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Notice of a Meeting of Gotham Parish Council (06/09/16)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamclerk@yahoo.co.uk

30 August 2016

Dear Councillor,

YOU ARE duly summoned to attend a MEETING OF THE GOTHAM PARISH COUNCIL to be held on

TUESDAY, 6th September, 2016

commencing at 7.30 p.m. prompt in the Weldon Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1/ Apologies
2/ Acceptance of Apologies
3/ County Councillor A.Brown
4/ Borough Councillor S.Matthews
5/ Declaration of Interest
6/ Minutes of the Meetings of the Parish Council held on the 5th July, 2016, 19th August, 2016 (attached)
Accuracy/Progress

7/ Finance:
a/ Monthly Payments and Receipts
b/ Recommendations from the Cemetery Sub-Committee re mowing and maintenance.
c/ Finance – quarterly update.
d/ Handelsbanken reduction of interest to 0.00%

8/ Report by Chairman of Planning and Development Committee:
Green belt issues/Affordable Housing

9/ Planning Applications Received:
16/11: (ref:16/02092/FUL) 329 Leake Rd – First floor side extension; single storey rear extension; loft conversion.
16/12: (ref: 16/02053/FUL) 10 Hill Rd – Dormer window to front.
10/ Planning Decisions Received:
16/9: (ref: 16/01543/FUL) 1 Gladstone Ave: Single storey side extension -GRANTED
Tithe Barn offer from Notts Bus Co. re GPC adoption of Barn.

11/ Report by Chairman of Environment Committee (G.Holbrook)
Cuckoo Bush Mound – Clearance prior to Heritage Day.
12/ Report by the Well House Project Management Sub Committee – Heritage Day 18/9/2016
13/ Memorial Hall Report (H.Taylor/A.Clayworth/D.Bexon/G.Hutter)
14/ Defibrillator (G.Hutter)
15/ Parish Council Image (J.P.Anderson)
16/ Policing Matters/Vandalism (D.Bexon/B.J.Walker)
17/ Gotham News & Media (D.Bexon/M.Sheppard/B.J.Walker)
18/ Chairman’s Report
19/ Clerk’s Report/Correspondence: see overleaf: (Town and Parish Forum – Weds. 5th October, 2016)
20/ Matters to Report
21/ Items for Next Agenda – Budget forecast.
22/ Date of next Meeting – (4th October, 2016 at 7.30 p.m.)

The Public and Press are cordially invited to attend this meeting.

Minutes of a Meeting of Gotham Parish Council (07/06/16)

Present: Councillors, M.J. Sheppard, (Chairman) G.Hutter (Vice-Chairman),  J.P.Anderson, M.Wilkins, G.Clark,    G.Holbrook,  J.M.F.Royce, C.Dabell, B.J.Walker, P.Bower, A.Clayworth.

In attendance: County Councillor A. Brown, Mrs. P.R.Dines.

16/134: Apologies: D.Bexon, H.Taylor, Borough Councillor S. Mathews.

16/135: Acceptance of Apologies:

PROPOSED:  J.P.Anderson.    SECONDED: M.Wilkins. Vote: All in favour.

The Chairman welcomed new Councillor, Philip Bower, to his first meeting as a Parish Councillor.

16/136: Report by County Councillor A.Brown:

Councillor Brown reported the sudden, sad death of Martin Suthers, Deputy Leader of the Conservative Group. He will be a very much missed member of the Council.

A meeting of the Police and Crime committee had taken place. Paddy Tipping has been re elected Police Crime Commissioner and will significantly increase the budget to fight the increase in rural crime.

The Chief Constable is retiring to Cyprus and being succeeded by Deputy Chief Constable, Sue Fish who has delayed her retirement to take on the role.

NCC is looking at the possibility of setting up new enterprise zones in Nottingham County’s most deprived areas using the, now available, European budget of £3,000,000.

Councillor C. Dabell arrived at the meeting at 7.37 p.m.

Continued:

Tonight, RBC is holding a Performance Management meeting. Borough Councillor, S. Mathews attending.

Councillor Brown has been investigating Councillors’ use of credit cards and is shocked to discover tax payers’ money routinely spent on first class rail fares.

G.Hutter reported an accident on the Ridgeway when the driver of a car caused an accident by driving on the wrong side of the road. The other vehicle hit a telegraph pole.

J.P.Anderson suggested lorries could be re routed to British Gypsum via the A60.

Councillor Brown left the meeting at 7.45 p.m.

16/137: Borough Councillor S. Mathews: (Apologies received).

16/138: Declaration of Interest: Nil.

16/139: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 3rd May, 2016, be accepted and signed as a true record of the business transacted, with the following amendment: pg.4 amend to read ‘P.C.S.O. A. Davis’.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

Progress: G.Hutter had confirmed with D.Healey that he is considered a ‘self employed contractor’. The minimum wage applies.

PROPOSAL: Suspension of Standing Orders, as and when Mrs. P.R.Dines wishes to speak during the meeting.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

Mrs. Dines reminded Council that the work undertaken by D. Healey is valued and he should continue to be paid the Government approved minimum wage.

PROPOSAL: Allowance of funds to cover wages of  D.Healey in line with the minimum wage.

PROPOSED: A.Clayworth  SECONDED: G.Hutter. Vote: ten in favour, one abstention.

PROPOSAL: Reinstatement of Standing Orders.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

J.P.Anderson  reported a conversation with the Chairmen of Gotham Cricket and Bowls Clubs re the ongoing grant from GPC to both Clubs. The Bowls Club had ordered supplies for the green too late to benefit from the 2015/16 grant so this would be viewed as an underspend and carried forward to 2016/17.

The Cricket Club had recently endured some financial difficulties. J.P.Anderson and P.R.Dines had offered to assist the Club with financial re structuring to include the ongoing GPC grant which would also be carried forward from 2015/16 to the current year. The annual Cricket Week is a major fundraiser for the Club and it is hoped Councillors will lend their support.

Resolved: That the previously circulated Minutes of the Extraordinary Parish Council meeting held on the 17th May, 2016, be accepted and signed as a true record of the business transacted, with the following amendments:

Pg. 2 16/128: Report by Chairman of the Environment Committee: 13th sentence alter ‘five’ to ‘nine’ years. Delete 31st – 33rd line beginning ‘G.Holbrook stated’. Delete last sentence in second to last paragraph: ‘to reflect the lack of the stone dais’.

Approval of Minutes: PROPOSED: J.P.Anderson  SECONDED: M.Wilkins. Vote: All in favour.

M.Wilkins suggested the use of a Dictaphone to record meetings.

PROPOSAL: Use of a Dictaphone to record future Parish Council Meetings to avoid long winded changes which hold up the meeting’s business.

PROPOSED: M.Wilkins  SECONDED: G.Hutter. Vote: five in favour, two against, four abstentions.

Mrs. P.R.Dines pointed out the Standing Orders state ‘Minutes are sent out by the Clerk to all Councillors, to read and correct, one week after the meeting to allow alterations to be made prior to the next meeting’.

The Clerk, asked Councillors to adhere to this rule. Currently, only four Councillors routinely returned suggestions on amendments to the Minutes.

16/140:  Finance:

a/ Monthly Payments and Receipts:

PROPOSAL: Acceptance of Payment and Receipts for June, 2016.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

The Clerk reported an outstanding invoice for Gotham News Advertisements, (£28) arising from year 2015/16. Council agreed to write the debt off but report the matter to Slimming World Head Office.

b/  Acceptance of 2015/16 Audit.

PROPOSAL: Acceptance of Audit for 2015/16.

PROPOSED: J.P.Anderson  SECONDED: J.M.F.Royce. Vote: All in favour.

c/ Top up Gotham Remembers Budget (£-228 to date)

PROPOSAL: Transfer of £500 from underspends to top up the Gotham Remembers Budget.

PROPOSED: M.J.Sheppard  SECONDED: J.M.F.Royce. Vote: All in favour.

The Clerk reported an overspend on Cemetery gardening during 2015/16. J.P.Anderson to arrange a Cemetery sub-committee meeting in the near future. Meetings take place on site to assist with decisions on maintenance. The Clerk will attend to take notes.

J.M.F.Royce requested the Clerk to add his name to the membership list of the Cemetery sub- committee.

16/141: Chairman of Planning and Development Committee: (J.P.Anderson)

J.P.Anderson reported there had not been a meeting of the Planning Committee during May due to the need for an Extraordinary Meeting to discuss the Well House refurbishment.

Affordable Housing: Both earmarked sites for affordable housing have been turned down, due to the landowners being professionally advised to obtain market value for the sites. RBC have been informed. The tranche of funding via Waterloo Housing is no longer available. Affordable housing will be an ongoing project with the hope that a suitable site becomes available in the future.

16/142: Planning Decisions Received: Nil.

16/143: Planning Applications Received:

16/6: (ref: 16/01261/CLUEXD  63 Moor Lane. – Application for a Certificate of Lawfulness for the occupancy of the dwelling without complying with condition 2 of planning permission S/21/345, which retained the dwelling for occupation by a person working the surrounding land for agricultural purposes.

PROPOSAL: NO OBJECTION.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. (vote not required).

16/144: Report by Chairman of the Environment Committee:

Village Sculpture Slabs: C.Dabell reported, the long awaited slabs in front and to the side of the Village Sculpture public seat, were rather disappointing. M.J.Sheppard had met the NCC Contractor, Tony Walsh, for a discussion about the project which was complicated to achieve due to the uneven surface, manhole cover and slope of the site.

Cuckoo Bush Mound working party: (Environment Agenda).

Resited Bench: The little used village seat has been removed from Kegworth Road to outside Gotham Primary School. The Kegworth Road footpath is in a bad state and a direction sign for ‘Wood Lane’ is required. Clerk had reported the pavement a few months’ ago but would repeat the request to K.Hourd of NCC Highways.

Well House: G.Hutter had researched an East Midlands Airport grant which may be useful to cover the seat costs.

K.Thorpe researching suitable photographs to display on the new art boards.

G.Holbrook reported, that prior to the meeting of the Well House Project Management Sub Committee, on the 18th May, 2016, the contractor and architect had attended a site meeting at the Well House, also attended by J.Bate. Notes of the Project Management Sub Committee meeting were taken by architect, M.Goodwill-Hodgson. These notes had been circulated to the Council.

G.Holbrook circulated samples of sandstone suitable for use for the stools and flooring.

G.Hutter reported an extra item for the roofing, i.e.bonnets, would save the roof tiler time as they cover the ends of each tile lessening the cost of the job. Reclaimed tiles might be sold to help offset the cost of the bonnets, estimated at £1,070. Bonnets could move the project into the contingency fee but would have formed part of the original building so would be a disirable addition to the project.

PROPOSAL: To fit bonnets, in principle, if in line with budget projections.

PROPOSED: G.Holbrook  SECONDED: J.P.Anderson. Vote: nine in favour, one against, one abstention.

Heritage Day: 18th September, 2016: G.Hutter and C.Dabell had approached the following attractions.

Morris Men (Cost £100). They offer lessons in Morris Dancing.

Punch and Judy and fairground organ (£500).

Basket Weaving – two weavers known about in Barton and Castle Donington.

Two Suffolk Punch Shire Horses.

Buses (£300) Nottingham Heritage Vehicles and a Nottm City Council bus painted in S. Notts livery to be parked in The Square.

Reception for invited guests to be held in the Memorial Hall with transport to The Square in a double decker bus.

M.J.Sheppard read out a letter from Earl Howe accepting the invitation to officially open the Well House.

Children’s displays in St. Lawrence Church and Church Hall open for photographic displays.

Press coverage in Nottingham Post, Radio Nottingham, Loughborough Echo.

16/145: Memorial Hall Report:

G.Hutter reported, the Remembrance Day Service will take place in the Memorial Hall on Sunday, 13th November, 2016. A screen will be provided to relay the service to the Moonrakers’ room. P.Riley taking orders for wreaths.

The recent Race Night raised £1,000.

The Cricket Club require a replacement mower and have approached the Memorial Hall Trustees for a loan rather than GPC who might impose an interest charge. G.Hutter raised this matter to reinforce the bad image GPC currently has.

A complaint from a neighbour re light pollution, from the Memorial Hall, was discussed.

16/146: Policing Matters/Vandalism: Nil to report.

16/147: Gotham News and Media:

Official copy date – 17th June, 2016. A feature will appear on The Queen’s Birthday to include the lighting of the Beacon.

16/148: Report  on Fracking Meeting 12th May, 2016 (M.Wilkins)

M.Wilkins circulated a report from North Yorkshire which had recently been faced with an approved Fracking planning application.

A Meeting to discuss the threat of fracking, adjacent to Gotham, had taken place on the 12th May, 2016. Attendance  – approximately 40 parishioners. The meeting was well received with two  power point presentations giving statistics and information regarding the process of Fracking.

Thanks recorded to M. Wilkins for arranging a stimulating meeting.

16/149:  H.M.Queen’s Birthday Celebration:

Posters displayed around the village inviting parishioners to a ‘Picnic in the Park’ on Sunday, 12th June, 2016. Bunting and balloons to be displayed. The Cricket pavilion to open the bar for refreshments. Attendees to supply their own picnic.

16/150: Parish Council Image: (J.P.Anderson).

Arising from a letter from ex Councillor, Robert Plant, J.P.Anderson offered to take up the matter of the Parish Council image within the village. More could be done to improve how the Parish Council is perceived by the village and outside bodies, such as RBC and other parishes. This is mostly down to communication and information. J.P. Anderson had produced a list of ideas which were circulated to Councillors to consider. GPC is statistically the largest non-political party within RBC. Perhaps thirteen Councillors are too many. Should ‘GPC make a habit of ‘blowing its own trumpet more’?

16/151: Chairman’s Report:

The Chairman had received a complaint from A. Litchfield re worn tarmac outside 108 Nottingham Road. (Reported to NCC Highways).

A report had been received of children riding BMX bikes at the Gotham Nature Reserve. C.Dabell confirmed, an inspection revealed no damage to the site.

16/152: Clerk’s Report:

The Clerk would try to attend the Town and Parish Conference on the 10th June, 2016. No other GPC representative available.

16/153: Matters to Report: Nil to report.

16/154: Date of Next Meeting: The next Meeting will be held on Tuesday, 5th July, 2016 at 7.30 p.m.

Meeting closed at 10.00 p.m.

Minutes of the Gotham Parish Council Annual Meeting (03/05/16)

Present: Councillors, M.J. Sheppard, B.J.Walker, M.Wilkins, G.Holbrook, J.M.F.Royce, D.Bexon, J.P.Anderson, C.Dabell, H.Taylor, A.Clayworth (7.25 P.M.) G.Hutter (7.27 p.m.)

In attendance: Mr.P.Bower.

The Chairman welcomed everyone to the Annual Meeting.

16/96: Appointment of Chairman for the ensuing year: (2016-2017).

It was moved by G.Holbrook, seconded by M.Wilkins and duly carried by unanimous vote, that M.J.Sheppard be appointed Chairman for the ensuing year. M.J.Sheppard thanked the Council, agreed to serve as Chairman and signed the Acceptance of Office form.

16/97: Appointment of Vice-Chairman for the ensuing year: It was moved by J.M.F.Royce, seconded by M.J. Sheppard that B.J.Walker be appointed Vice-Chairman for the ensuing year. B.J.Walker thanked the Council but declined the offer in preference of the choice of a younger serving Councillor. (item deferred until later in the meeting).

16/98: Apologies: Councillor G.Clark, County Councillor A. Brown, Borough Councillor S.Matthews.

16/99: Acceptance of Apologies:

PROPOSED: B.J.Walker.    SECONDED: M.Wilkins. All in favour.

16/100: Report by County Councillor A.Brown (Apologies received).

16/101: Report by Borough Councillor S.Matthews (Apologies received).

16/102: Declaration of Interest: Nil.

16/103: Appointment of Committee Members/4 Trustees for the Memorial Hall/Recreation Ground Trust:

Finance Committee Members:

J.M.F.Royce, G.Clark, B.J.Walker,  M.Sheppard, J.P.Anderson.

Planning & Development Committee Members:

J.P.Anderson,  B.J.Walker,   G.Clark,   A.Clayworth,  M.J.Sheppard, G.Hutter, H.Taylor, J.M.F.Royce.

Environment Committee Members:

G.Clark, C.Dabell, M.Sheppard, G.Hutter, G.Holbrook, J.M.F.Royce, D.Bexon.

Cemetery Sub-Committee:

J.P.Anderson, D.Bexon, C.Dabell, M.J.Sheppard, J.M.F.Royce – PCC Representatives: D.Power, A.Farnsworth.

The Chairman and Vice-Chairman are ex officio members of all Committees and sub-Committees   of GPC.

Nominees to act as Trustees of the Memorial Hall/Recreation Ground 2016/17

D.Bexon, G.Hutter, A.Clayworth, H.Taylor.

16/104: Appointment of Members for Working Parties/Groups:

Sports Arena Management Committee:

J.P.Anderson, M.J.Sheppard.

Gotham News Editorial.

D.Bexon,  M.J. Sheppard,  B.J.Walker – Parishioner – B.Sharratt. Photographer – H.Trobridge, Photographic assistant: M.Wilkins.

A.Clayworth arrived at the meeting at 7.25 p.m.

Gotham Website.

(Webmaster – S.Butler)

G.Hutter arrived at the meeting at 7.27 p.m.

Gotham Countryside Trust:

G.Hutter

Snow Warden:

J.M.F. Royce

16/105: Appointment of Delegates/Representatives:

N.A.L.C:                                             B.J.Walker/Clerk

Parish Paths Partnership:              C.Dabell, to assist ex Councillor, K.G.Thorpe.

Neighbourhood Watch:                  B.J.Walker

Police Liaison:                                D.Bexon, B.J.Walker

Police Priority Setting Meetings:  B.J.Walker, G.Holbrook, M.J.Sheppard.

C.P.R.E:                                           B.J.Walker, Clerk

PROPOSAL: To accept the list of Councillors to serve as representatives on the aforementioned Committees.

PROPOSED: M.J.Sheppard  SECONDED: J.P.Anderson. Vote: All in favour.

Deferred item:

16/97: Appointment of Vice-Chairman for the ensuing year:

It was moved by M.J. Sheppard, seconded by B.J.Walker that G.Hutter be appointed Vice-Chairman for the ensuing year. G.Hutter thanked the Council and accepted the position of Vice-Chairman.

16/106:Casual Vacancy (Application received)

The Chairman had received an application for the Casual Vacancy, on GPC, from Mr. Phil Bower. Mr. Bower has resided in Gotham for forty three years and is now retired.  He wishes to get involved with village projects, especially pertaining to the environment.

The Chairman asked Mr. Bower to leave the room while the Council decided on his application.

PROPOSAL: To appoint Mr. P. Bower to join Gotham Parish Council. PROPOSED: J.P.Anderson SECONDED: M.Wilkins. Vote: All in favour.

Mr. Bower returned to the room and was congratulated on his successful application. The Clerk passed him a ‘Good Councillor Guide Book’ and will send the appropriate papers to him for his perusal, including the Declaration of Interest Form for completion and return to the Monitoring Officer at RBC.

16/107: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 5th April, 2016, be accepted and signed as a true record of the business transacted.

PROPOSED: J.M.F.Royce SECONDED: B.J.Walker. Vote: All in favour.

Progress from the Minutes:

16/88: Fracking: M.Wilkins reported difficulty in obtaining a speaker in defence of Fracking in Gotham and surrounding villages. A speaker against Fracking has been booked for the meeting on the 12th May, 2016.

16/108: Finance:

The Clerk had received an invoice for April maintenance work from D. Healey. She would clarify D. Healey’s position whereby he continues to invoice Council as a sub-contractor to fulfil the Government’s recent changes to employment law.

Bowls and Cricket Clubs had not claimed funds from GPC grants available to them during 2015/16.

PROPOSAL: To discuss with the Bowls and Cricket Club re Grants being withheld if unspent during that financial year.

PROPOSED: G.Holbrook  SECONDED: M.Wilkins. Vote: All in favour.

J.P.Anderson to speak to representatives from each Club to explain the grant system.

Insurance for year 2016/17:

Aon Insurance Co. had submitted a quotation for one year at £518 or a three year contract at an annual fee of £493.

Zurich Insurance Co.  had submitted a quotation for one year at £554 or a three year contract at an annual fee of £519.

PROPOSAL: To continuing insurance policy in favour of GPC with Aon for one year at a cost of £518.

PROPOSED: M.J.Sheppard  SECONDED: M.Wilkins. Vote: All in favour.

Church Clock:

An invoice of £196 plus VAT had been received from Smiths of Derby. Council to query the reason for the Church Clock no longer chiming the quarters or the amount of hours. (i.e. lack of ‘dongs’). Church to write a letter.

Acceptance by the Parish Council  of the Audit for Year end  2015/16:

The Clerk had prepared the Audit for the year ending 31st March, 2016. The audit papers will be inspected by the internal auditor and returned to Council for acceptance at the June, 2016 meeting.

Payment for Village Sculpture seat paving:

Notts County Council Estimates Team had sent an invoice for payment prior to starting the paving around the village sculpture seat and removal and resiting of the Kegworth Road public seat. Cost £725 plus VAT. Payment approved. Acceptance of receipts and payments for May, 2016.

Finance Acceptance of Receipts and Payments for May, 2016. :

PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker. Vote: All in favour.

16/109: Report by Chairman of Planning and Development Committee:

Affordable Housing: A meeting is planned, on the 17th May, 2016, between representatives of GPC with St. Gobain to discuss land availability for affordable houses.

Neighbourhood Plan: A neighbourhood plan takes two years’ to draw up. There is plenty of time and opportunity for people, other than Councillors’, to assist with its completion but no offers were forthcoming at the Annual Parish Meeting. There seems no enthusiasm to take on this project.

The Clerk had not yet received a draft letter from K. Mafham re registration of Gotham as a Neighbourhood Area.

It was agreed to await Ken’s advice and invite the opinion of Borough Councillor Stuart Matthews re the Neighbourhood Plan. Although East Leake has undertaken a Neighbourhood Plan, it was submitted too late to prevent rampant development.

Green Belt Issues/RBC Local Plan:

RBC unable to draw up a five year plan due to Clifton failing to attract a developer. Gotham still falls within a green wash so fairly well protected at the current time.

16/110: Planning Applications Received: 

16/5: (ref: 16/00819/FUL) Cuckoo Bush – Formation of turfed beer garden with planters and fencing; surface and mark out remaining area to form car park for 5 vehicles.

PROPOSAL: NO OBJECTION.

PROPOSED: M.J.Sheppard  SECONDED: J.M.F.Royce  Vote: All in favour.

16/111: Planning Decisions Received:       Nil.

16/112: Report by the Chairman of the  Environmental Committee: (C.Dabell)

Well House: The Chairman had received a letter of confirmation from the Heritage Lottery Grant confirming support for the Well House refurbishment totalling £26,100. Councillor G. Hutter was congratulated on her successful application for the funds.

The Clerk had written a letter of thanks to the Countryside Trust for their generous grant of £555 for a new laminated oak finial and coronet. The Countryside Trust had confirmed in writing their commitment to fund the two items.

J.P.Anderson offered to manage the financial aspect of the Well House refurbishment project. The Heritage Lottery have agreed that the ringfenced funds are paid into the GPC main bank account. The work will take approximately 6 – 8 weeks. G.Hutter has contacted a graphic designer and copy writer to compose the art boards assisted by the History Society. The Contractor for the work will be decided at the next meeting of GPC.

The management team to oversee the refurbishment will comprise of:

M.J.Sheppard, J.P.Anderson, G.Hutter, G.Holbrook, C. Dabell, L. Third, M. Goodwill-Hodgson.

The Management Team will hold an informal discussion on Friday, 6th May, 2016 at the home of M.J.Sheppard.

16/113: Memorial Hall Report from GPC representatives:

G.Hutter reported the next meeting of the Trustees will take place on Tuesday, 10th May, 2016.

16/114: Queen’s Birthday Celebrations: Sunday, 12th June, 2016.

The Chairman had received a letter, from a parishioner, suggesting the Queen’s birthday could be celebrated by holding a street party in The Square. A long table, loaned from the Church Hall, could be provided, and attendees could bring their own picnic. Bunting could be used to decorate the area.

The original idea was to hold a picnic in the park whereby attendees picnic on the Recreation Ground.

C Dabell left the meeting at 9.08 p.m.

Informal Vote:

The Chairman asked for a show of hands in favour of a picnic in The Square which resulted in only two members’ in favour.

A show of hands in favour of the Recreation Ground, resulted in eight members’ in favour. (permission to be sought from the Trustees of the Memorial Hall/Recreation Ground).

The Clerk had thanked the parishioner for her suggestion and will inform her of the outcome.

16/115: Heritage Day Organising Team: (Date to be decided).

The Heritage Day will be arranged, in conjunction with the completion of the Well House refurbishment. Groups wishing to be involved include the Scouts, School, Notts Bus Co. St. Gobain and Parish Council.

16/116: Policing Matters/Vandalism:

G.Holbrook reported a successful arrest of suspects, apprehended on the Brickyard Track, having been reported to police, as acting suspiciously, by a member of the public. Stolen items were retrieved from the suspects’ car.

P.C.S.O. Lucock and P.C.S.O. Anthony Davis are now in charge of policing Gotham.

B.J.Walker had emailed P.C.Kelly Warwick-Carlile thanking her for her past efforts on Gotham’s behalf

16/117: Gotham News & Media:

Next copy date – 17th June, 2016.

The Clerk will send out invoices the 2016 advertisers.

A short obituary about Barry Dabell will be included in the next edition.

16/118: Report on Annual Parish Meeting – 26th April, 2016

The Annual Parish Meeting was attended by thirty six parishioners.

The meeting included some very interesting items, including an update on Policing by P.C.S.O. C.Lucock, a report by County Councillor A. Brown, an update on recent planning matters and an enjoyable buffet provided by GPC with a free drink included. Thanks to P.Dines for manning the Cheeserollers’ Bar. M.J.Sheppard had erected noticeboards which were duly adorned with reports from many village organisations making interesting reading during the refreshment break. Following the break, Councillor G. Hutter revealed the successful outcome of an application for funds, in favour of the Well House refurbishment, to the Heritage Lottery Board to the extent of £26,100. The audience applauded G. Hutter on her success. A useful explanation on the use of the village defibrillators was provided by Councillor G. Hutter with the distribution of pocket-sized user cards to the audience.

Next year, it is important to book the Hall for the Annual Parish Meeting when it does not clash with other groups’ bookings.

16/119: Chairman’s Report: Nil to report.

16/120: Clerk’s report:

The Clerk will attend the SLCC A.G.M. on the 9th May, 2016 at Newark Town Hall.

The Clerk and Councillors had been invited to attend the annual Town and Parish Conference on the 10th June, 2016. The Leader Cllr. Clarke will be addressing the audience and Cllr Simon Robinson, Deputy Leader will be talking about the Strategic Growth Board. Speakers from Rushcliffe CCG and Nottinghamshire Police will both attend.

16/121: Matters to Report:

J.P.Anderson suggested the Council revisit a letter from B.Plant who had suggested, in his letter in support of the acquisition of the RBL site, that he considered parishioners’ image of the Parish Council could be improved. The Council should take steps to redress this aspect. Agenda item – June meeting.

H.Taylor reported litter gathering again in the driveway opposite Elliott’s Transport garage on Hill Road. The litter most likely comes from parked cars and a photograph of their registration numbers might be helpful to be used in evidence of littering offences.

B.J.Walker reported weedy paths outside the old post office and in The Square. Clerk to report to NCC.

16/122: Items for Next Agenda:. P.C. image.

16/123: Date of Next Meeting: The next Meeting will be held on Tuesday, 7th June 2016 at 7.30 p.m.

The Meeting closed at 9.35 p.m.

 

Notice of a Meeting of Gotham Parish Council (05/07/16)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamclerk@yahoo.co.uk

30 June 2016

Dear Councillor,

YOU ARE duly summoned to attend a MEETING OF THE GOTHAM PARISH COUNCIL to be held on

TUESDAY, 5th July, 2016

commencing at 7.00 p.m. prompt in the Weldon Room of the Memorial Hall.

L. Beardsley of RBC, S. Hudson of Waterloo Housing and M.King, of Midland Rural Housing, will attend at 7.30 p.m.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1/ Apologies
2/ Acceptance of Apologies
3/ County Councillor A.Brown
4/ Borough Councillor S.Matthews
5/ Declaration of Interest
6/ Minutes of the Meeting of the Parish Council held on the 7th June, 2016 (attached)
Accuracy/Progress
Continuation of Minute instructions re two hour meetings and alteration to minutes via notice to the Clerk, prior to the next meeting.

7/ Finance:
a/ Monthly Payments and Receipts
b/ G.Holbrook – nomination to join the Finance Committee.

8/ Report by Chairman of Planning and Development Committee:
Green belt issues/Affordable Housing

9/ Planning Applications Received:
16/7: (ref: FR3/3533) Gotham School: Installation of a 230m x 1m tarmac path around the perimeter of the school field, to be used for the children to jog around as part of the incentive to get children running a mile each week. 230m2 of the school field will be converted into a hard path.
16/8: (ref: 16/)1502/ADV) Sun Inn: Display illuminated and non-illuminated signage on exterior of building.
16/9: (ref: 16/01543/FUL) 1 Gladstone Ave: Single storey side extension.
16/10 (ref: 16/01384/VAR) British Gypsum: Vary condition 3 of planning permissiion 15/01353/VAR to permit the open storage of natural gypsum material in addition to desulpherised gypsum.

10/ Planning Decisions Received:

11/ Report by Chairman of Environment Committee (G.Holbrook)
Cuckoo Bush Mound working party – Gotham Countryside Trust.
Village Flooding – Wednesday, 15th June, 2016
12/ Report by the Well House Project Management Sub Committee – Heritage Day 18/9/2016

13/ Memorial Hall Report (H.Taylor/A.Clayworth/D.Bexon/G.Hutter)
14/ Policing Matters/Vandalism (D.Bexon/B.J.Walker)
15/ Gotham News & Media (D.Bexon/M.Sheppard/B.J.Walker)
16/ Parish Council Image (J.P.Anderson)
17/ Chairman’s Report
18/ Clerk’s Report/Correspondence: see overleaf:
19/ Cancellation of August Main Meeting for Holidays?
20/ Matters to Report
21/ Items for Next Agenda
22/ Date of next Meeting – (2nd August or 6th September, 2016 at 7.30 p.m. – to be decided)

The Public and Press are cordially invited to attend this meeting.

Minutes of the Annual Meeting of Gotham Parish Council (03/05/16)

Present: Councillors, M.J. Sheppard, B.J.Walker, M.Wilkins, G.Holbrook,  J.M.F.Royce,  D.Bexon, J.P.Anderson, C.Dabell,  H.Taylor, A.Clayworth (7.25 P.M.)  G.Hutter (7.27 p.m.)

In attendance: Mr.P.Bower.

The Chairman welcomed everyone to the Annual Meeting.

16/96: Appointment of Chairman for the ensuing year: (2016-2017).

It was moved by G.Holbrook, seconded by M.Wilkins and duly carried by unanimous vote, that M.J.Sheppard be appointed Chairman for the ensuing year. M.J.Sheppard thanked the Council, agreed to serve as Chairman and signed the Acceptance of Office form.

16/97: Appointment of Vice-Chairman for the ensuing year: It was moved by J.M.F.Royce, seconded by M.J. Sheppard that B.J.Walker be appointed Vice-Chairman for the ensuing year. B.J.Walker thanked the Council but declined the offer in preference of the choice of a younger serving Councillor. (item deferred until later in the meeting).

16/98: Apologies: Councillor G.Clark, County Councillor A. Brown, Borough Councillor S.Matthews.

16/99: Acceptance of Apologies:

PROPOSED: B.J.Walker.    SECONDED: M.Wilkins. All in favour.

16/100: Report by County Councillor A.Brown (Apologies received).

16/101: Report by Borough Councillor S.Matthews (Apologies received).

16/102: Declaration of Interest: Nil.

16/103: Appointment of Committee Members/4 Trustees for the Memorial Hall/Recreation Ground Trust:

Finance Committee Members:

J.M.F.Royce, G.Clark, B.J.Walker,  M.Sheppard, J.P.Anderson.

Planning & Development Committee Members:

J.P.Anderson,  B.J.Walker,   G.Clark,   A.Clayworth,  M.J.Sheppard, G.Hutter, H.Taylor, J.M.F.Royce.

Environment Committee Members:

G.Clark, C.Dabell, M.Sheppard, G.Hutter, G.Holbrook, J.M.F.Royce, D.Bexon.

Cemetery Sub-Committee:

J.P.Anderson, D.Bexon, C.Dabell, M.J.Sheppard, J.M.F.Royce – PCC Representatives: D.Power, A.Farnsworth.

The Chairman and Vice-Chairman are ex officio members of all Committees and sub-Committees   of GPC.

Nominees to act as Trustees of the Memorial Hall/Recreation Ground 2016/17

D.Bexon, G.Hutter, A.Clayworth, H.Taylor.

16/104: Appointment of Members for Working Parties/Groups:

Sports Arena Management Committee:

J.P.Anderson, M.J.Sheppard.

Gotham News Editorial.

D.Bexon,  M.J. Sheppard,  B.J.Walker – Parishioner – B.Sharratt. Photographer – H.Trobridge, Photographic assistant: M.Wilkins.

A.Clayworth arrived at the meeting at 7.25 p.m.

Gotham Website.

(Webmaster – S.Butler)

G.Hutter arrived at the meeting at 7.27 p.m.

Gotham Countryside Trust:

G.Hutter

Snow Warden:

J.M.F. Royce

16/105: Appointment of Delegates/Representatives:

N.A.L.C:                                             B.J.Walker/Clerk

Parish Paths Partnership:              C.Dabell, to assist ex Councillor, K.G.Thorpe.

Neighbourhood Watch:                  B.J.Walker

Police Liaison:                                D.Bexon, B.J.Walker

Police Priority Setting Meetings:  B.J.Walker, G.Holbrook, M.J.Sheppard.

C.P.R.E:                                           B.J.Walker, Clerk

PROPOSAL: To accept the list of Councillors to serve as representatives on the aforementioned Committees.

PROPOSED: M.J.Sheppard  SECONDED: J.P.Anderson. Vote: All in favour.

Deferred item:

16/97: Appointment of Vice-Chairman for the ensuing year:

It was moved by M.J. Sheppard, seconded by B.J.Walker that G.Hutter be appointed Vice-Chairman for the ensuing year. G.Hutter thanked the Council and accepted the position of Vice-Chairman.

16/106:Casual Vacancy (Application received)

The Chairman had received an application for the Casual Vacancy, on GPC, from Mr. Phil Bower. Mr. Bower has resided in Gotham for forty three years and is now retired.  He wishes to get involved with village projects, especially pertaining to the environment.

The Chairman asked Mr. Bower to leave the room while the Council decided on his application.

PROPOSAL: To appoint Mr. P. Bower to join Gotham Parish Council. PROPOSED: J.P.Anderson SECONDED: M.Wilkins. Vote: All in favour.

Mr. Bower returned to the room and was congratulated on his successful application. The Clerk passed him a ‘Good Councillor Guide Book’ and will send the appropriate papers to him for his perusal, including the Declaration of Interest Form for completion and return to the Monitoring Officer at RBC.

16/107: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 5th April, 2016, be accepted and signed as a true record of the business transacted.

PROPOSED: J.M.F.Royce SECONDED: B.J.Walker. Vote: All in favour.

Progress from the Minutes:

16/88: Fracking: M.Wilkins reported difficulty in obtaining a speaker in defence of Fracking in Gotham and surrounding villages. A speaker against Fracking has been booked for the meeting on the 12th May, 2016.

16/108: Finance:

The Clerk had received an invoice for April maintenance work from D. Healey. She would clarify D. Healey’s position whereby he continues to invoice Council as a sub-contractor to fulfil the Government’s recent changes to employment law.

Bowls and Cricket Clubs had not claimed funds from GPC grants available to them during 2015/16.

PROPOSAL: To discuss with the Bowls and Cricket Club re Grants being withheld if unspent during that financial year.

PROPOSED: G.Holbrook  SECONDED: M.Wilkins. Vote: All in favour.

J.P.Anderson to speak to representatives from each Club to explain the grant system.

Insurance for year 2016/17:

Aon Insurance Co. had submitted a quotation for one year at £518 or a three year contract at an annual fee of £493.

Zurich Insurance Co.  had submitted a quotation for one year at £554 or a three year contract at an annual fee of £519.

PROPOSAL: To continuing insurance policy in favour of GPC with Aon for one year at a cost of £518.

PROPOSED: M.J.Sheppard  SECONDED: M.Wilkins. Vote: All in favour.

Church Clock:

An invoice of £196 plus VAT had been received from Smiths of Derby. Council to query the reason for the Church Clock no longer chiming the quarters or the amount of hours. (i.e. lack of ‘dongs’). Church to write a letter.

Acceptance by the Parish Council  of the Audit for Year end  2015/16:

The Clerk had prepared the Audit for the year ending 31st March, 2016. The audit papers will be inspected by the internal auditor and returned to Council for acceptance at the June, 2016 meeting.

Payment for Village Sculpture seat paving:

Notts County Council Estimates Team had sent an invoice for payment prior to starting the paving around the village sculpture seat and removal and resiting of the Kegworth Road public seat. Cost £725 plus VAT. Payment approved. Acceptance of receipts and payments for May, 2016.

Finance Acceptance of Receipts and Payments for May, 2016. :

PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker. Vote: All in favour.

16/109: Report by Chairman of Planning and Development Committee:

Affordable Housing: A meeting is planned, on the 17th May, 2016, between representatives of GPC with St. Gobain to discuss land availability for affordable houses.

Neighbourhood Plan: A neighbourhood plan takes two years’ to draw up. There is plenty of time and opportunity for people, other than Councillors’, to assist with its completion but no offers were forthcoming at the Annual Parish Meeting. There seems no enthusiasm to take on this project.

The Clerk had not yet received a draft letter from K. Mafham re registration of Gotham as a Neighbourhood Area.

It was agreed to await Ken’s advice and invite the opinion of Borough Councillor Stuart Matthews re the Neighbourhood Plan. Although East Leake has undertaken a Neighbourhood Plan, it was submitted too late to prevent rampant development.

Green Belt Issues/RBC Local Plan:

RBC unable to draw up a five year plan due to Clifton failing to attract a developer. Gotham still falls within a green wash so fairly well protected at the current time.

16/110: Planning Applications Received:

16/5: (ref: 16/00819/FUL) Cuckoo Bush – Formation of turfed beer garden with planters and fencing; surface and mark out remaining area to form car park for 5 vehicles.

PROPOSAL: NO OBJECTION.

PROPOSED: M.J.Sheppard  SECONDED: J.M.F.Royce  Vote: All in favour.

16/111: Planning Decisions Received:       Nil.

16/112: Report by the Chairman of the  Environmental Committee: (C.Dabell)

Well House: The Chairman had received a letter of confirmation from the Heritage Lottery Grant confirming support for the Well House refurbishment totalling £26,100. Councillor G. Hutter was congratulated on her successful application for the funds.

The Clerk had written a letter of thanks to the Countryside Trust for their generous grant of £555 for a new laminated oak finial and coronet. The Countryside Trust had confirmed in writing their commitment to fund the two items.

J.P.Anderson offered to manage the financial aspect of the Well House refurbishment project. The Heritage Lottery have agreed that the ringfenced funds are paid into the GPC main bank account. The work will take approximately 6 – 8 weeks. G.Hutter has contacted a graphic designer and copy writer to compose the art boards assisted by the History Society. The Contractor for the work will be decided at the next meeting of GPC.

The management team to oversee the refurbishment will comprise of:

M.J.Sheppard, J.P.Anderson, G.Hutter, G.Holbrook, C. Dabell, L. Third, M. Goodwill-Hodgson.

The Management Team will hold an informal discussion on Friday, 6th May, 2016 at the home of M.J.Sheppard.

16/113: Memorial Hall Report from GPC representatives:

G.Hutter reported the next meeting of the Trustees will take place on Tuesday, 10th May, 2016.

16/114: Queen’s Birthday Celebrations: Sunday, 12th June, 2016.

The Chairman had received a letter, from a parishioner, suggesting the Queen’s birthday could be celebrated by holding a street party in The Square. A long table, loaned from the Church Hall, could be provided, and attendees could bring their own picnic. Bunting could be used to decorate the area.

The original idea was to hold a picnic in the park whereby attendees picnic on the Recreation Ground.

C. Dabell left the meeting at 9.08 p.m.

Informal Vote:

The Chairman asked for a show of hands in favour of a picnic in The Square which resulted in only two members’ in favour.

A show of hands in favour of the Recreation Ground, resulted in eight members’ in favour. (permission to be sought from the Trustees of the Memorial Hall/Recreation Ground).

The Clerk had thanked the parishioner for her suggestion and will inform her of the outcome.

16/115: Heritage Day Organising Team: (Date to be decided).

The Heritage Day will be arranged, in conjunction with the completion of the Well House refurbishment. Groups wishing to be involved include the Scouts, School, Notts Bus Co. St. Gobain and Parish Council.

16/116: Policing Matters/Vandalism:

G.Holbrook reported a successful arrest of suspects, apprehended on the Brickyard Track, having been reported to police, as acting suspiciously, by a member of the public. Stolen items were retrieved from the suspects’ car.

P.C.S.O. Lucock and P.C.S.O. Anthony Davis are now in charge of policing Gotham.

B.J.Walker had emailed P.C.Kelly Warwick-Carlile thanking her for her past efforts on Gotham’s behalf

16/117: Gotham News & Media:

Next copy date – 17th June, 2016.

The Clerk will send out invoices the 2016 advertisers.

A short obituary about Barry Dabell will be included in the next edition.

16/118: Report on Annual Parish Meeting – 26th April, 2016

The Annual Parish Meeting was attended by thirty six parishioners.

The meeting included some very interesting items, including an update on Policing by P.C.S.O. C.Lucock, a report by County Councillor A. Brown, an update on recent planning matters and an enjoyable buffet provided by GPC with a free drink included. Thanks to P.Dines for manning the Cheeserollers’ Bar. M.J.Sheppard had erected noticeboards which were duly adorned with reports from many village organisations making interesting reading during the refreshment break. Following the break, Councillor G. Hutter revealed the successful outcome of an application for funds, in favour of the Well House refurbishment, to the Heritage Lottery Board to the extent of £26,100. The audience applauded G. Hutter on her success. A useful explanation on the use of the village defibrillators was provided by Councillor G. Hutter with the distribution of pocket-sized user cards to the audience.

Next year, it is important to book the Hall for the Annual Parish Meeting when it does not clash with other groups’ bookings.

16/119: Chairman’s Report: Nil to report.

16/120: Clerk’s report:

The Clerk will attend the SLCC A.G.M. on the 9th May, 2016 at Newark Town Hall.

The Clerk and Councillors had been invited to attend the annual Town and Parish Conference on the 10th June, 2016. The Leader Cllr. Clarke will be addressing the audience and Cllr Simon Robinson, Deputy Leader will be talking about the Strategic Growth Board. Speakers from Rushcliffe CCG and Nottinghamshire Police will both attend.

16/121: Matters to Report:

J.P.Anderson suggested the Council revisit a letter from B.Plant who had suggested, in his letter in support of the acquisition of the RBL site, that he considered parishioners’ image of the Parish Council could be improved. The Council should take steps to redress this aspect. Agenda item – June meeting.

H.Taylor reported litter gathering again in the driveway opposite Elliott’s Transport garage on Hill Road. The litter most likely comes from parked cars and a photograph of their registration numbers might be helpful to be used in evidence of littering offences.

B.J.Walker reported weedy paths outside the old post office and in The Square. Clerk to report to NCC.

16/122: Items for Next Agenda:. P.C. image.

16/123: Date of Next Meeting: The next Meeting will be held on Tuesday, 7th June 2016 at 7.30 p.m.

The Meeting closed at 9.35 p.m.