Minutes of the Meeting of the Finance Committee 30th October 2012

MINUTES OF THE MEETING OF THE FINANCE COMMITTEE HELD TUESDAY 30th October, 2012 AT 8.00 P.M. IN THE MEMORIAL HALL WELDON ROOM

Present:     J.M.F.Royce, R.Muir, B.J.Walker, G.Clark, M.J. Sheppard.

1/   Apologies: Nil    In attendance: K.Steed

2/   Acceptance of Apologies: N/A

3/   Election of Chairman:

It was moved by M.Sheppard, seconded by B.J.Walker and duly carried, that J.M.F.Royce be appointed Chairman of the Finance Committee.

Vote: four in favour, one against.

J.M.F.Royce thanked the Committee and agreed to stand as Chairman for the ensuing year.

4/   Election of Vice-Chairman:

It was moved by R.Muir, seconded by M.Sheppard and duly carried, that G.Clark be appointed Vice-Chairman of the Finance Committee.

Vote: All in favour.

G.Clark thanked the Committee and agreed to stand as Vice-Chairman for the ensuing year.

5/   Declaration of Interest: Trustees, G.Clark and M.J.Sheppard in any matter pertaining to the Memorial Hall/Recreation Ground.

6/  Minutes of the Finance Committee Meeting held 22nd November, 2011:

RESOLVED: The Minutes of the Finance Committee Meeting held on 22nd November, 2011, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: G.Clark   SECONDED: R.Muir Vote: All in favour.   

Progress: Nil to report.

7/   Bank Account Balances

a. current account – current balance: £  1,392.00 (after the payment of the October, 2012 bills)

b. 14 day account –  current balance: £ 52,358.00 (plus account interest)

c. Santander bond – current balance: £54,077.17 (re-invested with Santander at 3.20% for one year).

8/   2012/13 Budget Rolling Balances:

The current ongoing budget papers 1 – 3, prepared by the Clerk, were circulated to the Committee for inspection.

Revenue Paper 2: Nil to report.

Environment Paper 3: An item on the Cemetery Costs concerning the mowing contract had gone over budget due to one extra cut. The Clerk was in contact with the contractor. One Railway Cut too few had been carried out and one more than specified had been carried out on The Square bays.

Capital Paper 1: The repayment of Green Belt costs due from Barton and Thrumpton had not yet been received. The Gotham Tales would not be held until the unveiling of the Sculpture and, therefore, applications for outside funding was in abeyance.

Recreation Ground: Paper 4: To be discussed at the next meeting.

9/ Capital Allocations To Date for 2012/13: (Brought forward from 2011/12)

SSSI land –maintenance fund –        £    500

Village Pump:                                       £    500

Cemetery Sinking Fund:                    £    150

Turf Treatment:                                    £    500

Car Park Resurfacing:                        £ 2,000

Total:                                                      £ 3,650

10. 2012/13 Ongoing capital allocations/provisions/recommendations

a. Village Pump:                                  £    500

b. Cemetery Development Top up:  £    500 (taken out of 2013/14 budget)

PROPOSAL: To main Council that £500 per year is added to the Cemetery Development Fund).

PROPOSED: J.M.F.Royce SECONDED: G.Clark Vote: All in favour.

11/   Funding Requests/Applications to Date:

a)           Netball Club:

An application for funds had been received from E.Lomas of Gotham Netball Club for the purchase of clothing and equipment.

R.Muir and M.J.Sheppard spoke in favour of further support for the Netball Club of up to £250 over the 2012/13 financial year.

R.Muir left the meeting at 9.05 p.m.

Recommendation to main Council to support the Netball Club to the sum of £170 for the purchase of four sets of balls. That the Netball Club would be invited to re-apply for funds at the end of the 2012/13 financial year for any left over small grant funds to cover  further equipment requirements. Equipment invoices would be paid directly by GPC.

PROPOSED: B.J.Walker SECONDED: M.J.Sheppard Vote: All in favour.

b)          Environment Recommendations from Meeting held on: 18/09/2012.

  1. Christmas Tree Planter costs should be drawn from the Planter/Boundary sign embellishment budget of £1,500.

PROPOSAL: That £668.97 be added to Christmas tree project budget of £836 from the underspend for 2012/13).

PROPOSED: J.M.F.Royce SECONDED: M.J.Sheppard Vote: All in favour.

 2. Pump Sinking Fund be increased by £500.

PROPOSAL: Add £500 to the Pump Sinking Fund.

PROPOSED: J.M.F.Royce SECONDED: G.Clark Vote: All in favour.

3. Cemetery Maintenance: Annual Maintenance Fund of £150.

PROPOSED: Continuation of the £150 Cemetery annual maintenance fund.

PROPOSED: J.M.F.Royce SECONDED: G.Clark Vote: All in favour.

 4. Railway Walk Capital – £140 Top up fund.

PROPOSAL: Top Up of  £140 towards Railway Walk Capital.

PROPOSED: M.J.Sheppard SECONDED: B.J.Walker Vote: All in favour.

 5. Christmas Tree Decorations the sum of £200. (Item deleted).

 6. Add three extra figures to the Village Sculpture – the sum of £1,500.

PROPOSAL: Additional £1,500 to fund three extra figures to the Village Sculpture.

PROPOSED: B.J.Walker SECONDED: M.J.Sheppard Vote: Three in favour, one against.

7. Recommendation to add any underspends, up to £1,000  from the 2012/13 Environment Budget, as a ‘one off fund’ towards the Village Sculpture.

PROPOSED: B.J.Walker SECONDED: G.Clark. Vote: Three in favour, one against.

12/   + (For discussion at the next meeting).

13/  Any Other Financial Matters to Report: Nil to report.

14/ Date and Time of Next Meeting: 27th November, 2012 in the Weldon Room of the Memorial Hall at 7.30 p.m.

Meeting closed at 10.00 p.m.