sheppard, (Chairman) J.M.F.Royce,  R.Davis,    B.J.Walker,   J.P.Anderson, K. Steed,  C.Dabell,  R.Muir, D.Bexon.

One minute silence in memory of the War Dead.

The Council stood for one minute of silence in memory of Gotham’s War Dead.

The Chairman requested Item 7b on the Agenda, Bridging Loan, be discussed as the first item.

Finance – 7b Bridging Loan:

The Chairman announced the necessity for the Parish Council to take out a bridging loan of £10,000, for a six month period, to cover the increased cost of the Memorial Hall car park refurbishment, due to unforeseen work. Funds currently invested in a Santander Bond would be available to the Council within this timescale.

R.Muir spoke in favour of a lesser amount of money being tied in a Bond in future. She had voted against the decision to invest such a large amount of money which she had deemed unwise.

PROPOSAL: That the Parish Council arrange a bridging loan to the sum of  £10,000 for a six month period to cover the cost of extra work on the Memorial Hall Car Park.

PROPOSED: J.P.Anderson  SECONDED: R.Davis  Vote: eight in favour, one abstention.

13/160: Election of Vice-Chairman:

It was moved by M.J.Sheppard, seconded by R.Muir that Karen Steed be appointed Vice-Chairman of Gotham Parish Council.

K.Steed accepted the position of Vice-Chairman and thanked Council.

Vote: All in favour.

13/161: Apologies: G.Clark, E.Rodgers, E.Padden, Notts County Councillor A.Brown.

13/162: Acceptance of Apologies:

PROPOSED: J.P.Anderson  SECONDED: R.Muir Vote: All in favour.

13/163: Declaration of Interest:

Royal British Legion members, C.Dabell and J.M.F.Royce in Agenda item 7c Civic Wreath.

13/164: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 1st October, 2013, be accepted as a true record of the business transacted, with the following amendments:

13/142: Apologies: Remove ‘Chairman’.

13/148: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson) remove heading: ‘Progress on Consultation re RBC Core Strategy.’

PROPOSED: R.Davis  SECONDED: J.P.Anderson Vote: All in favour.

Progress from the Minutes: 13/146 : Finance Monthly Payments and Receipts: The Clerk had reported to D.Power of the PCC, GPC’s intention to award a grant of £230 towards the cost of repairs to the church clock.

13/165: Casual Vacancy:

G.Hutter had attended the October meeting and was in the process of registering on the Electoral Roll in order to attain eligibility to serve on the Parish Council.

13/166 : Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson. Vote: All in favour.

D.Charlesworth had submitted an invoice for travelling expenses incurred during the work on the Village Sculpture.

a)  Quarterly Financial Update – The Clerk would circulate the budget sheets to members before the next meeting. Agreed to defer to the December meeting when invoices for the Village Sculpture could be included.

b) Bridging Loan – (already discussed Item 1)

c) Civic Wreath  –  PROPOSAL: To donate £100 to the Gotham and District Branch of the Royal British Legion to defray the cost of the wreath. PROPOSED: R. Muir  SECONDED: J.P.Anderson. Vote: six in favour, one against, two abstentions. (Two declarations of interest).

d) Date of Finance Meeting: The next meeting of the Finance Committee would be held on the  26th November, 2013 at 7.30 p.m.

R.Muir suggested a fourth bank signatory should be appointed. (Deferred for further consultation).

13/167: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

Progress on Consultation re RBC Core Strategy: B.J.Walker had attended some sessions of the Aligned Core Strategy Public Inquiry currently being held. K.Mafham represented Gotham and surrounding villages. Unfortunately, the Inspector had quoted the housing numbers ‘objectively sound’. K.Mafham was pressing hard for more attention to building on brown field sites within the City. The lack of public consultation was criticised by A.Soubry M.P. The deadline for the RBC vote was the 12th December, 2013.

Traffic Lights: The proposed traffic lights outside Gotham School were not yet in place. County Councillor A.Brown was progressing their installation and had brought about increased street lighting during the night on the main roads. M.J.Sheppard reported on Radio Nott’m’s  live programme coverage with Cllr Andrew Brown, Head Teacher Sue Lymn-Brewin and several parents outside the school and the ongoing campaign for traffic/ pedestrian lights, which started in May. The Clerk was asked thank County Councillor A.Brown for his help.

J.P.Anderson had attended a Community Community Consultation & Community Led Planning Rushcliffe Parish Forum on the 30th October, 2013. The meeting had primarily concerned the drawing up of a Parish Plan which Gotham had already achieved. The Parish Plan would form a basis for a Neighbourhood Plan which was important to protect the village from further inappropriate development. The Gotham Village Design Statement now required updating. J.P.Anderson had brought a copy of the Cropwell Butler Neighbourhood Plan as an example.

P.Marshall had attended the GPC Planning meeting held on the 22nd October 2013. He had also suggested GPC draw up a Neighbourhood Plan which would be especially beneficial should a green belt envelope be imposed upon Gotham.

13/168: Planning Decisions Received: Nil.

13/169: Planning Applications Received: Nil.

13/170: Environmental Matters:

C.Dabell reported the Railway Walk picnic seats had been repaired and replaced by S.Watson and D.Urry.

13/171: Memorial Hall Report from GPC representatives:

J.M.F.Royce had requested and received a set of the Memorial Hall minutes.

K. Steed reported an extension to the bar was planned to improve drinks storage.

Election of one more representative to serve as Trustee. For review at the December meeting.

13/172:  Memorial Hall Car Park Refurbishment Report:

J.M.F.Royce reported the 10% financial contingency for the car park refurbishment had been exhausted by unexpected costs to the drainage system and the car park. The total cost was £36,101.20 plus VAT.

PROPOSAL: Acceptance of final cost of car park refurbishment – £36,101.20 plus VAT.

PROPOSED: M.J.Sheppard  SECONDED: J.P.Anderson Vote: All in favour.

The Chairman expressed thanks and congratulations to the Project Group, members of the Memorial Hall Trust and the Parish Council, who together with architect, Jeff Jones, and the contractors, Colin Bowers and Son Limited, had worked  very efficiently to deliver on time and within budget – almost!

13/173: Policing Matters/Vandalism:

D.Bexon reported no crime recorded during the month of October. A handbag theft from a house on Wodehouse Avenue had recently occurred. A serious road accident on Nottingham Road had caused the road to be closed. Traffic had to make a detour of approximately ten miles to reach the centre of the village.

13/174: Gotham News & Media:  

Editorial Team: M.J.Sheppard, R.Muir, K.Steed and D.Bexon. R.Muir had produced an excellent draft copy of the November edition of Gotham News with the assistance of the editorial team. D.Bexon would pass the June crime figures to R.Muir for inclusion. R.Muir requested all Councillors carry out their Gotham News delivery.

PROPOSAL: The mugs depicting the sculpture icons would be supplied to the village pubs. (Batman and Robin icon would be excluded as written permission would be required from DC Comics.)

PROPOSED: J.P. Anderson  SECONDED: K.Steed. Vote: All in favour.

R.Muir left the meeting at 9.20 p.m.

13/175: Royal British Legion Remembrance Sunday 10/11/13 – Wreath laying at Gotham Service 10.45 a.m.)

J.M.F.Royce would attend the Gotham service and lay the wreath on behalf of the Chairman from the parishioners of Gotham. J.P.Anderson would attend the East Leake parade.

13/176: Gotham Countryside Trust – 2 GPC Representatives:

R.Davis offered to continue as a Trustee of the Countryside Trust. G.Clark had expressed a wish to retire. The matter would be further debated at the next meeting.

13/177:  Revised Code of Conduct 2013:

The Clerk reported a minor change to the Code of Conduct, forwarded from RBC, whereby subsection 6 of the new code calls on a councillor to divulge if they are a member of a Trade Union, whereas before it did not ask this in regard to divulging interests.  

13/178:  Church Christmas Tree Exhibition – Decorations for GPC tree

B.J.Walker, D.Bexon and the Clerk would decorate a Christmas tree with photographs of the village sculpture icons. D.Bexon offered to assist with a selection of photographs.

Carol Singing – 10th Dec – letter from Rev. R. Coleman:

A letter had been received from the Rev. R. Coleman supporting the Christmas Carols in The Square with an offer of refreshments in the Church. The Clerk would accept the offer but make it clear that the focus of the Carols would be in The Square. C.Dabell would supply chocolate Santa’s for the children. The Gotham Primary School children would be singing a carol. It is hoped that a  small gazebo would be situated next to the bicycle racks in which they could perform.

13/179: Chairman’s Report:         

The Chairman had received the following correspondence:

An invitation to the RBC Mayor’s reception to be held on the 22nd January, 2014. The Chairman and Clerk to attend.

13/180: Clerk’s report:

The Clerk had received the following correspondence:

RBC Winter gritting salt – The Clerk would order the five free bags of gritting salt.

The Clerk had reported the stolen ‘Gotham’ entrance sign from Nottingham Road to K.Hourd of NCC Highways.

13/181: Matters to Report:

J.P.Anderson reported, paint peeling off the Village Sculpture plaque. This was due to damage caused when the protective plastic seal was peeled back.

J.P.Anderson reported the Notts County Minerals Local Plan was available on the website.

The Clerk had received a reply from K.Hourd of NCC re speeding traffic into the village. She had offered to carry out a site visit.

B.J.Walker asked the Clerk to arrange sweeping of the leaves under the seats in front of the old Post Office.

M.J.Sheppard reported Radio Nottingham had inquired about the Village Tales for their website. They had been diverted to B.Dabell for advice.

13/182: Items for Next Agenda. Casual Vacancy, Clerk’s Salary Award, De-Fibrillator.

13/183: Date of Next Meeting: The next meeting would be held on the 3rd December, 2013. at 7 p.m. with a Christmas Reception arranged by the Chairman. Meeting concluded at  10.00 pm.

Annual Village Meeting

Parishioners of Gotham

You are invited to attend the

ANNUAL VILLAGE MEETING

in the Memorial Hall Moonrakers’ Room at 7.30pm

TUESDAY 30th APRIL 2013

Village clubs/organisations are welcome to read their own report out to share news of their current activities

HAVE YOUR SAY ON VILLAGE MATTERS AND ENJOY A GLASS OF WINE

Isuued by R. Muir – Chairman of Gotham Parish Council on the 25th March 2013