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Minutes of a Meeting of Gotham Parish Council (07/07/15)

Present: M.J. Sheppard, (Chairman) B.J.Walker (Vice-Chairman) J.M.F.Royce,  J.P.Anderson, G.Holbrook, G.Hutter,  G.Clark, H.Taylor.

In Attendance: County Councillor A. Brown, Borough Councillor S. Matthews, Peter Gaw, Andrea Lowe (NCC Library reps)

The Chairman welcomed attendees to the meeting.

15/117: Apologies: D.Bexon, M.Wilkins, C.Dabell, A.Clayworth.

15/118: Acceptance of Apologies:

PROPOSED: J.P.Anderson  SECONDED: B.J.Walker. All in favour.

15/119:  Declaration of Interest:

G.Hutter, H.Taylor in matters relevant to the Memorial Hall/Recreation Ground

PROPOSAL: Suspension of Standing Orders.

PROPOSED: J.M.F.Royce SECONDED: G. Clark.  Vote: All in favour.

County Councillor A. Brown introduced Peter Gaw, Group Manager of Libraries, Archives and Information and  Andrea Lowe, Libraries’ Team Manager.

P.Gaw explained he had asked to meet Gotham Parish Council in order to explain changes to the Notts County Council Community Library Service. It is important to emphasise that the Gotham library is not in danger of closure but that NCC is approaching small libraries in the hope that they will become sustainable enterprises and reduce ongoing costs. There are currently 188 regular subscribers at Gotham library with 5,500 books taken out annually. Running costs are £8,000 per annum. Over the last two years, the service has saved costs by cutting opening hours and staffing levels by attracting volunteers to help run the libraries. The hope is to bring more services to libraries for a wider age range and this enterprise will be supported by the Government. Money saved will be put back into the Council Community Partnership for Libraries.

M.J.Sheppard offered to produce an article in the next edition of Gotham News calling for volunteers to form a Gotham Library Support Group, perhaps with advice from the librarian as to those who might be interested. The Library could incorporate attractions such as children’s reading challenges, art exhibitions, computer studies, etc.

Some points raised were, as follows:

Gotham librarian is aware of the proposals to appoint volunteer help.

Volunteers are offered training and ongoing support with telephone access for advice and support, etc.

Disclosure Barring Service costs will be covered by the Library Service.

Important that new parishioners are made aware of the existence of the village library.

The Library Service has researched the age profile of library users which usually matches the age profile of the Community.

Affluent areas use libraries more frequently..

The Chairman thanked P.Gaw and A.Lowe for their attendance and they left the meeting at 8.07 p.m.

PROPOSAL: Resumption of Standing Orders.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

15/120: County Councillor A.Brown:

County Councillor A.Brown reported the Nottinghamshire Boundary Changes have resulted in one less Councillor.

The Parishes of Thrumpton, Barton and Ratcliffe on Soar are to be joined with Ruddington from 2017 – named Ruddington Ward. Gotham will be joined with East Leake to form the Soar Valley Ward.

The work on electrification of the railway bridges in and around Loughborough has been delayed.

Building work on the new Borough Council offices at the Arena on Rugby Road has commenced. Total cost of building is £15.9 million.

The untimely death of Peter Steed, aged 46, RBC Executive Manager Finance and Commercial officer, has been a huge shock. The Clerk will write a letter of condolence to his widow.

15/121: Borough Councillor S.Matthews:

Councillor S.Matthews reported, he has attended his first meetings and is ‘getting his feet under the table’. He re-iterated his pledge to support Gotham, Kingston, Thrumpton, Barton and Ratcliffe on Soar to the best of his ability.

The Chairman thanked Councillors A.Brown and S.Matthews and they left the meeting at 8.25 p.m.

15/122: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Annual Parish Council meeting held on the 2nd June, 2015, be accepted and signed as a true record of the business transacted, with the following amendments:

Pg. 1 See S.Matthews’ report: second sentence insert ‘Kingston’.

Pg. 1. See County Councillor A. Brown’s report:  8th sentence, insert before ‘bridge’ ‘road’.

Pg. 2. 15/103: Gotham Village Pump Refurbishment plans/costs: amend first sentence to read ‘J.Jones architectural technologist’.

Pg. 3. 15/104: Report by Chairman of Planning: RBL site: 16th sentence, add ‘and a loan from the Public Works Loan Board’.

Progress from the June Minutes:

Pg. 4: 15/108: Memorial Hall Report:

J.P.Anderson suggested the Memorial Hall could benefit from the purchase of a screen for future presentations, especially as he had recently donated a projector for use at the Hall.

PROPOSAL: Acceptance of the June Minutes. PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

15/123: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.P.Anderson  SECONDED: J.M.F.Royce. Vote: All in favour.

GPC Grants Policy – J.M.F.Royce explained this is to review the amount of funding to give away out of the annual precept. B.J.Walker thought the annual grants policy had worked very well over the years and should remain flexible. A judgement on each application for funding seems sensible. J.M.F.Royce disagreed suggesting it is important to establish an annual funding ‘ceiling’.

PROPOSAL: J.P.Anderson and J.M.F.Royce to draft a reviewed grant policy to be referred to the Finance Committee.

PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce. Vote: all in favour.

Gotham Village Pump Refurbishment plans/costs:

M.J.Sheppard reported, the Clerk had previously sought advice from Mark Goodwill-Hodgson, architectural technologist specialising in listed buildings; he had previously refurbished West Leake Lych Gate. Mr. Goodwill-Hodgson had examined the Pump remarking that the roof is in good order requiring only 10% new tiles. He had submitted a specification of a work schedule for each stage of the project. To meet grant requirements, two more architectural specifications are required.

G. Hutter reported, James Bate, the RBC Conservation officer, had visited the Pump and suggested that GPC may not need planning permission in order to carry out renovation work. M.J.Sheppard is to be his point of contact with regards future work.

P. Dines had learned that the Pump had been registered as a Well House in 1966.

J. Mordan, NCC Senior Practitioner for Historic Buildings informed G. Hutter that there are 298 well houses on the national Heritage list, but only one in Nottinghamshire. He might be willing to advise/ help raise funds with the Heritage Lottery fund.

G.Hutter had researched some available grants, such as the Heritage Lottery Fund for a fundraising event offering from £10,000 – £100,000.

G.Holbrook reported, he had approached Alan Joyce, architectural technologist, who had recently overseen the work on the Bingham Church Lych-gate.

As previously reported in the June minutes, J.M.F.Royce had met J.Jones architectural technologist who had also inspected the Pump.

It was agreed that architects, A.Joyce and J.Jones would be invited to submit a specification of a work schedule in order to have, in hand, three documents to meet the Grant requirements.

In view of the work involved in obtaining the RBL site, renovation work on the Village Pump could be delayed until next year.

15/124: Report by Chairman of Planning and Development Committee:

RBL Site: Proposal from GPC to express an Interest to Bid: J.P.Anderson reported, the decision on the application to list the RBL site an ‘Asset of Community Value’ is due on the 8th July, 2015. If it has failed to be listed, it will be sold on the open market. If it is listed, it will be held in moratorium until November, 2015. Gotham, and neighbouring villages need to be kept informed of events which J.P.Anderson offered to undertake. If listing is successful, the parishioners will be invited to pledge money to purchase the site. Pledge invitations planned to be sent out in September, 2015.

Aligned Core Strategy/RBC Core Strategy: J.P.Anderson had received an e-mail from D.Mitchell, (RBC Leisure Contract Manager) re the Oxalis planning application which is in no rush to be passed due to traffic issues. J.P.Anderson has asked that GPC be kept informed on technical matters. There is a suggestion, by Nottingham City Council, that a secondary access to the housing development should be established with access from Summerwood Lane, Clifton.

15/125:  Planning Decisions Received:     Nil.

15/126:  Planning Applications Received:

15/4:   (ref: 15/00981/FUL)  3 Kegworth Road – Single storey rear and side extension (already discussed, decision of No Objection – at the June main meeting).

15/9:   (ref: 15/01405/AGRIC) Forge Farm, Moor Lane – Erect fodder barn. (refer to Planning meeting on 21st July, 2015).

15/7:   Notification – Gotham Primary School – Install a multi-games area 10m x 15m on school field with path/fencing.

PROPOSAL: NO OBJECTION

PROPOSED: J.P.Anderson SECONDED: G. Hutter. Vote: All in favour.

15/8: – 3 Meadow End – decking at first floor. (Notification of Enforcement Appeal)

15/10:   British Gypsum – vary terms of PP 10/01186/FUL as varied by PP 13/01943/VAR permit desulph. storage. (British Gypsum already have planning permission to store gypsum at the rear of the site.

The site would  be used for the temporary (up to 5 years) storage of desulphurised gypsum, the site  previously used for outside storage of glass wool/mineral insulations products. The site is adequately screened from view by landscaping, warehouse buildings and landform. The stockpile will be covered by a double skinned geotextile membrane, green in colour. There could be an issue of noise and dust. (refer to Planning meeting on 21st July, 2015).

15/127: Environmental Matters: (C.Dabell).

In the absence of C.Dabell, G.Holbrook reported the following matters:

Railway Walk Steps/Seats: The Railway Walk steps to the Schoolhouse path and opposite hillside walk, had been completed, together with a handrail. The Clerk had received a complaint from a householder adjacent to the School House path, that she was not informed of the new steps which she felt might lead to more dog walkers with a resultant problem of dog mess.

Two Railway Walk seats in need of replacement. G.Hutter to research suitable maintenance-free replacement seats.

New Bench on Hillside, off Railway Walk: A. Urry progressing replacement bench at the top of the hillside off the Railway Walk. Cheese Hill: The Cheese Hill seat in need of strimming and trees pruning to open up the vista. Cheese Hill litter bin needs fixing to 2ft x 2ft concrete drilled for fixing bolts. C.Dabell and G.Holbrook progressing. The bin is in storage at the Clerk’s house.

Christmas Decorations: Christmas Tree application sent to NCC has not been acknowledged to date.

Village Assets: Clerk to draw up an asset list of village seats/dog bins.

Cuckoo Bush Mound: The Clerk had reported the hole in the fence, adjacent to the Cuckoo Bush Mound, to British Gypsum who have confirmed they will carry out the necessary repair.

15/128: Memorial Hall Report from GPC representatives:

G.Hutter reported the following matters:

A.Clayworth attended the last meeting of the Trustees.

A hole in the mesh fence behind the netball post has been reported. It was agreed that GPC are responsible for repairing this fence. G.Hutter to confirm with P.Dines that the Trustees should repair the fence and invoice GPC for the work.

15/129: Policing Matters/Vandalism:

B.J.Walker reported one crime in June, involving a stolen number plate from Grasmere Gardens.

The Police Priority ~Setting Meeting to be held in East Leake Village Hall on the 15th July, 2015. M.J.Sheppard and B.J.Walker to attend.

15/130: Gotham News & Media: Editorial Team: Editorial Team: Councillors: M.J.Sheppard,  B.J.Walker and D.Bexon. Photographer: H.Trobridge.

M.J.Sheppard reported one or two complaints re spelling mistakes in the full page advertisement in the July issue. Two adverts withdrawn. One new ¼ page advert taken up.

15/131: Digital Champions (H.Taylor)

H.Taylor suggested, that due to the lack of availability of the net for older parishioners, due, in part, to them not understanding the method of accessing the internet, it might be a popular idea to run a training session. One or two sessions could be held in Gotham library to ascertain interest. H.Taylor offered to teach, free of charge, and would produce a poster offering net training courses. An item in Gotham News and posters in the library and coffee shop to be organised.

15/132: Chairman’s Report:

The Chairman reported he had received an e-mail from Alison Davis re her injured cat due to an unleashed dog from the Recreation Ground accessing her garden and carrying out a savage attack. Ms. Davis suggested an article about the incident could be printed in Gotham News. The fencing around the garden of the house in question is the property of RBC Housing Association. M.J.Sheppard had forwarded the message to P.Dines.

15/133: Clerk’s report:

The Clerk had been invited, and will attend, the opening of the A453 on the 20th July, 2015 at Thrumpton Hall.

15/134: Cancellation of August Meeting for the Holiday Period.

PROPOSAL: Cancellation of GPC meeting in August. The Clerk and J.M.F.Royce to be responsible for urgent payment of invoices during the holiday period.

PROPOSED: B.J.Walker  SECONDED: J.P.Anderson. Vote: All in favour.

15/135: Matters to Report:

Litter: H.Taylor reported, youngsters in cars discarding metal tubes, used to sniff gas, into the driveway opposite Elliott’s Transport garage on Hill Road. H.Taylor to report these incidents to P.C. Kelly Warwick.

History Society Archives: G.Hutter had spoken to K.Thorpe re History Society archives which could be stored in a suitable building such as the listed barn in the Bus Depot. G.Hutter to contact A.Carver-Smith at NCC Transport to put forward this idea..

Static Caravan: B.J.Walker reported a static caravan parked adjacent to the farm on The Ridgeway. RBC Planning Dept have already investigated and confirmed the caravan is allowed on a residential site adjacent to the farmhouse.

15/136: Items for Next Agenda:

Air Pollution south of Clifton (Report on house building unsuitable alongside main roads due to nitrogen dioxide from diesel).

15/137: Date of Next Meeting: The next Meeting will be held on Tuesday, 1st September,  2015 at 7.30 p.m.

Meeting closed at 10.10 p.m.

Minutes of the Annual Meeting of Gotham Parish Council (12/05/15)

Present: M.J. Sheppard, B.J.Walker, J.M.F.Royce,  C.Dabell, J.P.Anderson, G.Holbrook, A.Clayworth, G.Hutter, (7.25 p.m.) G.Clark (7.25 p.m.)  In Attendance: Borough Councillor Stuart Matthews.

The Clerk received the Acceptance of Office Forms from Members of the Council following the uncontested election on the 7th May, 2015. Declaration of Interest Forms were collected by the Clerk to be submitted to the Returning Officer at RBC. Election expenses forms to be collected for submission to the Returning Officer.

15/71: Appointment of Chairman for the ensuing year: (2015-2016).

It was moved by J.P.Anderson, seconded by G.Holbrook and duly carried by unanimous vote, that M.J.Sheppard should be appointed Chairman for the ensuing year. M.J.Sheppard thanked the Council and agreed to serve as Chairman and signed the Acceptance of Office form.

15/72: Appointment of Vice-Chairman for the ensuing year:

It was moved by J.P.Anderson, seconded by M.J. Sheppard that B.J.Walker be appointed Vice-Chairman for the ensuing year. B.J.Walker thanked the Council and agreed to stand as Vice-Chairman and signed the Acceptance of Office form.

15/73: Welcome to new Councillors:

The Chairman welcomed H.Taylor as a new member to Gotham Parish Council.

15/74: Apologies: D.Bexon,  County Councillor A.Brown.

15/75: Acceptance of Apologies:

PROPOSED: M.J.Sheppard  SECONDED: G.Holbrook. All in favour.

15/76:  Declaration of Interest: Nil.

15/77: Casual Vacancy:

The Clerk reported one vacancy exists on GPC. There are thirty five days from the date of the Election (7th May, 2015) in order to co-opt a new Councillor. If this is not achieved, a Casual Vacancy notice would be displayed.

The Chairman introduced newly elected Borough Councillor Stuart Matthews to the meeting.

PROPOSAL: Suspension of Standing Orders.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

Borough Councillor Stuart Matthews introduced himself as a local man having been brought up in Ruddington and serving twelve years on East Leake Parish Council. Now living in Ratcliffe on Soar he is keen to put something back into the Community having recently sold his successful business. He is contracted to continue to work for the new owners for the next two years’. He would like the parishioners of Thrumpton, Ratcliffe on Soar, Barton, Kingston and Gotham to benefit in kind as much as West Bridgford. His Councillor Divisional Fund is £6,000 to be shared among the five villages.

A discussion, led by J.P.Anderson, took place re the purchase of the redundant Royal British Legion building by the owners of the Spa Shop who had Spa’s backing to remove the shop and provide a greater range of goods and a post office. Parking would be available. This shop would prove a vital amenity for the community. A decision by the Agents re the successful purchaser will be made on the 6th June when sealed bids will be opened.

J.P.Anderson and M.J.Sheppard had appealed to Samantha Edmunds, British Legion Property Manager for the West Midlands, to assist the village in securing the RBL building for the Community. Ms. Edmunds did not seem interested in the original 1948 Conveyance covenant re the Building should be retained for the benefit of the Community. It was apparent that the Royal British Legion would be likely to sell to the highest bidder. The Registration of a building ring fenced for an ‘asset to the Community’ takes eight weeks. S. Matthews confirmed he would put the case for retaining the building for a shop to RBC planning department. Another method of saving the building for the Community would be to designate it as a Public House. This might save the site from becoming a housing development and provide a meeting room for the members of the RBL social clubs together with the shop and other small businesses. Village produce would be available to parishioners. It might be too late to take out a moratorium to prevent the sale of the RBL for six months.

PROPOSAL: J.P.Anderson submits an appeal to RBC for the Royal British Legion to be registered as an ‘Asset of Community Value’.

PROPOSED: J.P.Anderson  SECONDED: M.J. Sheppard  Vote: All in favour.

S.Matthews to make enquiries on GPC’s behalf on the 13th May, 2015.

PROPOSAL: Resumption of Standing Orders.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

The Chairman read out a report from Nott’s County Councillor A. Brown re the following matters:

The A453 is due to open on the 29th May, 2015.

The traffic lights outside Gotham Primary School will be removed on the 22nd May, 2015.M..J.Shepppard suggested a celebratory reception in the Memorial Hall to congratulate Messrs Lainge O’Rourke on the A453 opening. M.J.Sheppard to progress.

H.Taylor commented the traffic lights at the Crusader Roundabout only let a few cars through at a time leading to a long tailback which had not improved the traffic situation for Gotham residents.

The Chairman thanked Borough Councillor S.Matthews for his attendance and he left the meeting at 8.10 p.m.

15/78: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 7th April, 2015, be accepted and signed as a true record of the business transacted, with the following amendments:

15/56: Finance Monthly Payments and Receipts: Last sentence: Insert ‘well’ after represented.

15/60: Village Bench: reword: G.Hutter reported the preferred site for the memorial bench was adjacent to Cuckoo Bush Mound. Clerk had sought permission to install the seat from A. Gorringe, Estates Manager for St. Gobain and informed Mrs. Padgett.

PROPOSED: M.J.Sheppard  SECONDED: J.M.F. Royce. Vote: All in favour.

Progress from the April, Minutes:

Pg. 2 15/68: Bus Depot: The Clerk had not yet contacted Nottingham City Transport re the shabby exterior of the Gotham Bus Depot office.

15/68: Barton in Fabis Sand and Gravel Quarry: J.P.Anderson had submitted a report to Nottingham City Council re Scoping at Barton in Fabis. He had alerted the Council to the increased traffic problems in the area in the event of the siting of a sand and gravel quarry at Barton in Fabis.

Faulty Street Lights: The Clerk had reported the faulty street light in The Square. M.J.Sheppard reported another faulty streetlight adjacent to The Gas. The Clerk would re-advise NCC of both lights, via the internet.

15/56: Finance Monthly Payments and Receipts: Barn Owl Box: C.Dabell reported the Barn Owl Box had been installed in the New Rectory ash tree. A donation of £100 had been forwarded to RBC Barn Owl Project.

Donation from Thrumpton P.C. towards the retirement gift for Borough Councillor T.Vennett-Smith. The Clerk had not yet received the £50 donation from Thrumpton. J.M.F.Royce offered to follow the matter up with the Chairman of Thrumpton P.C.

15/79: Appointment of Committee Members/4 Trustees for the Memorial Hall/Recreation Ground Trust:

Finance Committee Members:

J.M.F.Royce, G.Clark, B.J.Walker,  M.Sheppard, J.P.Anderson, H.Taylor.

Planning & Development Committee Members:

J.P.Anderson,  B.J.Walker,   G.Clark,   A.Clayworth,  M.J.Sheppard, G.Hutter.

Environment Committee Members:

G.Clark, C.Dabell, M.Sheppard, G.Hutter, G.Holbrook, J.M.F.Royce.

Cemetery Sub-Committee:

J.P.Anderson, D.Bexon, C.Dabell, G.Clark, J.M.F.Royce. – PCC Representatives: D.Power, A.Farnsworth.

The Chairman and Vice-Chairman are ex officio members of all Committees and sub-Committees of GPC..

Nominees to act as Trustees of the Memorial Hall/Recreation Ground 2015/16

D.Bexon, G.Hutter, A.Clayworth, H.Taylor.

15/80: Appointment of Members for Working Parties/Groups:

Sports Arena Management Committee:

J.P.Anderson, M.J.Sheppard.

Gotham News Editorial.

D.Bexon,  M.J. Sheppard, G.Hutter, B.J.Walker – Photographer – H.Trobridge.

Gotham Website.

(Webmaster – S.Butler)

Gotham Countryside Trust:

?

Snow Warden:

J.M.F. Royce

15/81: Appointment of Delegates/Representatives:

N.A.L.C:                                           B.J.Walker/Clerk

Parish Paths Partnership:              C.Dabell, to assist ex Councillor, K.G.Thorpe.

Neighbourhood Watch:                  B.J.Walker

Police Liaison:                                D.Bexon, B.J.Walker

C.P.R.E:                                           B.J.Walker, Clerk

PROPOSAL: To accept the list of Councillors to serve as representatives on the aforementioned Committees.

PROPOSED: M.J.Sheppard  SECONDED: G.Clark. Vote: All in favour.

15/82: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSAL: Acceptance of Finance monthly receipts and payments in May 2015.

PROPOSED:J. P. Anderson SECONDED: G.Hutter  Vote: All in favour.

Acceptance by the Parish Council of the Audit for Year end  2014/15:

The Chairman read out the financial conditions that the Council had  adhered to during the year 2014/15.

PROPOSAL: To accept the Audit of the Accounts for the year 2014/15.

PROPOSED: J.P.Anderson SECONDED: M.J.Sheppard.  Vote: All in favour.

The Chairman and Clerk signed the Audit sheet. The Clerk would forward the accounts to the Internal Auditor, Mr.G.Stafford for his  inspection and approval.

Gotham Rangers continued contribution of £65 towards pitch mowing costs of £1,100. (G.Hutter)

G.Hutter reported, the Trustees of the Memorial Hall/Recreation Ground had agreed with A.Litchfield, Chairman of Gotham Rangers that, since the football pitches has ceased to be rolled since 2011, the annual rental of £60 should be waived. Regarding the £5 annual rental charge levied to Gotham Rangers, it was agreed, that in view of the new system whereby the Trustees are responsible for collection of rents, the Parish Council will no longer continue with this charge.

It was PROPOSED that £130 paid since 2011/12 should be refunded to Gotham Rangers.

PROPOSED: J.P Anderson SECONDED: B.J.Walker. Vote: All in favour.

GPC Grants Policy (Clerk – on condition copy of Cricket Club accounts received)

The Clerk had asked the retired Treasurer of the Cricket Club, the newly appointed Treasurer and the Chairman for a set of Cricket Club accounts. All to no avail. She would write a letter to T.Burton, Chairman seeking a response. On receipt of the Cricket Club Accounts, the GPC Grants Policy can be reviewed.

Gotham Garage Three Peaks Challenge sponsorship:

A.Carver-Smith, representing Gotham Bus Depot, had applied for sponsorship for his challenge to climb the North Yorkshire Three Peaks in order to raise money for Cancer Research. He had since e-mailed the Clerk with photographic proof of his success.

PROPOSAL: To support Cancer Research with a £100 donation (to be forwarded to A.Carver-Smith).

PROPOSED: J.P.Anderson SECONDED: G.Holbrook. Vote: three abstentions, six in favour.

Aon Insurance: The Clerk had applied to Zurich Insurers for a cheaper quotation for the GPC annual insurance. On inspection, Aon Insurers offer a better deal with an excess payment of £125 on a claim against Zurich’s excess payment of £250. It was, therefore, agreed to continue to insure with Aon at an annual premium of £524.13.

15/83: Report by Chairman of Planning and Development Committee:

RBC Core Strategy/Aligned Core Strategy progress: J.P.Anderson reported the Judicial Review on the Aligned Core Strategy had been dismissed by the Judge. This outcome had been discussed by K.Mafham and barrister, R.Turney who had circulated the Judgment. He was surprised and upset by the judgment and maintained that Nottingham City Council ‘had not won but that the Judge had won it for them’. R.Turney gave an exceptionally good delivery and argument which was defended by a very poor plan and equally poor Inspector. i.e. Rushcliffe proposed nine and a half thousand houses but the Inspector raised the numbers to thirteen and a half thousand which was a huge mistake. As RBC have carried out a green belt review, the housing numbers is the only argument GPC has.. It seems the argument to Save the Green Belt is just not strong enough. It is a definition of sustainability that the planners get what they want which is a very sad outcome for the future of the Nation’s green belt. It would perhaps be advisable to spend time on concentrating on the Planning Application and to employ K.Mafham to assist with this.

To sum up, GPC gave a good argument but the Judge gave the City Council the benefit of the doubt.

PROPOSAL: GPC withdraw from a Judicial Review on the RBC Core Strategy.

PROPOSED: J.P.Anderson SECONDED: M.J. Sheppard. Vote: All in favour.

Thanks recorded to K.Mafham for his professional work and a good working relationship with Barton and Thrumpton. A letter of thanks to be sent to K.Mafham, drafted by J..P. Anderson.

B.J.Walker gave thanks to J.P.Anderson who had spent a great amount of time on the project to save Clifton Pastures. All agreed.

The issues and options of the first consultation stage of the Local Plan which will bring changes to Gotham’s green belt status from green wash to green envelope. J.P.Anderson invited other Parish Councillors to assist with the work pertaining to this matter. GPC can achieve a lot to improve Gotham to counterbalance the destruction of the green belt at Clifton Pastures.

Green Belt Campaign Costs: J.P.Anderson reported more bills expected pertaining to the Judicial Review and K.Mafham’s charges for professional advice when the VAT situation has been decided.

15/84:  ‘Asset of Community Value:’

See Item 15/176.

15/85:    Planning Decisions Received:    

15/86:    Planning Applications Received:               

15/3 (ref: 15/00681/FUL) 9 Naylor Ave. – Single storey rear extension.(date for return to RBC 13/5/15)

PROPOSAL: NO OBJECTION.

PROPOSED: J.P.Anderson  SECONDED: H.Taylor. Vote: two abstentions, seven in favour, two against.

Comment: Work had commenced prior to consultation.

No need for a Planning and Development Meeting during May 2015.

15/87: Environmental Matters: (C.Dabell).

C.Dabell reported a meeting of the Environment Committee was held on the 24th March.

The next meeting will be held on the 19th May, 2015.

15/88: Memorial Hall Report from GPC representatives:

G.Hutter reported car park drain had been successfully repaired.

15/89: Policing Matters/Vandalism:

No crime figures for April, to date. B.J.Walker to progress.

15/90: Gotham News & Media: Editorial Team: Editorial Team: M.J.Sheppard,  B.J.Walker and D.Bexon.

M.J.Sheppard reported a meeting of the Editorial team due to take place on the 27th May, 2015.

15/91 : 2nd Defribrillator :

G.Hutter reported she had arranged the defibrillator cabinet order with Community Heartbeat Trust who had forwarded the sales order acknowledgement to the Clerk. The total cost of the cabinet was £630 plus £25 carriage. This was £110 more that expected due to the cabinet being of a better quality steel. In view of the Bus Depot taking on the maintenance and insurance of the equipment, it was agreed that the extra cost was acceptable. The Clerk had forwarded a copy of the order form to Nottingham City Transport seeking half the cost, as previously agreed.

15/92 : Report on Annual Parish Meeting – 28th April, 2015 (RBL resolution)

The Chairman reported a successful Parish Meeting took place in the main hall of the Memorial Hall on the 28th April, 2015 with approximately one hundred parishioners in attendance.

The meeting commenced with a presentation of three framed prints by Barton, Thrumpton and Gotham to retiring Borough Councillor T.Vennett-Smith. The evening continued with a report by planning adviser K.Mafham on the outcome of the Judicial Review on the Aligned Core Strategy.

Mr. and Mrs. A. Towle presented their plan to purchase the Royal British Legion building currently for sale with agents Innes. The original conveyance signed in 1948 by Earl Howe on the building’s purchase by RBL, contained a covenant whereby the property should be held as a Community asset. It was therefore PROPOSED by P.Inskeep and SECONDED by J.P.Anderson that ‘this meeting believed that the British Legion site should be developed in such a way that will prove a benefit to our village and recognise that an enlarged village shop and post office is a vital village amenity.’ Vote: All in favour.

The meeting continued with light refreshments and an opportunity to inspect the display panels showing details of various village Clubs and Societies.

15/93: Formal Adoption of the ‘Effective Management of Recording at Parish Council meetings’ Rules for S/O’(item:1.Meetings). The Clerk had circulated the document entitled ‘Effective Management of Recording at Parish Council meetings’ to Councillors for inspection prior to incorporation to Standing Orders.

PROPOSAL: Incorporation of Appendix 7 ‘Effective Management of Recording at Parish Council meetings’ into Standing Orders. PROPOSED: B.J.Walker SECONDED: G.Holbrook. Vote: All in favour.

Village Design Statement Update 2015 formal adoption for Standing Orders (acknowledgement appendix 1).

PROPOSAL: incorporation of (acknowledgement appendix 1). Village Design Statement Update 2015 formal adoption for Standing Orders. PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

15/94: Chairman’s Report:

The Chairman thanked Councillors for their support and assistance at the Annual Parish Meeting. He would make notes re the format of the meeting which had proved successful with display panels, etc. It was noted that more time was needed for the enjoyment of the buffet. Less time for verbal reporting.

15/95: Clerk’s report:

The Clerk would be on holiday from the 13th – 28th June, 2015.

15/96: Matters to Report:

G.Hutter reported J.Freeman of Nott’s County Council Highways had inspected and approved the Ridgeway ditch and would organise improvements when possible.

A recent accident involving a horse rider had occurred on the Ridgeway. On telephoning for an ambulance, the advice was to wait an hour to ascertain if the rider still required treatment. Eventually, when medical assistance arrived, it was suspected that the horse rider had sustained two cracked vertebrae. It seems apparent that the ambulance service is reluctant to attend call outs since its privatisation. A.Clayworth offered to raise this point with Arriva at a forthcoming meeting.

G. Clark reported fly tipping on the Logan Walk had been cleared by the Countryside Trust and awaiting collection.

B.J.Walker reported that the bag of drug paraphernalia deposited on Cheese Hill had, eventually, been collected.

J.P.Anderson suggested a circulation of information sheets around the village re the plans for the Royal British Legion site.

M.J.Sheppard confirmed the copy date for the next edition of Gotham News is the 20th May, 2015.

15/97: Items for Next Agenda: Grant Policy: 

15/98: Date of Next Meeting: The next Meeting will be held on Tuesday, 2nd June,  2015 at 7.30 p.m.

Meeting closed at 10.20 p.m.

Minutes of a Meeting of the Environment Committee (24/03/15)

Members present: Councillors: C. Dabell, (Chairman), G. Clark, , M. J. Sheppard, G.Holbrook. In Attendance: M.Wilkins, H.Taylor, S.Watson.

The Chairman welcomed M.Wilkins, H.Taylor and S.Watson to the meeting.

1)  Apologies:  G. Hutter, K. Steed

2)  Acceptance of Apologies:

PROPOSED: G.Clark SECONDED: M.J.Sheppard

3)  Declaration of Interest:  Nil.

4)  Minutes of Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 16th February, 2015 as previously circulated, be confirmed and signed as a true record of the business transacted.PROPOSED: G.Holbrook  SECONDED: G.Clark.  Vote: All in favour.

5)  Progress arising: 

Item: 5) Donations and Costs: Christmas Carols: The Clerk had received and banked all the sponsorship money for the Christmas Carols event. Thanks recorded to Gotham Garage, The Sun Inn and the Cuckoo Bush Inn.

Item:  7) Litter Bin for Cheese Hill: The Clerk confirmed the Broxap litter bin should be delivered on the 1st April, 2015.

Item: 11) Any Other Business: The Clerk had investigated grants available from Nottingham Heritage re replacement stanchions for the village pump. It appeared no finance available, advice only on the extent of the work involved.

Further research re English Heritage progressing.

6)  Railway Walk Replacement Fence Quotations:  G.Holbrook had received two more quotations for the Railway Walk fencing. Together with Streetwise, the three quotations were as follows:

Streetwise: £985.59 plus VAT. RHL: £388.30 inc. VAT Terrier Groundcare: £360 inc. VAT.

PROPOSAL: To instruct Terrier Groundcare to provide fencing alongside the Brickyard Track abutting the Railway Walk at a cost of £360.

PROPOSED: M.J. Sheppard  SECONDED: G.Clark  Vote: All in favour.

G.Holbrook to contact Terrier Groundcare.

7)  Replacement Entrance Sign for Kegworth Road:

M.J.Sheppard had approached Steve Douglas re signage contractors and would pass the information to the Clerk to progress. It was agreed, the lozenge containing the Golden Hare should be larger than depicted on the Signs of the Times example.

8) Report on  Litter Pick Saturday, 21st March, 2015 at 10.30 a.m.

The Clerk reported Councillors B.J.Walker, G.Hutter and J.M.F.Royce and eight members of the public, ex. Councillor E. Padden, M. Wilkins, L.Thorp, Mr. and Mrs. C.Lomas, B. Hutchinson and the Clerk had assembled at the Pump in order to carry out a litter pick. Bags of litter were either collected and taken home or deposited at the recycling banks at the Memorial Hall Car Park. Councillors D.Bexon, K.Steed and M.J.Sheppard had offered to carry out a litter pick later in the week. Thanks to all who worked hard on clearing areas of Nottingham Road, Kegworth Road, The Ridgeway, Moor Lane, Stoney Lane, Wood Lane, Railway Walk and the Brickyard Track. Further areas to be cleared are Gypsum Way, Leake Road and continuation of Kegworth Road up to Soldiers Lane.

A blue plastic bag containing hypodermic needles was left in situ on Cheese Hill and a photograph of it sent to P.C.Kelly Warwick for collection.

PROPOSAL: Suspension of Standing Orders.

PROPOSED: C.Dabell  SECONDED: G.Clark  Vote: All in favour.

H.Taylor offered to speak to Elliott’s Haulage Company on Hill Road, re litter dropped by lorry drivers outside the depot on Hill Road.

S.Watson appealed to the Committee re a charge of £60 for clearance of prunings on the Railway Walk. His original verbal estimate had been £30 but, on arriving at the job and working for an hour, he realised the clearance would take up to three hours. He had paid his colleague £20 and was seeking payment of more than £10 for his own three hours’ work.

M.J.Sheppard reminded S.Watson that the verbal estimate had been made to two Councillors and witnessed by a member of the public. He urged S.Watson to survey the work involved properly in future before arriving at a cost. He regretted the misunderstanding over the amount of work had occurred but ordered that the Council stand firm and pay the original estimated cost of £30.

H.Taylor and Councillor G.Clark offered to pay the extra cost at £15 each but S.Watson declined the offer to accept either the cheque made out in his favour for £30 or the combined offers of the payment of £30 from the two persons, as above.

S.Watson left the meeting at 8.15 p.m.

PROPOSAL: Re-instatement of Standing Orders.

PROPOSED: C.Dabell  SECONDED: M.J.Sheppard  Vote: All in favour.

9)   Railway Walk installation of steps to back of Old School House Path:

C.Dabell had received a complaint from a parishioner re the slippery slope from the School House track down to the Railway Walk. G.Holbrook offered to speak to Terrier Groundcare for advice and a price of installing wooden plank style steps. The work could be carried out on the same day as the fencing.

10)   Meeting with NCC Officer re Christmas Fairy Lighting in Rowan Trees in Square:

The Clerk had contacted Jim Freeman of Notts County Council Highways Department re installing low voltage electric Christmas Lighting in the Rowan trees in The Square during the Christmas period. Mr. Freeman had emailed that the Clerk should complete the Seasonal Decoration Licence application form and highlight the question of electricity supply from the nearby street light.

11)   Improvements/Weatherproofing Village Noticeboard:

C.Dabell progressing. No word from D.Urry, to date, re advice on weatherproofing the village noticeboard. With the amount of notices, it was agreed the noticeboard could be extended to four panels if a new one was purchased. The Clerk had laminated the GPC members contact list to protect it from condensation.

The Clerk had obtained the cost of an Arien three panelled noticeboard with each panel considerably wider  was £1,290 (with an extra cost of £330 for a routed engraved header and three 100mm oak posts). There did not appear to be a four panel noticeboard available.

12)  Matters to Report:

M.J.Sheppard reported the verdict on the Judicial Review submitted by Gotham, Barton, Thrumpton and Calverton on the Nottingham City, Gedling and Broxtowe Aligned Core Strategy would be available on Friday, 27th March, 2015. B.J.Walker and J.P. Anderson had attended the Hearing on behalf of Gotham Parish Council.

13) Any Other Business:

The Chairman had received an application form for the Best Kept Village Competition for 2015 sponsored by Wilkinson. Last date for entry, 29th May, 2015. (Section Community Effort).

PROPOSAL: To enter the Village Sculpture for the Best Kept Village Competition 2015.

PROPOSED: M.J.Sheppard  SECONDED: G.Clark  Vote: All in favour.

14) Date / time next meeting: 

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on Tuesday, 21st April, 2015 at  8.30 p.m.

Meeting closed at 9.45 p.m.

Minutes of a Meeting of Gotham Parish Council (07/04/15)

Present: M.J.Sheppard, (Chairman) K.Steed (Vice-Chairman) Councillors, J.M.F.Royce, B.J.Walker, G.Holbrook, G.Clark,  G.Hutter, J.P.Anderson, C.Dabell, E.Rodgers, D.Bexon In attendance: Mr. M.Wilkins, Mr. and Mrs. A.Towle.

The Chairman welcomed Mr. Wilkins and Mr. and Mrs. A. Towle to the meeting.

15/53: Apologies: County Councillor A.Brown, , Borough Councillor T.Vennett-Smith., H. Taylor Absent: A.Clayworth

PROPOSED: J.P.Anderson SECONDED: K.Steed. Vote: All in favour.

15/54: Declaration of Interest:

Trustees, G.Hutter, K.Steed, D.Bexon and G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

PROPOSAL: Suspension of Standing Orders.

PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce.

Mr. Towle had submitted a letter of interest to the Royal British Legion HQ re the acquisition of the redundant Royal British Legion building, as it stands,  for the purpose of transferring the Spa Shop to a more spacious venue. The range of stock could be extended and there would be room to incorporate a Post Office. Over the years, fourteen shops in the village have been lost and it would greatly benefit the community if more goods became available to compensate for the loss of these shops. The property is due to come onto the open market for sale and will be advertised nationally by Messrs. Frank Innes. The property has adequate car parking space with separate entrance and exit onto Nottingham Road. The pressure of cars parked outside the existing shop, on Nottingham Road, would be alleviated.

The Chairman invited Councillors to give their opinion on the proposal and it was unanimously agreed that a larger shop would be greatly valued by parishioners.

The Chairman wished Mr and Mrs Towle success with the venture and thanked them for attending the meeting. Mr. and Mrs. Towle left the meeting at 7.55 p.m.

PROPOSAL: Re-instatement of Standing Orders:

PROPOSED:J.P. Anderson SECONDED: J.M.F.Royce. Vote: All in favour.

15/55: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 3rd March, 2015, be accepted and signed as a true record of the business transacted, with the following amendments:

15/40: Core Strategy – third sentence alter ACS to RBC.

15/40: Nott’s County Council Meeting – delete last sentence.

Progress from the December Minutes:

15/4  GPC ref: 14/16: (ref: 14/02339/FUL) 3 Meadow End – Install decked roof terrace on existing flat roof to rear, safety fencing, around the deck (1.2me high picket fence)alter window to glazed French door. REFUSED

It had been noted that, to date, the above installation had not been removed. Clerk to query with Mr. M.Baugh, RBC planning enforcement officer.

15/56: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

The Clerk reported two uncashed cheques at the 31st March, 2015 amounting to £180.

PROPOSAL: Acceptance of Finance monthly receipts and payments.:

PROPOSED:J. P. Anderson SECONDED: G.Hutter  Vote: All in favour.

Appointment of Internal Auditor:

PROPOSAL: Appointment of G.Stafford to carry out an internal audit on the accounts for the year end 31st March, 2015.

PROPOSED: J. M.F. Royce SECONDED: J.P. Anderson.. Vote: All in favour.

GPC Grants Policy Review: Amount of Total Annual Allocation: (last reviewed in 2012).

The Clerk had contacted A.Pearson for a copy of the Cricket Club accounts but, to date, not received them. The new Treasurer is Kim Daykin who she had attempted to contact but been unsuccessful. J.P.Anderson suggested contacting the Chairman of the Cricket Club, Mr. T. Burton for further advice.

Until further review, it was agreed to continue the grant to the Bowls Club as formerly. The Clerk would draw up a cheque for unspent monies from the grant for the year 2014/15 and forward it to the Bowls Club Treasurer.

Application for a Grant to Ruddington Cadets:

The Clerk was asked to issue an invitation to R.Jones of the Ruddington Cadets to attend the June meeting to explain the application for funds/ whether Gotham parishioners were involved, cost of next trip to the War Graves, etc.

Application for funds towards the RBC Barn Owl Project:

C.Dabell suggested writing to the Barn Owl Trust seeking information on the cost of a nest box with a view to GPC funding one box to be sited in the lime trees in the Rectory garden, Leake Road. Clerk to progress.

J.M.F.Royce explained the progress of acquiring A2 size framed aerial photographs of Gotham, Barton and Thrumpton at a cost of £120 each. He sought permission to order the photographs to be presented to retiring Borough Councillor T.Vennett-Smith. The shortfall in the budget, amounting to £139.90 will be made up by Barton and Thrumpton Parish Councils, as confirmed by Councillors D.Greenwood and B. Harrison.

PROPOSAL: Order three photographs at a total cost of £360, for presentation to Borough Councillor T.Vennett-Smith on his retirement with a plaque containing wording, as follows: ‘Presented by Gotham Parish Council to Trevor Vennett –Smith, Rushcliffe Borough Councillor, 1983 to 2015, on the occasion of his retirement. A man of great personal integrity who represented well, the people of Gotham for 32 years’.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote seven in favour, four against.

15/57: Report by Chairman of Planning and Development Committee:

RBC/Aligned Core Strategy progress: J.P.Anderson reported the Judicial Review on the Aligned Core Strategy had been held at the Royal Courts of Justice  on the 24th March, 2015. Attendees from GPC were Councilors’ J.P.Anderson and B..J.Walker, together with J.Potter who represented Clifton and J.Coles, Barton in Fabis. Also in attendance was K.Mafham. Barrister, R.Turney, spoke for three hours delivering a flawless account of the proceedings leading up to the Judicial Review. The barrister, representing Nottingham City Council replied with an ill prepared defence. Summing up, J.P.Anderson reported the case for GPC was strong which was not fully addressed by the respondent. The verdict on the Judgment is awaited but can take weeks’ to arrive.

RBC Core Strategy: J.P.Anderson reported no date agreed for the RBC Judicial Review on which the Oxalis Planning Application depends. The planned housing should have been subject to a two stage application followed by an environmental sustainability study upon which the Inspector failed to insist. Should the Judicial Review on the Aligned Core Strategy be lost, costs will be due and a decision will be required whether to proceed with the Judicial Review on the RBC Core Strategy. If the case is won, the respondents will pay GPC’s costs.

Village Design Statement Update:

J.P.Anderson had produced an updated version of the Village Design Statement. A master copy would be kept on file by the Clerk. The document now contains the new small housing developments within the village since 2012, the A453 widening and tram terminus and car park at Clifton.

PROPOSAL: Adoption of the updated Village Design Statement 2015.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

15/58: Planning Decisions Received: Nil.

15/59: Planning Applications Received: Nil.

15/60: Environmental Matters: (C.Dabell).

C.Dabell reported a meeting of the Environment Committee was held on the 24th March.

Railway Walk Fencing: The Railway fencing quotation from Terrier Groundcare was accepted. Cost £320.

The slope down to the Railway Walk from the Schoolhoue Track had become slippery. G.Holbrook had spoken to K.Thorpe, Parish Paths representative, re the installation of steps, similar to the newly installed steps on the extension to the Logan Trail, adjacent to  Gypsum Way. K.Thorpe to speak to the same contractor who will be asked to price similar steps for the Railway Walk.

Village Pump Stanchions:  Clerk progressing contact via West Leake PCC re grant for listed building.

Village Bench: G.Hutter had spoken to Mrs. A. Padgett re provision of a memorial bench. The suggested site was the Cuckoo Bush Mound, adjacent to the top gate to Wood Lane. The Clerk to contact A.Gorringe of British Gypsum seeking permission for Mrs. A. Padgett to install a memorial seat adjacent to the Cuckoo Bush Mound.

Traffic Hazard: M.J.Sheppard had reported, to Notts Highways, the dangerous junction at Kegworth Road with Nottingham Road. If Nottingham Road is clear from the right, traffice travelling down Kegworth Road tends to turn straight out onto Nottingham Road causing a potentially dangerous situation to pedestrians crossing the road to the Spa shop or alighting from park cars outside  adjacent houses or the Spa shop. The Highways Dept. had confirmed that the white lines at the end of Kegworth Road would be repainted indicating the need to halt before pulling out onto Nottingham Road.

Daffodil Bulbs: The Clerk had received advice from Mr. P. Inskeep re the loss of the border of bulbs on Nottingham road at Cheese Hill, due to recent water pipe work undertaken by Severn Trent. It was agreed, it would be difficult to get the daffodil bulbs replaced by Severn Trent but the area will be considered in November when new bulb planting is planned.

Cemetery Sub-Committee: J.P.Anderson had held a site meeting of members of the Cemetery Sub-Committee (attended by J.P.Anderson, A.Farnsworth, D.Power, J.M.F.Royce and the Clerk) to discuss tree pruning and grave improvements. He had obtained some quotations for maintenance work. Annually, £2,000 is drawn down from Cemetery Capital funds for maintenance purposes. There are three burial plots still available at the top of the Cemetery before the re-ordered middle section is used.

Cemetery maintenance to be undertaken in 2015:

Front border requires two sessions to manure/replant. Cost: £375 x 2.

Two maple trees at the front too big. Prune and remove spoil. . Cost: £150

Fifteen yew trees require trimming and clear up of far border hedge. Cost: £480.

Health and Safety check on headstones. Cost: £100

Graves need spraying with weedkiller and eight refurbished. Cost: £200.

D.Power seeking permission from Southwell Diocese re grave stone work. Bark mulch to be spread on graves to prevent weeds.

PROPOSAL: Maintenance work costing £1,680 to be undertaken in 2015.

PROPOSED: J.P. Anderson  SECONDED: G.Holbrook. Vote: nine in favour, two abstentions

15/61: Memorial Hall Report from GPC representatives:

J.M.F.Royce had attended a site meeting at the Memorial Hall car park re a problem of water collecting in puddles in the middle drainage area (behind the Bowls Club). This is due to a depression along the central gulley caused by a certain amount of settlement. Query enough compaction of the ground before the top coat of tarmac administered. The estimate for the work from Bowers is £825 plus V.A.T to be shared equally by GPC and the Trustees.

PROPOSAL: GPC meet half the cost of remedial work on the Car Park –  £412.50.

PROPOSED: B.J. Walker SECONDED: G.Hutter. Vote: All in favour. The Clerk will send a letter of confirmation to the Trustees.

15/62: Policing Matters/Vandalism:

No crime figures for March, to date. A Police Priority Setting meeting to be held in Keyworth next week attended by Crime Commissioner, Paddy Tipping.

The bag of drug paraphernalia spotted by B.J.Walker and E.Padden while litter picking on Cheese Hill, on the 21st March, 2015,  has been reported to P.C. Kelly Warwick who had alerted Streetwise for collection. To date, it is still in situ.

15/63: Gotham News & Media: Editorial Team: Editorial Team: M.J.Sheppard, K.Steed, B.J.Walker and D.Bexon.

M.J.Sheppard thanked Councillors’ and other delivery volunteers for their continued work. He suggested it is time for an editorial restructure of Gotham News and a review of the advertising prices for 2016. There had been a complaint re lack of photographs of the Scouts. In line with recent legislations, permission needs to be sought and confirmed in writing by parents, prior to printing photographs of children. Some photographs from mobile telephones had proven of too poor to quality for printing.

M.J.Sheppard had invited Hazel Trowbridge to take a photograph of the Village Sculpture for entry into the Best Kept Village Competition 2015. He suggested Mrs.Trowbridge might be appointed as Gotham News Photographer. A meeting of the Gotham News Media Team will be arranged to discuss future format.

15/64 : 2nd Defribrillator :

G.Hutter reported she had spoken to Chris Nesbitt of Gotham Bus Depot re the installation of the Depot’s defibrillator to be placed into a cabinet on the outside wall, provided by GPC and the Bus Depot, sharing the cabinet cost equally. Total cost of the cabinet is £510 plus VAT.

PROPOSAL : To provide half the cost of a defibrillator cabinet. £255.

PROPOSED : G. Hutter.  SECONDED : J.P.Anderson. Vote : All in favour.

G.Hutter to organise. The Chairman thanked G.Hutter for her efficiency.

15/65: Arrangements for Annual Parish Meeting on the 28th April, 2015

The Chairman reported, Ms. Lymn-Brewin had offered to select six pupils, two from each village of Barton, Gotham and Thrumpton, to present a retiring gift to Borough Councillor, T.Vennett-Smith at the Annual Parish Meeting on the 28th April, 2015. A short thank you speech for Trevor’s hard work will be made from a representative from each village Council, lasting up to four minutes each. M.J.Sheppard will propose the closing toast. The Clerk had drawn up an agenda for the formal meeting to commence at 7.45 p.m. Display panels will be available for village groups and clubs to post photographs. Hire cost of panels – £120.

PROPOSAL: To hire display panels from ‘Off the Wall’ at a cost of £120.

PROPOSED : M.J.Sheppard .  SECONDED B.J.Walker. Vote : All in favour. (M.J.Sheppard to arrange).

D.Bexon, B.J.Walker, G.Hutter and the Clerk to provide refreshments. Wine and soft drinks could be served from the Memorial Hall bar.

15/66: Chairman’s Report:

The Chairman read out a letter from W.I.Chairman, Mrs. Pat Basford, re the decision of the Gotham W.I. to discontinue the annual Christmas Party for the Over 70’s. This decision was made due to the hard work entailed which fell on the W.I. members, most of whom were in their 70’s and finding the evening too onerous. The Chairman wished to thank the ladies of the W.I. for their wonderful work over many years providing a generous and enjoyable evening. The Clerk will write and thank them formally.

15/67: Clerk’s report:

The Clerk had met Jeff Saxby, Electoral Officer at RBC on the 31st March, 2015 and submitted eleven Council nominations. One Councillor had passed her own nomination application into RBC and another Councillor chose not to stand for re-election. There is, therefore, one vacancy to be filled.

The Clerk had received details of NALC training for new Councilors. M.Wilkins expressed an interest and the Clerk will alert H.Taylor to the offer. Cost £25 each.

15/68: Matters to Report:

J.P.Anderson had received a letter of request from Notts County Council for Scoping for sand and gravel at Barton in Fabis. J.P.Anderson to respond, on behalf of GPC, citing traffic problems in the area.

G.Hutter reported the Rushcliffe Golf Club had cleared the ditch at Ridgeway but it was not a particularly good job. Laing O’Rourke to assess the road after the widening of the A453 has been completed. A non slip road surface is to be advised when the road is resurfaced for the provision of extra safety for horse riders.

C.Dabell asked the Clerk to contact Nottingham City Transport re the shabby exterior of the Bus Depot offices on Leake Road.

J.M.F.Royce reported street light no. 3 in The Square was switched on all day and night. The Clerk confirmed she had already reported it to Nott’s County Council.

J.M.F.Royce sought permission for the Clerk and himself to sign urgent cheques before the next main meeting due on the 12th May, 2015. The delay in the meeting date is due to the Elections taking place on the 7th May, 2015.

PROPOSAL: To permit the Clerk and J.M.F.Royce to pay cheques to cover payments due before the date of the next meeting.

PROPOSED: G.Hutter  SECONDED: J.M.F.Royce. Vote: All in favour.

15/69: Items for Next Agenda:

Grant Policy:

Report on Annual Parish Meeting – 28th April, 2015

Audit for 2014/15.

15/70: Date of Next Meeting: The next Meeting will be held on Tuesday, 12th May,  2015 at 7.00 p.m.

Meeting closed at 10.10 p.m.

Minutes of a Meeting of Gotham Parish Council (03/03/15)

Present: M.J.Sheppard, (Chairman) K.Steed (Vice-Chairman) Councillors, J.M.F.Royce, B.J.Walker, G.Holbrook, A.Clayworth, G.Clark,  G.Hutter, J.P.Anderson. In attendance: Mr. H. Taylor, County Councillor A.Brown,( 8.10 – 9.00 p.m.)

15/136: Apologies: E.Rodgers, D.Bexon, C.Dabell, Borough Councillor T.Vennett-Smith.

PROPOSED: K.Steed SECONDED: J.M.F.Royce. Vote: All in favour.

15/37: Declaration of Interest:

Trustees, G.Hutter, K.Steed, D.Bexon and G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

15/38: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 3rd February, 2015, be accepted and signed as a true record of the business transacted, with the following amendments:

15/22: Annual Church Clock Service: replace ‘J.M.F.Royce’ with ‘The Clerk’.

15/23: County Councillor A.Brown reported: second word ‘add ‘sand’ after ‘Barton’. 2nd sentence after ‘five’ add ‘railway’.

15/27: MH Report: delete ‘refurbishment’ amend to ‘running and maintenance’.

15/33: Matters to report: delete ‘G.Hutter’ replace with ‘It was reported’. End of second sentence add ‘ in hand on the Ridgeway’.

PROPOSED: B.J.Walker SECONDED: K.Steed. Vote: Nine in favour, two abstentions.

Progress from the December Minutes:

15/26: The Clerk reported Streetwise had emptied the overflowing dog bin at the end of Hill Road.

15/39: Finance Monthly Payments and Receipts:

Receipts and Payments:

RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

Terrier Groundcare would return cheque no. 303556 for £875.16 to be made payable to A.J.Copson.

M.J.Sheppard disputed the cost of pruning clearance from the Railway Walk as the verbal quotation accepted had been £30 whereas the invoice was for £60. Cheque no. 303558 would be cancelled and a new cheque made out for £30. The Clerk would explain to the contractor in an accompanying letter.

The Clerk had contacted P.Lomas and G.Challand for advice re a village litter pick carried out in the school half term. She had ascertained that seven bags of rubbish had been collected. It was, therefore, PROPOSED by G.Hutter and SECONDED by G.Clark, that £40 should be paid as a donation towards the collection of funds for P.Lomas and G.Challand’s forthcoming trip to Ghana  to assist in building an orphanage and sports arena in the Volta area.

PROPOSAL: Acceptance of Finance Monthly Payments and Receipts: PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce. Vote: All in favour.

County Councillor Andrew Brown arrived at the meeting at 8.10 p.m.

GPC Grants Policy Review: Amount of Total Annual Allocation: (last reviewed in 2012).

The Clerk had circulated a list of grants paid to Village Clubs and groups over the last five years’.

Grants to Clubs and Societies: During the last five years’ grant payouts had averaged £700 per annum which fell in line with the maximum available. Grants to the Recreation Ground Play Equipment and Pavilion Maintenance Sinking Fund over five years had totalled £6,900. (which includes Pavilion Sinking Fund additional £1,000 started in 2014/15).

It was PROPOSED by M.J.Sheppard and SECONDED by J.P.Anderson to accept £700 maximum grant, in one year, to established Clubs and Societies and to hold a meeting with the Cricket and Bowls Clubs in order to review their annual Grants. Clerk to seek copies of accounts from Clubs in question. Vote: All in favour.

Newly formed Local Groups – Currently £200 maximum grant in one year.

National Charities: Currently £100 maximum grant in one year.

Remove two loans i.e. Bowls Club and Memorial Trustees Loan which had been repaid in 2012.

It was PROPOSED by M.J.Sheppard and SECONDED by J.P.Anderson to retain the above grants in favour of newly formed local groups (£200) and National Charities (£100) and remove loan information which expired in 2012. All in favour.

15/40: Report by Chairman of Planning and Development Committee:

J.P.Anderson reported the Village Design Statement (2005) was in the process of being reviewed and updated. The Clerk had circulated copies of the document to members of the Planning Committee for their input.

RBC/Aligned Core Strategy progress: J.P.Anderson reported, the judgment on the Nottingham City Council ‘strike out’ appeal on the grounds of time had failed. The Judicial Review date is the 24th March, 2015. B.J.Walker suggested members of GPC might be interested in attending the proceedings at the Royal Courts of Justice. (expected length of proceedings is one day).

RBC Core Strategy: The Judicial Review date awaited. Should the Judicial Review on the ACS fail, the Judicial Review on the CS maybe irrelevant. RBC not giving decision on the Oxalis Planning Application for a development on the Clifton Pastures until the outcome of the RBC Judicial Review is known. The Highways Agency has renewed their three month objection to the Planning Application. which runs to mid May. There might be a submission by Oxalis for information under the Freedom of Information Act to the Highways Agency for a basis for its assertion that rat running would not prove a problem. The latest response from the Highways to the FoI request on the rat-running issue is still incomplete.  The present document, supplied by the Highways Agency, does not contain information produced by Laurence Walker. Without this information, data re potential traffic movement, following the building of a large housing development at Clifton is unknown. It may resort to GPC’s  direct application to Laurence Walker for this crucial information. J.P.Anderson had spoken to D.Mitchell re future transport plans and potential rat running problems through Gotham and is still awaiting their reply. County Councillor A.Brown, who sits on the County Council Highways Committee, will press the Committee re GPC’s rat running concerns and make sure the subject is raised at this Committee’s next meeting

County Councillor A.Brown reported the following items:           .

Local Bridge Repairs: County Councillor A.Brown reported the Highways Agency is in talks with Sutton Bonington Parish Council re essential bridge works, adjacent to the Parish.

Notts County Council Meeting: A twelve hour County Council budget meeting took place on the 26th February with a motion in favour of the Labour Councillor’s 1.99% increase in Council Tax. The vote was 33% in favour and 33% against so the Chairman cast the deciding vote. (Conservative Council put forward a motion for a nil increase in Council Tax).

A453 Traffic Lights at Clifton: Lainge O’Rourke had switched the traffic lights at the Crusader roundabout to a timed sequence. Gotham traffic held up to allow more traffic to flow from the A453 (from the M.1. junction 24 direction).

Nott’s County Council, RBC and North West Leicestershire District Council wish to rename the A453 ‘Remembrance Way’. Poppy seeds to be planted for one hundred metres by Laing O’Rourke.

Closure of Green Lane: The Clerk had received email advice, re closure of Green Lane, Clifton from the 12th February for the following two months. This closure had not occurred due to pressure from Lillian Greenwood M.P. and members of the Nottingham City Council.

Sutton Bonington University Litter Pick: The students of S.B. University had recently carried out a Litter Pick around the campus area.

Litter: The litter nuisance in Rushcliffe had worsened since the privatisation of Streetwise. A Gotham Litter Pick will take place on Saturday, 21st March, 2015.The Clerk had invited Gotham Scouts to take part.

Weight Restriction Sign: NCC to reinstate the missing weight restriction sign on Nottingham Road. This has caused an increase in heavy lorries travelling through Gotham village. Parishioners are urged to report sightings of heavy lorries and obtain the registration number, company name and time of offence to report to Truck Watch who can then prosecute the offending driver.

County Councillor A.Brown left the meeting at 9.00 p.m.

J.P.Anderson reported the progress re the following Planning Applications:

14/16: (ref: 14/02339/FUL) 3 Meadow End – Install decked roof terrace on existing flat roof to rear, safety fencing around the deck (1.2me high picket fence) alter window to glazed French door. REFUSED (removal within one month of decision – signed by RBC 6th January, 2015). The decking had yet to be removed following the refusal of planning permission made on 6th January.

15/2: (ref: 15/00120/FUL) Woodland, Kegworth Road – Construction of wooden stable block within garden.

Decision – No objection at P and D meeting held on the 16th February, 2015.

15/42: Planning Decisions Received: Nil.

15/43: Planning Applications Received: Nil.

15/44: Environmental Matters: (C.Dabell).

In the absence of C.Dabell, G.Holbrook gave the following report:

Railway Walk Fencing: G.Holbrook had prepared a specification for the Railway Walk fencing, adjacent to Brickyard. Three quotations in hand with two more awaited.

Cemetery Sub-Committee: J.P.Anderson to arrange a meeting of the Cemetery Sub-Committee when C.Dabell is available.

Village Bench: M.J.Sheppard read out a letter from Mrs. A. Padgett re her wish to install a village bench bearing a plaque in memory of her husband, the late David Padgett. The Clerk would seek further information re type, site and cost, etc. She would thank Mrs Padgett for her kind offer.

15/45: Memorial Hall Report from GPC representatives:

Nil to report as there had been no meeting of MH Trustees during February, 2015.

Memorandum of Understanding: The Clerk circulated the document ‘Memorandum of Understanding’ drawn up in 2012. The document seeks to draw up and lay down guidelines for the running of the Memorial Hall and Recreation Ground. The document is to be studied by Councillors and reviewed by the original Focus Group and Trustees, in the near future.

Memorial Hall Car Park: B.J.Walker reported a large puddle of water collecting on the Memorial Hall car park, behind the Bowls Club. A meeting would be arranged with the Contractors to discuss a remedy.

15/46: Policing Matters/Vandalism:

Crime figures for February circulated. The crime figures over the last three months to appear in Gotham News.

15/47: Gotham News & Media:     Editorial Team: Editorial Team: M.J.Sheppard, K.Steed, B.J.Walker and D.Bexon.

M.J.Sheppard working hard on Gotham Remembers, Gotham News and The Councillor. All going to press on the 5th March, 2015. K.Steed and the Clerk offered to assist in sorting out each Councillors’ and other volunteers delivery quotas.

15/48 : 2nd Defribrillator :

The Clerk reminded Council that the cost of the first defibrillator/cabinet had been £1,995. A second defibrillator could be purchased, initially from Precept funds followed up, by a fundraising campaign. A site, for the second defibrillator, near to The Square needed to be identified. It was understood, the Bus station staff were reluctant to relocate a defibrillator in a cabinet outside. It is currently housed in a locked cupboard within the Depot. Negotiation with the Bus station could be attempted re siting the defibrillator on the outside wall for public use. A second defibrillator is used by  the Depot’s First Responder during call outs to the general public.

15/49: Arrangements for Annual Parish Meeting on the 28th April, 2015

M.J.Sheppard reported County Councillor A. Brown and Borough Councillor T.Vennett-Smith would be available to attend the Annual Parish Meeting and give their reports. Representatives from Barton and Thrumpton Councils would attend in order to present a retirement gift to Borough Councillor T.Vennett-Smith..  It was agreed, that village clubs and societies would be invited to attend with a written report to be displayed during the meeting and discussed during the refreshment break. The Clerk would purchase and prepare the usual refreshments.

15/50: Chairman’s Report:

The Chairman read out an e-mail from Mrs.J.Kyte who sought permission to use illustrations from the booklet ‘Telling Tales of Gotham’ published in 2003 to assist in her compilation of her family history. The resulting document is not for publication but may be held in a suitable Nottingham archive for safe keeping.

PROPOSAL: To permit Mrs. J.Kyte to use illustrations from the Telling Tales of Gotham book.

PROPOSED: M.J.Sheppard  SECONDED: G.Clark. Vote: All in favour.

The Clerk would alert Mrs. Kyte to the existence of the Village Sculpture re further material for her work.

The Chairman invited Councillors to contribute towards a retirement gift for Borough Councillor T.Vennett-Smith who had served the Community for 32 years. Envelopes for individual contributions were circulated and the Chairman had appointed an individual, from outside the Council, to count the funds. Funds from Barton and Thrumpton were already in hand.

The Chairman presented a newly fashiond GPC letterhead sporting a heading ‘Gotham of Legends’ depicting the golden hare surrounded by a green border. All in favour of adopting the updated stationery.

15/51: Clerk’s report:

The Clerk had ordered a Broxap litter bin for the verge on Cheese Hill. (Cost £195 delivery £26.00 fixing screws £4.50).

The Clerk had drawn up a list of Village venues requiring litter collection for the forthcoming Village Litter Pick.

15/52: Matters to Report:

The Chairman read out a letter of resignation from Councillor Karen Steed due to her plans to move to Berkshire in the near future. The Chairman and Council accepted Councillor Steed’s resignation with great regret. They thanked her for her hard work on numerous Committees including Trusteeship of the Memorial Hall/Recreation Ground, membership of the Planning and Environment Committees, Gotham News proof reader/collator and hardworking GNR member from the inauguration of the scheme to re-instate the SSSI. Councillor Steed will be very much missed and the Council wish her and her husband a happy life in Lambourne.

K.Steed reported ditch work on the Ridgeway had been carried out by Mr. Roberts-Gunn. Further drainage work was required by Rushcliffe Golf Club to prevent the culverts overflowing with rainwater. The matter has been raised by several Ridgeway residents, to no avail. The Clerk would contact the secretary, Mr. Colin Bee requesting reinstatement of the ditches alongside the Golf Club on Leake Road.

15/53: Items for Next Agenda:

Grant Policy Update/Meeting with Sports Clubs.

Annual Parish Meeting – 28th April, 2015

Appointment of Internal Auditor.

15/34: Date of Next Meeting: The next Meeting will be held on Tuesday, 7th April,  2015 at 7.30 p.m.

Meeting closed at 10.10 p.m.