Tag Archives: Finance

Minutes of a Meeting of the Finance Committee (22/11/16)

Present:           J.M.F.Royce,  J.P.Anderson, B.J.Walker, G.Hutter.

New Councillor G.May signed the Code of Conduct Form which was witnessed and signed by the Clerk. The Chairman welcomed G. May to the Council.

Nomination: G.May to join the Finance Committee.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson Vote: All in favour.

1/          Apologies: Nil.

2/   Acceptance of Apologies: N/a

3/            Declaration of Interest: Nil.

4/          Minutes of the Finance Committee Meeting held 25th October, 2016:

RESOLVED: The Minutes of the Finance Committee Meeting held on 25th October, 2016, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED:  B.J.Walker. SECONDED:.J. P.Anderson Vote: All in favour.

Progress:

Suspension of Standing Orders to allow P.R.Dines to speak.

PROPOSED:  J. P.Anderson. SECONDED: B.J.Walker. Vote: All in favour.

P.R.Dines remarked that the Play Equipment budget for 2017/18 had been put at £500 which would need ratifying. She had added £350 to this budget due to rising maintenance costs.

Re-instatement of Standing Orders.

PROPOSED:  J. P.Anderson. SECONDED: B.J.Walker. Vote: All in favour.

5/   Bank Account Balances (As at 22.11.2016)

a)         Co-Op Current Account:                                    £12,414.02 (unreconciled)

b)         Co-op 14 Day Account:                        £                      £3.77

c)          Handelsbanken current account :          £ 64,234.83

6/   2016/17 Budget Rolling Balances (additional to date)

a) Capital:

Budget: Balance as at 22/11/2016 – £59,477.63

Well House unspent funds – £3,332.00.

Suspension of Standing Orders to allow P.R.Dines to speak.

PROPOSED:  J. P.Anderson. SECONDED: B.J.Walker. Vote: All in favour.

P.R.Dines questioned the underspend figures. These were available for Council inspection following the conclusion of the 2015/16 Audit.

Re-instatement of Standing Orders.

PROPOSED:  J. P.Anderson. SECONDED: B.J.Walker. Vote: All in favour

b) Revenue: Balance as at 22/11/2016 – £12,856.98 – Average monthly spend is £2,932.00. It might be possible to reach the end of April, 2017 when the Precept is received, without drawing capital down from Handelsbanken. The Clerk had submitted a VAT repayment application form for 2015/16 totalling £2,403.81.

c)  Recreation Ground: The water bill of £2,200 is shared equally between GPC and the Trustees of the Memorial Hall/Recreation Ground.

A letter of complaint has been received re the current dilapidated state of the play equipment.

7. Revenue Budget for 2017/18:

a) Recreation Ground Revenue:  £7,588.

The amount of £8,738 includes the Recreation Ground mowing contract fee of £1,150. The Contract is now between GPC and the Trustees of the Memorial Hall/Recreation Ground. The Mowing Contract to be formerly agreed by main Council at the next meeting.

PROPOSAL: Recommendation to Accept the Recreation Ground Budge of £8,738 for year 2017/18.

PROPOSED: J.P.Anderson  SECONDED: B.J.Walker  Vote: Four in favour, one abstention.

P.R.Dines to check whether E.Perrell currently mows the bank alongside the Memorial Hall car park.

8.        Balancing the Budgets:

J.P.Anderson had carried out a reconciliation of the account papers and identified unaccounted funds of £8,429.11. J.M.F.Royce explained the Council funds were not totally ringfenced to allow for emergency payments of unforeseen items.

9. Any Other Financial Matters to Report.

St.Lawrence PCC had agreed to the Burial Fund being vired towards Cemetery mowing. J.P.Anderson to create a new budget heading for Cemetery mowing on the Revenue Budget paper.

The Playground slide was in a state of disrepair. An initial fund of £6000 should be budgeted towards a new slide and other playground equipment, with an extra £1,000 per year, for five years, to be matchfunded by the Trustees of the Memorial Hall/Recreation Ground. The Recreation Ground Capital of £3,000 held by GPC, could be brought forward as part payment.  Other funding may be applied for from the NCC Small Community Fund or the East Midland Airport fund.

J.P.Anderson was progressing new office software for the Clerk. This might cost up to £250 per annum for an accounting package.

B.J.Walker suggested retired Chairman of GPC should receive the Chairman’s Allowance payment due to him. Agenda item for main meeting.

J.P.Anderson reported three planning applications for a total of thirty houses in Barton had been submitted to RBC.

GPC are not consultees but J.P.Anderson had drafted a letter of comment re the impact more housing would have on traffic through Gotham and on the various facilities, i.e. schools, transport, sports, shops, doctors, etc.

10/        Date and Time of Next Meeting: Tuesday, 31st January, 2017 at 7.30 p.m.

Meeting closed at 9.10 p.m.

Notice of a Meeting of the Finance Committee (24/01/17)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamparishclerk@outlook.com

19 January 2017

Dear Councillor,

YOU ARE duly summoned to attend a FINANCE COMMITTEE MEETING to be held on

TUESDAY, 24th January, 2017

commencing at 7.30 p.m. in the Weldon Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1. Apologies
2. Acceptance of Apologies
3. Declaration of Interest
4. Minutes of the Finance Meeting held 22th November, 2016
Accuracy/Progress

5. Bank Balances:
a) Co-op Current £ 7,942.26
b) Handelsbanken £ 64,234.83
c) 14 Day A/c £ 3.77

6. Revenue Review 2016/17
Tractor/Mower Repairs (estimate c. £1,750)

7. Capital Review 2016/17

8. Revenue Budget for 2016/17 (Amended to add £126.00 for Defibrillator annual service)

9. Capital Allocations to Date (See bottom of Paper 5).

10. Precept Recommendations for 2017/18

11. Any Other Financial Issues:

12. Date and Time of Next Meeting.
Committee Members: J.M.F.Royce (Chairman), J.P.Anderson (Vice Chairman), G.Hutter, B.J.Walker, G May.

Distribution List: Full Council

Members of the Public and Press are cordially invited to this meeting.

Notice of a Meeting of the Finance Committee (22/11/16)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamclerk@yahoo.co.uk

16 November 2016

Dear Councillor,

YOU ARE duly summoned to attend a FINANCE COMMITTEE MEETING to be held on

TUESDAY, 22nd November, 2016

commencing at 7.30 p.m. in the Weldon Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1. Apologies
2. Acceptance of Apologies
3. Declaration of Interest
4. Minutes of the Finance Meeting held 25th October, 2016
Accuracy/Progress
5. Bank Account Balances as at 16.11.2016:
a) Co-Op Current Account £ 12,768.02 (unreconciled)
b) Co-op 14 Day Account £ 3.77
c) Handelsbanken current account £ 64,234.83

6. 2016/17 Budget Rolling Balances (additonal to date)

7. Revenue Budget for 2017/18:
a) Recreation Ground Revenue
b) Draft Trustees Mowing Contract

8. Balancing the Budgets

9. Any Other Financial Matters to Report.

10. Date and Time of Next Meeting: 31.1.2017

Committee Members: J.P.Anderson, G.Hutter, B.J.Walker, J.M.F.Royce.

Distribution List: Full Council

Members of the Public and Press are cordially invited to this meeting.

Minutes of a Meeting of the Finance Committee (24/11/15)

Present:     J.M.F.Royce,  J.P.Anderson, B.J.Walker, G.Clark. In attendance: Mrs. P.R.Dines.

1/   Apologies:  M.J.Sheppard.

2/   Acceptance of Apologies:

PROPOSED. G.Clark  SECONDED:  J.P. Anderson All in favour.

3/   Declaration of Interest: Nil.

4/   Minutes of the Finance Committee Meeting held 27th October, 2015:

RESOLVED: The Minutes of the Finance Committee Meeting held on 27th October, 2015, as previously circulated, be confirmed and signed as a true record of the business transacted, with the following amendment, pg. 2 item 10: Precept 2016/17: remove word ‘grant’.

PROPOSED: J.P.Anderson SECONDED: B.J.Walker. Vote: All in favour.

Progress: Nil to report.

5/   Bank Account Balances (As at 18.11.2015)

a)       Co-Op Current Account:                                    £ 20,874.43 (unreconciled)

b)       Co-op 14 Day Account:                                      £          3.77

c)       Handelsbanken current account:                     £ 64,150.85

6/   2015/16 Budget Rolling Balances (additional to date:)

a)       Recreation  Ground Maintenance: GPC has agreed to cover the fence repair costs but had not designated a budget to the clerk. In this instance, the trustees agreed to the unspent tree budget being used.

b)       Recreation Ground Sports Pavilion Annual Refurbishment: £1,000 to be deducted as added to both the Capital and Revenue budgets for 2015/16 in error.

6a/  Recreation Ground Budget for 2016/17: Paper 4 (this item omitted from the Agenda).

P.R. Dines, Treasurer of the Memorial Hall/Recreation Ground, had drawn up Recreation Ground budget requirements for the year 2016/17 of £6,770.

The cost of dog bin emptying had been reduced to £200. It was decided to re-instate the amount of £400 to cover potential expenditure.

The Horizon mowing contract had risen by 2% resulting in the cost rising to £1,938 not £1,920 as stated by the maintenance contractor. It was, therefore, PROPOSED by J.M.F.Royce, SECONDED by G.Clark, to accept the Recreation Ground Budget of £6,988 for the year 2016/17. Vote: All in favour.

7/   Revenue Budget for 2016/17:

a)    Cemetery Gardening update.

J.P.Anderson to call a meeting of the Cemetery Committee to discuss future Cemetery gardening requirements.

b)      Cricket Club Mowing Contract:

The Cricket Mowing Contractor had requested a rise of £50 per annum – total amount £1,150. This amount would be subject to the agreement of the Gotham Cricket Club. The Clerk to contact T. Burton, Chairman of the GCC for instruction.

8/   Asset of Community Value (A.C.V.) Funding Options to raise £50,000:

J.P.Anderson reported, a meeting of the Steering Group is due to take place on the 27th November, 2015 when a proposal to apply to GPC for funding help is expected to be agreed. The deadline for a funding proposal to purchase the former RBL will need to be on the table by March, 2016. J.P.Anderson and P.R.Dines had visited a similar project to study its business plan and will draw up a similar business plan for the proposed shop/community café. A meeting is taking place with Mr. and Mrs. Towle on the 25th November, 2015 to talk about the viability of the project. Following the two meetings, a firm request for funding assistance will be made to GPC. J.M.F.Royce had listed the following funding options:

a)    Capital Account Adjustments:

Adjustments from Capital fund in hand.

b)    Precept one off levy:

Raise new money from the Precept following approval at a Public Meeting.

c)    Precept Annual Period Surcharge – say ten years.

Raise the precept for a maximum of ten years to spread the load.

d)  Precept – Public Works Loan Board (P.W.L.B.) (10 years minimum repayment)

Apply for a Public Works Loan which offers a 2.34% interest rate over a period of ten years. GPC to apply to PBL and give the money as a loan. Interest due on the loan to be repaid by the recipient.

e)  Grants – Liaise with Steering Group:

GPC may qualify for grants that are not available to the Steering Group.

f)    Donations/Gifts – Liaise with Steering Group.

Non binding pledges of £109,000 had been received from 50 residents/interested parties.

g)  Any Other ‘Bright Ideas’

9/  Appointment of Steering Group Liaison Officer:

G.Clark offered to attend the next Steering Group Meeting.

10/ Precept 2016/17 RBC Update:

a) Tax Base –

RBC to produce Tax Base  information by the 27th November, 2015.

b) Transitional Relief:

There will be no transitional relief available for 2016/17.

11/  Any Other Financial Matters to Report: Nil.

12/ Date and Time of Next Meeting: Tuesday, 26th January, 2016 at  7.30 p.m.

Meeting closed at 9.32 p.m.

Notice of a Meeting of the Finance Committee (26/01/16)

GOTHAM         PARISH        COUNCIL

33, LEAKE ROAD
GOTHAM
NOTTS
NG11  OHW
Mrs J.A.RAVEN
CLERK TO THE COUNCIL
Tel :  0115 9830863
Email: gothamclerk@yahoo.co.uk

20th January, 2015

Dear Councillor,

YOU ARE DULY SUMMONED to attend a FINANCE COMMITTEE MEETING to be held in the Weldon  Room of the Memorial Hall on TUESDAY 26th January, 2016  commencing at 7.30 p.m.

Yours sincerely,
J.A.Raven   (Clerk to the Council)

AGENDA:

1.             Apologies

2.             Acceptance of Apologies

3.             Declaration of Interest

4.             Minutes of the Finance Meeting held 24th November, 2015

Accuracy/Progress

  1. Bank Balances:
    a) Co-op Current    £ 18,920.00
    b) Handelsbanken  £ 64,174.77
    c) 14 Day A/c         £          99
  1. Revenue Review 2015/16

Tractor/Mower Repairs (estimate c. £1,750)

7.            Capital Review 2015/16

8.           Revenue Budget for 2016/17

9.           Capital Allocations to Date

  1. RBL Site:
    a) GPC Loan £20,000
    b)
    c) PWB Loan £80,000
  1. Precept Recommendations for 2016/17.
  1. Any Other Financial Issues:

13.                          Date and Time of Next Meeting.

Committee Members:      J.M.F.Royce, G.Clark, B.J.Walker, M.J.Sheppard, J.P.Anderson

Distribution to Full Council.

Members of the Press and Public are cordially invited to attend this meeting.

Minutes of a Meeting of the Finance Committee (27/10/15)

The meeting commenced at 8.00 p.m.

Present:     J.M.F.Royce,  J.P.Anderson, B.J.Walker.

1/   Apologies: G.Clark, M.J.Sheppard.

2/   Acceptance of Apologies:

PROPOSED. B.J. Walker  SECONDED: : J.P. Anderson All in favour.

3/   Election of Chairman:

It was moved by J.P.Anderson, seconded by. B.J.Walker and duly carried, that J.M.F.Royce be appointed Chairman of the Finance Committee.

Vote: All in favour.

J.M.F.Royce thanked the Committee and agreed to stand as Chairman.

4/   Election of Vice-Chairman:

It was moved by J.P.Anderson, seconded by J.M.F.Royce and duly carried, that B.J.Walker be appointed Vice-Chairman of the Finance Committee.

Vote: All in favour.

B.J.Walker thanked the Committee and agreed to stand as Vice-Chairman.

5/   Declaration of Interest: Nil.

6/   Minutes of the Finance Committee Meeting held 27th January, 2015:

RESOLVED: The Minutes of the Finance Committee Meeting held on 27th January, 2015, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: B.J.Walker SECONDED: J.M.F.Royce. Vote: All in favour.

Progress: Nil to report.

7/   Bank Account Balances (As at 22.10.2015)

a)       Co-Op Current Account:                                    £ 23,459.79 (unreconciled)

b)       Co-op 14 Day Account:                                      £          3.77

c)       Handelsbanken current account:                     £ 64,126.93

8/   2015/16 Budget Rolling Balances (as per sheets circulated by e-mail)

a)      Capital

b)      Revenue

c)      Recreation Ground

d)      Environment

e)     Gotham News

a) Capital:

Cemetery: J.P.Anderson confirmed that the £10,000 in the Cemetery Capital/Burial Fees was sufficent for the forsedable future with no more than an annual draw down of £2,000 required.

Boundary Signs: £1,500 – it was debated whether this fund was necessary in view of the re-instated boundary signs which have now been fixed for security reasons.

Railway Walk: £2,026 (still in budget) – NCC have confirmed their ongoing commitment to re-stone the Railway Walk path so this budget is adequate for the present time.

Well House: £6,300 – Contributions to the refurbishment are progressing. J.M.F.Royce suggested an approach to the Logan Trust for funds towards the project.

Office Equipment: £909 – J.P.Anderson suggested the Clerk’s software would require updating and would suddenly become too slow to use. For consideration when the equipment slows too much to be efficient.

b) Revenue:

Cemetery Border: Currently shows a deficit of £445. J.P.Anderson to organise a meeting with the gardeners to discuss future planting needs.

Section 137: Balance £774.42. This budget is adequate to cover Christmas celebrations as it is a budget intended to be used for the Community.

c) Recreation Ground: Awaiting instructions from the Trustees of the Memorial Hall/Recreation Ground before the 2016/17 budget can be drafted.

d) Environment: Approved budget of £4,043. (including a 2% increase in mowing charges).

e) Gotham News: One more  edition of Gotham News to be charged during this financial year. More advertisers signed up for the next edition. Presently in credit by £767 with three outstanding advertising creditors totalling £144.

9/ Capital Requests to Date:

a)     Green Belt (rename Rushcliffe Local Plan)           £3,000. (to include K.Mafham’s charges).

b)      Ken Mafham  (see above)

c) Village Pump (Well House)                                            £1,000   (minimum)

d)      Railway Walk                                                              £              (cancelled).

e)      Gotham Remembers                                                 £    500

f)       Children’s  New Play Equipment                            £    500   (subject to confirmation)

g)      Pavilion Refurbishment                                            £ 1,000   (subjedt to confirmation)

10/  Precept 2016/17:

a)        2015/16 Over Charge Adjustment:

Recommendation to repay the grant overcharge for 2015/16.

PROPOSED: B.J.Walker  SECONDED: J.P.Anderson. Vote: All in favour.

11/ New Revenue Budget Items:

a)     Christmas Celebrations: No budget required. Community event to be taken from S137.

12/  Preliminary Budgets for 2016/17 (to date).

a)      Revenue   Paper 2                   £     to be confirmed when Recreation Ground Budget received.

b)         Environment Paper 3              £     4,043  (aproved).

13/  Any Other Financial Matters to Report:

Purchase of former Royal British Legion Building: J.P.Anderson reported, village funding survey concluded on the 26th October, 2015 resulted in a £105,000 preliminary funding figure towards the aqquisition of the former Royal British Legiion building. Other fund raising options were discussed, to include a possible loan from the Public Works Board. Closing date for purchase of the building is April 2016.

14/ Date and Time of Next Meeting: Tuesday, 24th November 2015 at 7.30 p.m.

Meeting closed at 9.10 p.m.