Tag Archives: Environment Committee

Minutes of a Meeting of the Environment Committee (20/01/15)

Members present: G. Clark, G. Hutter, K. Steed, M. J. Sheppard,

Due to the previous meeting over running, the Meeting commenced at 8.50 pm)

In the absence of the Chairman, it was PROPOSED by M.J.Sheppard, SECONDED by K.Steed, that G.Clark Chair the meeting. All in favour.

1)  Apologies:  C. Dabell, G.Holbrook.

2)  Acceptance of Apologies:

PROPOSED: G. Clark    SECONDED: K.Steed.

3)  Declaration of Interest:  Nil.

4)  Minutes of Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 18TH November, 2014 as previously circulated, be confirmed and signed as a true record of the business transacted..

PROPOSED: G.Clark.  SECONDED:  K.Steed.      Vote: All in favour.

5)  Progress arising: 

Item 7) Donations and Costs: Christmas Carols: The Clerk reported three sponsors’ money for the Christmas Carols still outstanding. She had written reminder letters to two and C.Dabell to contact the third. She had written a letter of thanks to A.Gilman for his donation of selection boxes.

6)  Railway Walk replacement fence:  Clerk to contact C.Dabell re specification, as per the two quotations already received, to submit to Streetwise and the GNR fencers for quotations.

  • Litter Bin for Cheese Hill:

The Clerk would seek the price of a Streetwise bin before ordering the previously chosen bin from Broxap. (Derby E Price £195)

8)  Replacement Entrance Sign for Kegworth Road:

The Clerk had obtained the ‘Sign of the Times’ catalogue re replacement village entrance signs. After careful consideration, a metal sign with illustration was chosen. M.J.Sheppard would provide the Clerk with a picture of the golden hare, depicted on the Village Sculpture, for her to forward to Sign of the Times for a price of one sign on Kegworth Road to read, ‘Gothman, Village of Legends’. The sign could be manufactured in polyurethane as a metal one might be stolen. Budget in place of £1,500 for three replacement signs, depending on individual price.

9) New Notice Board:

The village noticeboard was suffering damp and condensation with notices difficult to read through cloudy glass. One possibility was to supply double glazed windows to the front doors, which would not necessarily prevent condensation. The Clerk would  laminate GPC members’ list. She would ask C.Dabell re progress on his suggestion to ask D.Urry’s advice.

10) Matters to Report:

M.J.Sheppard reported two overflowing litter bins on the Gas and at the old Post Office. Clerk to contact Streetwise.

K.Steed reported work to the ditches on the Ridgeway had taken place to improve drainage.

11) Any Other Business: Nil

12) Date / time next meeting:

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on Tuesday, 17th February, 2015 at  8.30 p.m.

Minutes of a Meeting of the Environment Committee (18/11/14)

Members present: C. Dabell, G, Clark, G. Hutter, K. Steed, M. Sheppard

(Meeting commenced at 8 pm)

1)  Apologies:  G. Holbrook.

2)  Acceptance of Apologies:

PROPOSED: G. Clark    SECONDED: G. Hutter.

3)  Declaration of Interest:  Nil.

4)  Minutes of Previous Meeting:  Discussion of minutes of two previous meetings revealed uncertainty of dates as to which meeting minutes applied to.

5)  Progress arising:   It was agreed to work to this meeting agenda,

PROPOSED: C . Dabell   SECONDED: G.Clark  All in favour.

6)  Christmas tree arrangements, lights etc:  C. Dabell confirmed that this year’s Christmas tree had been generously donated by a member of our community, who wished to remain anonymous. Agreed to arrange delivery to Arthur Howick early week commencing 24th November. Then the tree will be put in position during that week. The six members of the Env. Comm. will meet and put the lights on the tree on Sunday 30th November at 9.30 am.

This year, there would be lights around the pelmet of the Pump, kindly donated by Mr & Mrs G. Holbrook.

7)  Donations and costs: M. Sheppard reported that he had agreed to pay the band £5 each more this year. He would discuss with Jack Griffin a payment for the use of his amplification system, an essential for this year’s performance by the school choir. The Sun Inn have generously agreed to provide the surprise gifts for the children this year. The Cuckoo Bush Inn donated £50. The Coffee Shop organised a raffle and donated the proceeds of £51. 50 to the carol sing-song. C. Dabell reported that Mr J. Pinder and the Gotham Garden Club have each donated £30 and M. Sheppard has received anonymous cash gifts of £30.

Acknowledgement and thanks will be printed on the front of the carol sheet.

The committee has searched the net for a star to top the tree, sadly without success, as all stars have flashing attachments which couldn’t be removed; it was decided the flashing would be a distraction to passing motorists. G. Clark suggested making a metal frame around which LED lights could be entwined. C. Dabell will contact Arthur Howick about this, as he has arranged to get one made, when we supply a cardboard template.

8)   Bulb planting:  C. Dabell and G.Holbrook have completed crocus planting round Sculpture, daffodil planting will be completed shortly.

9)  Railway Walk replacement fence:  Two quotes already received. Great difference in price, possibly due to different timber. It was agreed to issue a tighter specification and get all three quotes for same spec.

10)  Litter bin on Cheese Hill: The committee examined catalogue supplied by Judy Raven, and preferred £195 version, as it was similar to others in the village.

11)  Matters to report:  K. Steed reported large puddle collecting on the Ridgeway on right hand side of road leaving Gotham opposite house no: 319; gulleys and ditch require clearing. C. Dabell reported the street light (no number) at the junction of Hill Road /Leake Road is not working; it has been reported previously.

12)  A O B: Nil

13)  Date / time next meeting:  To be agreed, as 16/12/2014 clashes with Carol sing-song.

Minutes of a Meeting of the Environment Committee (19/11/13)

Members Present:   C.Dabell (Chairman), R.Davis (Vice-Chairman), K.Steed, M.J.Sheppard, G.Clark.

1/    Apologies: E.Padden

2/    Acceptance of Apologies:

PROPOSED: R.Davis  SECONDED: M.J.Sheppard.  Vote:  All in favour.

3/   Declaration of Interest: Nil.

4/ Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 27th August, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted. (No meeting held in September. October meeting cancelled due to inquoracy).

PROPOSED: K.Steed SECONDED: M.J.Sheppard. Vote: All in favour.

5/  Progress arising from previous Minutes:

Evergreen bush in The Square border: The Clerk confirmed she had ordered a Cherry Laurel from Six Acre Nurseries who would contact her when in stock.

6/  Village Pump Electricity Supply to the Christmas Tree: Village Boards:

C.Dabell reported, J.M.F.Royce had assisted in the design of a boom to clamp to the Pump stanchion in order to carry an electicity cable across to the top of the Christmas Tree. This would be high enough to deter vandalism. S.Young of NCC had contacted A.Howick re authority to commence the work.

7/ Erection of Christmas Tree:

A.Howick, M.J.Sheppard, K.Steed, G.Clark and C.Dabell would erect the Christmas Tree by the 30th November, 2013. S.Watson would assist in the felling and delivery to A. Howick for pruning.

8/ Christmas Carols in the Square – 10th December, 2013 at 6.00 p.m.

The Clerk reported the PCC had offered to open the Church at 5.00 p.m. for mulled wine and mince pies.

M.J.Sheppard had produced posters advertising the Christmas Carols which would be led by local singer, Jack Griffin. M.J.Sheppard would update the Carol sheet.

9/ Village Sculpture Progress/Heritage Boards/Hedging:

Heritage Board: The Clerk was asked to inform K. Hourd of NCC that the Council had temporarily decided to shelve the installation of a blade-style board in favour of the traditional-style Heritage Board.

Hedging: The Clerk reported, the NCC licence, for the village sculpture,  under section 115E of the Highways Act 1980 re installation of a monument on the public highway, did not allow hedging without a cultivation license and with permission of adjacent premises. (pg. 4 section 2.19) Hedging should be of a native species. Should a hedge replace an existing fence, there would be no requirement for a cultivation license. It was agreed to defer the background hedging for further discussion next year.

10/  Environment Budget 2014/15:

The Clerk circulated the Environment Budget for 2014/15. Horizon maintenance contract showed no increase on 2013/14 figures.

PROPOSAL: Acceptance of the Environment Budget 2014/15 – £5,323.00

PROPOSED: R.Davis  SECONDED: K.Steed Vote: All in favour.

11/  Cemetery Arch:

C.Dabell reported several requests for the re-instatement of the Cemetery Arch which was destroyed due to a road traffic accident. Application for funding could be made through the Historical Monuments Association. GPC would require the approval of the PCC. Agenda item for Main Parish Council January 2014 meeting.

12/  Railway Walk Sign:

C.Dabell would obtain long screws which would hold the Railway Walk sign in place. He would re-attach the sign as soon as possible.

13/ Any Other Business:

The Clerk had received a complaint from a parishioner re the darkened roads in Gotham due to the switching off of street lights after midnight. She had advised the Parishioner that this was an NCC cost cutting initiative but that some lighting on main roads had been re-stablished.

K.Steed reported a high incidence of heavy lorry traffic along The Ridgeway. Heavy traffic through the village, such as buses, were allowed as they fall under the category of ‘public service’ so do not have to conform to the weight restrictions. Aggregate lorries, licensed by a Traffic Authority could be reported for breaking weight restrictions.

14/ Matters to Report:

The Clerk had reported the loss of the ‘Gotham’ sign on Nottingham Road to K.Hourd of NCC Highways.

The Committee noted with thanks, the hard work carried out by K.Thorpe and A.Howick on the extension to the Railway Walk.

The Clerk had reported cars speeding into the village from the Nottingham direction to K.Hourd of NCC Highways. K.Hourd had emailed that she had noted GPC’s concerns and would help with traffic calming measures at the entrance to the village. She was also aware of GPC’s request for better weight restriction signage.

The Clerk reported, D.Healey had swept the leaves from under the seats outside the old Post Office.

K.Steed asked the Clerk to report steetlight no. 12 on The Ridgeway which had gone out.

R.Davis called for the Police to ticket cars parked inappropriately outside Gotham School.

15/  Date and Time of Next Meeting:

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on the 21st January, 2014  at 8.30 p.m.

Meeting closed at  9.43 p.m.

Minutes of a Meeting of the Environment Committee (16/07/13)



Members Present:   C.Dabell (Chairman), R.Davis, (Vice-Chairman), G.Clark,  K.Steed, E.Padden (7.45 p.m.)

1/    Apologies: M.J.Sheppard, R.Muir.  In attendance: K.Thorpe.

2/    Acceptance of Apologies:

PROPOSED: R.Davis SECONDED: G.Clark Vote: All in favour.

3/   Declaration of Interest: Nil.

PROPOSAL: Suspension of Standing Orders. PROPOSED: C.Dabell   SECONDED: G.Clark. Vote: All in favour.

K.Thorpe confirmed the Countryside Trust had cleared the first part of the extension of the Railway Walk, from Leake Road to Stoney Lane. Overhead trees had been left. Two kissing gates at either end had been installed by R.Hunt. Two more sections would be cleared in due course. Earl Howe’s agent had given consent and was satisfied the walk would be maintained to a high level by the Trust. The Clerk to GPC had confirmed the present insurance with Zurich covered the Railway Walk extension.

The Chairman thanked K.Thorpe who left the meeting at 7.45 p.m.

PROPOSAL: Re-instatement of  Standing Orders. PROPOSED: C.Dabell   SECONDED: K.Steed. Vote: All in favour.

4/ Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 21st May, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: C.Dabell SECONDED: G.Clark Vote: All in favour.

5/  Progress arising from previous Minutes: Nil to report.

6/ Village Sculpture Progress/Unveiling Ceremony/Heritage Boards:

The Clerk had contacted A.Vickers re the purchase of two heritage boards, one for the tales and the other to detail the sponsors. It was agreed, that one heritage board would suffice with the sponsors listed along the bottom of the stories. The tales could be taken from the book of tales which accompanied the previous enactment. The Clerk had spoken to Kendra Hourd of NCC who had agreed that the village seat could be rotated to face the sculpture. There would be no requirement for another seat at the site due to the small amount of ground. The British Gypsum material would be fashioned into a neat paved edging around the sculpture. It was agreed, a finished base of a twelve inch diameter around the base of the sculpture post would suffice. C.Dabell would contact K. Anstey re creating the base edging stone. The Clerk had not yet been given confirmation from DC Comics re the use of a Batman icon. The laurel hedging to serve as a background would be planted in the Autumn. The licence application for the sculpture would be completed by the Clerk and submitted to NCC. Earl Howe had not yet confirmed he would be available to unveil the sculpture.

7/ Progress re Village Pump Electricity Supply:

G.Clark had received confirmation from M.J.Sheppard that the electrician had inspected the Village Pump with a view to carrying out installation of a transformer by the end of July. Once the work was completed, the Clerk would contact Mr. Freeman of NCC to carry out an inspection for approval.

E.Padden declared an interest in item 8 as she is a member of St. Lawrence PCC.

8/ Date for Christmas Carols:

G.Clark reported, M.J.Sheppard had booked Phil Reckless and his band to play music for Christmas Carols on the 10th December. The Cuckoo Bush and The Sun would sponsor the band. The Christmas tree would be provided free of charge by a parishioner. The Gotham Primary Schoolchildren would be invited to sing some carols. The Clerk would submit a seasonal decoration licence to RBC. E.Padden reported, the PCC had offered to open the Church for refreshments following the Carol Singing session.

9/ Any Other Business (Police Priority Setting Meeting 17th July, 2013 – 10 a.m. at Keyworth):

E. Padden was unable to attend full meeting due to lunchtime commitments. There was no other member of the Council available to attend on this occasion.

The Clerk reported, the Railway Walk picnic table had been vandalised. C.Dabell would inspect the damage. The Clerk would ask D.Healey to carry out a repair.

The Clerk reported, the evergreen bush in The Square border, in front of the Pump, had died. It was agreed to replace it with a self fertile Cherry Laurel purchased from Six Acre Nurseries.

It was reported that the litter bin at the top of Hill Road was full. Clerk to contact Streetwise.

10/  Date and Time of Next Meeting:

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on the 27th August, 2013. at 7.30 p.m.

Meeting closed at  8.50 p.m.

Minutes of a Meeting of the Environment Committee (26/03/13)


Members Present:   C.Dabell (Chairman), R.Davis, (Vice-Chairman) E.Padden, G.Clark, B.J.Walker, M.J.Sheppard, R.Muir, K.Steed.

1/    Apologies: British Gypsum Representative – A.Gorringe.

2/    Acceptance of Apologies:
PROPOSED: K.Steed SECONDED: R.Davis Vote: All in favour.

3/   Declaration of Interest: Nil.

4/ Minutes of the Previous Meeting:
RESOLVED:  That the Minutes of the Environment Committee, held on the 29th January, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted, with the following alterations:

6/ Village Sculpture Progress Report: reword first sentence: ‘E.Padden provided a breakdown of the cost of the sculpture based on the available evidence’. Alter figure in second sentence from £1,790 to £1,923 and fourth sentence £4,511 to £4,964. (these figures allowed for the cost of a possible licence fee of £320).

11/ Any Other Business: Delete last sentence.

PROPOSED: G.Clark SECONDED: M.J.Sheppard Vote: All in favour.

5/  Progress arising from previous Minutes:

7/ Ditch drainage quotations for work adjacent to Railway Walk/BT Exchange:
The Clerk reported that the Railway Walk ditch digging had been carried out satisfactorily.

6/ Village Sculpture/Background Hedgerow:
G.Clark had brought a selection of evergreen hedgerow cuttings suitable for a planted hedgerow background to the Sculpture. Specimens included Laurel, Leylandii, Privet and Cherry. G.Clark would make further enquiries from an expert re the best choice of hedging with the least amount of pruning needs. M.J.Sheppard would contact T.Coles, of the Royal British Legion, in order to inform him of hedge planting proposals beyond the Royal British Legion fence on Nottingham Road.
R.Muir, G.Clark and engineering consultant, M.Raven, had visited Lunn Engineering on the 12th March, 2013 for a meeting with D.Charlesworth and F.Lunn to iron out final details of the manufacture of the Sculpture. The golden hare, supplied free of charge by D.Charlesworth, would be finished in gold leaf financed by Colbeck Photography and G.Clark. The Clerk had sought permission from to D.C. Comics, U.S.A. for the use of the batman figure on the Sculpture.
A simple circular surround of Gypsum material, flush with the ground and surrounded by a circle of grass, was planned around the base of the post. The transportation of the Sculpture might be sponsored by a local contractor, such as Hardstaff’s or the Power Station.
R.Muir had contacted A.Vickers, re the offer of a Heritage sign detailing the Tales which could be placed back to back and sharing a post with a similar sized sign to list the names of the sponsors of the Sculpture.
The chevrons, sited on the British Legion corner, had already been moved aside by NCC to accommodate the sculpture. Unfortunately, NCC were not prepared to re-site the village seat which would remain in place in front of the sculpture. D.Charlesworth would contact K.Hourd of NCC re this matter.
The Village Sculpture Opening Ceremony was planned for the 29th September, 2013. A Launch Group would be formed to arrange the re-enactment of up to six Tales of Gotham by Gotham Primary School and other interested village groups. A V.I.P. would be invited to officially unveil the Sculpture. The Clerk had established the cost of insurance was £300 but would seek another price from Zurich.

7/ Progress re Village Pump Electricity Supply:
M.J.Sheppard and G. Clark had met Mr. Freeman of NCC at the Village Pump for an inspection of equipment required to establish an electricity supply for future Christmas Tree lighting. The electrician, P.Smith had been equipped with an official manual for the correct electricity supply to meet NCC guidelines. P.Smith had produced a suitable box to enclose the transformer equipment. C.Dabell and G.Clark would meet a representative from English Heritage for approval of the equipment in the Grade 2 listed building. A.Howick was to be kept updated with progress. An NCC seasonal decoration application form would be submitted prior to the installation of the Christmas Tree.

R.Muir left the meeting at 8.45 p.m.

8/ Environment Finance Report:
The Clerk circulated the end of year Environment Spreadsheet for 2012/13 which showed unspent money totalling £111.14. This amount was not carried forward to 2013/14.

9/  Tithe Barn:
C.Dabell suggested a meeting with the Managing Director of Notts City Transport re plans for the Tithe Barn, dating back to the 1500’s, as and when the Bus Depot closed. He hoped it might become a village museum. G.Clark suggested the Bus Depot was possibly owned by a Holding Company.

10/ Complaint re Dog Mess in Village:
The Clerk had been alerted by the Webmaster to a complaint from a parishioner re the recent increase of dog mess on the village pavements. She had replied to the correspondent, pointing out the reason might be related to the recent wet conditions making off pavement walking unpleasant as the country tracks were too muddy. She had written an article for Gotham News urging dog owners to clear up after their dogs. GPC had increased the amount of available dog bins around the village. E.Padden suggested a poster campaign drawn up and displayed around the village by the Gotham Schoolchildren might help.

11/ Village Litter Pick:
Fly tipping on Soldiers’ Lane had been reported to the Clerk who had alerted Streetwise. It was agreed, the village was in a dirty state, especially the ditches alongside The Ridgeway, Kegworth and Leake Roads. R.Davis suggested a litter pick in April advertised to the village groups, such as GNR and Scout members for an official litter pick day. RBC would supply bags, pickers and rubbish bag collection.

12/ E-mail from Parishioner re speeding traffic/lack of street lighting on Nottingham Road.
The Clerk had received an e-mail from a parishioner who deplored the lack of lighting at Cheese Hill. The 30 m.p.h. was not in force at this location resulting in a dangerous situation for parishioners’ waiting at the bus stop. The Clerk had advised the correspondent that help might be available from County Councillor L. Sykes or NCC Highways. GPC were not in a position to change speed limits or extend street lighting.

13/ Any Other Business:
The Clerk had written another letter to Royal Mail re the re-installation of the village post box. An article in Gotham News to update parishioners on the provision of the A4 sized box would be included.

E.Padden reported an ambulance’s difficulty in locating the Surgery behind the Memorial Hall. The Clerk would alert the Practice Manager to the problem.

The Clerk reminded Councillors that the main meeting of GPC would take place on Easter Tuesday, 2nd April, 2013 as this date had been agreed to be convenient to the majority of members as the 9th April would clash with the meeting of the Trustees of the Memorial Hall/Recreation Ground.

14/ Date and Time of Next Meeting:
The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on the 16th April, 2013. at 8.30 p.m.

Meeting closed at  9.30 p.m.

Notice of a Meeting of the Environment Committee (21/05/13)


Tel :  0115 9830863
Email: gothamclerk@yahoo.co.uk

13th May 2013

YOU ARE DULY SUMMONED to attend an ENVIRONMENT COMMITTEE MEETING to be held in the Weldon Room on Tuesday, 21st May, 2013 at 8.30 p.m.

Yours sincerely,

J.A. Raven
Clerk to the Council


  1. Election of Chairman
  2. Election of Vice-Chairman
  3. Apologies
  4. Acceptance of Apologies.
  5. Declaration of Interest
  6. Minutes of previous Meeting held on the 16th April, 2013
  7. Progress Arising from the Minutes
  8. Village Sculpture Progress (Landscaping/Unveiling Ceremony)
  9. Electricity in the Pump
  10. Tithe Barn
  11. Matters to Report
  12. Any Other Business
  13. Date and Time of Next Meeting

Committee Members C.Dabell, M.J.Sheppard, E.Padden, G.Clark,  R.Davis, K.Steed
ex officio – R.Muir  British Gypsum Representative – A.Gorringe

Distribution: All Councillors.

Members of the Public and Press are cordially invited to attend this meeting.