Minutes of a Meeting of Gotham Parish Council (29/07/14)

Present: M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) J.M.F.Royce, G.Clark, J.P.Anderson, G.Hutter, B.J.Walker, G.Holbrook, E.Rodgers, A.Clayworth

In attendance: County Councillor A.Brown (from 8.p.m.)

14/156: Apologies: C.Dabell, D.Bexon, Borough Councillor T.Vennett-Smith Absent: E.Padden.

14/157: Acceptance of Apologies:
PROPOSED: E.Rodgers SECONDED: K.Steed. Vote: All in favour.

14/158: Declaration of Interest:
Trustees, G.Clark, K.Steed, G.Hutter, D.Bexon in matters relevant to the Memorial Hall/Recreation Ground.

14/159: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council held on the 1st July, 2014, be accepted and signed as a true record of the business transacted, with the following amendments:
14/142: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)
RBC/Aligned Core Strategy progress: First sentence alter ‘Appeal’ to ‘Report had been delayed until August’. 2nd sentence add ‘RBC Core Strategy’ before Hearing.
14/150: WW1 Commemoration Meeting on 17/6/2014. Add ‘G.Hutter’ to list of attendees.
PROPOSED: J.P.Anderson SECONDED: G.Hutter. Vote: All in favour.

Progress from the Minutes: Nil to report.

14/160: Finance Monthly Payments and Receipts:
Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.
The Clerk had contacted the Co-operative Bank re an unexplained credit in the Council’s favour for £1,820. This was the same amount paid out to Barton in Fabis Parish Council for Gotham’s share of cost of the Green Belt fight. The Bank was insistant that the credit was due to GPC. The Clerk would check with the Barton Clerk re the payment of the funds and report to the next meeting.
PROPOSED: J.M.F.Royce SECONDED: K.Steed. Vote: All in favour.
Bond Progress Report: J.M.F.Royce explained the Santander Bond funds had been paid into Handelsbanken until the bank application forms for a new one year fixed Bond could be completed. Interest rates currently 1.20%.
PROPOSAL: To determine a sum, up to £27,000, to be invested into a one year Bond with Santander at an interest rate of 1.20%.
PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson. Vote: 2 in favour, seven against, one abstention.
The funds would remain in Handelsbanken which is covered by the Swedish Financial Compensation Scheme.
Financial Arrangements during Clerk’s Holiday: It was agreed, that J.M.F.Royce would undertake any necessary financial
transactions on behalf of GPC during the Clerk’s holiday.

The Chairman invited County Councillor Andrew Brown, who had to leave the meeting early, to comment on Notts County Council issues.
Councillor A.Brown reported two bus services had been suspended, i.e. nos. 63 and 65. A new bus service to be run by Notts County Council, will be the 863 and travel from East Leake to Gamston.
The medi link bus could serve the Clifton Tram when it opens next year.
Notts County Council faces a further one million pounds in cuts during the current financial year.
NCC had removed the temporary traffic lights on Kegworth Road during the school holidays. GPC to write to Jim Freeman to request they be re-instated next term.

Councillor A.Brown left the meeting at 8.15 p.m.

14/161: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)
RBC/Aligned Core Strategy progress/Traffic Discussion 15/7/2014:
J.P.Anderson reported Barton P.C. had submitted an impressive document of objection to the proposed sand and gravel quarry at Barton in Fabis. The Clerk was handed a copy to keep on file. GPC was thanked by Barton P.C. for its support during the consultation period.
The Public Inquiry for the RBC Core Strategy had been attended by Borough Councillor T.Vennett-Smith, B.J.Walker and K.Mafham. B.J.Walker and T.Vennett-Smith had made impressive remarks and the Report is due in September/October. It was surprising that Oxalis had submitted a planning application for Clifton Pastures prior to the closure of the Inquiry.
The traffic report, submitted by K.Mafham, with input by D.Prior, had been overlooked by the Traffic Model submitted by Lawrence Walker which glossed over the affects of development of the Clifton Pastures on traffic through Gotham.
The Aligned Core Strategy Report came out last week. The Inspector appears to have conceded on most aspects but had offered a review of housing numbers probably to head off a potential Judicial Review by the House Builders who were calling for more houses.
B.J.Walker deplored the fact that all the responses undertaken by the A453 villages had been totally ignored.
K.Mafham has submitted a report to barrister R.Turney for his advice re recourse to a Judicial Review. As there is only a small window of opportunity for consultation on the Aligned Core Strategy, a meeting will be held with Barton and Thrumpton to make a decision on the way forward and whether to go to Judicial Review following legal advice.
PROPOSAL: J.P.Anderson, B.J.Walker, M.J.Sheppard and J.M.F.Royce to be delegated to attend a meeting with K.Mafham, with Barton and Thrumpton Parish Councillors to decide whether or not to go to Judicial Review to save the Clifton Pastures from development.
PROPOSED: J.P. Anderson SECONDED: E.Rodgers. Vote: All in favour.
The Chairman thanked J.P.Anderson and B.J.Walker for their stalwart efforts over recent years to save Clifton Pastures.

Traffic Discussion 15/7/2014: M.J.Sheppard reported a Traffic Discussion attended by, Councilors M.J.Sheppard, G.Clark, J.P.Anderson, E.Rodgers, Councillor Gill Aldridge, representing Kingston, D.Prior, and County Councillor A.Brown had taken place on the 15th July, 2014.
The missing weight restriction sign at the Crusader roundabout had been reported to K.Hourd of NCC who reported the matter to Nottingham City Council, as they are responsible for erecting a replacement. Heavy lorries may continue to travel through Gotham until the sign is displayed. Ms Hourd was givrn a job no: by Nott’m City Council.
The proposed rail hub at Kegworth will not go through standard planning procedure but through the Government to prevent it being held up at local planning level.
GPC to outline traffic problems in Gotham in a letter to the Highways Agency. Ms Lynm Brewin, headmistress of Gotham School to be contacted re her preference for the temporary traffic lights on Kegworth Road.

Hardstaffs Expansion – New Kingston: GPC had received a large amount of detailed documentation on a proposal to expand Hardstaffs to include accommodation for visitors to the site. No planning application to date.

14/162: Planning Decisions Received: Nil.

14/163: Planning Applications Received: (see below)

Ref: 14/01417/OUT: The Oxalis Outline Planning Application for the development of a sustainable urban extension comprising residential development up to a maximum of 3000 dwellings; employment development incorporating a maximum of 100,000 sqm of B1, B2 and B8 floorspace; retail development (A1 to A5) up to a maximum of 2500 sqm of floorspace; community buildings; leisure uses; schools; gypsy and traveller pitches; access to the site; new roads; footpaths and cycleways; green infrastructure including new community park; ancillary infrastructure and groundworks on land east and west of Nottingham Road South of Clifton had been received with a comment window of time until 26th August, 2014.
J.P.Anderson reported, K.Mafham might seek that the plan be ‘taken in by the Government’ and out of RBC’s hands. It was extremely difficult to respond to such a huge planning applicatioin in the time allowed, especially during the holiday period. RBC are unable to produce their local plan until Nottingham City plans have been decided. A special edition of Gotham News might need producing to keep the Gotham parishioners informed of these events.

14/164: Environmental Matters:
Christmas Tree: Despite GPC’s rather hasty decision to accept the fir tree in the Churchyard as suitable for this years Christmas Tree, members of GPC Environment Committee had further inspected it and decided that, as it had been topped in the past leading to the growth of three leader branches, it was unsuitable for this purpose.
PROPOSAL: To thank the St. Lawrence PCC for their offer of the fir tree in the Churchyard to serve as a Christmas Tree but to turn it down as unsuitable. M.J.Sheppard will price a tree from Costock.
PROPOSED: G.Clark SECONDED: K.Steed. Vote: All in favour.
Autumn Bulb Planting: G.Holbrook and C.Dabell to survey the village re requirements for bulb planting in the Autumn.
Damaged Picnic table/fence/bin on The Railway Walk: A site meeting had taken place on the 28th July, to inspect recent vandalism to the picnic table, bin and fence on The Railway Walk. Youths had been seen loitering in the area and substantial damage had been carried out to destroy the picnic table, remove slats from the litter bin and remove sections of the boundary fencing. M.J.Sheppard had instigated removal of a cable spool, left by electricity contractors and used to break the picnic table off its supports. A.Urry had been asked to provide a quotation for a replacement table. S.Watson had cut down some shrubbery to improve the view of the Weldon Hill from the village seat adjacent to the Brickyard Track. Further shrubbery removal from behind the picnic table would open up the area and make it less attractive to vandals. Two other seats further along The Railway Walk require attention and could be replaced by, possibly by NCC. The Kegworth Road public seat, which is too near to the edge of the road, could be relocated to replace the broken seat on The Railway Walk. GNR had suffered similar vandalism which had been reported to the Police who had been provided with a key to the Brickyard Gate to enable them to inspect the area which could include the Railway Walk, if requested.

14/165: Memorial Hall Report from GPC representatives:
Public Address System: Trustees looking into the provision of a public address system to use at the Remembrance Day Service at the Memorial Hall. E.Perrell and T.Coles discussing slabs and external war memorial plaque.
Pavilions: J.M.F.Royce meeting Trustees for a discussion on matchfunding for pavilion repairs.

14/166: Village De-Fibrillator: The Clerk had received the defibrillator, minus the cabinet, and passed it over to P.R.Dines. G.Hutter had met P.R.Dines to decide the best location for the defibrillator. A decision had been made for the equipment to be attached, at a height of 1.3metres, adjacent to the doorway to the Memorial Hall, opposite to the Bowls Club. The new lights outside the Memorial Hall, when fitted, should provide enough light for the defibrillator cabinet.. Direction signs would be posted around the village. G.Whitehad offered training in its use for up to 100 people.
Thanks to G.Hutter for progressing the installation of the defibrillator.

14/167: Policing Matters/Vandalism:
E.Rodgers had forwarded the June crime figures which showed an increase, especially in the theft of garden equipment and bicycles.
J.M.F.Royce reported a good police response re his recent burglary of three laptops.

14/168: Gotham News & Media:
Editorial Team: Editorial Team: M.J.Sheppard, E.Padden, K.Steed and D.Bexon.
The Chairman conducted a count of Gotham News magazines allocated to each Councillor. Seven hundred and ninety copies required.

14/169: RBC Review of Parliamentary Polling Districts and Polling Places:
The Chairman read out a letter received re the Council undertaking a review of polling districts and polling places in the Borough. Consultation from 14th July until 15th August. Clerk to enquire whether the Council is to keep Gotham as a Polling District. All agreed the Polling station at the Memorial Hall is acceptable.

14/170: Chairman’s Report:
The Chairman had discussed the provison and siting of gypsum, to form boundary signs to the three entrances to Gotham, with Jim Freeman of Notts Highways.

14/171: Clerk’s report:
The Clerk would be on holiday from the 2nd August for approximately a fortnight.

14/172: Matters to Report:
M.J.Sheppard had received a further verbal complaint re poor parking on Kegworth Road by parents of Gotham schoolchildren. He had reiterated GPC’s efforts to improve matters with temporary traffic lights and letters to NCC and RBC re the ongoing problem of rat running during rush hour.

14/173: Items for Next Agenda:

14/174: Date of Next Meeting: The next Meeting will be held on Tuesday, 2nd September, 2014 at 7.30 p.m. E.Rodgers gave apolgies.

Meeting concluded at 9.20 pm.