Present: M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) Councilors J.M.F.Royce, B.J.Walker, G.Holbrook, A.Clayworth, D.Bexon, J.P.Anderson, G.Hutter, E.Rodgers. In attendance: County Councillor A.Brown.
14/227: Apologies: G.Clark, E.Padden, C.Dabell, Borough Councillor T.Vennett-Smith.
14/228: Acceptance of Apologies:
PROPOSED: E.Rodgers SECONDED: G.Hutter. Vote: All in favour.
14/229: Declaration of Interest:
Trustees, G.Hutter, K.Steed, D.Bexon in matters relevant to the Memorial Hall/Recreation Ground.
J.M.F.Royce declared an interest in planning application: (ref:14/02377/FUL) 1 The Rushes – Two storey side extension.
14/230: Resignation of Councillor E.Padden:
The Chairman had received a letter of resignation from Councillor Elaine Padden for personal reasons.
PROPOSAL: Acceptance of resignation of Councillor E.Padden.
PROPOSED: M.J.Sheppard SECONDED: K. Steed Vote: All in favour.
The Clerk would write a letter of thanks to E.Padden for her hard work both on the Council and several committees. She had tremendous talent and patience and had undertaken the arduous task of writing the constitution for Gotham Nature Reserve. She will be very much missed as an able Councillor.
14/231: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council held on the 4th November, 2014, be accepted and signed as a true record of the business transacted, with the following amendments: Pg. 2 14/219 line 2: alter ‘November’ to ‘October’.
PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce. Vote: Nine in favour, one abstention.
Progress from the November Minutes: Nil to report.
County Councillor A. Brown reported the following matters:
Councillor Brown apologised for being unavailable to attend the RBC Meeting on the 22nd December, 2014. He was unhappy that the meeting had been arranged so near to the Christmas holiday. He had a prior engagement on that date
Councillor Brown left the meeting at 7.45 p.m. in order to attend another meeting.
14/232: Finance Monthly Payments and Receipts:
Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.
PROPOSED: M.J.Sheppard SECONDED: J.P.Anderson. Vote: All in favour.
Acceptance of the amended Environment Budget: £ 3,777.69 Paper 3
PROPOSAL: Acceptance of the Environment Budget of £3,777.69.
PROPOSED: J.M.F.Royce SECONDED: B. J.Walker Vote: All in favour.
Applications for Funds:
a) Scouts – purchase of Hall:
A letter of application had been received from the 1st Gotham Scouts for funds of £1,000 towards the purchase of the Scout Hall on Malt Street.
According to the GPC financial regulations, (grants policy – April, 2012) established village groups could be funded up to a maximum of £700.
PROPOSAL: A donation of £700 towards the cost of the purchase of the 1st Gotham Scout Hall.
PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce. Vote: All in favour.
b) Senior Netball Club:
A letter of application had been received for funds towards the Senior Netball Club. J.P.Anderson had spoken to the Senior Netball leaders who had explained the need for a recruitment drive, in January, 2015, to build up membership of the Club which currently stood at fourteen. Recruitment event expenses include hire of the arena and publicity.
PROPOSAL: A donation of £120 towards a New Year Recruitment Drive to Senior Netball Club.
PROPOSED: J.P.Anderson SECONDED: E.Rodgers Vote: All in favour.
c) Junior Netball Club:
A letter of application had been received for funds towards the Junior Netball Club. The Club needed to recruit more members during a Spring recruitment drive. A development plan to include training in ball skills would require new equipment.
PROPOSAL: A donation of £150 towards the Junior Netball Club recruitment/development plan and necessary equipment.
PROPOSED: J.P.Anderson SECONDED: E.Rodgers Vote: All in favour.
d) W.I. donation for over 70’s Christmas Party.
A letter of application had been received from P.Basford, Chairman of Gotham W.I. for £150 towards the cost of running the Over 70’s Christmas Party.
PROPOSAL: A donation of £75 towards the W.I. Over 70’s Christmas Party.
PROPOSED: M.J.Sheppard SECONDED: J.M.F.Royce
J.P.Anderson moved an amendment to the proposal to increase the £75 donation to £150 towards the Over 70’s Christmas Party in view of the hard work undertaken by the W.I. on an annual basis.
SECONDED: M.J.Sheppard. Vote: seven in favour, two against, one abstention.
PROPOSAL: A donation of £150 towards the W.I. Over 70’s Christmas Party.
PROPOSED: J.P.Anderson SECONDED: M.J.Sheppard. Vote: seven in favour, two against, one abstention.
e) Gotham Nature Reserve (loan facility draw down)
A letter had been received from D.Power, Treasurer of Gotham Nature Reserve, seeking approval of a draw down of funds of £875.16 towards fencing costs. Funds will be repaid on receipt of funds received by GNR following a successful application to Natural England.
PROPOSAL: Approval of the draw down of capital funds of £875.16 held by GPC on behalf of GNR.
PROPOSED: J.M.F.Royce SECONDED: M.J.Sheppard. Vote: All in favour.
14/233: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)
RBC/Aligned Core Strategy progress: J.P.Anderson reported that Gedling, Nottingham City and Broxtowe Councils were allowed to submit remarks to the Judge before March, 2015 in reply to the Court Papers received prior to a Judicial Review. GPC will find out the results of the Judicial Review in April 2015. The reply from GPC to Gedling Borough Council’s request for information under the freedom of information facility, had been submitted on the 21st November, 2014. A counter request under the freedom of information facility has been sent in to Gedling from Calverton and Barton Parish Councils’ who denied spending money on the proceedings leading up to a Judicial Review, despite quoting ‘they had received legal advice’.
RBC Core Strategy: J.P.Anderson reported the sad death of RBC Deputy Leader, John Cranswick who was a well regarded Councillor.
The RB Council Meeting, due on the 11th December, 2014, had been postponed until the 22nd December, 2014 in order to allow time to discuss the Core Strategy. It was unclear whether the Inspector’s Report would have been received by that date. It had been expected by the end of October 2014 but had failed to arrive.
The barrister would be kept up to date on recent events. RBC had not kept in contact with GPC and it had proven necessary to seek out information on every level.
Borough Councillor Trevor Vennett-Smith would be on holiday on the 22nd December, (the date of the Council meeting) so would be unable to represent GPC. Also, County Councillor Andrew Brown was unavailable to attend the meeting. It was regrettable that such an important Council meeting was scheduled so near to the Christmas holiday when many members, both Council and local Parish Councillors, members of the public, would be unavailable. If the Core Strategy is adopted on the 22nd December, there is a thirteen week consultation period. It was noted that RBC had been ‘less than diligent’ since the start of the process. Ken Mafham is in contact with Gamston and Edwalton’s fight to save the green belt land. They failed to implement a structure plan seven/eight years’ ago. If Oxalis is given planning permission to develop Clifton Pastures, GPC can appeal.
14/234: Planning Decisions Received: Nil.
14/235: Planning Applications Received:
14/11: (ref:14/02377/FUL) 1 The Rushes – Two storey side extension
PROPOSAL: NO OBJECTION
PROPOSED: J.P. Anderson SECONDED: E.Rodgers Vote: Four in favour, one against, five abstentions.
1) This property is to be rendered which will not match the adjoining cottage.
2) The drain runs, as on the plans, we believe are inaccurate, this may affect the building regulations.
3) A four bedroomed house on this site with no off street parking could congest the narrow road on which it stands.
Woodlands Bungalow – Kegworth Road: The Clerk reported Mr. Baugh, the RBC Enforcement Officer, had inspected the stables and advised the householder of the need to submit a retrospective planning application. There was no ménage attached to the stables as previously reported.
East Street – Complaint re erection of six foot fencing. J.P.Anderson reported there is no requirement for planning permission as the fencing is set back from the boundary of the adjoining property.
14/236: Environmental Matters: (C.Dabell).
In the absence of C.Dabell, G.Holbrook gave the following report:
Bulb Planting: G.Holbrook and C.Dabell had planted the majority of the bulbs but three boxes of daffodil bulbs still remain. He called for assistance and D.Bexon and J.Raven (Clerk) volunteered to help.
Christmas Tree: The unsuitable flashing star for the top of the Christmas Tree had been returned. The Christmas Tree had been erected and hung with white lights on the 30th November, 2014 and lit up on the 1st December, 2014. G.Holbrook had donated the pelmet of coloured lights decorating the Village Pump. Thanks recorded to G.Holbrook.
Christmas Carols: 16th December, 2014 at .6 p.m. M.J.Sheppard reported the event had not been advertised in the December edition of the Messenger. The chocolate assortment boxes for the children had been donated by The Sun public house. Thanks recorded. D.Bexon offered to ask a Santa Claus to hand out assortment boxes. J.Griffin compering the event and Phil Reckless and the Revolution Brass Band had confirmed the date. Should it rain, the Carol singing will take place in St. Lawrence Church.
Litter Bin for Cheese Hill:
PROPOSAL: To submit an order to Broxap for a Litter Bin – priced at £195.
PROPOSED: M.J.Sheppard SECONDED: K.Steed. Vote: All in favour.
14/237: Memorial Hall Report from GPC representatives: Nil to report.
14/238: Policing Matters/Vandalism:
E.Rodgers reported, to date, no crime figures received for November.
T.Coles, Chairman of the Royal British Legion, Gotham and District Branch, had asked GPC to thank the Police for their attendance at the Remembrance Day Parade. M.J.Sheppard offered to write the letter.
14/239: Gotham News & Media:
Editorial Team: M.J.Sheppard, K.Steed and D.Bexon. (Next Copy date: 15th February, 2015.)
M.J.Sheppard had appealed to parishioners for photographs and information on the Gotham war heroes which would be listed in Gotham News from March 2015 to 2018. The title of the project is ‘Gotham Remembers their Fallen in the Great War’. A final hardback copy of the list of stories will be available.
14/240: Chairman’s Report:
The Chairman reported he had attended a meeting with T.Coles and E.Perrell for a post Memorial Hall Remembrance Day Service discussion. It was agreed, two rows of chairs would be sufficient to allow room for a bigger congregation. The Brownies and Scouts, who stood in the Cheeserollers’ Room, felt cut off from the Service in the main hall. People standing outside complained that the microphone only picked up the keyboard playing and not the singing. Next year, the Brownies and Scouts could stand in front of the stage. An awning in the play area outside could be set up to shelter the congregation from rain with a screen to convey the service to the outside. The wreath layers could stand at the back of the hall to provide a better view of them coming forward to lay their wreaths beneath the Honors Boards.
The Chairman reported the cancellation of the gypsum rocks to form Gotham entrance signs due to the unsuitability of the Leake Road verge opposite to the junction with Bunny Lane. The cost of providing a gulley to provide a wider verge would be in the region of £2,000.
14/241: Clerk’s report:
The Clerk reported the following items:
A superfast broadband router/box had been installed outside 33 Leake Road. J.P.Anderson remarked that the trench on Leake Road had been left poorly finished and the contractors should be recalled to apply a top coat of tarmac.
The Clerk and B.J.Walker had attended the RBC Community Awards on the 12th November, 2014 at the Beckett School. Gotham Nature Reserve had won the Environment Award. GPC recorded its congratulations to the GNR Committee.
The Clerk and M.J.Sheppard had attended the NALC AGM on Saturday, 15th November, 2014. The Rt. Hon. Kenneth Clark had been appointed President of NALC and gave a short speech.
The Clerk had been unable to attend the Mayor’s Reception, on the 24th November, 2014.
The Clerk had invited John Scott-Lee, Managing Director of Streetwise, to GPC’s January, 2015 meeting but had not yet received confirmation of his intention to attend.
14/242: Matters to Report:
G.Hutter reported more posters highlighting the position of the defibrillator are required for key positions around the village. She would contact G.Whitehead for reminder cards re the procedure and conditions when a defibrillator should be used. These would be distributed to parishioners.
J.M.F.Royce reported he had spoken to the Lancashire Fusiliers regarding information relating to the service history of the Gotham war dead. They advised seeking information re possible source of photographs from the Nottingham Evening Post (the Guardian daily newspaper) in circulation during WW1 who might be able to assist.
G.Holbrook reported the Gotham Branch of the Royal British Legion would close at the end of January, 2015.
J.P.Anderson urged parishioners to obtain pre-application planning advice from RBC as it often eased the process when a formal application was made. J.P.Anderson would arrange a site meeting, with the agreement of A.Gorringe, to discuss the Planning application:
(ref: 14/02339/FUL) 3 Meadow End – Install decked roof terrace on existing flat roof to rear, safety fencing around the deck (1.2m high picket fence) alter window to glazed French door.
B.J.Walker had received an email confirmation that Paddy Tipping, Notts Police Commissioner, would attend the next Police Priority Setting Meeting on the 15th April, 2015 at Keyworth Village Hall.
14/243: Items for Next Agenda: Chairman’s Reception to be held in late January, 2015.
The Clerk left the meeting at 9.45 p.m.
14/244: Application for Clerk salary increase.
J.M.F.Royce explained that the Clerk’s salary had been based on the same payscale since 2009 (PS 18) subject only to statutory increases. The Clerk had requested elevation to the next payscale. i.e. PS 19.
PROPOSAL: Clerk’s salary to be raised by one grade from PS18 to PS19 from April, 2015.
PROPOSED: J.M.F. Royce SECONDED: M.J.Sheppard. Vote: All in favour.
14/245: Date of Next Meeting: The next Meeting will be held on Tuesday, 6th January, 2015 at 7.30 p.m. J.P.Anderson tendered his apologies.