Tag Archives: Gotham Parish Council

Notice of a Meeting of Gotham Parish Council (07/02/17)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamparishclerk@outlook.com

1 February 2017

Dear Councillor,

YOU ARE duly summoned to attend a MEETING OF THE GOTHAM PARISH COUNCIL to be held on

TUESDAY, 7th February, 2017

commencing at 7.00 p.m. in the Weldon Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1) Apologies.

2) Acceptance of Apologies.

3) County Councilor Andrew Brown.

4) Borough Councilor Stuart Matthews.

5) Declaration of Interest.

6) Minutes of the Meeting of the Parish Council Held on the 3rd January, 2017 Accuracy / Progress.

7) Acceptance of Revised Standing Orders.

8) Two Casual Vacancies.

9) Acceptance of Clerk’s Temporary Assistant (M Raven).

10) Finance:

a) Monthly Payments and Receipts.

b) Recommendations from the Finance Committee:

Precept for 2017/18 Nil increase.

Gotham News Printing by Temple Printers.

Permission for RFO to t/f monies from Handelsbanken to Co-op, if necessary.

c) Application for £500 Gotham Fest Grant (M Lowe). [Defer until March Meeting]

11) Report by Chairman of Planning and Development Committee:

a) RBC Public Consultation on Local Plan Part 2 – Memorial Hall 9th March 2017 3 – 8 pm

12) Planning Decisions Received: Nil.

13) Planning Applications Received:

17/1: (Ref: 17/00196/FUL) 329 Leake Road – 1st side ext single storey rear ext, loft conversion (resub)

14) Environment Committee Report:

Bidwell Crescent to Gotham Garage Tree Planting Project

Relocation of 5 Public Seats

Recommendations: a) Tree species for planting in the Square (Revised Proposal)

b) Railway Walk Quotations – Removal of Elders

Village Litter Pick (Date changed to Saturday 18th March 2017)

15) Memorial Hall Report (A.Clayworth/D.Bexon/G.Hutter)

16) Flooding Progress Report (Public Meeting held on 30th January 2017)

17) Data Access Request

18) Clerk’s appraisal (date of meeting)

19) Policing Matters (D.Bexon/B.J.Walker)

20) Gotham News & Media

21) Chairman’s Report

22) Clerk’s Report/Correspondence: see overleaf:

23) Matters to Report

24) Items for Next Agenda

25) Date of next Meeting – (7th March, 2017 at 7.30 p.m.)

The Public and Press are cordially invited to attend this meeting.

Minutes of a Meeting of Gotham Parish Council (06/12/16)

The Meeting commenced with a one Minute silence in memory of retired Gotham Parish Councillor Roger Holland, GPC Chairman from 1990-1993.

Present: G.Hutter, (Vice-Chairman),  J.P.Anderson,   J.M.F.Royce,  B.J.Walker, P.Bower,  H.Taylor,  M.Wilkins. A.Clayworth, G.May.

16/244: Election of Chairman: Nomination: G.Hutter to stand as Chairman until the May Annual Meeting 2017.  PROPOSED: J.M.F.Royce SECONDED: A.Clayworth. Vote: All in favour. G.Hutter accepted the position of Chairman and signed the Declaration of Acceptance.

16/245: Election of Vice-Chairman: Nomination: B.J.Walker to stand as Vice-Chairman until the May Annual Meeting 2017. PROPOSED: G.Hutter SECONDED: J.P.Anderson. Vote: All in favour. B.J.Walker accepted the position of Vice-Chairman.

Apologies: D.Bexon, C.Dabell, County Councillor, A.Brown, Borough Councillor, S.Matthews.

16/246: Acceptance of Apologies:

PROPOSED:  J.P.Anderson    SECONDED:  J.M.F.Royce. Vote: All in favour.

16/247: Declaration of Interest: Memorial Hall Trustees in any business pertaining to the Memorial Hall.

16/248: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 2nd November, 2016, be accepted and signed as a true record of the business transacted, with the following amendment:

16/240: Chairman’s Report: re-write first sentence as follows: The Chairman reported, her reason for seeking assistance from the Monitoring Officer was due to the conduct of two Councillors’ who had since resigned from the Parish Council. 16/235: : Well House: re-word second sentence: ‘The slats were recycled plastic’.

Acceptance of Minutes: PROPOSED: B.J.Walker SECONDED: G.Hutter. Vote: All in favour.

Progress: 16/231: The Clerk reported all Gotham News advertisements are paid up to date.

16/237: Councillors J.M.F.Royce, B.J.Walker, P.Bower, C.Dabell, G.Hutter, M.Wilkins, D.Bexon attended the Remembrance Day Parade and Service Councillor Walker laid the wreath on behalf of GPC. Also in attendance were the Deputy Lieutenant, the Mayor’s representative and East Leake Councillors

16/249: Two Casual Vacancies – Co-option of new Councillor:

The Chairman had received a letter of application from Mrs. R.Webster for the position of Councillor as a result of the casual vacancy due to the resignation of G.Holbrook.

PROPOSAL: Acceptance of Mrs. R. Webster’s application for the position of Councillor on GPC.

PROPOSED: J.P.Anderson  SECONDED: P.Bower. Vote: All in favour.

One casual vacancy remains. The Clerk to advertise more widely.

16/250:  Finance: Monthly Payments and Receipts:

PROPOSAL: Acceptance of Payment and Receipts.

PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker Vote: All in favour.

a) Formal acceptance of the Recreation Ground/GPC mowing contract  2017/18. – £1,150.

JP Anderson and PR Dines had drafted a new mowing contract which was tabled for acceptance at the January meeting.

PROPOSAL: Acceptance of the Recreation Ground/GPC mowing contract for 2017/18 – £1,150.

PROPOSED: J.P.Anderson SECONDED: B.J.Walker Vote: All in favour.

b) Recreation Ground Budget £7,588.

PROPOSED: G.May SECONDED: M.Wilkins Vote: Eight in favour, one abstention.

The Clerk confirmed, E. Perrell does not mow the bank, adjacent to the car park. This area is mown by Horizon Contractors.

c) Chairman’s allowance – payment to date to retired Chairman – £58.33

PROPOSAL: To pay the retired Chairman the allowance of £58.33 owed for one month.

PROPOSED: M.Wilkins SECONDED: P.Bower. Vote: Eight in favour, one abstention.The Trustees had passed on an invoice for part payment for the hire of the p.a. system for the Service of Remembrance held in the Memorial Hall on the 13th November, 2016.

PROPOSAL: GPC to pay the whole cost of the p.a. system hire i.e. £216, as promised by the recently retired Chairman.

PROPOSED: B.J.Walker SECONDED: J.P.Anderson. Vote: eight in favour, one against.

The next Finance Meeting to be held on the 31st  January, 2017 at 7.30 p.m.

16/251: Chairman of Planning and Development Committee: (J.P.Anderson)

J.P.Anderson reported no planning application received for Clifton Pastures. Three plans had been submitted for a total of thirty new houses in Barton in Fabis. GPC are not consultees but had registered an objection on the grounds of traffic problems, extra load on school places and other community facilities. A letter had been received from M.King of Midland Rural Housing re the possibility of part of the glebe land by the allotments owned by the Diocese of Southwell being available for affordable housing in Gotham.The land behind the former RBL site still in negotiation but held up by the poor access road/ransom strip. The Government’s Autumn Statement may have announced legislation to help with financial considerations to assist this type of affordable housing development. The ongoing building work behind the NET 2 site at Clifton is the foundation for an industrial estate.

16/252: Planning Applications Received: Nil.

16/253: Planning Decisions Received:.

16/12: (ref: 16/02053/FUL)  10 Hill Rd   – Dormer window to front.    GRANTED

16/13: (ref:16/02308/FUL) 8 St.Andrew Close – Single storey side extension. GRANTED

16/254: Report by Vice-Chairman of the Environment Committee:

The last Environment meeting took place on the 15th November,  2016 chaired by C.Dabell.

Christmas Tree: The Christmas tree had been successfully erected on the 2nd December 2016 with a well attended lighting up ceremony.

The Well House: The two bench seats will be delivered to Howick’s Farm. The price is higher due to the cast iron support in the middle of each bench.

Cemetery Graves: No response from Gotham News request for family members to come forward re their wishes for grave maintenance.

Heritage Day: G.Hutter reported, the two First Aiders who attended Heritage Day, received a donation of £20 each in favour of East Leake Owl Sanctuary and South Notts First Responders (G.Whitehead). In comparison to other villages’ donations this amount seemed derisory. It was, therefore, PROPOSED by M.Wilkins, SECONDED by P.Bower that an additional donation of £50 to should be added in favour of South Notts First Responders, via G.Whitehead, at next month’s meeting. Vote: Six in favour, three against.

16/255: Memorial Hall Report: G.Hutter reported a problem with scruffy play equipment. A decision is to be made on whether or not the Trustees will continue the play equipment maintenance which costs a substantial sum on money. The NCC Small improvement grant will be applied for in 2017/18. J.P.Anderson suggested a village survey be conducted to gauge the amount of support for the purchase of new play equipment. A Working Party could be formed with representatives from GPC, Memorial Hall Trustees and parents of young children. G.Hutter to report GPC’s ideas to the next meeting of the Trustees.

16/256: Flooding: Nottm. City Transport repairing the blocked drain at the back of their depot. An A1 sized map of drainage ditches is required to work out a plan of action and to carry out a survey on all culverts owned by NCT. The tenant of the Diocese land will be partly responsible for paying for ditch clearance. A new ditch might be required as the land behind the New Rectory is overgrown and difficult to access to dig out the existing ditch. A Flood Committee to be set up to report findings to GPC. G.May volunteered to join as GPC representative. Two parishioners had lodged their interest in helping form a Committee. A quote to be obtained for the building of small wall of sandbags opposite to the culvert exit into the Railway Walk ditch. The mesh at the drain exit was removed by a representative from B.T. A. Howick to replace mesh at the head of the culvert with railings. This will not block with leaves as easily as mesh and serve to prevent badgers entering the drainage pipe. NCC to be asked to inspect the village drains. J.M.F.Royce to inform County Councillor A. Brown of progress to date. P.Bower reported he had initially reported blocked drains to the Council in June, 2016. The Clerk to write to M.Simes informing her of the probable new ditch leading from Leake Road to her field. The extra surge of water resulting in the renewed NCT culvert and ditch might cause flooding to her field if her drain cannot cope with extra water.

16/257: Revised Standing Orders: J.P.Anderson, P.R.Dines, B.J.Walker and J.M.F.Royce had revised the GPC Standing Orders, in conjunction with NALC Model Standing Orders.  A copy was circulated to all Councillors who are invited to peruse them and report their findings to the next meeting. Included in the document are the following items:

Financial Regulations, Code of Conduct, Email Protocol, Memorandum of Understanding between GPC and Memorial Hall/Recreation Ground Trustees, Trustees of Memorial Hall/Recreationg Ground/GPC Mowing Contract.

A letter of thanks to be sent to P.R.Dines for her work on the Standing Orders document.

16/258: Clerk’s Appraisal: Date to be arranged in January, 2017.
G Hutter suggested that a small committee should carry out appraisal as this is in the guidelines set out by NALC.

PROPOSAL: Extension of meeting beyond 9.30 p.m. to complete the Agenda.

PROPOSED: G.Hutter SECONDED: J.P.Anderson. Vote: All in favour.

16/259: Policing Matters/Vandalism::

November crime figures circulated by B.J.Walker. No crime reported in Gotham.

16/260: Gotham News and Media:

J.P.Anderson had worked alongside M.J.Sheppard to edit the November edition of Gotham News. Distribution was also undertaken by J.P.Anderson. Thanks recorded to M.J.Sheppard for his hard work on Gotham News. The printer, S.Douglas has retired so a replacement to be sought.

Next copy – March 2017. J.P.Anderson to review the delivery round. Gotham News Editorial Team: J.P.Anderson (delivery) B.J.Walker, H.Trobridge (proof readers). M.Wilkins, photography,G.Hutter (advertising).

16/261: Chairman’s Report: Nil to report.

16/262: Clerk’s Report: A thank you note had been received from Mrs. J. Moss for her gift from GPC on her 100th birthday.

16/263: Matters to Report:

B.J.Walker asked the Clerk to remind D.Healey to sweep leaves from outside the old Post Office.

A.Clayworth reported continued problem of dog mess on pavements. Signs could be displayed on every lamp post.

Clerk to enquire if NCC or RBC  produce standard dog fouling signage. Perhaps stage a Day of Action.

H.Taylor reported Police and RBC had been notified of problem of drug dealing on Hill Road.

J.P.Anderson called for another GPC representative to serve on the Sports Arena Committee. G.Hutter volunteered. A meeting is unlikely before the Council AGM in May.’A meeting may be held in May, 2017.

H.Taylor had asked the Gotham Surgery to advertise his offer to help patient’s access their prescription order online.

J.P.Anderson tendered his apologies for absence at the January, 2017 GPC meeting.

16/264: Date of Next Meeting: The next Meeting will be held on Tuesday, 3rd January, 2017 at 7.30 p.m.

Meeting closed at 10.15 p.m.

Notice of a Meeting of Gotham Parish Council (03/01/17)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamclerk@yahoo.co.uk

28 December 2016

Dear Councillor,

YOU ARE duly summoned to attend a MEETING OF THE GOTHAM PARISH COUNCIL to be held on

TUESDAY, 3rd January, 2017

commencing at 7.30 p.m. prompt in the Weldon Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1/ Apologies
2/ Acceptance of Apologies
3/ County Councillor A.Brown
4/ Borough Councillor S.Matthews
5/ Declaration of Interest
6/ Minutes of the Meeting of the Parish Council held on the 6th December, 2016 (attached)
Accuracy/Progress
7/ New Councillor signature of Declaration of Code of Conduct.
8/ Casual Vacancy.
9/ Finance: a/ Monthly Payments and Receipts:
a) Acceptance of the Revenue Budget Paper 2 – £32,661.31.
b) Donation of £50 from East Midlands Airport.
c) Date of Finance Meeting 31st January, 2017.

10/ Report by Chairman of Planning and Development Committee:
11/ Planning Decisions Received: Nil.
12/ Planning Applications Received: Nil.

13/ Environment Committee Report:

14/ Memorial Hall Report (A.Clayworth/D.Bexon/G.Hutter)

15/ Flooding Progress Report
16/ Acceptance of Revised Standing Orders (Date of Extraordinary Meeting)
17/ Computer update for Clerk (Report by M.Wilkins)
18/ Clerk’s appraisal (date of meeting)
19/ Policing Matters (D.Bexon/B.J.Walker)
20/ Gotham News & Media
21/ Western Power Severe Weather Warning Registration
22/ Chairman’s Report
23/ Clerk’s Report/Correspondence: see overleaf:
24/ Matters to Report
25/ Items for Next Agenda
26/ Date of next Meeting – (7th February, 2017 at 7.30 p.m.)

The Public and Press are cordially invited to attend this meeting.

Minutes of a Meeting of Gotham Parish Council (01/11/16)

Present: G.Hutter, (Vice-Chairman),  J.P.Anderson,   J.M.F.Royce,  B.J.Walker, P.Bower, D.Bexon, H.Taylor, C.Dabell, M.Wilkins.

Vice Chairman, G.Hutter, Chaired the meeting.

16/226: Apologies: A.Clayworth, County Councillor, A.Brown, Borough Councillor, S.Matthews.

16/227: Acceptance of Apologies:

PROPOSED:  J.P.Anderson    SECONDED:  J.M.F.Royce. Vote: All in favour.

16/228: Declaration of Interest: J.M.F.Royce in item 9: Remembrance Day Wreath.

16/229: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 4th October, 2016, be accepted and signed as a true record of the business transacted, with the following amendment:16/213: Finance:

b/ Purchase of Dictaphone for Recording Meetings: delete second sentence.

PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson  Vote: All in favour.

Progress: Nil to report.

16/230: Casual Vacancy:

The Chairman accepted, with regret, the resignations of Councillors G.Holbrook and .M.J.Sheppard. The Clerk had notified the Electoral and Democratic Engagement Manager, J.Saxby. Three notices of Casual Vacancy had been posted on the noticeboard. The first Casual Vacancy, resulting from the resignation of G.Clark, could be filled at this meeting. There were currently two applicants for this vacancy. The Clerk circulated ballot papers for Councillors to make their choice of applicant. The applications had been circulated to all Councillors prior to the meeting.

The result of the ballot was in favour of Mrs. Gillian May. The Clerk will ask the other applicant if she would allow her application to be carried forward to the next meeting for due consideration. The Clerk will inform J.Saxby of the outcome of the ballot and write to Mrs. May enclosing the appropriate information.

16/231:  Finance:

a/ Monthly Payments and Receipts:

Two outstanding Gotham News advertisers. These two advertisements to be dropped if payment not received by the 4th November, 2016.

PROPOSAL: Acceptance of Payment and Receipts.

PROPOSED: J.M.F.Royce  SECONDED: M.Wilkins Vote: All in favour.

b/ Donation of £250 to Gotham RBL to defray the cost of the Remembrance Day wreath.

PROPOSED: B.J.Walker  SECONDED: C.Dabell. Vote All in favour.

c/ Budgets to Date for 2017/18:

Paper 3 Environment Budget for 2017/18:

PROPOSAL: Acceptance of the Environment Budget: £4,050.00

PROPOSED: B.J.Walker  SECONDED: J.P.Anderson  All in favour.

Two new Budgets to be included in the 2017/18 Capital Budget.

The Square Furniture maintenance: £3,000. (as part of the agreement with NCC Small Improvement Grant)

Well House maintenance:                £1,000. (as part of the agreement with the Heritage Lottery Fund).

PROPOSED: J.P.Anderson, SECONDED: J.M.F.Royce. Vote: All in favour.

Date of Finance Meeting:

The Finance Meeting to be held on the 22nd November, 2016 at 7.30 p.m.

16/232: Chairman of Planning and Development Committee: (J.P.Anderson) Nil to report.

16/233: Planning Applications Received: Nil.

16/234: Planning Decisions Received: Nil.

16/235: Report by Vice-Chairman of the Environment Committee:

C.Dabell reported that the last Environment meeting took place on the 18th October,  2016

Replacement Trees in The Square: J.Taylor had removed the dead Rowan Tree stumps and root balls leaving a hole measuring one cubic metre and filled with top soil. C.Dabell had researched replacement trees and suggested Hornbeam, White Beam or Sweet Chestnut. All trees cost between £120-£130 each. Good mulch must be added to the topsoil. Agreed, White Beam would be the favoured trees to replace the Rowan Trees.

Railway Walk removal of Elders: C. Dabell to ask P. Howick for a price to prune the canopy. The elder trees need removing. The Clerk to ask J.Taylor for a price.

Flooding: The flood on the 15th June, 2016 had been calculated as the worst in eighty years. C. Dabell and A.Dabell had inspected the Bus Station dyke which is still blocked. They will attempt to dig it out. The feeder pipe is too small. NCT to be asked to replace with a larger pipe. Some householders had started cleaning out the ditch from Field House Nurseries up to the Bus Garage. The pipe running into the Parish drain is blocked under the garden area. The eight inch diameter pipe needs replacing with a larger one. County Councillor A. Brown to be urged to get NCC help with drainage problems. An article in Gotham News will appeal for a new flood committee in the hope some volunteers come forward. A discussion on sand bag storage took place. The new committee can consider this item and form an action group to progress the infrastructure. The Clerk to write to the Diocese re the sudcroft from Leake Road across the bottom of the garden of the new Rectory.

Cemetery Mowing: An extra mow had been carried out by Horizon. A  strim of 4/5 rows of graves on both sides of the path had been carried out.

Harold Sumner had repaired the bench seat which now stood on a concrete base.

Well House: G.Hutter had researched a range of bench seats. The cost of two St. Anne’s benches with fitting would be £998. The slats were recycled plastic.

PROPOSAL: Purchase two black recycled plastic, St. Anne’s benches, for the Well House at a cost of £998.

PROPOSED: J.P.Anderson, SECONDED: J.M.F.Royce. Vote All in favour.

It was agreed, the gates are unnecessary at the present time.

The art boards in the roof have not been beaded at the top. Cost of beading would be £250. Agreed, this is unwarranted expense at the present time.

C.Dabell to liaise with ex Councillor, G.Holbrook, re the fitting of the timer.

A banner advertising the Scout bonfire has been attached to the Well House railings. Advertising has been discouraged on this Grade 2 listed building but, as the event is within a few days, it was decided to allow the banner to remain. In future, GPC’s permission should be sought.

16/236: Memorial Hall Report: Next meeting to be held on the 8th November, 2016.

16/237: Arrangements for Remembrance Day – 13th November, 2016:

There would be no police presence which made the marching arrangements difficult. J.M.F.Royce volunteered to marshall in liaison with T.Coles of the RBL.

10.00 a.m. Muster in The Square.

High visibility jackets provided by the RBL. J.M.F.Royce to lay the Parish Council wreath.

The Remembrance Service to take place at the Memorial Hall.

16/238: Policing Matters/Vandalism::

No crime figures to date.

The Police Priority Setting Meeting in Memorial Hall on the 19th October, 2016 attended by the Chief Inspector. The meetings no longer identifying pressing problems on which to concentrate. The Spar shop raiders had been arrested. Next meeting to take place in January, 2017.

16/239: Gotham News and Media:

J.P.Anderson has taken on the editorship of Gotham News with production by Steve Douglas. Ex Councillor, M.J.Sheppard to assist with this edition.

16/240: Chairman’s Report:

The Chairman reported, her reason for seeking assistance from the Monitoring Officer was due the conduct of two Councillors’ who had since resigned from the Parish Council. She was unwilling to take on the role of Chairman, due to health reasons.

16/241: Clerk’s Report: Nil to report.

16/242: Matters to Report:

J.P.Anderson had attended a meeting with Gotham Cricket Club to discuss the terms of their annual grant from GPC.

H.Taylor discussed problems with unsavoury behaviour opposite to Elliott’s Transport garage on Hill Road. Suspect drug dealing ongoing. Litter had been cleared by Elliott’s but had quickly collected again. H.Taylor urged to contact the Police.

P.Bower suggested the bollard, adjacent to the Well House, needed moving aside to allow easier access. Clerk to contact NCC Highways.

M.Wilkins suggested an improvement to the GPC website whereby documents were stored in categories. He would suggest this idea to the webmaster.

16/243: Date of Next Meeting: The next Meeting will be held on Tuesday, 6th December, 2016 at 7.30 p.m.

Meeting closed at 10.05 p.m.

Minutes of a Meeting of Gotham Parish Council (04/10/16)

Present: Councillors, M.J. Sheppard, (Chairman) G.Hutter, (Vice-Chairman),  J.P.Anderson, G.Holbrook,  J.M.F.Royce,  B.J.Walker, P.Bower, A.Clayworth, H.Taylor, C.Dabell, M.Wilkins.

In attendance: County Councillor A. Brown, Borough Councillor S.Matthews.

16/206: Apologies: D.Bexon

16/207: Acceptance of Apologies:

PROPOSED:  J.M.F.Royce.    SECONDED: B.J.Walker. Vote: All in favour.

16/208: County Councillor A. Brown:

County Councillor A. Brown reported the following:

Shale Gas: The County Council meeting, on the 5th October, 2016, will discuss shale gas drilling and is expected to attract 2,000 protestors. The applicant is Island Gas. A.Brown to keep an open mind until all the evidence has been heard.

Barton Lane: – It is doubtful this lane will be re-adopted as it was purposefully planned too narrow to become a through road. Users of the lane could be prosecuted and are not insured. At the Public consultation, it was agreed Barton Lane would become a bridleway.

Stanford Hall Rehabilitation Centre – Sewage works for the new rehabilitation centre at East Leake causing sink holes in adjacent fields.

NCC Community Improvement Scheme available. (Environment Agenda)

Yellow Lines: Yellow lines to be repainted on Nottingham Road from the junction with Kegworth Road up to the allotments.

Flood Meeting: A.Brown to attend the public meeting on the 13th October, 2016.

16/209: Borough Councillor S. Mathews:

Borough Councillor S. Mathews reported the following:

RBC Civic Centre: Recently sold for £7,000,000. Contracts to be exchanged in March, 2017.

RBC have appointed three Business Commissioners.

Waitrose at Sharphill – decision to build on hold.

Brookside School, East Leake, to be extended by a third. Lantern Lane School has opened a two class annexe.

If the Clifton Pastures building goes ahead, East Leake Academy will double in size. Currently, parking issues near to the Academy proving difficult for adjacent dwellings.

The Chairman thanked Councillors Brown and Matthews for their attendance. They left the meeting at 8.07 p.m.

16/210: Declaration of Interest: Nil.

16/211: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 6th September, 2016, be accepted and signed as a true record of the business transacted, with the following amendment: 16/187: Progress: Standing Orders: add J.M.F.Royce to the list of Councillors updating Standing Orders.

PROPOSED: J.P.Anderson  SECONDED: G.Hutter. Vote: All in favour.

Progress: 16/204: Matters to Report: J.P.Anderson in contact with a Company who provide software aimed to improve Council financial record keeping.

16/212: Casual Vacancy:

The Chairman accepted, with regret, the resignation of Councillor G. Clark. G.Clark had made very useful contributions to GPC, especially during negotiations on the Gotham Community Hub. He had taken over the traffic calming gun and arranged a rota of users over a lengthy period of time. He has helped with the Gotham News distribution and has kindly offered to continue with Parish work, if required.

The Clerk will write a letter of thanks.

Two letters of application to serve on GPC had been received and will be forwarded to Council prior to the November meeting. The Casual Vacancy notice will expire on the 10th October, 2016 having been advertised for fourteen working days.

It had been reported that the public noticeboard had been tampered with and the Casual Vacancy notice removed over a period of two days’. J.M.F.Royce had notified the Electoral and Democratic Engagement Manager, J.Saxby, who advised replacing the notice. J.M.F.Royce had attempted a repair to the worn out lock on the Parish Council section of the noticeboard.

16/213:  Finance:

a/ Monthly Payments and Receipts:

The Clerk reported a refund of £284 had been received from Romano’s ice cream. A letter of thanks to be sent.

PROPOSAL: Acceptance of Payment and Receipts.

PROPOSED: J.P.Anderson  SECONDED: P.Bower Vote: All in favour.

b/ Purchase of Dictaphone for Recording Meetings:

M.Wilkins had purchased a dictaphone at a cost of £29.68. G.Hutter to investigate other Parish Councils’ policy on the recording of meetings and storage of the information.

c/ Application from Gotham Rangers for a donation towards new goal posts.

The Chairman read out a letter from C.North, Secretary to Gotham Rangers, asking for a donation towards lightweight goal posts which would cost £2,000.

PROPOSAL: A donation of the maximum amount payable to an established group in one financial year, £500, to be made to Gotham Rangers towards the purchase of lightweight goal posts.

PROPOSED: B.J.Walker  SECONDED: J.P.Anderson  All in favour.

d/ Date of Finance Meeting:

The Finance Meeting to be held on the 25th October, 2016 at 7.30 p.m.

16/214: Chairman of Planning and Development Committee: (J.P.Anderson)

J.P.Anderson reported the last planning meeting took place on the 20th September, 2016 when green belt issues were discussed. A planning application for Clifton Pastures expected any day now.

16/215: Planning Applications Received:

16/13: (ref:16/02308/FUL) 8 St.Andrew Close – Single storey side extension.

PROPOSAL: NO OBJECTION.

PROPOSED: J.P.Anderson  SECONDED: M.J. Sheppard. Vote: All in favour.

16/216: Planning Decisions Received:

16/6 (ref: 16/01384/VAR) British Gypsum:   Vary condition 3 of planning permission 15/01353/VAR to permit the             open storage of natural gypsum material in addition to desulpherised gypsum.- GRANTED

16/8:  (ref: 16/)1502/ADV) Sun Inn: Display illuminated/non-illuminated signage on exterior of building.GRANTED

16/9:  (ref: 16/01543/FUL) 1 Gladstone Ave: Single storey side extension –GRANTED

16/10: (ref:16/01533/FUL) Fairholme, The Rushes – Side and rear extension.- GRANTED

16/217: Report by Chairman of the Environment Committee: (G.Holbrook)

G.Holbrook reported that the last Environment meeting took place on the 20th September, 2016

Well House: The list of defects had been forwarded to the builder and architect. Awaiting their response.

Two defects, i.e. the loose railing had been welded. External paving blocks had been filled in. G.Holbrook to fit a new timer.

PROPOSAL: To formerly disband the Well House Management Sub-Committee.

PROPOSED: G.Hutter  SECONDED: M.Wilkins  Vote: All in favour.

Well House benches: G.Hutter had researched suitable replacement benches. Approximate cost – £450 each. J.M.F.Royce to take exact measurements required. Two benches might be sufficient to allow more room for pushchair/wheelchair access.

PROPOSAL: Acceptance of Saunders Bros (Builders) Ltd. Contract

PROPOSED: G.Holbrook  SECONDED: M.J.Sheppard.. Vote: Nine in favour, two abstentions.

A 5% retention fee payable after six months. (i.e. £1,400) should be retained until snags made good. J.P.Anderson reported, M.Goodwill-Hodgson had verbally confirmed Saunders would carry out work to put right the noted defects.

Thanks to G.Hutter for her continued work on the Well House and bench research.

Flooding Public Meeting – 13th October, 2016:

M.J.Sheppard confirmed that the following advisors would attend the meeting:

D.Banks (NCC)

County Councillor A.Brown.

K.Emery (NCC)

Caunton and Southwell Councillor Bruce Laughton. (Flood prevention expert)

Posters circulated to all parishioners and advertised around the village.

Available GPC members to set up the main hall at 6.00 p.m. Meeting commences at 7.00 p.m.

C.Dabell left the meeting at 9.30 p.m.

PROPOSAL: Extension of this meeting to complete the business as per the agenda.

PROPOSED: A.Clayworth  SECONDED: M.J.Sheppard. Vote: All in favour.

Fracking – Government Shale Gas Wealth Consultation. (M.Wilkins).

M.Wilkins explained the survey was mainly concerned with the question of affected neighbourhoods agreeing to financial compensation. M.Wilkins to fill in the consultation paper and submit.

16/218: Memorial Hall Report: Next meeting to be held in November, 2016.

16/219: Parish Council Image: (J.P.Anderson)

J.P.Anderson reported, positive feedback following Heritage Day which should have boosted PC image. An article in Gotham News asking for parishioners’ view of GPC and how they assessed Heritage Day might be beneficial. M.Wilkins urged Councillors to attend other Gotham activities such as the Gotham Fest.

M. Wilkins offered to post GPC minutes and agendas on the Village Facebook page. (Agenda item main meeting).

The process to reduce the number of Councillors on GPC takes twelve months and is at the behest of RBC. Cost is £10,000 for an election. A village the size of Gotham would normally have nine councillors serving. This should be considered.

16/220: Policing Matters/Vandalism::

No crime figures to date.

Police Priority Setting Meeting in Memorial Hall on the 19th October, 2016 in Moonrakers’ Room.

16/221: Gotham News and Media:

Official copy date – 17th October, 2016 for November issue. The Clerk reported two advertisements still unpaid.

Suggestion – ask Earl Howe, J.Everitt (of Heritage Lottery Fund) and D.Logan to write an article on their Heritage Day experience. A centre spread of assorted happy photographs of the Heritage Day.

16/222: Chairman’s Report:

M.J.Sheppard reported the Christmas Committee to hold a meeting on the 24th October, 2016.

Photographs of Heritage Day to be sent to Earl Howe.

Letters of thanks from the Chairman sent to P.Dines, A. and M. Howick for their help during Heritage Day. The reception, catered for by M. Howick, had been a delicious spread.

Remembrance Day Parade to be held on the 13th November, 2016.

16/223: Clerk’s Report:

The Clerk thanked B.J.Walker for agreeing to attend the RBC Town and Parish Forum on the 5th October, 2016.

16/224: Matters to Report:

J.P.Anderson reported the Gotham Community Benefit Society would be formally wound up in November, 2016.

P.Bower suggested the bollard, adjacent to the Well House, needed moving aside to allow easier access.

16/225: Date of Next Meeting: The next Meeting will be held on Tuesday, 1st November, 2016 at 7.30 p.m.

A Clayworth tendered his apologies for the November meeting.

Meeting closed at 10.10 p.m.

Notice of a Meeting of Gotham Parish Council (06/12/16)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamclerk@yahoo.co.uk

29 November 2016

Dear Councillor,

YOU ARE duly summoned to attend a MEETING OF THE GOTHAM PARISH COUNCIL to be held on

TUESDAY, 6th December, 2016

commencing at 7.30 p.m. prompt in the Weldon Room of the Memorial Hall.
A Christmas reception of a drink and nibbles to commence at 7.00 p.m.

Yours sincerely,

J.A.Raven, Clerk to the Council

One Minute’s silence in memory of retired Gotham Parish Councillor & ex Chairman, Roger Holland.
AGENDA

1/ Election of Chairman
2/ Election of Vice-Chairman
3/ Apologies
4/ Acceptance of Apologies
5/ County Councillor A.Brown
6/ Borough Councillor S.Matthews
7/ Declaration of Interest
8/ Minutes of the Meeting of the Parish Council held on the 1st November, 2016 (attached)
Accuracy/Progress
9/ Two Casual Vacancies – Co-option of New Councillor.

10/ Finance: a/ Monthly Payments and Receipts:
a) Formal acceptance of the Recreation Ground/GPC mowing contract 2017/18. – £1,150.
b) Recreation Ground Budget £7,588.
c) Chairman’s allowance – payment to date to retired Chairman – £58.33

11/ Report by Chairman of Planning and Development Committee:
12/ Planning Applications Received: Nil.
13/ Planning Decisions Received:
16/12: (ref: 16/02053/FUL) 10 Hill Rd – Dormer window to front. GRANTED
16/13: (ref:16/02308/FUL) 8 St.Andrew Close – Single storey side extension. GRANTED

14/ Environment Committee Report:
Well House – Seating

15/ Memorial Hall Report (A.Clayworth/D.Bexon/G.Hutter)
16/ Flooding Progress Report
17/ Revised Standing Orders
18/ Clerk’s appraisal
19/ Policing Matters (D.Bexon/B.J.Walker)
20/ Gotham News & Media
21/ Chairman’s Report
22/ Clerk’s Report/Correspondence: see overleaf:
23/ Matters to Report
24/ Items for Next Agenda
25/ Date of next Meeting – (3rd January, 2016 at 7.30 p.m.)

The Public and Press are cordially invited to attend this meeting.