Minutes of a Meeting of Gotham Parish Council (30/07/13)

MINUTES OF THE MEETING OF GOTHAM PARISH COUNCIL 30th JULY, 2013 held in the Memorial Hall Weldon Room
COMMENCING AT 7.30 P.M.

Present R.Muir (Chairman) M.J.Sheppard, (Vice-Chairman), J.M.F.Royce,  R.Davis,  G.Clark,  B.J.Walker,   D.Bexon,    E.Padden, J.P.Anderson, K. Steed, C.Dabell,  T.Vennett-Smith, E.Rodgers.

13/108: Apologies. Nil.

13/109: Acceptance of Apologies: N/a

13/110: Declaration of Interest:

Trustees, M.J.Sheppard,  D.Bexon, G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

13/111: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 2nd July, 2013, be accepted as a true record of the business transacted, with the following alteration. Pg.2 13/96: Report by Chairman of Planning and Development Committee: remove ‘M.J.Sheppard’ from the list of attendees at the Workshop at Thrumpton held on the 18th June, 2013.

PROPOSAL: G.Clark  SECONDED: C.Dabell Vote: All in favour.

Progress from the Minutes:

Pg. 1: 13/93: Progress from the Minutes: The Clerk had not received confirmation that the NCC Local Improvement Scheme was due to be closed.

Pg 1: 13/95: Finance Monthly Payments and Receipts: De-Fibrillator: E.Padden reported progress with the provision of a village defibrillator. She had discovered that a number of options re the location of the equipment had not been considered. On the advice of the ambulance service, the equipment should be located within view of the highway, such as in a traditional style telephone box situated outside the post office. Frydays might prove a convenient location. She would refer to the MH Trustees who had offered to house the equipment outside the Moonrakers’ Room.

Pg. 1: 13/96: Report by Chairman of Planning and Development Committee: J.P.Anderson confirmed, the 3D model of the proposed housing development at Clifton was under construction. It would provide a visual impact of the loss of Clifton Pastures should a massive development of housing, workshops and other infrastructure be allowed the go ahead.

13/112: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

The Clerk explained, cancelled cheque no. 303348 to Caine Douglas had incurred a £12 bank charge which, on appeal, had been refunded.

PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson  Vote: All in favour.

13/113: Village Sculpture/Unveiling Ceremony:

A small scale model of the sculpture was presented to Council.

R.Muir, M.J.Sheppard and J.P.Anderson had inspected the progress of the Sculpture at F.Lunn Engineers at Atherstone, Warwickshire. Photographs of the construction and painting process would be available.

K.Hourd of NCC had confirmed, a licence for the Sculpture could be issued to allow erection of the post, prior to final arrangements for the other village furniture, i.e. trail board and seat at the site. Those items could be included at a later date. Architect, D.Charlesworth was keen to provide a ‘Blade’ style stainless steel heritage board with his original drawings and a written description of the depicted tales, assisted by K.Steed who had written a short synopsis of each tale. F.Lunn was currently drawing up a specification for a ‘blade’ board which might be supported by a small post or attached to a lamp post.

A.Vickers, of the Heritage Committee, would provide a standard heritage board with description of the history of the 12th Century events and to contain the other village tales, not depicted on the actual sculpture. B.Dabell assisting with the text. This was an important element of the whole process to allow an accurate historical account of King John’s visit to the village.

C.Dabell confirmed, K.Anstey had offered to fashion a surround of British Gypsum material into a base around the sculpture, free of charge.

Unveiling Ceremony – 29th September, 2013.

R.Muir had drawn up a timetable of events re the Village Sculpture Unveiling Ceremony on the 29th September, 2013. She had attended meetings with the events organisers, A.Vickers, G.Trickett, S.Lymn-Brewin , M.J.Sheppard and B.Dabell.

Village groups were progressing with the re-enactment of the tales, under direction of Ben Anderson, who had obtained and re-arranged the (2003) original scripts from Messrs. Hanby and Barratt. A troubadour would lead the procession from the Village Square along a route including the Cuckoo Bush public house, Gotham Primary School, the Railway Track and to the Memorial Hall, via the Brickyard when the unveiling of the Sculpture would be held.

M.J.Sheppard was still in consultation with Earl Howe over arrangements for him to unveil the Sculpture. (Confirmation expected by the 5th August). If unavailable, the Deputy Lieutenant or the High Sherriff of Nottingham, both Queen’s representatives would be contacted with an invitation to attend.

A luncheon for fifty VIPs’ would be held in the Memorial Hall commencing at 12 noon.

J.Statham would narrate the Tales, C.Howe would take the role of King John, attended by a Standard bearer and four foot soldiers.

The finale of the celebrations would be conducted at the Memorial Hall when a hog roast and bar would be available, proceeds of which might be put towards the finances for the car park resurfacing. (To be confirmed).

R.Muir would progress the possibility of a jousting event on the Recreation Ground, with the consent of the Recreation Ground Trustees. The jousting might be sponsored by leading local companies as there was no budget for it at the present time.

E.Padden left the meeting at 8.20 p.m.

Costings of the Village Sculpture Unveiling Ceremony:

J.P.Anderson had drawn up a list of costings for the unveiling celebrations which amounted to £1,900.

C.Walker had offered to cover the cost of insurance for the events during the unveiling day. Jousting would be covered separately by the company concerned.

M.J.Sheppard would research low cost invitations. The sculpture’s sponsors would be acknowledged on the invitations, to be delivered to every house in the village.

E.Padden returned to the meeting at 8.45 p.m.

R.Muir offered to provide a 6’ x 4’ watertight laminated poster to offer a description of the tales and placed behind the sculpture. This would serve as a temporary measure until the permanent heritage boards were erected.

R.Muir would appoint a photographer to take still photographs of the celebrations which would be exhibited at a later date. K.Steed suggested a photographic record could be retained at Gotham Library.

PROPOSAL: To vire £300 (saving from cancelled sculpture insurance costs) towards the unveiling ceremony and add a contingency fund of £1,000 to the already vired £620.38 Diamond Jubilee underspend, towards the unveiling ceremony funds.

PROPOSED: J.P.Anderson.

PROPOSAL AMENDED by J.M.F.Royce to add a 20% contingency fund amounting to £1,360 taken from the 2011/12 VAT return. of £1,736.93.

J.P.Anderson accepted the amendment which was SECONDED by R.Muir. Vote: All in favour.

The above PROPOSAL would lie on the table for one month for a final decision at the next meeting to be held on the 3rd September, 2013.

13/114: Chairman’s Report:

The Chairman thanked Council for their continued hard work during her recent absence.

13/115: Clerk’s report:

The Clerk reported, the litter bin at the top of Hill Road/Gypsum Way had been reported to Streetwise who had promised to empty it on a regular basis.

The Clerk circulated an up to date record of correspondence received during July.

The Clerk would be out of the office during August. Emails would be diverted to the Chairman. Correspondence would be passed to the Vice-Chairman.

13/116: Matters to Report:

M.J.Sheppard confirmed, the electrician had carried out the installation of a transformer in the Village Pump. The Clerk had invited Mr. Freeman of NCC Highways to carry out an inspection of the work.

M.J.Sheppard confirmed the date of the Christmas Carol singing in The Square was the 10th December at 6.p.m. The band had been booked and would be sponsored by the Sun Inn and the Cuckoo Bush. Gotham Primary School had been invited to take part.

B.J.Walker reported, Glen Harris of Barton had complained, that since the closure of Barton Lane, the journey from Barton to Gotham had taken forty minutes during rush hour, mainly due to  a hold up at the Kegworth Road chicane where parents of schoolchildren had parked inappropriately and blocked the road to through traffic. R.Muir would inform the Headmistress.

J.M.F.Royce suggested an application to County Councillor A.Brown for a donation towards the Village Sculpture.

PROPOSAL: The Clerk to apply for funds towards the sculpture from County Councillor A.Brown.

PROPOSED: J.M.F.Royce SECONDED: T.Vennett-Smith Vote: All in favour.

T.Vennett-Smith reported his disappointment that Councillor R.Davis had written an article for Gotham News re his support for the Village Sculpture. He would have expected to have been made aware of the article, prior to publication and to be allowed to add his comment as it mentioned his own previous objection to GPC’s purchase of the sculpture. T.Vennett-Smith reminded Council that he had served the Parish Council faithfully for thirty years but now found he was uncomfortable at the meetings and would tender his resignation, by letter to the Clerk. He thanked Councillors, B.J.Walker, J.M.F.Royce and J.P.Anderson for their diligence during his time on the Council. He would continue to serve as a Borough Councillor. R.Davis extended his apologies for not giving T.Vennett-Smith a copy of his Gotham News article prior to publication. R.Muir reported, she had received positive comment about the article.

E.Rodgers reported a fall in Gotham crime during May and June.

J.P.Anderson reported a Focus Group Meeting had taken place with the Trustees of the Memorial Hall/Recreation Ground. P.R.Dines was progressing with a ‘Memorandum of Understanding’.

A meeting would take place with representatives of GPC/Trustees and the drain/resurfacing contractors on the 2nd August. Tenders for the works should be received by September.

R.Davis reported, the Railway replacement buses were routinely travelling through Gotham to and from the Park Way Station during rush hour while work was underway on the refurbishment of the Midland Station which was due to last for six weeks.

13/117: Items for Next Agenda. Village Sculpture Unveiling Ceremony/Car Park Drains/Resurfacing.

13/118: Date of Next Meeting: The next  meeting would be held on the 3rd September, 2013 at 7.00 p.m.

Meeting concluded at  9.45 pm.