Minutes of the Meeting of the Environment Committee – 20 November 2012

MINUTES OF THE MEETING OF THE ENVIRONMENT COMMITTEE
HELD ON TUESDAY 20th NOVEMBER 2012

 COMMENCING AT 7.30 P.M. IN THE WELDON ROOM

Due to the cancellation of the Planning and Development Meeting, the Environment Committee agreed to meet at 7.30 p.m.

Members Present:   C.Dabell (Chairman), R.Davis, (Vice-Chairman) E.Padden, G.Clark, B.J.Walker,   M.J.Sheppard,

1/    Apologies: R.Muir, K.Steed,   British Gypsum representative: A.Gorringe.

2/    Acceptance of Apologies:

PROPOSED: R.Davis SECONDED: M.J.Sheppard     Vote: All in favour.

3/   Declaration of Interest: Nil.

4/ Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 23rd October, 2012 as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: B.J.Walker SECONDED: M.J.Sheppard Vote: All in favour.

5/  Progress arising from previous Minutes: Nil to report.

6/ Village Sculpture Meeting with Engineers/NCC

R.Davis had obtained the quotation received by R.Muir, from NCC to supply and install a 1 x 7.5m galvanised tubular steel post 168mm diameter in concrete foundation 1.5m x 1.5m x 1.1m on the verge outside the Royal British Legion. The cost would be £911.

PROPOSAL: Acceptance of the above quotation of £911 for the supply and installation of the steel post.

PROPOSED: R.Davis   SECONDED: M.J.Sheppard. Vote: All in favour.

Full costings of the project would be presented to main Council at the December meeting.

7/ Church Christmas Tree: (now referred to as ‘Village Christmas Tree).

C.Dabell reported progress since May, 2012 had steadily been achieved culminating in a vist to Notts Highways to deliver a risk assessment following a previous site meeting. NCC had provided a map of the underground utilities in The Square and had confirmed the project could be given the go ahead. RBC had confirmed in writing there was no requirement for planning permission given the small scale of the project. The fixture beneath the ground would sink to a depth of two feet so would not reach the water pipe which lay 1.7m beneath ground level.  A licence had been applied for with a cheque for £320 being forwarded to NCC. The costs of the tree and planter were as follows:

Christmas Tree                       £   100.00

Licence                                     £   320.00

Lighting                                    £   200.00

Planter/Fixing                          £   900.00

Electrician                                 £     60.00

Total:                                         £1,580.00

B.J.Walker and C.Dabell would obtain small chocolate santas for younger children.

A band would be hired to play carols for approximately one hour.

The local public houses had been invited to provide mulled wine paid for by consumers.

PROPOSAL: The date of the opening Carol Service was Friday, 14th December, 2012 at 6.p.m.

PROPOSED: M.J.Sheppard  SECONDED: C.Davis   Vote: All in favour.

M.J.Sheppard would provide posters.

8/  Lime Trees Planting on Leake Road:

The Clerk had received six broad leafed lime trees at a cost of £117 from Six Acre Nurseries, Costock. E.Padden, C.Dabell, R.Davis and G.Clark would plant the trees at 2.30 p.m. on Monday, 3rd December, 2012. Meet at the Old Rectory for tree collection.

9/  Pilot Lengthsman Scheme:

The Clerk reported she had been unsuccessful in her attempts to find an interested person to take on this responsibility.

10/ Any Other Business:

The Clerk reported several incidents of fly tipping had been reported on Hill Road. She had asked Streetwise to collect it.

B.J.Walker reported bollards, installed outside British Gypsum entrance on Leake Road, obstructed the pathway. The Clerk had spoken to British Gypsum maintenance crew who would question the reason for their installation. The Clerk would follow this up with an email to A.Gorringe.

11/ Date and Time of Next Meeting:

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on the 17th January, 2013 at  7.30 p.m.

Meeting closed at  9.05 p.m.