Tag Archives: Environment Committee

Notice of a Meeting of the Environment Committee (19/07/16)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamclerk@yahoo.co.uk

12 July 2016

Dear Councillor,

YOU ARE duly summoned to attend an ENVIRONMENT COMMITTEE MEETING to be held on

TUESDAY, 19th July, 2016

commencing at 8.30 p.m. in the Weldon Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1. Election of Vice-Chairman

2. Apologies

3. Declaration of Interest

4. Minutes of previous Meeting held on the 21st June, 2016

5. Progress Arising from the Minutes

6. Well House Refurbishment Update

7. Choice of Tree Replacements in The Square

8. Flooding – Progress on drainage issues.

9. Cuckoo Bush Mound Working Party

10. Improvements/ Village Noticeboard

11. Matters to Report

12. Date and Time of Next Meeting.

Committee Members: C.Dabell, G.Holbrook, M.J.Sheppard, J.M.F.Royce, G.Hutter, G.Clark, D.Bexon, M.Wilkins.

Distribution: All Councillors.

Members of the Public and Press are cordially invited to attend.

Notice of a Meeting of the Environment Committee (21/06/16)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamclerk@yahoo.co.uk

12 April 2016

Dear Councillor,

YOU ARE duly summoned to attend an ENVIRONMENT COMMITTEE MEETING to be held on

TUESDAY, 21st June, 2016

commencing at 8.30 p.m. in the Weldon Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1. Election of Chairman

2. Election of Vice-Chairman

3. Apologies

4. Declaration of Interest

5. Minutes of previous Meeting held on the 19TH April, 2016

6. Progress Arising from the Minutes

7. Well House Refurbishment Update

8. Choice of Tree Replacements in The Square

9. Improvements/Weatherproofing Village Noticeboard

10. Cuckoo Bush Mound Working Party

11. Flooding – Information for website re sandbags, etc.

12. Matters to Report

13. Date and Time of Next Meeting.

Committee Members: C.Dabell, G.Holbrook, M.J.Sheppard, J.M.F.Royce, G.Hutter, G.Clark, D.Bexon, M.Wilkins.

Distribution: All Councillors.

Members of the Public and Press are cordially invited to attend.

Minutes of a Meeting of the Environment Committee (15/03/16)

Members present: Councillors, C.Dabell (Chairman) G.Holbrook, (Vice-Chairman) G. Hutter, J.M.F. Royce, M. Wilkins, G.Clark.

1.) Apologies: D Bexon. M.J. Sheppard

2.) Declaration of Interest: None

3.) Minutes of previous meeting:
RESOLVED: That the Minutes of the Environment Committee, held on the 16th February, 2016 as previously circulated, be confirmed and signed as a true record of the business transacted.
PROPOSED: G.Holbrook SECONDED: M.Wilkins. Vote: All in favour.

Progress Arising from the Minutes:
9.) Railway Walk Seating refurbishment of middle seat/Removal of seat – Kegworth Road end: The Clerk had written to A. Howick thanking him for removing the dilapidated seat from the Railway Walk.

4.) Well House Refurbishment Progress:
The Clerk reported a £300 donation towards the Well House refurbishment had been received from S. Hudson. A. letter of thanks had been sent.
G.Hutter reported, the Countryside Trust had pledged to cover the entire cost of £550 for the replacement finial and coronet. Clerk to ask for the pledge to be put in writing to allow the order to be progressed.

5.) Rowan Trees Replacement in The Square:
The Clerk confirmed the cost of Notts County Council removing the two Rowan Tree stumps and root balls would be £1,200. The work can be carried out by GPC independently with regulation highway health and safety procedure. Two more quotations to be sought by C. Dabell and G. Hutter.
The specification for the work, as follows:
Total removal of stumps and root balls – one cubic metre square, replace with good quality top soil.
PROPOSAL: Recommendation to main Council to retain the 2015/16 improvement grant of £1,000 as an underspend due to the delayed start of NCC contract to slab the area around the village seat, in front of the Sculpture.
PROPOSED: C.Dabell SECONDED: G.Holbrook. Vote: All in favour.

6.) Report on Village Litter Pick 12th March, 2016:
M.Wilkins reported, Councillors B.J.Walker, M.Wilkins, G.Hutter, the Clerk (J.Raven) and twelve parishioners attended the litter pick. Approximately seventy black bags of litter were collected within two hours, together with an assortment of larger items. The Clerk had arranged for RBC to collect the rubbish bags from the Memorial Hall car park. She has written letters of thanks to the parishioners for their participation. Considering the event had been advertised on the Village Facebook page, it was a disappointing turn out. Thanks to B.J.Walker who transported the rubbish bags from the roadside to the car park. Next year, high visible jackets will be available for litter pickers.
The Clerk had reported to RBC the presence of a dumped car, at the entrance to the Logan Trail on Leake Road.

8.) Re-siting of Weldon Hill Heritage Board:
The Clerk reported, she had asked Messrs. Fisher German, agents for the field overlooking Trent Valley, to seek the owner’s permission to move the Heritage Board to a safer location in their field. Fisher German agreed to ask the owner at a meeting due to take place on the 23rd March, 2016. The Clerk had asked Jim Taylor to estimate the cost of resiting the Heritage Board.

10.) Railway Walk Seating refurbishment of middle seat:
D.Healey to refurbish the middle seat when the weather improves and he returns from his holiday.
C.Dabell instructed the Clerk to write to D.Healey asking him to clearly list down jobs he has undertaken during the month prior to the date of his invoice. This will assist the Environment Committee in planning the annual rota of jobs.

11.) Improvements/Weatherproofing Village Noticeboard:
The Clerk had received a catalogue of Arien noticeboards. Prices range from £1,295 up to £1,749. None of the listed signs were large enough to replace the present noticeboard. The Clerk will contact Arien to ask if a three door style with opening doors is available. The gas doors, as illustrated, would be prone to breakdown.

12.) Best Kept Village Competition 2016:
It was agreed to enter the Well House into the Best Kept Village Competition in 2017.

13.) Matters to Report:
M.Wilkins asked the Clerk to contact NCC Street Lighting Dept. to enquire if there is a rolling plan to replace worn out bulbs on street lights with LED style bulbs. The street lighting should be kept on until the last bus has run through the village.
The Clerk had received notice that Section 137 has now increased to £7.42 per head of electorate.

14.) Date and Time of Next Meeting:
The next meeting will be held in the Weldon Room of the Memorial Hall on Tuesday, 19th April, 2016 at 8.30 p.m.

Meeting closed: 10.00 p.m.

Minutes of a Meeting of the Environment Committee (19/01/16)

Members present: Councillors G.Holbrook, (Vice-Chairman) G. Hutter, J.M.F. Royce, M. Wilkins, M. Sheppard, G.Clark.

In the absence of the Chairman, G. Holbrook chaired the meeting.

1.) Apologies: C.Dabell (Chairman), D Bexon. In attendance: B.J.Walker.

2.) Acceptance of Apologies: Proposed: G.Clark, Seconded: J.M.F.Royce.

3.) Declaration of Interest: None

4.) Minutes of previous meeting:
RESOLVED: That the Minutes of the Environment Committee, held on the 17th November, 2015 as previously circulated, be confirmed and signed as a true record of the business transacted..
PROPOSED:G.Clark, SECONDED: M.J.Sheppard. Vote: All in favour.

5.) Progress Arising from the Minutes:
Pg. 2.
Item 7. The Clerk had sent an email enquiry to NCC requesting an approximate date for the removal of the seat on Kegworth Road to the verge outside Gotham Primary School. No reply to date. It was suggested that the seat could be placed on slabs to prevent wearing of the grass underfoot.
Item 11: The Clerk reported a banister had been installed, by NCC, at the top of the hillside walk, off the Railway Track (Footpath no. 2).
Item 14: The Clerk reported G. Neill had sited the litter bin at the bottom of Cheese Hill. M.J.Sheppard had received a complaint from a neighbour who did not approve of the bin so near to her driveway entrance.
Item 14: G. Holbrook had asked S. Riley if she would continue to log the flora and fauna at the Gotham Nature Reserve but she had declined.

6.) Well House Refurbishment Progress (Quotations for Work).
G.Holbrook reported, two quotations were already in hand but one was still awaited from Bonsers. Two other contractors had not yet submitted a quotation.
The finial was carved in the 1960’s and had recently been removed for safekeeping, prior to being replaced.

B.J.Walker left the meeting at 9.00 p.m.

The Clerk had printed out a recent notification from NALC that estimates for contracts over £25,000 required advertising on a Contracts Finders Website.( Legal Topic Note 87 and LO5-15.)( Main meeting agenda item.)
An application for £1,000 towards the removal of the dais to enable disability access was being considered by the Dr. Gerrard Gotham Benevolent Fund Trustees.
Other sources of income could be the Logan Trust with the history of the Trust detailed on one of the art boards in the roof.
Treatment of the railings could be undertaken by a local contractor. M.J.Sheppard to make enquiries.
J. Wroughton might be able to supply information as to date of banded tiling. The roof was retiled between 1860 and 1960.

7.) Railway Walk Seating refurbishment of middle seat /Removal of seat – Kegworth Rd. end
Clerk to ask NCC Highways when they plan to remove the Rowan Tree stumps/root ball, (in The Square) and ask for replacement suggestions.

8.) Improvements/Waterproofing Village Noticeboard:
Awaiting D. Urry’s quotation for restoring the noticeboard.
G.Holbrook offered to research the cost of a replacement noticeboard, similar to the one installed at the Gotham Nature Reserve.

9.) Matters to Report:
Environment Warden: The Clerk reported, the Environment Warden would be away from the 24th February for one month. She would undertake litter removal from the Railway Walk/Recreation Ground car park during his absence.

Heritage Day: M.J.Sheppard suggested holding a Heritage Day, linked with South Notts Bus Depot and British Gypsum in celebration of the Depot’s 90th anniversary and the Queen’s 90th Birthday. A beacon could be lit.
The Scouts could be involved. (Environment Agenda).

Bulb Planting: G.Hutter reported, the bulbs she planted on the Ridgeway may have suffered from recent strimming by the Golf Club.

Gotham Heritage Trail: A Gotham Heritage Trail map could be left in the local public houses and other venues for use by local walking groups. The document, originally printed by A. Vickers, suggested a walk starting at The Square to include Nottingham Road, Cheese Hill, Soldiers Lane.

10.) Any Other Business: Nil.

11.) Date and Time of Next Meeting:
The next meeting will be held in the Weldon Room of the Memorial Hall on Tuesday, 16th February, 2016 at 7.30 p.m.

Meeting closed: 9.38 p.m.

Notice of a Meeting of the Environment Committee (16/02/16)

GOTHAM PARISH COUNCIL

Mrs J A Raven
Clerk to the Council
33 Leake Road
Gotham
Notts
NG11 0HW
Tel: 0115 9830863
Email: gothamclerk@yahoo.co.uk

11 February 2016

Dear Councillor,

YOU ARE duly summoned to attend an ENVIRONMENT COMMITTEE MEETING to be held on

TUESDAY, 16th February, 2016

commencing at 8.30 p.m. in the Weldon Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA

1. Apologies

2. Declaration of Interest

3. Minutes of previous Meeting held on the 19TH January, 2016

4. Progress Arising from the Minutes

5. Well House Refurbishment Progress (Report on HLF application)

6. Rowan Trees Replacement in The Square

7. Village Litter Pick 12th March, 2016

8. Re-siting of Weldon Hill Heritage Board

9. Railway Walk Seating refurbishment of middle seat /Removal of seat – Kegworth Rd. end.

10. Improvements/Weatherproofing Village Noticeboard

11. Matters to Report

12. Date and Time of Next Meeting.

Committee Members: C.Dabell, (Chairman) G.Holbrook (Vice-Chairman) M.Sheppard, J.M.F.Royce, G.Hutter, G.Clark, D.Bexon, M.Wilkins. British Gypsum Representative – A.Gorringe

Distribution: All Councillors.

Members of the Public and Press are cordially invited to attend.

Minutes of a Meeting of the Environment Committee (17/11/15)

Members present: Councillors C.Dabell (Chairman), G.Holbrook, (Vice-Chairman) G. Hutter, J.M.F. Royce, M. Wilkins, M. Sheppard, G.Clark.

1.)         Apologies: D. Bexon.

2.)         Acceptance of Apologies: Proposed: J.M.F.Royce, Seconded: C.Dabell.

3.)         Declaration of Interest: None

4.)         Minutes of previous meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 20th October, 2015 as previously circulated, be confirmed and signed as a true record of the business transacted..

PROPOSED:G.Holbrook,      SECONDED: M.J.Sheppard.  Vote: All in favour.

5.)         Progress Arising from the Minutes: Nil to report.

6.)         Well House Refurbishment:

G.Hutter had received three quotations from Designers for the artwork boards to be installed in the Well House roof. The Samfire quotation for £800 seemed the most favourable due to the interest the company took in visiting the Well House to view the project.

G. Hutter asked if the Heritage Capital fund could be used towards the funding of Pump refurbishment if the end cost is above £16,000. J.M.F.Royce confirmed this fund was in place for new or replacement heritage boards. He confirmed, GPC would top up any shortfall of funding the refurbishment.

A copy of the successful application for the Heritage Lottery, in favour of Newark Parish Council, had been received by G. Hutter for referral and to provide an idea of the process, when filling out the GPC application form. If successful, the grant money could be through by February, 2016. The art boards would contribute towards the criteria for the Heritage Lottery grant due to the community appeal. G. Hutter had received eight letters of support from parishioners for the refurbishment work on the Well House. A petition will be circulated during the Carol Singing event to gain more support for the project.  The Clerk had written a letter of acceptance to M. Goodwill-Hodgson for him to project manage the work. She had written letters of thanks to the unsuccessful technical architects.  A meeting with M. Goodwill-Hodgson and J. Bate (RBC Building Restoration representative) had taken place, at the Well House, on the 9th November with Councillors G. Hutter, C.Dabell, G. Holbrook in attendance. M.Goodwill-Hodgson will draw up a specification of the work to be discussed at the next GPC meeting on the 1st December, 2015.

Thanks to G. Hutter for her continued work on applications for grant funding.

7.)    Railway Walk Seating refurbishment of middle seat /Removal of seat – Kegworth Rd. end

The Clerk had asked D. Healey to improve the seat in the middle of the Railway Walk by replacing the three shabby back slats. D. Healey had agreed to carry out the work, as soon as possible.

The seat at the Kegworth Road end of the Railway Walk would be removed by A. Howick, as arranged by J.M.F.Royce.

8.)     Rowan Trees in Square (report on die back):

The Clerk had sought the advice of NCC Forestry Officer, Monty Haw, re the state and possible removal of the dying Rowan trees in The Square. He advised that NCC  have marked them for felling to retain a 1.4m stump.

It would seem that both of them are affected by a disease called Fireblight(Amelanchlor). which is frequently affecting Rowan trees in the county.

NCC usually remove the stump and replace at the same time, once finance permits. GPC have been given the option to remove the stumps and replace the trees at its own cost. The Clerk would seek advice re the cost of earlier stump removal by NCC and choice of hardy species of trees for replacement.

9.)         Improvements/Waterproofing Village Noticeboard:

C. Dabell had spoken to D. Urry, and is still awaiting recommendation and quote.

10.)     Village Seat on Kegworth Road relocation/plaque:

The Clerk reported the cost of removing the Kegworth Road seat, to the verge outside Gotham School, would be £150. She would ask NCC to replace the seat’s front slat, prior to re-siting, as it could pose a risk of snagging clothing.

11.)     Request from Parishioner for banister at top of hillside walk, off Railway Track:

The Clerk had been asked by a parishioner for a banister, similar to the NCC type on the Railway Track, to be provided at the stile and steps leading downhill to the Railway Track.(Footpath No. 2)  The Clerk will ask Jane Baines of NCC PPP (with copy to K. Thorpe. PPP village representative).

12.)     Bulb Planting Progress:

C. Dabell confirmed, 600 daffodil bulbs have been planted around the identified sites in the village.

Thanks to G. Hutter and J.M.F. Royce for their help. A. Urry, who had assisted had invoiced GPC for £50.

14.)   Matters to Report:

Litter Bin at Cheese Hill: G. Neill had collected the litter bin from the Clerk’s home but had not yet put it in place. Clerk to enquire when it will be sited.

Horizon Mowing: Horizon had overcharged GPC for mowing the verge under the Village Sculpture twice more than the contracted number of mowings. i.e. ten not eight. The Clerk had queried this matter with Horizon.

M.J.Sheppard thought the verge required another mowing and asked the Clerk to contact A. Urry to ask him to carry out a ‘one off’ mow.

SSSI Flora and Fauna: B.J. Walker had received a list of flora and fauna at the SSSI, drawn up by S. Riley, forty years’ ago. The list was passed to G. Holbrook to give to the GNR committee.

Christmas Star: C. Dabell is in the process of manufacturing an aluminium star to atop the Christmas Tree.

Remembrance Day Wreath: The Clerk read out a letter of thanks from RBL Chairman, T.Coles, for the GPC donation of £250 to offset the cost of the Remembrance Day wreath.

15.)       Date and Time of Next Meeting:

It was Proposed by M.J.Sheppard and Seconded by C.Dabell to hold the next Environment Meeting on Tuesday 8th December, 2015 at 7.00 . p.m. All in favour.

Meeting closed: 8.00 p.m.