View of the Well House with Saint Lawrence Church behind

Minutes of a Meeting of the Finance Committee (27/10/15)

The meeting commenced at 8.00 p.m.

Present:     J.M.F.Royce,  J.P.Anderson, B.J.Walker.

1/   Apologies: G.Clark, M.J.Sheppard.

2/   Acceptance of Apologies:

PROPOSED. B.J. Walker  SECONDED: : J.P. Anderson All in favour.

3/   Election of Chairman:

It was moved by J.P.Anderson, seconded by. B.J.Walker and duly carried, that J.M.F.Royce be appointed Chairman of the Finance Committee.

Vote: All in favour.

J.M.F.Royce thanked the Committee and agreed to stand as Chairman.

4/   Election of Vice-Chairman:

It was moved by J.P.Anderson, seconded by J.M.F.Royce and duly carried, that B.J.Walker be appointed Vice-Chairman of the Finance Committee.

Vote: All in favour.

B.J.Walker thanked the Committee and agreed to stand as Vice-Chairman.

5/   Declaration of Interest: Nil.

6/   Minutes of the Finance Committee Meeting held 27th January, 2015:

RESOLVED: The Minutes of the Finance Committee Meeting held on 27th January, 2015, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: B.J.Walker SECONDED: J.M.F.Royce. Vote: All in favour.

Progress: Nil to report.

7/   Bank Account Balances (As at 22.10.2015)

a)       Co-Op Current Account:                                    £ 23,459.79 (unreconciled)

b)       Co-op 14 Day Account:                                      £          3.77

c)       Handelsbanken current account:                     £ 64,126.93

8/   2015/16 Budget Rolling Balances (as per sheets circulated by e-mail)

a)      Capital

b)      Revenue

c)      Recreation Ground

d)      Environment

e)     Gotham News

a) Capital:

Cemetery: J.P.Anderson confirmed that the £10,000 in the Cemetery Capital/Burial Fees was sufficent for the forsedable future with no more than an annual draw down of £2,000 required.

Boundary Signs: £1,500 – it was debated whether this fund was necessary in view of the re-instated boundary signs which have now been fixed for security reasons.

Railway Walk: £2,026 (still in budget) – NCC have confirmed their ongoing commitment to re-stone the Railway Walk path so this budget is adequate for the present time.

Well House: £6,300 – Contributions to the refurbishment are progressing. J.M.F.Royce suggested an approach to the Logan Trust for funds towards the project.

Office Equipment: £909 – J.P.Anderson suggested the Clerk’s software would require updating and would suddenly become too slow to use. For consideration when the equipment slows too much to be efficient.

b) Revenue:

Cemetery Border: Currently shows a deficit of £445. J.P.Anderson to organise a meeting with the gardeners to discuss future planting needs.

Section 137: Balance £774.42. This budget is adequate to cover Christmas celebrations as it is a budget intended to be used for the Community.

c) Recreation Ground: Awaiting instructions from the Trustees of the Memorial Hall/Recreation Ground before the 2016/17 budget can be drafted.

d) Environment: Approved budget of £4,043. (including a 2% increase in mowing charges).

e) Gotham News: One more  edition of Gotham News to be charged during this financial year. More advertisers signed up for the next edition. Presently in credit by £767 with three outstanding advertising creditors totalling £144.

9/ Capital Requests to Date:

a)     Green Belt (rename Rushcliffe Local Plan)           £3,000. (to include K.Mafham’s charges).

b)      Ken Mafham  (see above)

c) Village Pump (Well House)                                            £1,000   (minimum)

d)      Railway Walk                                                              £              (cancelled).

e)      Gotham Remembers                                                 £    500

f)       Children’s  New Play Equipment                            £    500   (subject to confirmation)

g)      Pavilion Refurbishment                                            £ 1,000   (subjedt to confirmation)

10/  Precept 2016/17:

a)        2015/16 Over Charge Adjustment:

Recommendation to repay the grant overcharge for 2015/16.

PROPOSED: B.J.Walker  SECONDED: J.P.Anderson. Vote: All in favour.

11/ New Revenue Budget Items:

a)     Christmas Celebrations: No budget required. Community event to be taken from S137.

12/  Preliminary Budgets for 2016/17 (to date).

a)      Revenue   Paper 2                   £     to be confirmed when Recreation Ground Budget received.

b)         Environment Paper 3              £     4,043  (aproved).

13/  Any Other Financial Matters to Report:

Purchase of former Royal British Legion Building: J.P.Anderson reported, village funding survey concluded on the 26th October, 2015 resulted in a £105,000 preliminary funding figure towards the aqquisition of the former Royal British Legiion building. Other fund raising options were discussed, to include a possible loan from the Public Works Board. Closing date for purchase of the building is April 2016.

14/ Date and Time of Next Meeting: Tuesday, 24th November 2015 at 7.30 p.m.

Meeting closed at 9.10 p.m.