Minutes of a Meeting of the Environment Committee (24/03/15)

Members present: Councillors: C. Dabell, (Chairman), G. Clark, , M. J. Sheppard, G.Holbrook. In Attendance: M.Wilkins, H.Taylor, S.Watson.

The Chairman welcomed M.Wilkins, H.Taylor and S.Watson to the meeting.

1)  Apologies:  G. Hutter, K. Steed

2)  Acceptance of Apologies:

PROPOSED: G.Clark SECONDED: M.J.Sheppard

3)  Declaration of Interest:  Nil.

4)  Minutes of Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 16th February, 2015 as previously circulated, be confirmed and signed as a true record of the business transacted.PROPOSED: G.Holbrook  SECONDED: G.Clark.  Vote: All in favour.

5)  Progress arising: 

Item: 5) Donations and Costs: Christmas Carols: The Clerk had received and banked all the sponsorship money for the Christmas Carols event. Thanks recorded to Gotham Garage, The Sun Inn and the Cuckoo Bush Inn.

Item:  7) Litter Bin for Cheese Hill: The Clerk confirmed the Broxap litter bin should be delivered on the 1st April, 2015.

Item: 11) Any Other Business: The Clerk had investigated grants available from Nottingham Heritage re replacement stanchions for the village pump. It appeared no finance available, advice only on the extent of the work involved.

Further research re English Heritage progressing.

6)  Railway Walk Replacement Fence Quotations:  G.Holbrook had received two more quotations for the Railway Walk fencing. Together with Streetwise, the three quotations were as follows:

Streetwise: £985.59 plus VAT. RHL: £388.30 inc. VAT Terrier Groundcare: £360 inc. VAT.

PROPOSAL: To instruct Terrier Groundcare to provide fencing alongside the Brickyard Track abutting the Railway Walk at a cost of £360.

PROPOSED: M.J. Sheppard  SECONDED: G.Clark  Vote: All in favour.

G.Holbrook to contact Terrier Groundcare.

7)  Replacement Entrance Sign for Kegworth Road:

M.J.Sheppard had approached Steve Douglas re signage contractors and would pass the information to the Clerk to progress. It was agreed, the lozenge containing the Golden Hare should be larger than depicted on the Signs of the Times example.

8) Report on  Litter Pick Saturday, 21st March, 2015 at 10.30 a.m.

The Clerk reported Councillors B.J.Walker, G.Hutter and J.M.F.Royce and eight members of the public, ex. Councillor E. Padden, M. Wilkins, L.Thorp, Mr. and Mrs. C.Lomas, B. Hutchinson and the Clerk had assembled at the Pump in order to carry out a litter pick. Bags of litter were either collected and taken home or deposited at the recycling banks at the Memorial Hall Car Park. Councillors D.Bexon, K.Steed and M.J.Sheppard had offered to carry out a litter pick later in the week. Thanks to all who worked hard on clearing areas of Nottingham Road, Kegworth Road, The Ridgeway, Moor Lane, Stoney Lane, Wood Lane, Railway Walk and the Brickyard Track. Further areas to be cleared are Gypsum Way, Leake Road and continuation of Kegworth Road up to Soldiers Lane.

A blue plastic bag containing hypodermic needles was left in situ on Cheese Hill and a photograph of it sent to P.C.Kelly Warwick for collection.

PROPOSAL: Suspension of Standing Orders.

PROPOSED: C.Dabell  SECONDED: G.Clark  Vote: All in favour.

H.Taylor offered to speak to Elliott’s Haulage Company on Hill Road, re litter dropped by lorry drivers outside the depot on Hill Road.

S.Watson appealed to the Committee re a charge of £60 for clearance of prunings on the Railway Walk. His original verbal estimate had been £30 but, on arriving at the job and working for an hour, he realised the clearance would take up to three hours. He had paid his colleague £20 and was seeking payment of more than £10 for his own three hours’ work.

M.J.Sheppard reminded S.Watson that the verbal estimate had been made to two Councillors and witnessed by a member of the public. He urged S.Watson to survey the work involved properly in future before arriving at a cost. He regretted the misunderstanding over the amount of work had occurred but ordered that the Council stand firm and pay the original estimated cost of £30.

H.Taylor and Councillor G.Clark offered to pay the extra cost at £15 each but S.Watson declined the offer to accept either the cheque made out in his favour for £30 or the combined offers of the payment of £30 from the two persons, as above.

S.Watson left the meeting at 8.15 p.m.

PROPOSAL: Re-instatement of Standing Orders.

PROPOSED: C.Dabell  SECONDED: M.J.Sheppard  Vote: All in favour.

9)   Railway Walk installation of steps to back of Old School House Path:

C.Dabell had received a complaint from a parishioner re the slippery slope from the School House track down to the Railway Walk. G.Holbrook offered to speak to Terrier Groundcare for advice and a price of installing wooden plank style steps. The work could be carried out on the same day as the fencing.

10)   Meeting with NCC Officer re Christmas Fairy Lighting in Rowan Trees in Square:

The Clerk had contacted Jim Freeman of Notts County Council Highways Department re installing low voltage electric Christmas Lighting in the Rowan trees in The Square during the Christmas period. Mr. Freeman had emailed that the Clerk should complete the Seasonal Decoration Licence application form and highlight the question of electricity supply from the nearby street light.

11)   Improvements/Weatherproofing Village Noticeboard:

C.Dabell progressing. No word from D.Urry, to date, re advice on weatherproofing the village noticeboard. With the amount of notices, it was agreed the noticeboard could be extended to four panels if a new one was purchased. The Clerk had laminated the GPC members contact list to protect it from condensation.

The Clerk had obtained the cost of an Arien three panelled noticeboard with each panel considerably wider  was £1,290 (with an extra cost of £330 for a routed engraved header and three 100mm oak posts). There did not appear to be a four panel noticeboard available.

12)  Matters to Report:

M.J.Sheppard reported the verdict on the Judicial Review submitted by Gotham, Barton, Thrumpton and Calverton on the Nottingham City, Gedling and Broxtowe Aligned Core Strategy would be available on Friday, 27th March, 2015. B.J.Walker and J.P. Anderson had attended the Hearing on behalf of Gotham Parish Council.

13) Any Other Business:

The Chairman had received an application form for the Best Kept Village Competition for 2015 sponsored by Wilkinson. Last date for entry, 29th May, 2015. (Section Community Effort).

PROPOSAL: To enter the Village Sculpture for the Best Kept Village Competition 2015.

PROPOSED: M.J.Sheppard  SECONDED: G.Clark  Vote: All in favour.

14) Date / time next meeting: 

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on Tuesday, 21st April, 2015 at  8.30 p.m.

Meeting closed at 9.45 p.m.