Minutes of the Gotham Parish Council Annual Meeting (02/05/17)

Present: Councillors, G. Hutter, B.J. Walker, M. Wilkins, J.M.F. Royce,  J.P. Anderson,  H. Taylor,

A. Clayworth, J. Youatt, P.Bower, G. May.

17/96: Appointment of Chairman for the ensuing year: (2017-2018).

It was moved by J.M.F. Royce, seconded by J.P. Anderson and duly carried by unanimous vote, that G. Hutter be appointed Chairman for the ensuing year. G. Hutter thanked the Council, agreed to serve as Chairman and signed the Acceptance of Office form, endorsed by the Clerk.

17/97: Appointment of Vice-Chairman for the ensuing year: It was moved by G. Hutter, seconded by J.P. Anderson that A. Clayworth be appointed Vice-Chairman for the ensuing year. A. Clayworth thanked the Council and agreed to serve as Vice-Chairman.

17/98: Apologies: Councillors, S. Kent, D.Bexon, C. Dabell, County Councillor, A. Brown, Borough Councillor, S. Matthews.

17/99: Acceptance of Apologies:

PROPOSED: J.M.F. Royce  SECONDED: B.J. Walker. Vote: All in favour.

17/100: Report by County Councillor A. Brown (Apologies received).

17/101: Report by Borough Councillor S. Matthews (Apologies received).

17/102: Declaration of Interest: Nil.

17/103: Appointment of Committee Members/4 Trustees for the Memorial Hall/Recreation Ground Trust:

Nominees to act as Trustees of the Memorial Hall/Recreation Ground 2017/18

D.Bexon, G.Hutter, A.Clayworth, S. Kent.

Finance Committee Members:

J.M.F.Royce, Gill Hutter, B.J.Walker, J.P.Anderson, G. May.

Planning & Development Committee Members:

J.P.Anderson,  B.J.Walker,  A.Clayworth, G.Hutter, H.Taylor, M. Wilkins, J.M.F. Royce.

Environment Committee Members:

C.Dabell, G.Hutter, J.M.F.Royce, D.Bexon, P. Bower, S. Kent, G. May, J. Youatt.

Cemetery Sub-Committee:

J.P.Anderson, D.Bexon, C.Dabell, G. Hutter, J.M.F.Royce, P. Bower, J. Youatt

PCC Representatives: D. Power, A. Farnsworth.

The Chairman and Vice-Chairman are ex officio members of all Committees and sub-Committees   of GPC.

17/104: Appointment of Members for Working Parties/Groups:

Sports Arena Management Committee:

J.P.Anderson. (one other representative required, June agenda).

Gotham News Editorial.

G. Hutter, D.Bexon, M. Wilkins,  B.J.Walker.

Parish Representatives: L. Third, L. Wilkins, H. Trobridge.

Gotham Website.

(Webmaster – S. Butler)

Gotham Countryside Trust:

G.Hutter and one other. To be decided.

Snow Warden:

J.M.F. Royce

17/105: Appointment of Delegates/Representatives:

N.A.L.C:                                           B.J.Walker/Clerk

Parish Paths Partnership:               C.Dabell, to assist ex Councillor, K.G. Thorpe.

Police Liaison:                                   D.Bexon, B.J.Walker.

Police Priority Setting Meetings:  B.J.Walker, D. Bexon

C.P.R.E:                                               B.J.Walker, Clerk

Flood Representatives:                  G. Hutter, J.M.F. Royce.

Playground Representatives:        G. Hutter, J. Youatt, J.M.F. Royce.

Sports Arena Representatives:     J.P. Anderson (one more required).

Gotham Country Trust:                  one representative required.

PROPOSAL: To accept the list of Councillors to serve as representatives on the aforementioned Committees.

PROPOSED: G. Hutter  SECONDED: J.M. F. Royce. Vote: All in favour.

17/106: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 4th April, 2017, be accepted and signed as a true record of the business transacted.

PROPOSED: B.J. Walker SECONDED: J.M.F. Royce. Vote: All in favour.

Progress from the Minutes:

17/80: Application for £500 Gotham Fest Grant (M. Lowe). No expense figures received, to date.

17/85: Cemetery Sub-Committee: Meeting to be re-arranged for a date in May.

17/107: Finance Acceptance of Receipts and Payments for May, 2017. :

PROPOSED: J.P. Anderson  SECONDED: G. May. Vote: All in favour.

Software for M. Wilkins for Gotham News production:

PROPOSAL: To authorise M. Wilkins to purchase an appropriate software package to produce Gotham News.

PROPOSED: G. May  SECONDED: G. Hutter. Vote: All in favour.

PROPOSAL: Payment of £299 plus VAT for a computer monitor suitable for the production of Gotham News.

PROPOSED: J.P. Anderson  SECONDED: G. May Vote: All in favour.

Scouts’ funding application:

A sponsorship application had been received for a Gotham Scout leader to undertake the thirteen mile Great North Run in support of Gotham Scouts.

PROPOSAL:  To Sponsor the Gotham Scout leader up to £10 per mile. (£130).

PROPOSED: J.M.F. Royce  SECONDED: G. May Vote: All in favour.

17/108: Report by Chairman of Planning and Development Committee:

J.P. Anderson reported, the April planning meeting had been cancelled. An emergency meeting to discuss the Neighbourhood Plan to be held on the 5th May, 2017 at 2.30 p.m. Ken Mafham to attend.

17/109: Planning Applications Received:     Nil.

17/110: Planning Decisions Received:

17/2: (ref: 17/00340/FUL) 14 Nottm Rd. – Single storey rear extension. GRANTED

17/3: (ref: 17/00475/FUL)  21 Wallace St. – Single storey side and rear extension GRANTED

17/4: (ref: 17/00426/FUL)  14 Meadow End – Single storey rear extension and raised patio (retrospective)                                                                                                                                                      GRANTED

17/111: Report by the Chairman of the  Environmental Committee: (C.Dabell)

Railway Walk: A site meeting to take place on Sunday, 14th May, at 10 a.m. to discuss a three year work schedule to assist with budgetary requirements.

Swing Sign: The mobile swing sign had been removed and a discussion with the business concerned had included advice re available advertising opportunities. There had been a suggestion of holding village gala but, as this had been discontinued due to lack of helpers, G. May had suggested the Gotham Fest had been a successful village event in 2016.

Diamond Cable Box: The Clerk had reported the damaged diamond cable box and wobbly manhole cover, outside the old Post Office.

Daffodil bulbs: The Clerk will order daffodil bulbs during August 2017 to fill in the bare spaces around the village verges.

The Square paving: Some of the paving slabs in The Square require attention. Clerk to report to NCC to seek a quotation for relaying.

Litter and leaves: Litter and leaves collected under the seats outside the old Post Office. Clerk to report to D. Healey for removal.

The Square, new trees: J.M.F. Royce agreed to water the two new trees in The Square.

Strawberry Wood: Undergoing overdue coppicing and clearance under the guidance of the Forestry Commission and RSPB. Hopefully, the wood will be restored to its former glory.

Flooding Improvements: Still awaiting the outcome of the application for an RBC grant for sandbags, etc.

British Gypsum have supplied a list of emergency telephone contacts. The Council have partially cleared the culvert under Leake Road revealing a toxic mix of old diesel, branches and leaves. More work to be undertaken. The foul water has contaminated the newly formed ditch alongside the New Rectory. G. Hutter to keep pressing for work on the Moor Lane storm drain with the assistance of County Councillor A. Brown, if necessary. K. Emery to visit the next flood meeting in Gotham.

17/112: Memorial Hall Report from GPC representatives:

G.Hutter reported the next meeting of the Trustees will take place on Tuesday, 9th May, 2016.

Playgroup Improvements: The Playgroup committee is awaiting a quotation from Produlic for new equipment and playground plan. Next meeting to be held on the 8th May, 2017.

J.M.F. Royce and G. Hutter undertook a playground inspection. Regular maintenance checks can be undertaken by commercial companies, if necessary.

A decision on the removal of the concrete and replacement flooring to be made on the 8th May.

The newly laid concreted seat base has been vandalised over the weekend.

A play equipment grant from Veolia is not available due to criteria boundary changes.

17/113: Standing Orders Review:

J.P. Anderson and J.M.F. Royce had carried out further work on the Standing Orders previously circulated to Council. Suggested changes to the Standing Orders had been issued to Councillors prior to this meeting.

PROPOSAL: En block acceptance of the updated changes to Standing Orders to be incorporated by the Clerk.

PROPOSED: J.P. Anderson SECONDED: G. May  Vote: All in favour.

17/114: Clerk’s Appraisal:

Date of Appraisal – 12th June, 2017 at 10.00 a.m. at the home of the Clerk. A. Clayworth to undertake appraisal.

17/115: Policing Matters/Vandalism:

March crime figures show two non-dwelling burglaries.

NALC have warned parishioners to report sightings, to the Police, of hare coursing, and illegal poaching.

17/116: Gotham News and Media:

M. Wilkins called for copy for the July edition of Gotham News. Clerk to remind clubs and social groups to send in stories.

Advertisement invoices to be issued during May.

G. Hutter to ask M. Lowe for news of the next Gotham Fest.

17/117: Report on Annual Parish Meeting – 25th April, 2017

The Annual Parish Meeting was attended by forty five parishioners.

The meeting included a report by Chairman, Councillor G. Hutter with the refurbishment of the Well House and successful Heritage Day the two key events during 2016.

Councillors Andrew Brown and Stuart Matthews and a police officer were in attendance to answer questions.

Several village organisations read their reports and others displayed photographs and reports on the available panels.

The evening ended with refreshments provided by the Parish Council.

17/118: Chairman’s Report:

G. Hutter suggested sending the draft minutes of all committee meetings to all Councillors. The minutes to be forwarded for storage on a cloud with link access.

The Well House has not yet received an electrical certificate which G. Hutter has progressed at a cost of £50. The report shows a problem with the fuses which will be rectified.

No response from M. Goodwill-Hodgson re the absence of an electrical certificate.

17/119: Clerk’s report:

The Clerk will be on holiday from the 27the May to the 2nd June, 2017.

The Clerk had almost completed the audit papers for the year ending 31st March, 2017.

17/120: Matters to Report:

J.P.Anderson suggested Councillors inspect the newly cut back orchard next to the Cemetery. The view has opened up significantly.

The next Cemetery Sub-Committee meeting to be held in the Cemetery at 4 p.m. on Tuesday, 16th May, 2017.

B.J.Walker submitted her apologies for absence at the Planning Meeting on the 16th May, 2017 at 7.30. p.m.

M.Wilkins reported, reported road pot holes are being filled in very efficiently and quickly by the Council.

P.Bower reported vandalism with broken glass at the back of the former RBL building. No news of a buyer, to date.

J.M.F. Royce to renovate Cheese Hill seat.

D. Healey to undertake seat painting beginning with the village sculpture seat.

H. Taylor suggested all meetings commence at 7 p.m. It was agreed, many Councillors would find a 7 p.m. start too early after returning from work. 7.30 p.m. start to remain unless visitors or presentations on the agenda when the start time is 7 p.m.

17/121: Items for Next Agenda:. Audit 2016/17, Flood report.

17/122: Date of Next Meeting: The next Meeting will be held on Tuesday, 6th June 2017 at 7.30 p.m.

The Meeting closed at 9.30 p.m.