Tag Archives: Gotham Parish Council

Minutes of the Gotham Parish Council Annual Meeting (02/05/17)

Present: Councillors, G. Hutter, B.J. Walker, M. Wilkins, J.M.F. Royce,  J.P. Anderson,  H. Taylor,

A. Clayworth, J. Youatt, P.Bower, G. May.

17/96: Appointment of Chairman for the ensuing year: (2017-2018).

It was moved by J.M.F. Royce, seconded by J.P. Anderson and duly carried by unanimous vote, that G. Hutter be appointed Chairman for the ensuing year. G. Hutter thanked the Council, agreed to serve as Chairman and signed the Acceptance of Office form, endorsed by the Clerk.

17/97: Appointment of Vice-Chairman for the ensuing year: It was moved by G. Hutter, seconded by J.P. Anderson that A. Clayworth be appointed Vice-Chairman for the ensuing year. A. Clayworth thanked the Council and agreed to serve as Vice-Chairman.

17/98: Apologies: Councillors, S. Kent, D.Bexon, C. Dabell, County Councillor, A. Brown, Borough Councillor, S. Matthews.

17/99: Acceptance of Apologies:

PROPOSED: J.M.F. Royce  SECONDED: B.J. Walker. Vote: All in favour.

17/100: Report by County Councillor A. Brown (Apologies received).

17/101: Report by Borough Councillor S. Matthews (Apologies received).

17/102: Declaration of Interest: Nil.

17/103: Appointment of Committee Members/4 Trustees for the Memorial Hall/Recreation Ground Trust:

Nominees to act as Trustees of the Memorial Hall/Recreation Ground 2017/18

D.Bexon, G.Hutter, A.Clayworth, S. Kent.

Finance Committee Members:

J.M.F.Royce, Gill Hutter, B.J.Walker, J.P.Anderson, G. May.

Planning & Development Committee Members:

J.P.Anderson,  B.J.Walker,  A.Clayworth, G.Hutter, H.Taylor, M. Wilkins, J.M.F. Royce.

Environment Committee Members:

C.Dabell, G.Hutter, J.M.F.Royce, D.Bexon, P. Bower, S. Kent, G. May, J. Youatt.

Cemetery Sub-Committee:

J.P.Anderson, D.Bexon, C.Dabell, G. Hutter, J.M.F.Royce, P. Bower, J. Youatt

PCC Representatives: D. Power, A. Farnsworth.

The Chairman and Vice-Chairman are ex officio members of all Committees and sub-Committees   of GPC.

17/104: Appointment of Members for Working Parties/Groups:

Sports Arena Management Committee:

J.P.Anderson. (one other representative required, June agenda).

Gotham News Editorial.

G. Hutter, D.Bexon, M. Wilkins,  B.J.Walker.

Parish Representatives: L. Third, L. Wilkins, H. Trobridge.

Gotham Website.

(Webmaster – S. Butler)

Gotham Countryside Trust:

G.Hutter and one other. To be decided.

Snow Warden:

J.M.F. Royce

17/105: Appointment of Delegates/Representatives:

N.A.L.C:                                           B.J.Walker/Clerk

Parish Paths Partnership:               C.Dabell, to assist ex Councillor, K.G. Thorpe.

Police Liaison:                                   D.Bexon, B.J.Walker.

Police Priority Setting Meetings:  B.J.Walker, D. Bexon

C.P.R.E:                                               B.J.Walker, Clerk

Flood Representatives:                  G. Hutter, J.M.F. Royce.

Playground Representatives:        G. Hutter, J. Youatt, J.M.F. Royce.

Sports Arena Representatives:     J.P. Anderson (one more required).

Gotham Country Trust:                  one representative required.

PROPOSAL: To accept the list of Councillors to serve as representatives on the aforementioned Committees.

PROPOSED: G. Hutter  SECONDED: J.M. F. Royce. Vote: All in favour.

17/106: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 4th April, 2017, be accepted and signed as a true record of the business transacted.

PROPOSED: B.J. Walker SECONDED: J.M.F. Royce. Vote: All in favour.

Progress from the Minutes:

17/80: Application for £500 Gotham Fest Grant (M. Lowe). No expense figures received, to date.

17/85: Cemetery Sub-Committee: Meeting to be re-arranged for a date in May.

17/107: Finance Acceptance of Receipts and Payments for May, 2017. :

PROPOSED: J.P. Anderson  SECONDED: G. May. Vote: All in favour.

Software for M. Wilkins for Gotham News production:

PROPOSAL: To authorise M. Wilkins to purchase an appropriate software package to produce Gotham News.

PROPOSED: G. May  SECONDED: G. Hutter. Vote: All in favour.

PROPOSAL: Payment of £299 plus VAT for a computer monitor suitable for the production of Gotham News.

PROPOSED: J.P. Anderson  SECONDED: G. May Vote: All in favour.

Scouts’ funding application:

A sponsorship application had been received for a Gotham Scout leader to undertake the thirteen mile Great North Run in support of Gotham Scouts.

PROPOSAL:  To Sponsor the Gotham Scout leader up to £10 per mile. (£130).

PROPOSED: J.M.F. Royce  SECONDED: G. May Vote: All in favour.

17/108: Report by Chairman of Planning and Development Committee:

J.P. Anderson reported, the April planning meeting had been cancelled. An emergency meeting to discuss the Neighbourhood Plan to be held on the 5th May, 2017 at 2.30 p.m. Ken Mafham to attend.

17/109: Planning Applications Received:     Nil.

17/110: Planning Decisions Received:

17/2: (ref: 17/00340/FUL) 14 Nottm Rd. – Single storey rear extension. GRANTED

17/3: (ref: 17/00475/FUL)  21 Wallace St. – Single storey side and rear extension GRANTED

17/4: (ref: 17/00426/FUL)  14 Meadow End – Single storey rear extension and raised patio (retrospective)                                                                                                                                                      GRANTED

17/111: Report by the Chairman of the  Environmental Committee: (C.Dabell)

Railway Walk: A site meeting to take place on Sunday, 14th May, at 10 a.m. to discuss a three year work schedule to assist with budgetary requirements.

Swing Sign: The mobile swing sign had been removed and a discussion with the business concerned had included advice re available advertising opportunities. There had been a suggestion of holding village gala but, as this had been discontinued due to lack of helpers, G. May had suggested the Gotham Fest had been a successful village event in 2016.

Diamond Cable Box: The Clerk had reported the damaged diamond cable box and wobbly manhole cover, outside the old Post Office.

Daffodil bulbs: The Clerk will order daffodil bulbs during August 2017 to fill in the bare spaces around the village verges.

The Square paving: Some of the paving slabs in The Square require attention. Clerk to report to NCC to seek a quotation for relaying.

Litter and leaves: Litter and leaves collected under the seats outside the old Post Office. Clerk to report to D. Healey for removal.

The Square, new trees: J.M.F. Royce agreed to water the two new trees in The Square.

Strawberry Wood: Undergoing overdue coppicing and clearance under the guidance of the Forestry Commission and RSPB. Hopefully, the wood will be restored to its former glory.

Flooding Improvements: Still awaiting the outcome of the application for an RBC grant for sandbags, etc.

British Gypsum have supplied a list of emergency telephone contacts. The Council have partially cleared the culvert under Leake Road revealing a toxic mix of old diesel, branches and leaves. More work to be undertaken. The foul water has contaminated the newly formed ditch alongside the New Rectory. G. Hutter to keep pressing for work on the Moor Lane storm drain with the assistance of County Councillor A. Brown, if necessary. K. Emery to visit the next flood meeting in Gotham.

17/112: Memorial Hall Report from GPC representatives:

G.Hutter reported the next meeting of the Trustees will take place on Tuesday, 9th May, 2016.

Playgroup Improvements: The Playgroup committee is awaiting a quotation from Produlic for new equipment and playground plan. Next meeting to be held on the 8th May, 2017.

J.M.F. Royce and G. Hutter undertook a playground inspection. Regular maintenance checks can be undertaken by commercial companies, if necessary.

A decision on the removal of the concrete and replacement flooring to be made on the 8th May.

The newly laid concreted seat base has been vandalised over the weekend.

A play equipment grant from Veolia is not available due to criteria boundary changes.

17/113: Standing Orders Review:

J.P. Anderson and J.M.F. Royce had carried out further work on the Standing Orders previously circulated to Council. Suggested changes to the Standing Orders had been issued to Councillors prior to this meeting.

PROPOSAL: En block acceptance of the updated changes to Standing Orders to be incorporated by the Clerk.

PROPOSED: J.P. Anderson SECONDED: G. May  Vote: All in favour.

17/114: Clerk’s Appraisal:

Date of Appraisal – 12th June, 2017 at 10.00 a.m. at the home of the Clerk. A. Clayworth to undertake appraisal.

17/115: Policing Matters/Vandalism:

March crime figures show two non-dwelling burglaries.

NALC have warned parishioners to report sightings, to the Police, of hare coursing, and illegal poaching.

17/116: Gotham News and Media:

M. Wilkins called for copy for the July edition of Gotham News. Clerk to remind clubs and social groups to send in stories.

Advertisement invoices to be issued during May.

G. Hutter to ask M. Lowe for news of the next Gotham Fest.

17/117: Report on Annual Parish Meeting – 25th April, 2017

The Annual Parish Meeting was attended by forty five parishioners.

The meeting included a report by Chairman, Councillor G. Hutter with the refurbishment of the Well House and successful Heritage Day the two key events during 2016.

Councillors Andrew Brown and Stuart Matthews and a police officer were in attendance to answer questions.

Several village organisations read their reports and others displayed photographs and reports on the available panels.

The evening ended with refreshments provided by the Parish Council.

17/118: Chairman’s Report:

G. Hutter suggested sending the draft minutes of all committee meetings to all Councillors. The minutes to be forwarded for storage on a cloud with link access.

The Well House has not yet received an electrical certificate which G. Hutter has progressed at a cost of £50. The report shows a problem with the fuses which will be rectified.

No response from M. Goodwill-Hodgson re the absence of an electrical certificate.

17/119: Clerk’s report:

The Clerk will be on holiday from the 27the May to the 2nd June, 2017.

The Clerk had almost completed the audit papers for the year ending 31st March, 2017.

17/120: Matters to Report:

J.P.Anderson suggested Councillors inspect the newly cut back orchard next to the Cemetery. The view has opened up significantly.

The next Cemetery Sub-Committee meeting to be held in the Cemetery at 4 p.m. on Tuesday, 16th May, 2017.

B.J.Walker submitted her apologies for absence at the Planning Meeting on the 16th May, 2017 at 7.30. p.m.

M.Wilkins reported, reported road pot holes are being filled in very efficiently and quickly by the Council.

P.Bower reported vandalism with broken glass at the back of the former RBL building. No news of a buyer, to date.

J.M.F. Royce to renovate Cheese Hill seat.

D. Healey to undertake seat painting beginning with the village sculpture seat.

H. Taylor suggested all meetings commence at 7 p.m. It was agreed, many Councillors would find a 7 p.m. start too early after returning from work. 7.30 p.m. start to remain unless visitors or presentations on the agenda when the start time is 7 p.m.

17/121: Items for Next Agenda:. Audit 2016/17, Flood report.

17/122: Date of Next Meeting: The next Meeting will be held on Tuesday, 6th June 2017 at 7.30 p.m.

The Meeting closed at 9.30 p.m.

Minutes of a Meeting of Gotham Parish Council (04/04/17)

Present: G. Hutter, (Chairman), B.J. Walker, (Vice-Chairman), J.M.F. Royce, P. Bower, H. Taylor,  G. May, C. Dabell, J.P. Anderson, D. Bexon, A. Clayworth. In Attendance: Borough Councillor S. Matthews.

The Chairman welcomed new Councillors, Jane Youatt and Steve Kent, to the meeting.

17/74: Apologies: M. Wilkins, County Councillor A. Brown

17/75: Acceptance of Apologies:

PROPOSED:  B.J. Walker SECONDED: J.M.F. Royce. Vote: All in favour.

17/76: Report by County Councillor, A. Brown: Nil. Apologies received.

17/77: Report by Borough Councillor, S. Matthews:

Borough Councillor Matthews reported the following items:

The Rushcliffe Arena is now open. The building cost 14.8 million pounds to construct. There are 4,500 signed up members.

The Civic Centre has sold to a developer for 6.9 million pounds.

RBC has raised the Council Tax by 4.5% to cover the extra expense of social care.

Consultation emails re the RBC Local Plan should be sent via the Clerk to the Parish Council. Many members of the public have expressed their concern over the Local Plan which is in its very early stages.

Borough Councillor Matthews pointed out that, at this stage, the Local Plan is at a purely outline stage and may well be altered.

Borough Councillor Matthews has supported Gotham Cricket’s Club appeal for funding by granting it £450 towards a new roller.

RBC have recently appointed three ‘tsars’ to attempt to improve local shopping areas.

Leader of RBC, Councillor Neil Clark, is leaving his post to stand for election for Notts. County Council, Bingham Ward.

The Chairman thanked S. Matthews for attending. He left the meeting at 7.44 p.m.

17/78: Declaration of Interest:

Memorial Hall Trustees in any business pertaining to the Memorial Hall.

17/79: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 7th March, 2017 be accepted and signed as a true record of the business transacted.

Acceptance of amended Minutes: PROPOSED J.P. Anderson SECONDED: G. Hutter. Vote: All in favour.

Progress: 17/58: J.P.Anderson corrected the item re Barton in Fabis having received a planning application from ‘Greenfield’ for the extraction of sand and gravel. Greenfield had presented an Exhibition which might be a precursor for a future Planning Application. Barton in Fabis has produced a very informative information leaflet which was laid on the table for Councillors to read.

17/80: Finance: Monthly Payments and Receipts:

Monthly Payments and Receipts

PROPOSAL: Acceptance of Payment and Receipts.

PROPOSED: J.M.F. Royce  SECONDED:  J.P. Anderson Vote: All in favour.

Application for £500 Gotham Fest Grant (M. Lowe).

The Clerk had not yet received projected figures to run Gotham Fest.

Appointment of Internal Auditor:

PROPOSAL: Appointment of G. Stafford as Internal Auditor  with the internal audit procedure to be audited by M. Barnet.

PROPOSED: J.P. Anderson SECONDED: G. May. Vote: All in favour.

New Software for Gotham News Layout: (deferred until the May meeting when M. Wilkins present)

Application from Gotham Cricket Club for £450 towards junior coaching:

J.P. Anderson produced a Cricket Club 2015/16 balance sheet showing a return to financial health after a difficult financial period. The Club had worked extremely hard over the last two years to support the coaching of up to fifty boys. It has secured grants from Notts County Council and Rushcliffe Borough Council and also local sponsorship. G. May spoke in favour of the Cricket Club earning money by fund raising functions.

PROPOSAL: To support the Gotham Cricket Club junior coaching to the sum of £450.

PROPOSED: J.P. Anderson SECONDED: H. Taylor. Vote: ten in favour, two against. Motion carried.

Funding for Neighbourhood Plan:

£1,000 already budgeted in the Capital Fund. Further funds to be sought via a Government Grant. (Planning Agenda item).

P.R. Dines arrived at the Meeting at 8.10 p.m.

17/81: Memorial Hall Report:

Playground Maintenance:

PROPOSAL: Suspension of Standing Orders:

PROPOSED: G. Hutter  SECONDED: J.M.F. Royce. Vote: All in favour.

P.R. Dines suggested that GPC contribute up to £6,000 towards the playground improvements.

Recreation Ground Capital of £3,000 held by GPC.

Suggestion that in the current year, 2017/18 both GPC and Trustees pledge £1,000 each annually for five years to support a gradual improvement in the playground equipment.

An application to WREN requires three funders to support  grant funding.

The Trustees currently have three other  important projects in the pipeline, driveway gates, improved seating and paving, new floor in the main hall.

P.R. Dines left the meeting at 8.20 p.m.

PROPOSAL: Re-instatement of Standing Orders:

PROPOSED: J.P. Anderson  SECONDED: J.M.F. Royce. Vote: All in favour.

ROSPA Playground Report shows some repairs required.

Costs to remove the concrete adjacent to the netball post and replacing with topsoil and turf. £840 from Trueline.

A discussion took place re the best replacement for the concrete. It was, agreed, the concrete would need removal at the earliest convenience.

Further discussion re replacement flooring between the netball posts to be decided by the Playground Group. Suggestion to acquire quotations to remove and replace the concrete with astro-turf, or similar surface, with advice from the Produlic representative. (Agenda item next month).

ROSPA suggested warning signs to be posted, re climbing on the equipment.

An estimate had been received from C. Dines for maintenance work re Sandpit: To dig over existing sand, spread/level bagged sand – £30.

Artificial Safety Surfaces:  apply moss kill to affected carpets, clean all carpet areas, spread/level and brush into cleaned carpets fine kiln sand. £180.

Parish Council to acquire sand from J.A. Stephens.

PROPOSAL: Acceptance of C. Dines maintenance quotation of £210 for above safety area cleaning.

PROPOSED: G. Hutter SECONDED: J. Youatt. Vote: All in favour.

17/82: Chairman of Planning and Development Committee:

J.P.Anderson reported, K. Mafham had submitted a response to the RBC Local Plan part 2 on GPC’s behalf. He had also commented on the Green Belt Review with special mention of the historic significance of some of the sites suggested. The CIL had been mentioned .RBC Local Plan part 2 responses available to view on the website.

The Neighbourhood Plan awaiting comments and instruction from P. Marshall of RBC.

K. Mafham to attend the next GPC Planning Meeting.

17/83: Planning Decisions Received:

17/1: (ref: 17/00196/FUL) 329 Leake Rd – 1st floor side extension, single storey rear extension. Loft conversion.  GRANTED

17/84: Planning Applications Received: Nil.

17/85: Report by Chairman of the Environment Committee:

Railway Walk: C. Dabell reported positive feedback re the Railway Walk improvements.

Stoney Lane Barn: A parishioner seeks GPC approval of his intention to restore the now dilapidated 1840 barn on Stoney Lane.

Cemetery Arch: C. Dabell spoke in favour of rebuilding the stone arch over the Cemetery gateway. GPC discussed this item but felt the Playground improvements should take priority at the present time.

J.P. Anderson called for a Cemetery Sub-Committee Meeting to be held during April to discuss ongoing maintenance.

17/86: Flooding Progress Report:  A well attended meeting took place in the Memorial Hall on the 27th March, 2017. County Councillor A. Brown present. G. Taylor of NCC reluctant to take action on village culverts and removal of blockages. A. Howick had spoken to G. Taylor and an inspection had taken place of Moor Lane, Nottingham Road culvert and street gulleys. Kegworth Road had been cleared. If no further action, by NCC, taken place in two months’ refer to County Councillor A. Brown.

17/87: Standing Orders Review:

Reminder to Council to report amendments to Standing Orders to J.P.Anderson prior to the May meeting when a review will take place.

17/88: Clerk’s Appraisal:

A. Clayworth to obtain a Proforma and date to be arranged.

17/89: Policing Matters/Vandalism:

March crime figures not yet received. A report of drug dealing on Soldiers Lane had been received. The Police had been alerted.

The Memorial Hall shed had suffered an attempted break-in.

The Memorial Hall defibrillator signage had been stolen on Saturday, 1st April, 2017. G. Hutter had priced a replacement.

Reports of worsening speeding through the village. Police to be informed.

A bad vehicle accident had occurred on The Ridgeway.

17/90: Gotham News and Media: Nil to report.

PROPOSAL: Meeting to continue to conclude the business on the Agenda.

PROPOSED: G. Hutter  SECONDED: J.P. Anderson. Vote: All in favour.

17/91: Chairman’s Report:

The Chairman had received a donation from Mrs. C. Smith in favour of the new  Playground Equipment.

Clerk to send a letter of thanks.

Notes handed out from Public Relations assistant, Louise Third.

17/92: Clerk’s Report:

The Clerk had drawn up an agenda for the Annual Parish Meeting to be held on the 25th April, 2017 in the Memorial Hall,  Moonrakers’ Room, at 7.30 p.m. She had contacted village groups to advise them of the opportunity to advertise their recent events, etc.

Advertising panels ordered from Off the Wall and to be delivered on the day.

17/93: Matters to Report:

G. May reported, the steps at the top of the cornfield had been re-aligned to coincide with the opening of the gates.

P. Bower reported a trip hazard had resulted from Virgin Media replacement of a manhole cover outside the old Post Office.

P. Bower reported the dilapidated seat outside the New Rectory needs removal. Clerk to ask advice of NCC Highways re its permission requirements.

G. May unable to attend the Council Training Course on the 27th April, 2017. Clerk to advise NALC.

D. Bexon had been unable to contact the parent interested in undertaking the improvements to the village noticeboard.

17/94: Items for Next Agenda:

Software for M. Wilkins, Clerks Appraisal,  Standing Orders Review, Playground Improvements.

17/95: Date of Next Meeting: The Annual Meeting will be held on Tuesday, 2nd May 2017 at 7.00 p.m.

Meeting closed at 9.45 p.m

Notice of a Meeting of Gotham Parish Council (02/05/17)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamparishclerk@outlook.com

26 April 2017

Dear Councillor,

YOU ARE duly summoned to attend the ANNUAL MEETING OF THE GOTHAM PARISH COUNCIL to be held on

TUESDAY, 2nd May, 2017

commencing at 7.00 p.m. prompt in the Weldon Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1/ Appointment of Chairman for the ensuing year: (sig: Declaration of Acceptance of Office)
2/ Appointment of Vice-Chairman for the ensuing year.
3/ Apologies
4/ Acceptance of Apologies
5/ County Councillor A. Brown
6/ Borough Councillor S. Matthews
7/ Declaration of Interest
8/ Appointment of Committee Members/4 Trustees for the Memorial Hall/Rec. Ground Trust
9/ Appointment of Members for Working Parties/Groups:
10/ Appointment of Delegates/Representatives
11/ Minutes of the Parish Council Meetings held on the 4h April, 2017 (attached)
Accuracy/Progress
12/ Finance Monthly Payment and Receipts:
Software for M. Wilkins for Gotham News production
Scouts’ funding application

13/ Report by Chairman of Planning and Development Committee (J.P.Anderson)
Neighbourhood Plan
14/ Planning Decisions Received:
15/ Planning Applications Received:

16/ Environmental Matters:
Flooding improvements

17/ Memorial Hall Report:
Playground Improvements.

18/ Standing Orders Review
19/ Clerks Appraisal (Date)
20/ Policing Matters/Vandalism
21/ Gotham News & Media
22/ Report on Annual Parish Meeting – 25th April, 2017
23/ Chairman’s Report –
24/ Clerk’s Report/Correspondence: see overleaf:
25/ Matters to Report
27/ Date and Time of Next Meeting (6th June, 2017)

The Public and Press are cordially invited to attend this meeting.

Minutes of a Meeting of Gotham Parish Council (07/03/17)

Present: G. Hutter, (Chairman), B.J. Walker, (Vice-Chairman), J.M.F. Royce, P. Bower, H. Taylor, M. Wilkins, G. May, C. Dabell, J.P. Anderson.

In Attendance: County Councillor A. Brown

17/50: Apologies: D .Bexon, A. Clayworth, Borough Councillor S. Matthews.

17/51: Acceptance of Apologies:
PROPOSED: J.M.F. Royce SECONDED: J.P. Anderson . Vote: All in favour.

17/52: Report by County Councillor, A. Brown:
Councillor Brown reported the following items:
Notts County Council increase in Council Tax – 4.9%. Rushcliffe Borough Council – 4%.
Attended East Midlands Airport ICC meeting and is pushing for the Skylink bus service to be extended to run through the A453 villages. There are discussions re an extension on the tram line to the Parkway Station.
The new Super Service bus is running at only 10% capacity.
Fourteen thousand new jobs created at Roxhill warehousing complex which extends from the airport to Lockington. A new traffic island is under construction at Junction 23 of the M.1.
Flooding maps of Gotham sent to Graham Taylor at NCC.
Seeking advice on traffic modelling around East Leake.
No funds available for road repairs in the Borough but the Ridgeway is listed for road works next year.
Apologies from Councillor Brown recorded for the GPC April main meeting.

Councillor Brown left the meeting at 7.55 p.m.

17/53: Report by Borough Councillor, S. Matthews: N/a (apologies received).

17/54: Declaration of Interest:
Memorial Hall Trustees in any business pertaining to the Memorial Hall.

17/55: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 7th February, 2017 be accepted and signed as a true record of the business transacted, with the following amendments:
17/56: Report by Chairman of the Environment Committee: Seat relocation – alter third sentence from ‘RBC’ to ‘NCC’.
Acceptance of amended Minutes: PROPOSED J.M.F. Royce SECONDED: G. May. Vote: All in favour.

Progress: Nil to report.

17/57: Two Casual Vacancies:
Two applications had been received to fill the two current vacancies on GPC.
The Chairman read out the letters of application from Mr. Steve Kent and Mrs. Jane Youatt.
PROPOSAL: Acceptance of Mr. Steve Kent to serve on Gotham Parish Council.
PROPOSED: J.P. Anderson SECONDED: G. Hutter Vote: All in favour.
PROPOSAL: Acceptance of Mrs. Jane Youatt to serve on Gotham Parish Council.
PROPOSED: J.P.Anderson SECONDED: J.M.F. Royce Vote: All in favour.

17/58: Finance: Monthly Payments and Receipts:
Monthly Payments and Receipts
PROPOSAL: Acceptance of Payment and Receipts.
PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce Vote: All in favour.

Application for £500 Gotham Fest Grant (M. Lowe).
PROPOSAL: Grant of £500 to be paid towards the Gotham Fest. (Clerk to ask M. Lowe for list of expected Fest costs) PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce Vote: All in favour.

Application from St. Lawrence PCC for cost of repairs to Church Clock Chimes:
PROPOSAL: Grant of £500 to be paid towards the St. Lawrence Church Clock Chimes repair.
PROPOSED: J.M.F. Royce SECONDED: C.Dabell Vote: Four in favour, five against. Motion Fell.
PROPOSAL: To allow for GPC Grants Policy exceptional circumstances and grant the sum of £1,000 towards the cost of repairing St. Lawrence Church Clock Chiming mechanism. Grant to be paid on production of invoice.
PROPOSED: J.P. Anderson SECONDED: G.May Vote: Six in favour, three against. Motion carried.

Recommendation from Planning Committee – Pay K. Mafham £500 for Planning advice.
PROPOSAL: To pay K. Mafham for Planning Advice – £500
PROPOSED: J.P. Anderson SECONDED: J.M.F.Royce. Vote: All in favour.

17/58: Chairman of Planning and Development Committee:
J.P.Anderson reported, two planning meetings held during February to discuss the RBC Local Plan Part 2.
The RBC SHLAA (Sustainable Housing Land Availability Assessment) had not included any brown field sites available in Gotham. R. Mapletoft had reported that RBC do not include brown field sites, only green field.

Recommendations from the Planning Meeting held on the 28th February, 2017:
a. That GPC reaffirms its policy for a ‘shrink-wrap’ green belt envelope around the village and supports provision of affordable housing, behind the former Royal British Legion site. The will also undertake the individual green belt analysis of each of the sites.

b. That GPC register for a Neighbourhood Plan and appoints K. Mafham to draw up a Neighbourhood Plan.

c. A Public Meeting to be held on Monday, 20th March, 2017 in the Memorial Hall, main hall at 7.30 p.m.
PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce. Vote: All in favour.

Diary of Events:
Thursday, 9th March, 2017 3 – 8 p.m. An RBC Public Consultation on Local Plan Part 2 –to be held in the Memorial Hall.
Monday, 20th March, 2017: Public meeting 7.30pm Gotham Memorial Hall. J.P.Anderson to lead. K. Mafham to be invited.
Tuesday, 21st March, 2017: Planning meeting where submission could be discussed/finalised
Tuesday, 28th March, 2017 Neighbourhood Planning Meeting to be held in Bingham Methodist Church
7.30 p.m. – 9.30 p.m. J.P.Anderson, G.Hutter and B.J.Walker to attend. Clerk to advise of Gotham’s intention to draw up a Neighbourhood Plan.
Friday, 31st March, 2017: 5pm Deadline for submission to RBC.

Barton in Fabis has received a planning application from ‘Greenfield’ for the extraction of sand and gravel. Barton has previously lobbied to take the site out of the County Councils mineral plan so it is not currently a site for consideration. This fact does not prevent a developer submitting an application. (Planning Agenda item).

17/59: Planning Decisions Received: Nil.

17/60: Planning Applications Received:
17/3 (ref)17/00426/FUL – 14 Meadow End single storey rear extension & raised patio.
Consultation deferred until the Planning Meeting on the 21st March, 2017.

C. Dabell left the meeting at 9.00 p.m.

17/61: Report by Chairman of the Environment Committee:
Trees in The Square: J. Taylor had planted two Liquidambar trees in The Square at a cost of £60. Cost of trees, stakes, compost, etc. £178.30.
Relocation of 5 Village Seats: Two former Well House seats to be re-positioned in the Square. The third seat may be added at a later date. J.M.F. Royce had taken measurements and reported that there would be sufficient space for all three seats. G. Hutter to liaise with A. Howick over installation.
Village Litter Pick – Saturday, 18th March, 2017 at 10.00 a.m. in The Square.
The Clerk had notified Streetwise of the planned litter pick and requested supplies of bags, gloves, high vis jackets and black sacks. M.Wilkins to produce posters advertising the event.

17/62: Memorial Hall Report: Next meeting 14th March, 2017.
The Playground group are due to meet on Monday, 13th March, 2017 at 7.30 p.m. G. Hutter had discussed the playground with a representative from Produlic who would be happy to advise the Group.

17/63: Flooding Progress Report:
G.Hutter reported, A. Howick had spoken to J. Moss re decreasing the size of the culvert alongside the Railway Walk to prevent overflowing.

17/64: Data Access Request:
A Subject Access Request had been received from Ex. Councillors M.J. Sheppard and G. Holbrook and duly processed.

PROPOSAL: Meeting to continue after 9.30 p.m. PROPOSED: J.M.F.Royce, SECONDED: J.P. Anderson. All in favour.

17/65: Clerk’s Appraisal: Deferred until A. Clayworth available.

17/66: Policing Matters/Vandalism:
February crime figures not yet received.

17/67: Gotham News and Media:
The Chairman thanked M. Wilkins for his excellent production of Gotham News. Positive feedback has been received. Future items to include a calendar of forthcoming village and Church events.
Main Agenda item: Software for Gotham News layout.

17/68: Date of Annual Parish Meeting:
The Annual Parish Meeting will be held on the 25th April, 2017 in the main hall of the Memorial Hall at 7.30 p.m. Clerk to contact village groups to advise them of the opportunity to advertise their recent events, etc.

17/69: Chairman’s Report:
The Chairman had received an offer of Public Relations assistance from Mrs. Louise Third.
PROPOSAL: Appointment of Mrs. L. Third as P.R. representative to GPC.
PROPOSED: G. Hutter SECONDED: J.P. Anderson. Vote: All in favour.

17/70: Clerk’s Report: Nil to report.
.
17/71: Matters to Report:
A Memorial Service in The Memorial Hall will be held for retired Councillor Liz Reid on Friday, 26th May, 2017 at 2.p.m.
G. Hutter had visited the Executor of sculptor, Stanley Bullard, who had offered, a waist high, sculpture of the Wise Men of Gotham to the village. It was agreed to offer the sculpture to the Trustees of the Memorial Hall or Gotham Primary School.
J.P.Anderson reported that Gotham Village had recently been mentioned, by comedian, Jimmy Carr, on the T.V. programme Q.I. (In relation to the Tales of Gotham and Batman).

17/72: Items for Next Agenda:
Software for M. Wilkins, Clerks Appraisal, Annual Parish Meeting arrangements, Standing Orders Review.

17/73: Date of Next Meeting: The next Meeting will be held on Tuesday, 4th April, 2017 at 7.30 p.m.

Meeting closed at 9.50 p.m.

Notice of a Meeting of Gotham Parish Council (04/04/17)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamparishclerk@outlook.com

30 March 2017

Dear Councillor,

YOU ARE duly summoned to attend a MEETING OF THE GOTHAM PARISH COUNCIL to be held on

TUESDAY, 4th April, 2017

commencing at 7.30 p.m. in the Weldon Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1. Apologies.
2. Acceptance of Apologies.
3. County Councilor Andrew Brown.
4. Borough Councilor Stuart Matthews.
5. Declaration of Interest.
6. Minutes of the Meeting of the Parish Council Held on the 7th March, 2017 Accuracy / Progress.
7. Finance:
a) Monthly Payments and Receipts.
b) Appointment of Internal Auditor
c) New Software for Gotham News Layout.
d) Application from Gotham Cricket Club for £450 towards junior coaching
e) Funding for Neighbourhood Plan
8. Memorial Hall Report (A.Clayworth/D.Bexon/G.Hutter)
Playground and Maintenance.
9. Report by Chairman of Planning and Development Committee:
RBC Local Plan Pt. 2
10. Planning Decisions Received:
17/1: (ref: 17/00196/FUL) 329 Leake Rd – 1st floor side extn. single storey rear extn. Loft conversion
11. Planning Applications Received: Nil. GRANTED
12. Environment Committee Report:
Well House deferred
13. Flooding Progress Report
14. Standing Orders Reminder
15. Clerk’s appraisal (date of meeting)
16. Policing Matters (D.Bexon/B.J.Walker)
17. Gotham News & Media
18. Annual Parish Meeting on 25th April, 2017 (Agenda)
19. Chairman’s Report
20. Clerk’s Report/Correspondence: see overleaf:
21. Matters to Report
22. Items for Next Agenda
23. Date of next Meeting – (Annual Meeting 2nd May, 2017 at 7.30 p.m.)

The Public and Press are cordially invited to attend this meeting.