Tag Archives: Gotham Parish Council

Minutes of a Meeting of Gotham Parish Council (04/04/17)

Present: G. Hutter, (Chairman), B.J. Walker, (Vice-Chairman), J.M.F. Royce, P. Bower, H. Taylor,  G. May, C. Dabell, J.P. Anderson, D. Bexon, A. Clayworth. In Attendance: Borough Councillor S. Matthews.

The Chairman welcomed new Councillors, Jane Youatt and Steve Kent, to the meeting.

17/74: Apologies: M. Wilkins, County Councillor A. Brown

17/75: Acceptance of Apologies:

PROPOSED:  B.J. Walker SECONDED: J.M.F. Royce. Vote: All in favour.

17/76: Report by County Councillor, A. Brown: Nil. Apologies received.

17/77: Report by Borough Councillor, S. Matthews:

Borough Councillor Matthews reported the following items:

The Rushcliffe Arena is now open. The building cost 14.8 million pounds to construct. There are 4,500 signed up members.

The Civic Centre has sold to a developer for 6.9 million pounds.

RBC has raised the Council Tax by 4.5% to cover the extra expense of social care.

Consultation emails re the RBC Local Plan should be sent via the Clerk to the Parish Council. Many members of the public have expressed their concern over the Local Plan which is in its very early stages.

Borough Councillor Matthews pointed out that, at this stage, the Local Plan is at a purely outline stage and may well be altered.

Borough Councillor Matthews has supported Gotham Cricket’s Club appeal for funding by granting it £450 towards a new roller.

RBC have recently appointed three ‘tsars’ to attempt to improve local shopping areas.

Leader of RBC, Councillor Neil Clark, is leaving his post to stand for election for Notts. County Council, Bingham Ward.

The Chairman thanked S. Matthews for attending. He left the meeting at 7.44 p.m.

17/78: Declaration of Interest:

Memorial Hall Trustees in any business pertaining to the Memorial Hall.

17/79: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 7th March, 2017 be accepted and signed as a true record of the business transacted.

Acceptance of amended Minutes: PROPOSED J.P. Anderson SECONDED: G. Hutter. Vote: All in favour.

Progress: 17/58: J.P.Anderson corrected the item re Barton in Fabis having received a planning application from ‘Greenfield’ for the extraction of sand and gravel. Greenfield had presented an Exhibition which might be a precursor for a future Planning Application. Barton in Fabis has produced a very informative information leaflet which was laid on the table for Councillors to read.

17/80: Finance: Monthly Payments and Receipts:

Monthly Payments and Receipts

PROPOSAL: Acceptance of Payment and Receipts.

PROPOSED: J.M.F. Royce  SECONDED:  J.P. Anderson Vote: All in favour.

Application for £500 Gotham Fest Grant (M. Lowe).

The Clerk had not yet received projected figures to run Gotham Fest.

Appointment of Internal Auditor:

PROPOSAL: Appointment of G. Stafford as Internal Auditor  with the internal audit procedure to be audited by M. Barnet.

PROPOSED: J.P. Anderson SECONDED: G. May. Vote: All in favour.

New Software for Gotham News Layout: (deferred until the May meeting when M. Wilkins present)

Application from Gotham Cricket Club for £450 towards junior coaching:

J.P. Anderson produced a Cricket Club 2015/16 balance sheet showing a return to financial health after a difficult financial period. The Club had worked extremely hard over the last two years to support the coaching of up to fifty boys. It has secured grants from Notts County Council and Rushcliffe Borough Council and also local sponsorship. G. May spoke in favour of the Cricket Club earning money by fund raising functions.

PROPOSAL: To support the Gotham Cricket Club junior coaching to the sum of £450.

PROPOSED: J.P. Anderson SECONDED: H. Taylor. Vote: ten in favour, two against. Motion carried.

Funding for Neighbourhood Plan:

£1,000 already budgeted in the Capital Fund. Further funds to be sought via a Government Grant. (Planning Agenda item).

P.R. Dines arrived at the Meeting at 8.10 p.m.

17/81: Memorial Hall Report:

Playground Maintenance:

PROPOSAL: Suspension of Standing Orders:

PROPOSED: G. Hutter  SECONDED: J.M.F. Royce. Vote: All in favour.

P.R. Dines suggested that GPC contribute up to £6,000 towards the playground improvements.

Recreation Ground Capital of £3,000 held by GPC.

Suggestion that in the current year, 2017/18 both GPC and Trustees pledge £1,000 each annually for five years to support a gradual improvement in the playground equipment.

An application to WREN requires three funders to support  grant funding.

The Trustees currently have three other  important projects in the pipeline, driveway gates, improved seating and paving, new floor in the main hall.

P.R. Dines left the meeting at 8.20 p.m.

PROPOSAL: Re-instatement of Standing Orders:

PROPOSED: J.P. Anderson  SECONDED: J.M.F. Royce. Vote: All in favour.

ROSPA Playground Report shows some repairs required.

Costs to remove the concrete adjacent to the netball post and replacing with topsoil and turf. £840 from Trueline.

A discussion took place re the best replacement for the concrete. It was, agreed, the concrete would need removal at the earliest convenience.

Further discussion re replacement flooring between the netball posts to be decided by the Playground Group. Suggestion to acquire quotations to remove and replace the concrete with astro-turf, or similar surface, with advice from the Produlic representative. (Agenda item next month).

ROSPA suggested warning signs to be posted, re climbing on the equipment.

An estimate had been received from C. Dines for maintenance work re Sandpit: To dig over existing sand, spread/level bagged sand – £30.

Artificial Safety Surfaces:  apply moss kill to affected carpets, clean all carpet areas, spread/level and brush into cleaned carpets fine kiln sand. £180.

Parish Council to acquire sand from J.A. Stephens.

PROPOSAL: Acceptance of C. Dines maintenance quotation of £210 for above safety area cleaning.

PROPOSED: G. Hutter SECONDED: J. Youatt. Vote: All in favour.

17/82: Chairman of Planning and Development Committee:

J.P.Anderson reported, K. Mafham had submitted a response to the RBC Local Plan part 2 on GPC’s behalf. He had also commented on the Green Belt Review with special mention of the historic significance of some of the sites suggested. The CIL had been mentioned .RBC Local Plan part 2 responses available to view on the website.

The Neighbourhood Plan awaiting comments and instruction from P. Marshall of RBC.

K. Mafham to attend the next GPC Planning Meeting.

17/83: Planning Decisions Received:

17/1: (ref: 17/00196/FUL) 329 Leake Rd – 1st floor side extension, single storey rear extension. Loft conversion.  GRANTED

17/84: Planning Applications Received: Nil.

17/85: Report by Chairman of the Environment Committee:

Railway Walk: C. Dabell reported positive feedback re the Railway Walk improvements.

Stoney Lane Barn: A parishioner seeks GPC approval of his intention to restore the now dilapidated 1840 barn on Stoney Lane.

Cemetery Arch: C. Dabell spoke in favour of rebuilding the stone arch over the Cemetery gateway. GPC discussed this item but felt the Playground improvements should take priority at the present time.

J.P. Anderson called for a Cemetery Sub-Committee Meeting to be held during April to discuss ongoing maintenance.

17/86: Flooding Progress Report:  A well attended meeting took place in the Memorial Hall on the 27th March, 2017. County Councillor A. Brown present. G. Taylor of NCC reluctant to take action on village culverts and removal of blockages. A. Howick had spoken to G. Taylor and an inspection had taken place of Moor Lane, Nottingham Road culvert and street gulleys. Kegworth Road had been cleared. If no further action, by NCC, taken place in two months’ refer to County Councillor A. Brown.

17/87: Standing Orders Review:

Reminder to Council to report amendments to Standing Orders to J.P.Anderson prior to the May meeting when a review will take place.

17/88: Clerk’s Appraisal:

A. Clayworth to obtain a Proforma and date to be arranged.

17/89: Policing Matters/Vandalism:

March crime figures not yet received. A report of drug dealing on Soldiers Lane had been received. The Police had been alerted.

The Memorial Hall shed had suffered an attempted break-in.

The Memorial Hall defibrillator signage had been stolen on Saturday, 1st April, 2017. G. Hutter had priced a replacement.

Reports of worsening speeding through the village. Police to be informed.

A bad vehicle accident had occurred on The Ridgeway.

17/90: Gotham News and Media: Nil to report.

PROPOSAL: Meeting to continue to conclude the business on the Agenda.

PROPOSED: G. Hutter  SECONDED: J.P. Anderson. Vote: All in favour.

17/91: Chairman’s Report:

The Chairman had received a donation from Mrs. C. Smith in favour of the new  Playground Equipment.

Clerk to send a letter of thanks.

Notes handed out from Public Relations assistant, Louise Third.

17/92: Clerk’s Report:

The Clerk had drawn up an agenda for the Annual Parish Meeting to be held on the 25th April, 2017 in the Memorial Hall,  Moonrakers’ Room, at 7.30 p.m. She had contacted village groups to advise them of the opportunity to advertise their recent events, etc.

Advertising panels ordered from Off the Wall and to be delivered on the day.

17/93: Matters to Report:

G. May reported, the steps at the top of the cornfield had been re-aligned to coincide with the opening of the gates.

P. Bower reported a trip hazard had resulted from Virgin Media replacement of a manhole cover outside the old Post Office.

P. Bower reported the dilapidated seat outside the New Rectory needs removal. Clerk to ask advice of NCC Highways re its permission requirements.

G. May unable to attend the Council Training Course on the 27th April, 2017. Clerk to advise NALC.

D. Bexon had been unable to contact the parent interested in undertaking the improvements to the village noticeboard.

17/94: Items for Next Agenda:

Software for M. Wilkins, Clerks Appraisal,  Standing Orders Review, Playground Improvements.

17/95: Date of Next Meeting: The Annual Meeting will be held on Tuesday, 2nd May 2017 at 7.00 p.m.

Meeting closed at 9.45 p.m

Notice of a Meeting of Gotham Parish Council (02/05/17)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamparishclerk@outlook.com

26 April 2017

Dear Councillor,

YOU ARE duly summoned to attend the ANNUAL MEETING OF THE GOTHAM PARISH COUNCIL to be held on

TUESDAY, 2nd May, 2017

commencing at 7.00 p.m. prompt in the Weldon Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1/ Appointment of Chairman for the ensuing year: (sig: Declaration of Acceptance of Office)
2/ Appointment of Vice-Chairman for the ensuing year.
3/ Apologies
4/ Acceptance of Apologies
5/ County Councillor A. Brown
6/ Borough Councillor S. Matthews
7/ Declaration of Interest
8/ Appointment of Committee Members/4 Trustees for the Memorial Hall/Rec. Ground Trust
9/ Appointment of Members for Working Parties/Groups:
10/ Appointment of Delegates/Representatives
11/ Minutes of the Parish Council Meetings held on the 4h April, 2017 (attached)
Accuracy/Progress
12/ Finance Monthly Payment and Receipts:
Software for M. Wilkins for Gotham News production
Scouts’ funding application

13/ Report by Chairman of Planning and Development Committee (J.P.Anderson)
Neighbourhood Plan
14/ Planning Decisions Received:
15/ Planning Applications Received:

16/ Environmental Matters:
Flooding improvements

17/ Memorial Hall Report:
Playground Improvements.

18/ Standing Orders Review
19/ Clerks Appraisal (Date)
20/ Policing Matters/Vandalism
21/ Gotham News & Media
22/ Report on Annual Parish Meeting – 25th April, 2017
23/ Chairman’s Report –
24/ Clerk’s Report/Correspondence: see overleaf:
25/ Matters to Report
27/ Date and Time of Next Meeting (6th June, 2017)

The Public and Press are cordially invited to attend this meeting.

Minutes of a Meeting of Gotham Parish Council (07/03/17)

Present: G. Hutter, (Chairman), B.J. Walker, (Vice-Chairman), J.M.F. Royce, P. Bower, H. Taylor, M. Wilkins, G. May, C. Dabell, J.P. Anderson.

In Attendance: County Councillor A. Brown

17/50: Apologies: D .Bexon, A. Clayworth, Borough Councillor S. Matthews.

17/51: Acceptance of Apologies:
PROPOSED: J.M.F. Royce SECONDED: J.P. Anderson . Vote: All in favour.

17/52: Report by County Councillor, A. Brown:
Councillor Brown reported the following items:
Notts County Council increase in Council Tax – 4.9%. Rushcliffe Borough Council – 4%.
Attended East Midlands Airport ICC meeting and is pushing for the Skylink bus service to be extended to run through the A453 villages. There are discussions re an extension on the tram line to the Parkway Station.
The new Super Service bus is running at only 10% capacity.
Fourteen thousand new jobs created at Roxhill warehousing complex which extends from the airport to Lockington. A new traffic island is under construction at Junction 23 of the M.1.
Flooding maps of Gotham sent to Graham Taylor at NCC.
Seeking advice on traffic modelling around East Leake.
No funds available for road repairs in the Borough but the Ridgeway is listed for road works next year.
Apologies from Councillor Brown recorded for the GPC April main meeting.

Councillor Brown left the meeting at 7.55 p.m.

17/53: Report by Borough Councillor, S. Matthews: N/a (apologies received).

17/54: Declaration of Interest:
Memorial Hall Trustees in any business pertaining to the Memorial Hall.

17/55: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 7th February, 2017 be accepted and signed as a true record of the business transacted, with the following amendments:
17/56: Report by Chairman of the Environment Committee: Seat relocation – alter third sentence from ‘RBC’ to ‘NCC’.
Acceptance of amended Minutes: PROPOSED J.M.F. Royce SECONDED: G. May. Vote: All in favour.

Progress: Nil to report.

17/57: Two Casual Vacancies:
Two applications had been received to fill the two current vacancies on GPC.
The Chairman read out the letters of application from Mr. Steve Kent and Mrs. Jane Youatt.
PROPOSAL: Acceptance of Mr. Steve Kent to serve on Gotham Parish Council.
PROPOSED: J.P. Anderson SECONDED: G. Hutter Vote: All in favour.
PROPOSAL: Acceptance of Mrs. Jane Youatt to serve on Gotham Parish Council.
PROPOSED: J.P.Anderson SECONDED: J.M.F. Royce Vote: All in favour.

17/58: Finance: Monthly Payments and Receipts:
Monthly Payments and Receipts
PROPOSAL: Acceptance of Payment and Receipts.
PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce Vote: All in favour.

Application for £500 Gotham Fest Grant (M. Lowe).
PROPOSAL: Grant of £500 to be paid towards the Gotham Fest. (Clerk to ask M. Lowe for list of expected Fest costs) PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce Vote: All in favour.

Application from St. Lawrence PCC for cost of repairs to Church Clock Chimes:
PROPOSAL: Grant of £500 to be paid towards the St. Lawrence Church Clock Chimes repair.
PROPOSED: J.M.F. Royce SECONDED: C.Dabell Vote: Four in favour, five against. Motion Fell.
PROPOSAL: To allow for GPC Grants Policy exceptional circumstances and grant the sum of £1,000 towards the cost of repairing St. Lawrence Church Clock Chiming mechanism. Grant to be paid on production of invoice.
PROPOSED: J.P. Anderson SECONDED: G.May Vote: Six in favour, three against. Motion carried.

Recommendation from Planning Committee – Pay K. Mafham £500 for Planning advice.
PROPOSAL: To pay K. Mafham for Planning Advice – £500
PROPOSED: J.P. Anderson SECONDED: J.M.F.Royce. Vote: All in favour.

17/58: Chairman of Planning and Development Committee:
J.P.Anderson reported, two planning meetings held during February to discuss the RBC Local Plan Part 2.
The RBC SHLAA (Sustainable Housing Land Availability Assessment) had not included any brown field sites available in Gotham. R. Mapletoft had reported that RBC do not include brown field sites, only green field.

Recommendations from the Planning Meeting held on the 28th February, 2017:
a. That GPC reaffirms its policy for a ‘shrink-wrap’ green belt envelope around the village and supports provision of affordable housing, behind the former Royal British Legion site. The will also undertake the individual green belt analysis of each of the sites.

b. That GPC register for a Neighbourhood Plan and appoints K. Mafham to draw up a Neighbourhood Plan.

c. A Public Meeting to be held on Monday, 20th March, 2017 in the Memorial Hall, main hall at 7.30 p.m.
PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce. Vote: All in favour.

Diary of Events:
Thursday, 9th March, 2017 3 – 8 p.m. An RBC Public Consultation on Local Plan Part 2 –to be held in the Memorial Hall.
Monday, 20th March, 2017: Public meeting 7.30pm Gotham Memorial Hall. J.P.Anderson to lead. K. Mafham to be invited.
Tuesday, 21st March, 2017: Planning meeting where submission could be discussed/finalised
Tuesday, 28th March, 2017 Neighbourhood Planning Meeting to be held in Bingham Methodist Church
7.30 p.m. – 9.30 p.m. J.P.Anderson, G.Hutter and B.J.Walker to attend. Clerk to advise of Gotham’s intention to draw up a Neighbourhood Plan.
Friday, 31st March, 2017: 5pm Deadline for submission to RBC.

Barton in Fabis has received a planning application from ‘Greenfield’ for the extraction of sand and gravel. Barton has previously lobbied to take the site out of the County Councils mineral plan so it is not currently a site for consideration. This fact does not prevent a developer submitting an application. (Planning Agenda item).

17/59: Planning Decisions Received: Nil.

17/60: Planning Applications Received:
17/3 (ref)17/00426/FUL – 14 Meadow End single storey rear extension & raised patio.
Consultation deferred until the Planning Meeting on the 21st March, 2017.

C. Dabell left the meeting at 9.00 p.m.

17/61: Report by Chairman of the Environment Committee:
Trees in The Square: J. Taylor had planted two Liquidambar trees in The Square at a cost of £60. Cost of trees, stakes, compost, etc. £178.30.
Relocation of 5 Village Seats: Two former Well House seats to be re-positioned in the Square. The third seat may be added at a later date. J.M.F. Royce had taken measurements and reported that there would be sufficient space for all three seats. G. Hutter to liaise with A. Howick over installation.
Village Litter Pick – Saturday, 18th March, 2017 at 10.00 a.m. in The Square.
The Clerk had notified Streetwise of the planned litter pick and requested supplies of bags, gloves, high vis jackets and black sacks. M.Wilkins to produce posters advertising the event.

17/62: Memorial Hall Report: Next meeting 14th March, 2017.
The Playground group are due to meet on Monday, 13th March, 2017 at 7.30 p.m. G. Hutter had discussed the playground with a representative from Produlic who would be happy to advise the Group.

17/63: Flooding Progress Report:
G.Hutter reported, A. Howick had spoken to J. Moss re decreasing the size of the culvert alongside the Railway Walk to prevent overflowing.

17/64: Data Access Request:
A Subject Access Request had been received from Ex. Councillors M.J. Sheppard and G. Holbrook and duly processed.

PROPOSAL: Meeting to continue after 9.30 p.m. PROPOSED: J.M.F.Royce, SECONDED: J.P. Anderson. All in favour.

17/65: Clerk’s Appraisal: Deferred until A. Clayworth available.

17/66: Policing Matters/Vandalism:
February crime figures not yet received.

17/67: Gotham News and Media:
The Chairman thanked M. Wilkins for his excellent production of Gotham News. Positive feedback has been received. Future items to include a calendar of forthcoming village and Church events.
Main Agenda item: Software for Gotham News layout.

17/68: Date of Annual Parish Meeting:
The Annual Parish Meeting will be held on the 25th April, 2017 in the main hall of the Memorial Hall at 7.30 p.m. Clerk to contact village groups to advise them of the opportunity to advertise their recent events, etc.

17/69: Chairman’s Report:
The Chairman had received an offer of Public Relations assistance from Mrs. Louise Third.
PROPOSAL: Appointment of Mrs. L. Third as P.R. representative to GPC.
PROPOSED: G. Hutter SECONDED: J.P. Anderson. Vote: All in favour.

17/70: Clerk’s Report: Nil to report.
.
17/71: Matters to Report:
A Memorial Service in The Memorial Hall will be held for retired Councillor Liz Reid on Friday, 26th May, 2017 at 2.p.m.
G. Hutter had visited the Executor of sculptor, Stanley Bullard, who had offered, a waist high, sculpture of the Wise Men of Gotham to the village. It was agreed to offer the sculpture to the Trustees of the Memorial Hall or Gotham Primary School.
J.P.Anderson reported that Gotham Village had recently been mentioned, by comedian, Jimmy Carr, on the T.V. programme Q.I. (In relation to the Tales of Gotham and Batman).

17/72: Items for Next Agenda:
Software for M. Wilkins, Clerks Appraisal, Annual Parish Meeting arrangements, Standing Orders Review.

17/73: Date of Next Meeting: The next Meeting will be held on Tuesday, 4th April, 2017 at 7.30 p.m.

Meeting closed at 9.50 p.m.

Notice of a Meeting of Gotham Parish Council (04/04/17)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamparishclerk@outlook.com

30 March 2017

Dear Councillor,

YOU ARE duly summoned to attend a MEETING OF THE GOTHAM PARISH COUNCIL to be held on

TUESDAY, 4th April, 2017

commencing at 7.30 p.m. in the Weldon Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1. Apologies.
2. Acceptance of Apologies.
3. County Councilor Andrew Brown.
4. Borough Councilor Stuart Matthews.
5. Declaration of Interest.
6. Minutes of the Meeting of the Parish Council Held on the 7th March, 2017 Accuracy / Progress.
7. Finance:
a) Monthly Payments and Receipts.
b) Appointment of Internal Auditor
c) New Software for Gotham News Layout.
d) Application from Gotham Cricket Club for £450 towards junior coaching
e) Funding for Neighbourhood Plan
8. Memorial Hall Report (A.Clayworth/D.Bexon/G.Hutter)
Playground and Maintenance.
9. Report by Chairman of Planning and Development Committee:
RBC Local Plan Pt. 2
10. Planning Decisions Received:
17/1: (ref: 17/00196/FUL) 329 Leake Rd – 1st floor side extn. single storey rear extn. Loft conversion
11. Planning Applications Received: Nil. GRANTED
12. Environment Committee Report:
Well House deferred
13. Flooding Progress Report
14. Standing Orders Reminder
15. Clerk’s appraisal (date of meeting)
16. Policing Matters (D.Bexon/B.J.Walker)
17. Gotham News & Media
18. Annual Parish Meeting on 25th April, 2017 (Agenda)
19. Chairman’s Report
20. Clerk’s Report/Correspondence: see overleaf:
21. Matters to Report
22. Items for Next Agenda
23. Date of next Meeting – (Annual Meeting 2nd May, 2017 at 7.30 p.m.)

The Public and Press are cordially invited to attend this meeting.

Minutes of a Meeting of Gotham Parish Council (07/02/17)

A One Minute Silence was observed in memory of retired Councillor Liz Reid, who sadly died last week.

Present: G. Hutter, (Chairman), B.J. Walker, (Vice-Chairman), D. Bexon, J.M.F. Royce, P. Bower, H. Taylor, M. Wilkins., G. May, C. Dabell, J.P. Anderson, A. Clayworth.

In Attendance: M. Raven

17/25: Apologies: County Councillor A. Brown, Borough Councillor S. Matthews.

17/26: Acceptance of Apologies:
PROPOSED: G. Hutter SECONDED: M. Wilkins. Vote: All in favour.

17/27: Report by County Councillor, A. Brown: N/a (apologies received)

17/28: Report by Borough Councillor, S. Matthews: N/a (apologies received).

17/29: Declaration of Interest:
Memorial Hall Trustees in any business pertaining to the Memorial Hall.
M. Wilkins in Agenda item 20. Gotham News and Media.

17/30: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 3rd January, 2017 be accepted and signed as a true record of the business transacted, with the following amendments:
17/14: Flooding Progress Report: 4th line, replace ‘drain’ with ‘culvert’.
17/18: Gotham News and Media: 2nd sentence, correct spelling from ‘Wilcox’ to ‘Wilkins’.
Acceptance of amended Minutes: PROPOSED J.M.F. Royce SECONDED: G. Hutter. Vote: All in favour.

Progress: Pg. 3 Item 17/17: B.J. Walker reported the Police Priority Setting Meeting to now be held on the 8th February, 2017 at 10.00 a.m. at Keyworth Village Hall. B.J. Walker, to attend.
Pg. 3 17/7: Formal acceptance of the Revenue Budget 2017/18: £32,661.31. The Revenue Budget had increased to £32,787.31 to include the Defibrillator annual maintenance charge of £126. PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce. Vote: All in favour.

17/31 Acceptance of Revised Standing Orders:
J.P. Anderson reported the reviewed Standing Orders, carried out during August, 2016, had been circulated to Councillors at the December, 2016 meeting for them to check their accuracy. The twenty-two-page document is complicated and produced from the NALC Model Standing Orders and amended to suit Gotham Parish Council’s specific needs within the legal framework to include statutory laws. The Standing Orders and Policies should be reviewed on an annual basis.
J.M.F. Royce had drawn up a list of alterations required and would forward them to J.P. Anderson. He suggested checking sections of the Standing Orders during the next six Parish Council meetings.
a. 18b Clerk’s appraisal – The Council will, upon a resolution, conduct a review of the performance and annual appraisal of the work of the Parish Clerk. The resolution shall determine who will carry out the appraisal. The review and appraisal shall be reported in writing and is subject to approval by resolution by the Council.
PROPOSAL: Adoption of Revision 1 of the Standing Orders dated 1st January 2017.
Next revision to be conducted in April in time for the AGM in May 2017.

PROPOSED: J.P. Anderson SECONDED: M. Wilkins. Vote: ten in favour, one against.
Reason for objection: The document is incomplete and not properly verified.

17/32: Two Casual Vacancies:
The Chairman had received a letter of resignation from R. Webster who had recently accepted the position of Councillor but found she was unable to continue with her membership, due to work commitments. The Clerk had informed the Electoral Officer and posted a Casual Vacancy notice on the Public Noticeboard. Therefore, there are still two vacancies.
An item in Gotham News to be placed which will hopefully attract two new applicants.

M. Raven left the meeting at 8.10 p.m.

17/33 Acceptance of Clerk’s Temporary Assistant (M. Raven).
Thanks recorded to M. Raven who has assisted the Clerk during the change to new computer software. NALC had been informed of the situation and reported many Parish Clerks worked with an assistant.
PROPOSAL: Acceptance of M. Raven’s role of temporary assistant for six months’ when the situation will be reviewed.
PROPOSED: J.M.F. Royce SECONDED: A. Clayworth. Vote: six in favour, five against.

M. Raven returned to the meeting at 8.15 p.m.

17/34: Finance: Monthly Payments and Receipts:
Monthly Payments and Receipts
PROPOSAL: Acceptance of Payment and Receipts.
PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce Vote: All in favour.

Recommendations from the Finance Committee:
Precept for 2017/18 Nil increase.
J.M.F. Royce had spoken with RBC Financial representative, Ms. A. Hall-Wright who had confirmed a nil increase in Precept would result in an extra payment of £40. i.e. £36,440. This is due to the fluctuation in the number of payees of Council Tax which results in a flexible payment overall. The Revenue Budget has increased by 7% in 2017/18. B.J. Walker commented that the Cemetery gardening costs were excessive. (Agenda item for Cemetery Sub-Committee meeting agenda).
PROPOSAL: In view of an expected rise in Council Tax due to the expectation of RBC levying a charge for Social Care, it would be prudent for GPC to vote for a nil increase in the Precept for 2017/18.
PROPOSED: G. Hutter SECONDED: G. May. Vote: ten in favour, one against.
Gotham News Printing by Temple Printers:
Four
quotations had been received for the future printing/layout of Gotham News.
PROPOSAL: Acceptance of Temple Printers quotation of £805 for nine hundred copies. The cost may be reduced to £380 for printing only. Gotham Remembers inserts to cost £125 for printing only.
PROPOSED: G. May SECONDED: G. Hutter. Vote: ten in favour, one abstention.
M. Wilkins had kindly offered to carry out the layout of the March edition of Gotham News.

Permission for RFO to transfer monies from Handelsbanken to Co-op, if necessary.
PROPOSED: G. Hutter SECONDED: J.M.F. Royce. Vote: All in favour.

Application for £500 Gotham Fest Grant (M Lowe). [Deferred until March Meeting]

17/35: Chairman of Planning and Development Committee:
An RBC Public Consultation on Local Plan Part 2 –to be held in the Memorial Hall 9th March 2017 3 – 8 pm.
(item in Gotham News) Parishioners to be invited by RBC notices to every household.

J.P. Anderson read a report re a recent appeal to a development in Aslockton which had been turned down by the Inspector. Ref APP/P3040/W/16/3/31 43126.

The Clifton SUE (Sustainable Urban Extension) has been stalled by the progress of an outline planning application, although the Council are endeavouring to expedite matters with the aid of a planning performance agreement. However, the anticipated on-set development is now expected to be delayed by three years and the dwellings to be delivered within five years are reduced by 575 to less than half of those envisaged in the trajectory. J.P. Anderson had contacted Borough Councillor, S. Matthews, to get clarification on the reason for the three-year delay but no reason was forthcoming. The Local Plan is seemingly unviable.
K. Mafham has carried out an appraisal on available pockets of land within Gotham. The appraisal has not yet been sent to RBC. J.P. Anderson had arranged an informal meeting to be held at the home of B.J. Walker on Thursday, 9th February, 2017 to meet J. Coles of Barton P.C. and Ken Mafham to discuss green belt issues and the way forward re a potential problem with building around Gotham. Article to appear in Gotham News if time allows before the next issue goes to print.
Before any new building in Gotham be considered, the problem with drains must be tackled. The storm drain at Dead Man’s Island is blocked.
The Royal British Legion site is still under offer.

17/36: Planning Decisions Received: Nil.

17/37: Planning Applications Received:
17/1: (Ref: 17/00196/FUL) 329 Leake Road – 1st side extension single storey rear extension, loft conversion (resubmission).
PROPOSAL: OBJECTION.
PROPOSED: J.P. Anderson SECONDED: G. May. Vote: All in favour.
Reason for objection: The garage is in front of the building line and would set a precedent for all the properties along Leake Road. (The Ridgeway).

17/38: Report by Chairman of the Environment Committee:
Bidwell Crescent to Gotham Garage Tree Planting Project: In view of the amount of services identified below ground, it was agreed shrubs would be more appropriate along the Nottingham Road verge. Extra attention to verge mowing would tidy the area.
Relocation of 5 Village Seats: A site meeting took place on the 5th February, 2017 in The Square. Two former Well House seats to be sited next to the church wall.
PROPOSAL: To site two black seats from the Well House against the church wall and offer the two wooden seats to the Trustees of the Memorial Hall.
PROPOSED: G. May SECONDED: G. Hutter. Vote: All in favour.
A. Howick to quote to re-instate the NCC benches. Suggestions for siting the third black seat included Cheese Hill bus stop. (Environment Agenda item)

PROPOSAL: Suspension of Standing Orders to allow M. Raven to speak.
PROPOSED: G. Hutter SECONDED: J.P. Anderson. Vote: All in favour.

PROPOSAL: Re-instatement of Standing Orders to allow M. Raven to speak.
PROPOSED: G. Hutter SECONDED: J.P. Anderson. Vote: All in favour.

At 9.30 p.m. it was PROPOSED: To continue the meeting until the end of the Agenda.
PROPOSED: M. Wilkins SECONDED: J.P. Anderson. Vote: All in favour.

Recommendations from the Environment Committee to main Council:
Tree species for planting in The Square. (Revised Proposal) Advice from Six Acres Nursery made the choice of white beam or cherry trees inadvisable due to the amount of root space available. It was therefore, PROPOSED by B.J. Walker and SECONDED by D. Bexon to choose Liquidambar trees. Cost £150 – £200 depending on size. Vote: All in favour.
Railway Walk Quotations for removal of Elders: Three quotations had been received for the removal of elders along the Railway Walk. J. Taylor had advised that the method of removal would be sawing off which would not disturb the badger setts. Cost £1,750 plus VAT.
PROPOSAL: Acceptance of J. Taylor’s quotation of £1,750 plus VAT for elder removal along the Railway Track.
PROPOSED: J.P. Anderson SECONDED: G. May. Vote: All in favour. (G. May to inform J. Taylor).
PROPOSAL: Funding for elder removal to be taken from the Railway Walk budget and environment improvement budget increased by vired underspends, if necessary.
PROPOSED: G. Hutter SECONDED: M. Wilkins. Vote: ten in favour, one against.
Village Litter Pick: The date has been changed from the 11th March to the 18th March, 2017. B.J.Walker unavailable. An item in Gotham News to advertise the event.

17/39: Memorial Hall Report:
D.Bexon had run a successful survey at Gotham School to gain parents’ preferences re new playground equipment.
Adult equipment might be incorporated. G. May offered to join a sub-committee made up of GPC representatives, parents and Trustees of the Memorial Hall. A great deal of sponsorship money is currently available for sports/play equipment.

17/40: Flooding Progress Report:
A well-attended meeting of the Flooding Action Group took place in the Memorial Hall on the 30th January, 2017. The plan is to continue working with County Councillor A. Brown who will work on Gotham’s behalf at County Hall. The new ditch, running adjacent to the New Rectory, has been dug out. NCC to clear the culvert running under Leake Road to meet the new ditch. The Clerk had advised M. Simes of the newly dug ditch and M. Simes had confirmed she had checked the ditch alongside her field for blockages

PROPOSAL: To suspend Standing Orders to allow M. Raven to speak.
PROPOSED: J.P. Anderson SECONDED: G. Hutter. Vote: All in favour.

17/41: Data Access Request:
A Subject Access Request for personal data has been received from retired Councillors M.J. Sheppard and G. Holbrook. The data search will involve reviewing emails and correspondence, but not Minutes of Meetings. M.Raven is currently undertaking this work, having taken advice from the ICO and NALC. A charge for the search of £10 per applicant is the maximum that can be levied. (A Data Access Policy should be included in revised Standing Orders).

17/42: Clerk’s Appraisal:
PROPOSAL: Date of Appraisal to be arranged when A. Clayworth has completed an appraisal course.
PROPOSED: G. May SECONDED: M. Wilkins. Vote: All in favour.

17/43: Policing Matters/Vandalism:
Sheds broken into and car theft during January. B.J. Walker to enquire at the Police Priority Setting Meeting, why GPC not alerted to current crime in the village.

17/44: Gotham News and Media:
Thanks to M. Wilkins for his kind offer to lay out the March edition of Gotham News. He is currently awaiting copy.

G. Hutter left the room at 9.55 p.m.

C.Dabell left the meeting at 9.55 p.m.

B.J. Walker had written a long article for Gotham News in respect of retired Chairman, M.J. Sheppard’s work for GPC.
PROPOSAL: A five-line paragraph to mark the work undertaken by M.J. Sheppard during his Chairmanship of GPC to be included in the March edition of Gotham News.
PROPOSED: A.Clayworthl SECONDED: M. Wilkins. Vote: five in favour, four against.

G. Hutter returned to the meeting at 10.00 p.m.

17/45: Chairman’s Report:
G. Hutter thanked Councillors for their hard work over the last two months.

17/46: Clerk’s Report:
The Clerk reported, the Memorial Hall Honours Board had been updated.
.
17/47: Matters to Report:
H. Taylor enquired whether Gotham’s roadside entrance signage was to be improved as per previous discussions. The Chairman explained this had been unnecessary due to the discovery of the stolen sign from Nottingham Road having been returned by Police. The three GOTHAM entrance signs had since been firmly secured by NCC to prevent further theft.

17/48: Items for Next Agenda:
Standing Orders – continued review.

17/49: Date of Next Meeting: The next Meeting will be held on Tuesday, 7th March, 2017 at 7.30 p.m.

Meeting closed at 10.10 p.m.

Notice of a Meeting of Gotham Parish Council (07/03/17)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamparishclerk@outlook.com

2 March 2017

Dear Councillor,

YOU ARE duly summoned to attend a MEETING OF THE GOTHAM PARISH COUNCIL to be held on

TUESDAY, 7th March, 2017

commencing at 7.30 p.m. in the Weldon Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1. Apologies.
2. Acceptance of Apologies.
3. County Councilor Andrew Brown.
4. Borough Councilor Stuart Matthews.
5. Declaration of Interest.
6. Minutes of the Meeting of the Parish Council Held on the 7th February, 2017 Accuracy / Progress.
7. Two Casual Vacancies – Two Applications received – J Youatt; S Kent.
8. Finance:
a) Monthly Payments and Receipts.
b) Application for £500 Gotham Fest Grant (M. Lowe).
c) Application from St. Lawrence PCC for cost of repairs to Church Clock
d) Recommendation from Finance Committee – Pay K. Mafham £500 for Planning advice.

9. Report by Chairman of Planning and Development Committee:
Recommendations from the Planning Committee to Main Council:
a. That GPC reaffirms its policy for a ‘shrink-wrap’ green belt envelope around the village and supports provision of affordable housing, behind the former Royal British Legion site.
b. That GPC register for a Neighbourhood Plan and appoints K. Mafham to draw up a Neighbourhood Plan.
c. A Public Meeting to be held on Monday, 20th March, 2017 in the Memorial Hall, main hall at 7.30 p.m.

10. Planning Decisions Received: Nil.
11. Planning Applications Received: Nil.

12. Environment Committee Report:
Village Litter Pick (Saturday 18th March 2017)
Village seat re-location. (alteration)

13. Memorial Hall Report (A.Clayworth/D.Bexon/G.Hutter)
14. Playground Group – 1st Meeting March 13th at The Memorial Hall
15. Flooding Progress Report
16. Data Access Request
17. Clerk’s appraisal (date of meeting)
18. Policing Matters (D.Bexon/B.J.Walker)
19. Gotham News & Media
20. Date for Annual Parish Meeting.
21. Chairman’s Report
22. Clerk’s Report/Correspondence: see overleaf:
23. Matters to Report
24. Items for Next Agenda
25. Date of next Meeting – (4th April, 2017 at 7.30 p.m.)

The Public and Press are cordially invited to attend this meeting.