The meeting commenced at 8.00 p.m.
Present: J.M.F.Royce, J.P.Anderson, B.J.Walker.
1/ Apologies: G.Clark, M.J.Sheppard.
2/ Acceptance of Apologies:
PROPOSED. B.J. Walker SECONDED: : J.P. Anderson All in favour.
3/ Election of Chairman:
It was moved by J.P.Anderson, seconded by. B.J.Walker and duly carried, that J.M.F.Royce be appointed Chairman of the Finance Committee.
Vote: All in favour.
J.M.F.Royce thanked the Committee and agreed to stand as Chairman.
4/ Election of Vice-Chairman:
It was moved by J.P.Anderson, seconded by J.M.F.Royce and duly carried, that B.J.Walker be appointed Vice-Chairman of the Finance Committee.
Vote: All in favour.
B.J.Walker thanked the Committee and agreed to stand as Vice-Chairman.
5/ Declaration of Interest: Nil.
6/ Minutes of the Finance Committee Meeting held 27th January, 2015:
RESOLVED: The Minutes of the Finance Committee Meeting held on 27th January, 2015, as previously circulated, be confirmed and signed as a true record of the business transacted.
PROPOSED: B.J.Walker SECONDED: J.M.F.Royce. Vote: All in favour.
Progress: Nil to report.
7/ Bank Account Balances (As at 22.10.2015)
a) Co-Op Current Account: £ 23,459.79 (unreconciled)
b) Co-op 14 Day Account: £ 3.77
c) Handelsbanken current account: £ 64,126.93
8/ 2015/16 Budget Rolling Balances (as per sheets circulated by e-mail)
c) Recreation Ground
e) Gotham News
Cemetery: J.P.Anderson confirmed that the £10,000 in the Cemetery Capital/Burial Fees was sufficent for the forsedable future with no more than an annual draw down of £2,000 required.
Boundary Signs: £1,500 – it was debated whether this fund was necessary in view of the re-instated boundary signs which have now been fixed for security reasons.
Railway Walk: £2,026 (still in budget) – NCC have confirmed their ongoing commitment to re-stone the Railway Walk path so this budget is adequate for the present time.
Well House: £6,300 – Contributions to the refurbishment are progressing. J.M.F.Royce suggested an approach to the Logan Trust for funds towards the project.
Office Equipment: £909 – J.P.Anderson suggested the Clerk’s software would require updating and would suddenly become too slow to use. For consideration when the equipment slows too much to be efficient.
Cemetery Border: Currently shows a deficit of £445. J.P.Anderson to organise a meeting with the gardeners to discuss future planting needs.
Section 137: Balance £774.42. This budget is adequate to cover Christmas celebrations as it is a budget intended to be used for the Community.
c) Recreation Ground: Awaiting instructions from the Trustees of the Memorial Hall/Recreation Ground before the 2016/17 budget can be drafted.
d) Environment: Approved budget of £4,043. (including a 2% increase in mowing charges).
e) Gotham News: One more edition of Gotham News to be charged during this financial year. More advertisers signed up for the next edition. Presently in credit by £767 with three outstanding advertising creditors totalling £144.
9/ Capital Requests to Date:
a) Green Belt (rename Rushcliffe Local Plan) £3,000. (to include K.Mafham’s charges).
b) Ken Mafham (see above)
c) Village Pump (Well House) £1,000 (minimum)
d) Railway Walk £ (cancelled).
e) Gotham Remembers £ 500
f) Children’s New Play Equipment £ 500 (subject to confirmation)
g) Pavilion Refurbishment £ 1,000 (subjedt to confirmation)
10/ Precept 2016/17:
a) 2015/16 Over Charge Adjustment:
Recommendation to repay the grant overcharge for 2015/16.
PROPOSED: B.J.Walker SECONDED: J.P.Anderson. Vote: All in favour.
11/ New Revenue Budget Items:
a) Christmas Celebrations: No budget required. Community event to be taken from S137.
12/ Preliminary Budgets for 2016/17 (to date).
a) Revenue Paper 2 £ to be confirmed when Recreation Ground Budget received.
b) Environment Paper 3 £ 4,043 (aproved).
13/ Any Other Financial Matters to Report:
Purchase of former Royal British Legion Building: J.P.Anderson reported, village funding survey concluded on the 26th October, 2015 resulted in a £105,000 preliminary funding figure towards the aqquisition of the former Royal British Legiion building. Other fund raising options were discussed, to include a possible loan from the Public Works Board. Closing date for purchase of the building is April 2016.
14/ Date and Time of Next Meeting: Tuesday, 24th November 2015 at 7.30 p.m.
Meeting closed at 9.10 p.m.