Minutes of the Meeting of Gotham Parish Council (05/03/13)


5th MARCH, 2013




Present:    M.J.Sheppard, (Vice-Chairman), J.M.F.Royce, J.P.Anderson, E.Padden, R.Davis, K. Steed, G.Clark. E.Rodgers, D.Bexon C.Dabell

In the absence of the Chairman, the Vice-Chairman, M.J.Sheppard took the Chair.

13/36: Apologies:  R.Muir (Chairman), T.Vennett-Smith, B.J.Walker.

13/37: Acceptance of Apologies:

PROPOSED: G.Clark SECONDED: K.Steed.  Vote: All in favour.

The Chairman introduced Mr. Graham Whitehead to the meeting who talked about a de-fibrillator machine. A village de-fibrillator which could be obtained for £1,700 kept in an easily accessible location to be available to parishioners in the case of an emergency when a heart attack was suspected. Mr. Whitehead, a member of the South Notts Community First Response, formed to support people in the locality. It provided the fastest possible response to an emergency call using any of its resources including ambulances, fast response vehicles, etc.. Survival rate was 60% if equipment used on a patient with a suspected heart attack within three minutes. The storage cabinet had high visibility jackets and torch inside. Instructions as per use of the equipment were read out from a recording enclosed with the de-fibrillator. To open the equipment, a call to 999 alerted the operator who gave the code for unlocking the cabinet. The cabinet contained a small heater for cold weather protection and telephone numbers of first responder parishioners. Several villages, including West Leake, Thrumpton and Barton had purchased their own de-fibrillator. A red telephone box now available for £1 would be an ideal storage place for the equipment. Annual running costs were £16. New battery – £120.

The Chairman thanked Mr. Whitehead for his attendance and he left the meeting at 7.55 p.m.

13/38: Declaration of Interest:

Trustees, M.J.Sheppard,  D.Bexon and G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

J.M.F.Royce in Agenda item 15 – letter to R.Muir re complaint from member of the public.

13/39: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Meeting of the Parish Council held on the 5TH February, 2013, be accepted as a true record, with the following amendment: Pg. 2. 13/23 Memorial Hall Focus Group – third sentence remove ‘following the meeting’. Pg. 3. 13/27 Village Pump Lighting – replace Grade ‘11’ with Grade ‘2’.

PROPOSED: G.Clark SECONDED: D.Bexon.  Vote: All in favour.

Progress from the Minutes:

Pg. 2. 13/23 Memorial Hall Focus Group: J.P.Anderson had emailed answers to questions posed by Councillors.

Pg. 2. A453 Widening: J.P.Anderson thanked Councillors for their work on the traffic count. He had passed the information collected to D.Prior. Another count would take place following the closure of Barton Lane.

13/40: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.P.Anderson   SECONDED: K.Steed Vote: All in favour.

Financial Spreadsheets Update:

The Clerk had circulated up to date budget spreadsheets. Gotham News showed a deficit which would be negated by the advertising revenue due this month.

J.M.F.Royce warned that the 2012/13 under-spend would be negligible.

The Recreation Ground capital would be reduced by the purchase of a new sputnik.

Recreation Ground Reserve Fund stood at £3,000.

Recreation Ground Car Park Fund stood at £2,500.

The Green Belt Fighting Fund had reduced to £2,800.

13/41: Report by Chairman of Planning and Development Committee (J.P.Anderson).

J.P.Anderson reported the following planning items:

RBC Core Strategy – 13th/14 February 2013 – Letters had exchanged between the Inspector and RBC re the Exploratory Meeting held on the 31st January, 2013. A Steering Group meeting had taken place on the 19th February, 2013 when K.Mafham explained that there was little to do at the present time while RBC re-submit the Core Strategy. Nottingham City would have their Examination in Public before RBC. It was important for them to drop their housing numbers. C.Raynor was working on student numbers in the City. Letter from J. Coles to NCC and Rt. Hon. K.Clarke. It was possible that a developer could submit a planning application for Clifton Pastures at any time. T.Vennett-Smith had a role to play in putting pressure on RBC. Since the Government’s National Planning Guidance had excluded the requirement for traffic modelling, it was the responsibility of the Developers which was not acceptable. Should we lose the battle to save the Green Belt, we would need money from the infra-structure levy to improve traffic flow through Gotham. K.Mafham had mentioned the possibility of development on the small parcels of land left around the A46 since its widening last year.

E.Rodgers had noticed the Core Strategy had been mentioned in the Planning Magazine as ‘withdrawn’ whereas it had previously been understood to have been ‘suspended’.

A letter of support had been received from Rt. Hon. K.Clarke re the need for a repeal of the Regional Spatial Strategy.

13/42: Planning Applications Received:

3/13: (ref: 13/00034/FUL) The Grange, Kegworth Road – Erection of single storey pole barn for the storage of tractors and fodder.


PROPOSED: J.P.Anderson  SECONDED: E.Padden. Vote: All in favour.

13/43: Planning Decisions Received:  Nil.

13/44: Environmental Matters: (M.J.Sheppard).

Village Sculpture: A meeting had been arranged between D.Charlesworth and F.Lunn on the 6th March for final engineering discussions. R. Muir and M.J.Sheppard would arrange a final meeting in the following week for an update.

Village Post Box: The Clerk had contacted Royal Mail re re-positioning of the Post Box outside the old Post Office. She had been assured it would be replaced, as soon as possible.

E.Rodgers left the meeting at 8.55 p.m.

Village Pump Lighting: M.J.Sheppard expected the Pump lighting had been re-connected. He will complete application to NCC for permission for next year’s Christmas Tree lighting display. The Code of Practice re electrical installation had been passed to P.Smith (GPC electrician).  M.J.Sheppard and A.Howick would meet NCC representative Mr. Freeman re an acceptable transformer box which would be installed following approval by English Heritage. There would be no more NCC costs.

13/45: Memorial Hall Report:

M.J.Sheppard reported the following items:

The Moonrakers’ suspended ceiling had been completed.

C.Dabell arrived at the meeting at 9.05 p.m.

13/46: Memorial Hall Focus Group – Report on Meeting held on the 26th February, 2013.

J.P.Anderson reported Councillors J.P.Anderson, R.Muir, B.J.Walker and R.Davis had met Trustees, G.Harris, P.R.Dines, E.Perrell, A.Vickers and L.Bramley at a very positive meeting. The Trustees had repeated their hope for self sufficiency in the future. They may reduce the grant paid to the Trustees from the GPC precept. They would draw up a memorandum of understanding.  They were disappointed that match-funding of £1,500 had never come about but it was acknowledged that this was probably due to poor communication. J.M.F.Royce reminded Council that an initial offer of £1,000 from GPC had been made and this sum could have been extended when the Sports Clubs had reached their target of £1,500.

There was an urgent need for an upgrade of the lower car park. In the first instance, the Trustees would fund a drain scan. Expected costs for car park resurface was £20,000. M.J. Sheppard suggested a Project Team could be elected to oversee the improvements.

The Chairman thanked the Focus Group for their attendance at a positive meeting.

13/47: Policing Matters/Vandalism: (D.Bexon)

No crime figures received for February.

J.P.Anderson queried the reason for a number plate recognition camera, pointing towards the Village Pump, recently installed on a lamp post outside 32 Leake Road.

13/48: Gotham News & Media:     (J.P.Anderson)

J.P.Anderson had received lower than usual copy for the next magazine. Advertisement fees for Gotham News were due to be sent out.

13/49: Chairman’s Report             

The Chairman had received the following correspondence:

Notts County Council Local Minerals update.

Notts County Council – Switch and Save Scheme.

RBC New Senior management team.

Notice of a Borough Council Meeting on the 7th March, 2013.

Local Government Boundary Commission – electoral review of Rushcliffe: final recommendations.

A copy of a letter of complaint sent to R.Muir, Chairman of Gotham Parish Council had been received. R.Muir had submitted a letter of apology to GPC for her use of inappropriate language to a Councillor. The complainant was not a resident of the parish, and her complaint was based on ‘hear say’. R.Davis said the matter did not involve the Parish Council. M.J.Sheppard read out the Chairman’s letter of apology..

PROPOSAL: Acceptance of R.Muir’s letter of apology to Council re her use of inappropriate language to another member of the Council.

PROPOSED: M.J.Sheppard. SECONDED: R.Davis. Vote: eight in favour, one abstention.

13/50: Clerk’s report:

The Clerk had attended an RBC environmental forum on the 7th February, 2013. Items under discussion were: Notts Wildlife update by G.Jones-Jenkins, Community led planning, Transition West Bridgford and a facilitated discussion around energy, transport, waste and recycling, nature and local food.

The Clerk had attended the SLCC Leicestershire and Rutland Branch Conference on Tuesday, 5th March, 2013. Items under discussion were:  LSI Utility Brokers – cheaper offers for members’ utilities, play equipment funding – successful grant applications, R.T.I. new legislation re HRMC, Health and Safety risk management and an Idiot’s guide to declarations of pecuniary interest, dispensations and precept setting.

She had approached Zurich Insurance Broker re cheaper insurance for GPC.

13/51: Matters to Report:

R.Davis reported a conversation with a parishioner re the continued problem of untidy verges outside the Gotham Garage.

J.M.F.Royce offered to speak to the parishioner.

K.Steed reported loud bird scarers on The Ridgeway. They had recently been switched off.

R.Davis had walked the Railway Walk with Earl Howe’s Land Agent. The Environment Trustees were in the process of planning the redevelopment of the whole Railway Walk for the benefit of the village. The Land Agent would report findings to Earl Howe who might agree to allow use of the land for a peppercorn rental. This would provide the village with a short circular walk.

13/52: Items for Next Agenda: Village Sculpture. De-Fibrillator. Annual Parish Meeting.

13/53: Date of Next Meeting: The next meeting would be held on the 2nd April, 2013.    Meeting concluded at  9.50 pm.

J.P.Anderson tendered his apologies for the next meeting.