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Minutes of a Meeting of Gotham Parish Council (04/02/14)

Present:   M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) J.M.F.Royce,  R.Davis, B.J.Walker, R.Muir, G.Clark, E.Rodgers, J.P.Anderson, G.Hutter.

In attendance:, Borough Councillor T.Vennett-Smith,  Notts County Councillor A.Brown (8.25 p.m.)

14/21    Welcome to new Councillor, Mrs. G. Hutter.

The Chairman welcomed Gill Hutter to the meeting in her new role as Councillor. The Declaration of Acceptance of the Code of Conduct was passed to the Clerk.

The Chairman welcomed Borough Councillor T. Vennett-Smith to the meeting.

14/22: Apologies:  C.Dabell, D.Bexon     Absent: E.Padden.

14/23: Acceptance of Apologies:

PROPOSED: R.Muir  SECONDED: J.P.Anderson  Vote: All in favour.

14/24: Declaration of Interest:

Trustees, G.Clark, K.Steed, in matters relevant to the Memorial Hall/Recreation Ground.

14/25: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 7th January, 2014, be accepted as a true record of the business transacted with the following amendment:. 14/7: Planning Decisions Received: 13/15: (ref: 13/01943/VAR) British Gypsum – 2nd sentence remove name ‘Clifton’.

PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker Vote: All in favour.

Progress from the Minutes:

13/203: Matters to Report: The Clerk had not yet heard from D.Howick re her request to refurbish the public noticeboard.

The Chairman asked that Agenda item 9 be taken next to allow time for County Councillor Andrew Brown to arrive prior to the discussion on items 6,7 and 8.

14/26: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.M.F.Royce SECONDED: B.J.Walker  Vote: All in favour.

Recommendations: Acceptance of Budget Papers for 2014/15

Paper 2: Recreation Ground     £   7,900

Paper 3: Revenue                      £ 29,478

PROPOSAL to accept budget Paper 2 and Paper 3 as above, and after some discussion, accept the Finance Committee’s

recommendation to increase the Precept (Paper 4) by 2%. i.e. £37,568 in line with the Government cap on Borough and County Councils.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson Vote: eight in favour, one against, one abstention

Additional Capital Requests: Green Belt, Railway Walk. – deferred.

Play Equipment Sinking Fund – £500.

PROPOSAL: GPC agree to restart the play equipment sinking fund with a deposit of £500

PROPOSED: J.M.F.Royce  SECONDED: R.Davis  Vote: seven in favour, three abstentions.

14/27: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

Progress on Consultation re RBC Core Strategy: J.P.Anderson thanked Borough Councillor T.Vennett-Smith for his representation at the RBC Full Members’ Meeting held on the 12th December, 2013. T.Vennett-Smith had put forward several questions re the need for building on Clifton Pastures. It was unfortunate that more parishioners from Gotham and neighbouring villages could not be present to lend support. The meeting was available to view via pod cast. If the housing numbers for Nottingham City, Broxtowe and Gedling are accepted, there will be a greater threat to the Clifton Pastures to take a significant number of houses. There are three more days of hearings due to the House Builders Federation challenge on housing numbers.

County Councillor A.Brown arrived at the meeting at 8.25 p.m.

J.P.Anderson reported, RBC is still working onTraffic Modelling as part of the modifications to the Core Strategy with the results  yet to be published. As there is an opportunity for GPC to comment on the Traffic Model, J.P.Anderson had again asked R.Mapletoft for the results which, so far, had been unforthcoming.

Meetings have been held between RBC and Oxalis Developers without Minutes being recorded which is out of order and could be perceived to be ‘pre application discussions’. J.P.Anderson had drafted a letter to the Rt. Hon.K.Clarke seeking his assistance over the Government’s dilemma re a balance between more house development versus protection of green belt land.

K.Mafham has contacted a suitable barrister who might act on our behalf if the whole Aligned Core Strategy results in a Judicial Review. Legal costs could be shared by affected parishes. K.Mafham believes there is a case to answer over the Planning Authorities appalling lack of consultation, unproven arguments over housing numbers and missing information. He is continuing his work with a fiery crusade to urge more building on brown field sites, of which there are plenty in Nottingham City, but not so in Rushcliffe, apart from Tollerton aerodrome and Cotgrave Colliery.

Borough Councillor T.Vennett-Smith thanked J.P.Anderson for his kind words over his representation at the RBC meeting on the 12th December. He thinks it will be a very hard battle to save the Clifton Pastures.

He confirmed he will not be standing in the Borough Election in 2015.

Recommendation: To seek Counsel’s opinion on supporting K. Mafham in his representations to the extended Aligned Core Strategy Hearings in February 2014.

PROPOSED: J.P. Anderson  SECONDED: E.Rodgers. Vote: All in favour.

14/28: Planning Decisions Received: Nil.

14/29: Planning Applications Received: Nil.           

14/30:    Possible Removal of Street Lighting on Hill Road:

The Chairman had received notice of a possible removal of street lighting on Hill Road due to removal of old poles, owned by Western Power, supporting lamp brackets supplied by Notts County Council. NCC had hinted that it wished to remove  the street lighting to save money. County Councillor A. Brown confirmed that Western Power would replace the poles with NCC continuing to provide brackets. LED bulbs to be used in future.

14/31:    Cemetery Arch:

The Chairman circulated photographs of the original Cemetery Arch along with a copy of the RBL monthly magazine featuring an article on new memorials as part of the commemoration of the centenary of World War 1and put forward the suggestion of a refurbishing this Arch to commemorate the centenary of WW1. He had consulted David Power and the Parochial Church Council, as it is Church property. Ken Anstey who had drawn up plans years ago to re-build it; he felt that our community should be invited to discuss it and come up with suggestions.

14/32:   External War Memorial:

The Chairman also outlined his suggestion for an external war memorial with commemorative plaques possibly incorporated into the Cemetery pillars or any other suitable venue agreed. He had approached the Trustees of the Memorial Hall for their opinion on an external War Memorial and it will be debated at their next meeting, and also Andrew Vickers who produced the Roll of Honour in the Memorial Hall. A  committee to include representatives from the Memorial Hall Trustees, GPC, Royal British Legion and members of  our community could be formed to work on the project. Other suggestions included an external war memorial in the grounds of the Memorial Hall. This memorial could be the site for wreath-laying during the Service of Rememberance when it takes place in Gotham.The Chairman would write an article in Gotham News on both these items inviting comments and suggestions to gauge public opinion on the projects.

County Councillor A.Brown offered financial support for both of the above items but advised the amount of his Divisional Fund would be cut by fifty per cent next year.

Borough Councillor, T.Vennett-Smith left the meeting at 9.40 p.m.

14/33: Environmental Matters: (Chairman C.Dabell absent) Nil to report. (No meeting held during January).

14/34: Memorial Hall Report from GPC representatives:

G.Clark reported the following items:

The Scope clothing bin is to be removed due to poor quality donations.

Car park lighting behind the Bowls Club is being progressed.

Vandalism to some trees on the Recreation Ground occurred, whereby branches had been cut and left strewn around the base.

Motorbike damage to some of the football pitches.

A fund raising St. Valentine’s Dance will be held on the 14th February,  2014.

Election of one more representative to serve as Trustee.

PROPOSAL: G.Hutter nominated to serve as a GPC representative on the Memorial Hall/Recreation Ground Committee.

PROPOSED: R.Muir  SECONDED: J.P.Anderson. Vote: All in favour.

14/35: Village De-Fibrillator:

County Councillor, A.Brown confirmed he is still willing to support the project financially. The Clerk will write formally to both Councillor Brown and Borough Councillor Trevor Vennett-Smith requesting support.The Chairman and Clerk will approach local businesses to seek extra funding donations.

14/36: Policing Matters/Vandalism:

E.Rodgers reported one crime in Gotham during January. An assault had taken place in the Cuckoo Bush during January which had not been added to the crime list. E.Rodgers to query this omission with P.C. Kelly Warwick.

There had been a 21.4% drop in crime in Gotham during 2013.

County Councillor, A.Brown warned of late night scrap metal dealers thieving such items as children’s bicycles and other metal objects from gardens in East Leake and surrounding areas.

14/37: Gotham News & Media:    

Editorial Team: Editorial Team: M.J.Sheppard, R.Muir, K.Steed and D.Bexon. R.Muir appealed for copy for the next edition of Gotham News to be received by Friday, 21st February for delivery by the 10th March, 2014. She would draw up advertisers’ invoices for the year 2014. K.Steed to proof read. J.P.Anderson offered to chase up an unpaid advertising invoice.

14/38: Gotham Countryside Trust – 2 GPC Representatives: Deferred.

14/39: Chairman’s Report:            

The Chairman had received an invitation to a Great War Hidden Treasures Event Family Day on Saturday 22nd February, 2014 at County Hall from 10.a.m. – 3.p.m.

14/40: Clerk’s report:

The Clerk had received the following correspondence:

The Clerk had received the first draft of East Leake Neighbourhood Plan  – passed to J.P.Anderson.

East Midlands Community Flyer detailing a sustainable development plan.

14/41: Matters to Report: Nil.

14/19: Items for Next Agenda. De-Fibrillator.

Annual Parish Meeting Tuesday 29th April 2014

14/20: Date of Next Meeting: The next meeting would be held on the 4th March, 2014 at 7.30 p.m.

Meeting concluded at 10.00 pm.

Minutes of a Meeting of the Environment Committee (19/11/13)

Members Present:   C.Dabell (Chairman), R.Davis (Vice-Chairman), K.Steed, M.J.Sheppard, G.Clark.

1/    Apologies: E.Padden

2/    Acceptance of Apologies:

PROPOSED: R.Davis  SECONDED: M.J.Sheppard.  Vote:  All in favour.

3/   Declaration of Interest: Nil.

4/ Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 27th August, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted. (No meeting held in September. October meeting cancelled due to inquoracy).

PROPOSED: K.Steed SECONDED: M.J.Sheppard. Vote: All in favour.

5/  Progress arising from previous Minutes:

Evergreen bush in The Square border: The Clerk confirmed she had ordered a Cherry Laurel from Six Acre Nurseries who would contact her when in stock.

6/  Village Pump Electricity Supply to the Christmas Tree: Village Boards:

C.Dabell reported, J.M.F.Royce had assisted in the design of a boom to clamp to the Pump stanchion in order to carry an electicity cable across to the top of the Christmas Tree. This would be high enough to deter vandalism. S.Young of NCC had contacted A.Howick re authority to commence the work.

7/ Erection of Christmas Tree:

A.Howick, M.J.Sheppard, K.Steed, G.Clark and C.Dabell would erect the Christmas Tree by the 30th November, 2013. S.Watson would assist in the felling and delivery to A. Howick for pruning.

8/ Christmas Carols in the Square – 10th December, 2013 at 6.00 p.m.

The Clerk reported the PCC had offered to open the Church at 5.00 p.m. for mulled wine and mince pies.

M.J.Sheppard had produced posters advertising the Christmas Carols which would be led by local singer, Jack Griffin. M.J.Sheppard would update the Carol sheet.

9/ Village Sculpture Progress/Heritage Boards/Hedging:

Heritage Board: The Clerk was asked to inform K. Hourd of NCC that the Council had temporarily decided to shelve the installation of a blade-style board in favour of the traditional-style Heritage Board.

Hedging: The Clerk reported, the NCC licence, for the village sculpture,  under section 115E of the Highways Act 1980 re installation of a monument on the public highway, did not allow hedging without a cultivation license and with permission of adjacent premises. (pg. 4 section 2.19) Hedging should be of a native species. Should a hedge replace an existing fence, there would be no requirement for a cultivation license. It was agreed to defer the background hedging for further discussion next year.

10/  Environment Budget 2014/15:

The Clerk circulated the Environment Budget for 2014/15. Horizon maintenance contract showed no increase on 2013/14 figures.

PROPOSAL: Acceptance of the Environment Budget 2014/15 – £5,323.00

PROPOSED: R.Davis  SECONDED: K.Steed Vote: All in favour.

11/  Cemetery Arch:

C.Dabell reported several requests for the re-instatement of the Cemetery Arch which was destroyed due to a road traffic accident. Application for funding could be made through the Historical Monuments Association. GPC would require the approval of the PCC. Agenda item for Main Parish Council January 2014 meeting.

12/  Railway Walk Sign:

C.Dabell would obtain long screws which would hold the Railway Walk sign in place. He would re-attach the sign as soon as possible.

13/ Any Other Business:

The Clerk had received a complaint from a parishioner re the darkened roads in Gotham due to the switching off of street lights after midnight. She had advised the Parishioner that this was an NCC cost cutting initiative but that some lighting on main roads had been re-stablished.

K.Steed reported a high incidence of heavy lorry traffic along The Ridgeway. Heavy traffic through the village, such as buses, were allowed as they fall under the category of ‘public service’ so do not have to conform to the weight restrictions. Aggregate lorries, licensed by a Traffic Authority could be reported for breaking weight restrictions.

14/ Matters to Report:

The Clerk had reported the loss of the ‘Gotham’ sign on Nottingham Road to K.Hourd of NCC Highways.

The Committee noted with thanks, the hard work carried out by K.Thorpe and A.Howick on the extension to the Railway Walk.

The Clerk had reported cars speeding into the village from the Nottingham direction to K.Hourd of NCC Highways. K.Hourd had emailed that she had noted GPC’s concerns and would help with traffic calming measures at the entrance to the village. She was also aware of GPC’s request for better weight restriction signage.

The Clerk reported, D.Healey had swept the leaves from under the seats outside the old Post Office.

K.Steed asked the Clerk to report steetlight no. 12 on The Ridgeway which had gone out.

R.Davis called for the Police to ticket cars parked inappropriately outside Gotham School.

15/  Date and Time of Next Meeting:

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on the 21st January, 2014  at 8.30 p.m.

Meeting closed at  9.43 p.m.

Minutes of a Meeting of the Planning & Development Committee (21/01/14)

Present:  J.P.Anderson (Chairman)   E. Rodgers, (Vice-Chairman) B.J.Walker,   M.J.Sheppard,  G.Clark, K. Steed

1/    Apologies:   Nil  Absent:  E.Padden

2/    Declaration of Interest: Nil.

3/    Minutes of the Previous Meeting: 

RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 22nd October, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: E.Rodgers SECONDED: M.J.Sheppard. Vote: All in favour.

4/    Progress from the last Minutes, not on the Agenda:

Progress: Pg. 2 Item 7/  Traffic Count – J.P.Anderson reported, there had been one complaint re the pedestrian crossing lights on Kegworth Road, adjacent to Gotham School, implemented due to the large amount of traffic during rush hour. The complainant had suggested removal of the temporary pedestrian crossing lights to the bottom of Kegworth Road where they would be more often used. M.J.Sheppard had approached P.Goode of Notts Highways who had confirmed the Highways Authority had the final say on the installation site. The temporary lights are on loan from Laing O’Rourke and will only be in place during school term times. It was agreed, the lights provide a solution to the dangerous crossing over to the School and provide a safe option for parents wishing to use them.

5/   Progress re  Aligned Core Strategy/Clifton Pastures:

J.P.Anderson reported, Councillor,T.Vennett-Smith had represented Gotham, Barton, Thrumpton and Clifton at the RBC Council Meeting held on the 12th December, 2013. He had made two passionate speeches on the importance of saving the green belt land around Nottingham. He put his points very well but his questions went unanswered. The Hearings on the Aligned Core Strategies had now finished and the Inspector is making her decision. Anna Soubry is active at M.P.level about the lack of consultation re the Aligned Core Strategies and the failure of the Examiner Ms. Kingaby to properly hear the evidence at the Public Inquiry before making her decision to accept large housing numbers. The House Building Federation have published a ‘Counsel’s Opinion’ which has been sent to Ms. Kingaby. E.Rodgers is studying the document and GPC can make its comments by the 7th February. If  Legal advice is necessary, it could cost up to £2,500.  K.Mafham had written a report of his findings and will attend more Hearings on the 11th/13th February when he will argue the point of unwarranted large housing numbers. University strategy to build student accommodation around Nottingham will ultimately free up student accupied privately owned houses for families. J.P.Anderson suggested seeking support from the Rt. Hon. Kenneth Clark on the fight to save the green belt. J.P.Anderson, J.Coles and K.Mafham meeting to discuss details of the timescale for representations.

K.Mafham is under the impression that the best way to save Clifton green belt is to undertake a Judicial Review. This could be in conjunction with other  affected Councils to present a united front and to share costs.

PROPOSAL: To seek Counsel’s opinion on supporting K. Mafham in his representations to the extended Aligned Core Strategy Hearings in February.

PROPOSED: J.P.Anderson SECONDED: E.Rodgers. Vote: All in favour.

7/    Planning Decisions Received: Nil.

8/    Planning Applications Received: Nil.

9/  Any Other Business: Nil.

10/  Matters to Report:

B.J.Walker had noted an article on the A453 widening work which is ahead of schedule due to the fine weather.

The Clerk had been advised by the Trustees of the Memorial Hall/Recreation Ground, that the Scope Bin and Paper Recycling Bins are to be removed due to a drop in donations.

11/  Date & Time of Next Meeting: The next meeting of the Planning and Development Committee will be held in the Weldon Room of the Memorial Hall on Tuesday, 18th February, 2014 at 7.30 p.m

Meeting closed at 8.20 p.m.

Minutes of a Meeting of Gotham Parish Council (07/01/14)

Present:   M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) J.M.F.Royce,  R.Davis, B.J.Walker, R.Muir, G.Clark, E.Rodgers.

14/1: Apologies: J.P.Anderson,  C.Dabell, D.Bexon, Notts County Councillor A.Brown, E.Padden.

14/2: Acceptance of Apologies:

PROPOSED: R.Davis  SECONDED: E.Rodgers  Vote: All in favour.

14/3: Declaration of Interest:

Trustees, D.Bexon, G.Clark, K.Steed, in matters relevant to the Memorial Hall/Recreation Ground.

J.M.F.Royce in item 5, Support for the British Legion (Gotham Branch).

14/4: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 3rd December, 2014, be accepted as a true record of the business transacted with the following amendment:. 13/189 : Finance Monthly Payments and Receipts:

Acceptance of the recommended Revenue Budget: after ‘negotiations’ add ‘with the Trustees of the Memorial Hall/Recreation Ground’.

PROPOSED: J.M.F.Royce  SECONDED: K.Steed Vote: All in favour.

Progress from the Minutes:

13/203: Matters to Report: The Clerk reported she had drawn the attention of A.Howick to the deterioration of the Public Noticeboard. A. Howick would advise D.Howick.

13/167: Traffic Lights: A member of the public had complained to the Clerk re the installation of temporary crossing lights opposite to her house. The complainant had suggested the lights would be more often used if sited at the bottom of Kegworth Road.

14/5: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.M.F.Royce SECONDED: R.Davis  Vote: All in favour.

Support for the British Legion (Gotham Branch):

The Chairman reminded Council that previous donations to the Gotham Branch of the Royal British Legion to defray the cost of the wreath, had stood at £250 for many years. The 2013 donation had dropped to £100. He suggested the re-instatement of the original amount.

PROPOSAL: To revisit the issue if the funds at the financial year end support the proposal to donate a further £150 to the Gotham Branch of the Royal British Legion.

PROPOSED: B.J.Walker  SECONDED: R.Davis.  Vote: Six in favour, two abstentions.

The Clerk had purchased a replacement dustbin for the Memorial Hall Car Park. J.M.F.Royce requested that a future dustbin purchase should be re-imbursed from the Trustees of the Memorial Hall/Recreation Ground.

Proposal for Annual Donation to Dr. Gerrard Charitable fund for the Elderly of Gotham:

The Chairman sought deferral of this item until the February meeting.

The next GPC Finance Meeting to be held on Tuesday, 28th January, 2014.

14/6: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

In the absence of the Chairman, Vice-Chairman E.Rodgers reported the following Planning information:

There had been no planning meeting held during December, 2013.

Progress on Consultation re RBC Core Strategy/Steering Group Meeting: E.Rodgers read a report submitted by K.Mafham re his latest findings following the Examination in Public of the Aligned Core Strategy. K.Mafham is persuaded that there might be the case for a Judicial Review due to the lack of proper consultation and the identificatiion of more building sites within Nottingham, including brown field. He had expressed his surprise and disappointment that the Inspector, Ms. Kingaby, had increased the housing numbers prior to hearing all the evidence. This oversight is a procedural issue.E.Rodgers advised Council that a Judicial Review invairably resulted in a simple delay in the process and that building would not necessarily be blocked.

14/7: Planning Decisions Received:

13/15: (ref: 13/01943/VAR) British Gypsum  – Vary condition 2,7 and 9 of planning permission 10/01186/FUL to permit the open storage of desulphurised gypsum for a temporary period (up to 5 years) at land south of Leake Road, Gotham. – GRANTED

14/8: Planning Applications Received:    

13/16: (ref: 13/02092/FUL) 22 Curzon Street – Garden store building (retrospective plan)

PROPOSAL: OBJECTION

PROPOSED: R.Muir  SECONDED: G.Clark  Vote: All in favour.

Reason for objection: Out of keeping, over bearing and out of character with surrounding buildings. Excessive building for the purpose stated. The plan submitted is inadequate to allow for sound judgement.

14/1:   (ref: 13/02467/FUL) The Birches, 333 Leake Rd – Retention of garage/workshop as constructed and amendments to bungalow extension approved under planning permission ref: 02/01470/FUL

PROPOSAL: NO OBJECTION

PROPOSED: E.Rodgers    SECONDED: R.Muir   Vote: All in favour.

Dog Boarding on The Ridgeway: The Chairman had received a letter of objection re an application for the boarding of two dogs at 327 The Ridgeway. The complainant highlighted several issues pertaining to the unsuitability of the applicant/premises for such a purpose.

The Clerk had checked with Rushcliffe Planning Department re the issue of a licence and was informed that a dog boarding licence had already been allowed and that the Parish Council was powerless in such a case.

14/9: Environmental Matters: (Chairman C.Dabell absent)

Report on Christmas Tree in The Square/Carol Singing – 10th December 2013/Cemetery Arch.

M.J.Sheppard reported that the Christmas Tree had been successfully removed on the 6th January, 2014. Thanks to A.Howick and family for their generous assistance. R.Muir suggested improved barriers next year as the standard orange barriers detracted from the beauty of the Christmas tree. High winds and storms had caused the tree to list to one side. A smaller tree would have been easier to erect and keep upright. Thanks recorded to Reverend Coleman and the PCC for their generous provision of mulled wine and mince pies prior to the Carol singing. The Chairman had booked the band and asked Jack Griffin to perform next Christmas on Tuesday 9th December. An improved sound system could be loaned by J. Griffin. Extra non-alcoholic refreshments could be offered under  cover of a gazebo. Thanks to the Sun and Cuckoo Bush for their generous sponsorship and to Gotham School for an excellent performance.

Cemetery Arch: The Clerk and Chairman had brought photographs of the original Cemetery Arch. The re-building of the arch and the pillars could serve as an external war memorial with plaques for the fallen of Great War on one and second World War on the other; Remembernce Day Service could be held and wreathes laid there;it could also serve as a celebration in 2018 of  one hundred years since Armistice Day and listing the dead from Gotham in both World Wars.. An article would appear in Gotham News to appeal to Parishioners to give their thoughts on the project. (Environment Committee Agenda item).

Railway Walk: The Clerk reported, C.Dabell had successfully re-attached the Railway Walk Signage at the Kegworth Road entrance.

14/10: Memorial Hall Report from GPC representatives:

K.Steed reported some recent unofficial tree pruning on the Recreation Ground, probably for Christmas decorations or firewood.

More dog signs to be displayed due to dogs being exercised after dark and fouling the grounds.

Election of one more representative to serve as Trustee. Deferred.

14/11: Casual Vacancy:

The Chairman had received an application from Mrs. Gill Hutter to serve on Gotham Parish Council.

PROPOSAL: Acceptance of Mrs. Hutters application to serve as a Councillor on Gotham Parish Council.

PROPOSED: R.Davis  SECONDED: K.Steed. Vote: All in favour.

14/12: Village De-Fibrillator:

In the absence of E.Padden who had undertaken to progress this item, the Clerk reported that E.Padden was continuing her search for the most appropriate equipment and had suggested an article in Gotham News to gain the approval of parishioners re the purchase of such an expensive item. Council were in favour of progressing G.Whithead’s approved equipment, after May 2014.The Chairman has already received approval from Frydays to fix the equipment to the wall of their premises, and would supply the electricity required which GPC would pay for.

14/13: Policing Matters/Vandalism:

E.Rodgers reported one crime of the theft of a number plate during December.

B.J.Walker reported a Police Priority Setting Meeting was booked in the Moonrakers’ Room for the 15th January, 2014 at 2.p.m. M.J.Sheppard and B.J.Walker to attend.

14/14: Gotham News & Media:    

Editorial Team: Editorial Team: M.J.Sheppard, R.Muir, K.Steed and D.Bexon. R.Muir appealed for copy for the next edition of Gotham News to be received by Friday, 21st February for delivery by the 10th March, 2014. She would draw up advertisers’ invoices for the year 2014.

14/15: Gotham Countryside Trust – 2 GPC Representatives: Deferred.

14/16: Chairman’s Report:            

The Chairman had received a consultation letter from the Post Office. He asked the Clerk to acknowledge and approve the new business plan for the Spar Shop.

14/17: Clerk’s report:

The Clerk had received the following correspondence:

An invitation to Clerks’ Workshops to be held on the 20th February and 27th March 2014. She would endeavour to attend both sessions.

RBC Parish Forum to consider Transport and Environmental issues on the 5th February, 2014. B.J.Walker to attend.

14/18: Matters to Report:

K.Steed reported, a chevron had blown down at the top of Leake Road before The Ridgeway. Clerk to report to Highways.

J.M.F.Royce reported, no further information re the possible funding clawback would be received until the next meeting of RBC Cabinet on the 14th January, 2014.

E.Rodgers reported a complaint, re lack of street lighting after midnight, on Wodehouse Avenue.

E. Rodgers reported a favourable publication on Gotham Village had appeared on Twitter and Facebook.

14/19: Items for Next Agenda. De-Fibrillator.

14/20: Date of Next Meeting: The next meeting would be held on the 4th February, 2014 at 7.30 p.m.. Meeting concluded at  9.43 pm.

Minutes of a Meeting of the Finance Committee (26/11/13)

Present:     J.M.F.Royce, G.Clark, M.J. Sheppard, J.P.Anderson.

1/   Apologies: B.J.Walker

2/   Acceptance of Apologies:

PROPOSED: J.P.Anderson  SECONDED: G.Clark. Vote: All in favour.

3/   Election of Chairman:

It was moved by M.Sheppard, seconded by J.P.Anderson and duly carried, that J.M.F.Royce be appointed Chairman of the Finance Committee.

Vote: All in favour.

J.M.F.Royce thanked the Committee and agreed to stand as Chairman for the ensuing year.

4/   Election of Vice-Chairman:

It was moved by J.M.F.Royce, seconded by M.Sheppard and duly carried, that B.J.Walker be appointed Vice-Chairman of the Finance Committee.

Vote: All in favour.

The Chairman thanked G.Clark for his advice as Vice-Chairman during the previous year.

5/   Declaration of Interest: Trustees of the Sports Arena, J.P.Anderson in any discussion re Item 12 on the Agenda. (Bridging Loan Agreement with Sports Arena matures – 6th May, 2014).

 6/  Minutes of the Finance Committee Meeting held 27th November, 2012:

RESOLVED: The Minutes of the Finance Committee Meeting held on 27th November, 2012, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: M.J.Sheppard   SECONDED: G.Clark Vote: All in favour.     

Progress: Nil to report.

7/   Bank Account Balances

a. current account – current balance: £  10,396.89 after the payment of the November, 2013 bills)

b. 14 day account –  current balance: £ 3.77 (interest on previous balance)

c. Santander bond – gross total currently in Santander Bond due to mature on 2nd May 2014 – £56,630.28

8/   2013/14 Budget Rolling Balances as per sheets circulated by email:

Environment Paper 1: The Environment rolling balance was within normal limits for the third quarter of the year. Small costs involving the Christmas Tree erection would fall within the budget for improvements.

Capital Paper 2: Still to be updated following the payment to C.Bowers, £35,198.67 (net) re Memorial Hall Car Park resurfacing. Several budgets would require viring to the Car Park up to audit date of the 31st March, 2014. Budgets would be returned in full during May/June, 2014.

Revenue Paper 3: The Revenue rolling balance was within normal limits for the third quarter of the year.

Recreation Ground Paper 4: The Recreation Ground rolling balance was within normal limits for the third quarter of the year.

9/ Allocation of Balance of 13/14 Capital:

NilDue to two expensive projects during 2013, (Village Sculpture, Memorial Hall car park)  the Chairman stressed the need for stringent economy for the next six months pending redemption of the Santander Bond.

10/ Precept 2014/15 Preliminary Discussion:

The Tax Base figures from RBC would not be available until mid December, 2013. The Chairman spoke in favour of a 2.5% increase in the Precept to offset the ongiong low interest rates in the near future. Preliminary discussion on the Precept setting would be an agenda item at the January main meeting. A Finance Meeting would be held on the 28th January, 2014. RBC had deferred submission of Precept requirements until February, 2014.

11/  Budgets for 2014/15:

Environment Paper 1: £ 5,323 00 (Discussed and accepted at the Environment Committee Meeting held on the 19th November, 2013.

PROPOSAL: Acceptance of the recommended Environment Budget: £ 5,323.00

PROPOSED: J.M.F.Royce SECONDED: G.Clark  Vote: All in favour.

Recreation Ground Paper 2: P.R.Dines and J.M.F.Royce in discussion re several items GPC had included on its Revenue Paper. J.P.Anderson reported, mowing sessions on the Recreation Ground could be dropped to once per week, in high season, due to the more efficient mowing equipment which would preclude a need for an increase in mowing labour costs currently £1,100 per annum.

The Chairman explained the Pavilion Sinking Fund was designed to build up funds for replacement pavilions. GPC had been asked to contribute £1,500 annually to be match funded by 6 organisations, i.e. Trustees, members of the multi-sports arena, and other four sports clubs. In 2012, this amount was reduced to £1,000 pending the outcome of the match funding of the other parties. Any unspent monies were to be rolled over into the fund.

J.P.Anderson stated that National Sporting Grants did not tend to grant money for the replacement of pavilions.

Revenue Paper 3: £30,483.00

PROPOSAL: Acceptance of the recommended Revenue Budget: £30,483.00 (subject to negotiations with the Trustees and the Cricket Club re some items on the Recreation Ground Budget)  PROPOSED: J.P.Anderson  SECONDED: G.Clark. Vote: All in favour.            

12/   Bridging Loan Agreement with Sports Arena matures – 6th May, 2014.

A loan of £10,000 at one and a half per cent interest from the Sports Arena had been taken out by GPC to cover the extra cost of the Memorial Hall car park refurbishment. Loan date: 6th November, 2013 – 6th May, 2014.

13/  Any Other Financial Matters to Report:

J.M.F.Royce had donated the five free bags of gritting salt to the Trustees of the Memorial Hall as GPC held adequate stocks.

M.J.Sheppard reported, some puddles of water collecting on the newly resurfaced Memorial Hall car park which would be reported to the J.Jones, Architect..

14/ Date and Time of Next Meeting: 28th January, 2014  at 7.30 p.m. in the Weldon Room of the Memorial Hall.

Meeting closed at 8.55 p.m.

Minutes of a Meeting of the Planning & Development Committee (22/10/13)

Present:  J.P.Anderson (Chairman)   E. Rodgers, (Vice-Chairman) B.J.Walker,   M.J.Sheppard,  G.Clark.

1/    Apologies:  K.Steed, E.Padden, R.Muir

In Attendance: Borough Councillor  T.Vennett-Smith,  P.Marshall (RBC Planning).

2/    Declaration of Interest: Nil.

3/    Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 17th September, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: G. Clark SECONDED: M.J.Sheppard. Vote: All in favour.

4/    Progress from the last Minutes, not on the Agenda:

Pg. 2 Item 8/  Any Other Business: J.P.Anderson confirmed he would attend the Rushcliffe Planning Forum on the 30th October, 2013.

Pg. 2 Item 7/  Traffic Count: The traffic lights on Kegworth Road had not yet arrived. The Clerk had received confirmation from P.Goode (NCC Traffic Manager) that they would be installed as soon as possible.  The Chairman had received strong support from the County Councillor Andrew Brown and that the bottleneck, as always seemed to be the case in matters like these, was the Highways Agency.  £42,000 had been put aside but they were unwilling to spend it.  Both he and Cllr. Brown would be putting pressure on J.Pizzey at the HA and N.C.C efforts could bring about press coverage.  There was general strong disappointment at the levels of traffic and accidents that had occurred.

Pg. 2 Item 10/ Matters to Report: The Clerk had received an email from K.Hourd of NCC Highways re speeding traffic into Gotham at Nottingham Road entrance. She had offered to visit the site for advice on speed reduction options.

The Chairman welcomed Mr. P. Marshall, of RBC Planning Department, to the meeting.

5/ Future Housing in Gotham:

PROPOSAL: Suspension of Standing Orders.

PROPOSED: G.Clark, SECONDED: E.Rodgers  Vote: All in favour.

The Chairman outlined the history of Gotham’s building development over recent years and the current GPC policy. He expressed his own opinion that the housing stock in Gotham was not compatible with the present population’s needs could mean a change in policy, re the possibility of a small development of market houses on a green belt exception site, to allow for the inclusion of some affordable housing.

Mr. Marshall described the procedures necessary to bring about such development under the current legislation. He recommended the production of a Neighbourhood Plan, as currently being drawn up by East Leake and Keyworth Parish Councils. There was no RBC financial assistance available for a Neighbourhood Plan.

An information pack – ‘Locality – Quick Guide to Neighbourhood Plans’ was passed to the Clerk. British Gypsum had also offered their assistance. Mr Marshall also suggested possible incorporation of a specific plan directly into the next stage of the Local Plan.

There was general discussion on the topic at which some of those present stressed the risks of opening the village to the attention of developers.

The Chairman thanked Mr. Marshall for his attendance and he left the meeting at 8.25 p.m.

PROPOSAL: Re-instatement of Standing Orders.

PROPOSED: G.Clark, SECONDED: E.Rodgers  Vote: All in favour.

6/   Fight to Save the Greenbelt at Clifton Pastures:

Mr.Marshall had confirmed, RBC had not yet published a Traffic Model and the Chairman confirmed he had emailed R.Mapletoft at RBC asking that full dialogue on such modelling took place before the council meeting in December.

The Chairman reported the Examination in Public of the Aligned Core Strategies was half way through. He had been unable to attend any meetings but B.J.Walker had and she submitted a verbal report describing the strong representations made by our representative Ken Mafham and Anna Soubry, M.P. for Broxtowe. It was noted that the NCC Core Strategy website was very difficult to access.

The Chairman suggested a Strategy Meeting with other Nottinghamshire villages might be worthwhile. A Judicial Review was under consideration and a joint action might prove financially beneficial.  Anna Soubry M.P. had been an excellent advocate for protecting Notts’ green belt land. B.J.Walker said that there had been little representation at the enquiry from Nottingham City Council members and public.

The members meeting, re modifications to the RBC Core Strategy, would be held on the 12th December, 2013. GPC would be represented by Borough Councillor T.Vennett-Smith.

7/    Planning Decisions Received:

13/9   (ref:13/01521/FUL) 9 Chadborn Avenue – Single storey rear extension (infill)          GRANTED

13/11 (ref: 13/01572/FUL) 1 St Andrew Close – Single storey front, side and rear extension. GRANTED

13/12 (ref: 13/01686/OUT) Land to East of Oaklands, Eyres Lane – Single detached dwelling  REFUSED

13/13: (ref: 13/01618/FUL) Sun Inn – Retention of stove and external flue pipe to north elevation    GRANTED

8/    Planning Applications Received:

13/15: (ref: 13/01943/VAR) Land South of Leake Road, Gotham – Vary condition 2,7 and 9 of planning permission 10/01186/FUL to permit the open storage of desulphurised gypsum for a temporary period (up to five years).

PROPOSAL: NO OBJECTION

PROPOSED: J.P.Anderson  SECONDED: E.Rodgers  Vote: All in favour.

E.Padden arrived at the meeting at 9.05p.m. (having attended another meeting in the Moonrakers’ room).

9/  Any Other Business:

The Chairman reported damage to cars parked along Nottingham Road possibly due to increased traffic through the village, some of which had occurred during the night when the street lights were switched off. A request had been received from a resident that the lights be reinstated.  Heavy traffic was travelling through Gotham during the roadwork disruption on the A453. It was agreed, another weight restriction sign for Gotham, sited at the Crusader roundabout was required but that, in the meantime, the parishioner be advised to obtain stronger support as this was required by Cllr. Brown to back any proposal to re-instate night time street lighting.

The Chairman had received a letter from Royal Mail confirming an applicant had applied to run Post Office facilities in the village.

10/  Matters to Report:

Waste Bin: B.J.Walker reported, the waste bin had been returned to its original site beside the village seat and in front of the Village Sculpture. The Clerk confirmed she had twice removed it to the corner of the British Legion fence, adjacent to the Brickyard Track, but someone had returned it. The Clerk would ask RBC to refrain from moving it after emptying.

Village Sculpture: M.J.Sheppard reported photographs of the Unveiling Ceremony would be mounted and on view in the Memorial Hall. Gotham News would carry an offer for photograph orders.

The Clerk had received an offer of grants for 2013/14 from Greenwood Community Tree Planting. She would progress with a view to hedging behind the Village Sculpture.

11/  Date & Time of Next Meeting: The next meeting of the Planning and Development Committee would be held in the Weldon Room of the Memorial Hall on Tuesday, 19th November, 2013 at 7.30 p.m

Meeting closed at 9.45 p.m.