Minutes of a Meeting of Gotham Parish Council (07/03/17)

Present: G. Hutter, (Chairman), B.J. Walker, (Vice-Chairman), J.M.F. Royce, P. Bower, H. Taylor, M. Wilkins, G. May, C. Dabell, J.P. Anderson.

In Attendance: County Councillor A. Brown

17/50: Apologies: D .Bexon, A. Clayworth, Borough Councillor S. Matthews.

17/51: Acceptance of Apologies:
PROPOSED: J.M.F. Royce SECONDED: J.P. Anderson . Vote: All in favour.

17/52: Report by County Councillor, A. Brown:
Councillor Brown reported the following items:
Notts County Council increase in Council Tax – 4.9%. Rushcliffe Borough Council – 4%.
Attended East Midlands Airport ICC meeting and is pushing for the Skylink bus service to be extended to run through the A453 villages. There are discussions re an extension on the tram line to the Parkway Station.
The new Super Service bus is running at only 10% capacity.
Fourteen thousand new jobs created at Roxhill warehousing complex which extends from the airport to Lockington. A new traffic island is under construction at Junction 23 of the M.1.
Flooding maps of Gotham sent to Graham Taylor at NCC.
Seeking advice on traffic modelling around East Leake.
No funds available for road repairs in the Borough but the Ridgeway is listed for road works next year.
Apologies from Councillor Brown recorded for the GPC April main meeting.

Councillor Brown left the meeting at 7.55 p.m.

17/53: Report by Borough Councillor, S. Matthews: N/a (apologies received).

17/54: Declaration of Interest:
Memorial Hall Trustees in any business pertaining to the Memorial Hall.

17/55: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 7th February, 2017 be accepted and signed as a true record of the business transacted, with the following amendments:
17/56: Report by Chairman of the Environment Committee: Seat relocation – alter third sentence from ‘RBC’ to ‘NCC’.
Acceptance of amended Minutes: PROPOSED J.M.F. Royce SECONDED: G. May. Vote: All in favour.

Progress: Nil to report.

17/57: Two Casual Vacancies:
Two applications had been received to fill the two current vacancies on GPC.
The Chairman read out the letters of application from Mr. Steve Kent and Mrs. Jane Youatt.
PROPOSAL: Acceptance of Mr. Steve Kent to serve on Gotham Parish Council.
PROPOSED: J.P. Anderson SECONDED: G. Hutter Vote: All in favour.
PROPOSAL: Acceptance of Mrs. Jane Youatt to serve on Gotham Parish Council.
PROPOSED: J.P.Anderson SECONDED: J.M.F. Royce Vote: All in favour.

17/58: Finance: Monthly Payments and Receipts:
Monthly Payments and Receipts
PROPOSAL: Acceptance of Payment and Receipts.
PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce Vote: All in favour.

Application for £500 Gotham Fest Grant (M. Lowe).
PROPOSAL: Grant of £500 to be paid towards the Gotham Fest. (Clerk to ask M. Lowe for list of expected Fest costs) PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce Vote: All in favour.

Application from St. Lawrence PCC for cost of repairs to Church Clock Chimes:
PROPOSAL: Grant of £500 to be paid towards the St. Lawrence Church Clock Chimes repair.
PROPOSED: J.M.F. Royce SECONDED: C.Dabell Vote: Four in favour, five against. Motion Fell.
PROPOSAL: To allow for GPC Grants Policy exceptional circumstances and grant the sum of £1,000 towards the cost of repairing St. Lawrence Church Clock Chiming mechanism. Grant to be paid on production of invoice.
PROPOSED: J.P. Anderson SECONDED: G.May Vote: Six in favour, three against. Motion carried.

Recommendation from Planning Committee – Pay K. Mafham £500 for Planning advice.
PROPOSAL: To pay K. Mafham for Planning Advice – £500
PROPOSED: J.P. Anderson SECONDED: J.M.F.Royce. Vote: All in favour.

17/58: Chairman of Planning and Development Committee:
J.P.Anderson reported, two planning meetings held during February to discuss the RBC Local Plan Part 2.
The RBC SHLAA (Sustainable Housing Land Availability Assessment) had not included any brown field sites available in Gotham. R. Mapletoft had reported that RBC do not include brown field sites, only green field.

Recommendations from the Planning Meeting held on the 28th February, 2017:
a. That GPC reaffirms its policy for a ‘shrink-wrap’ green belt envelope around the village and supports provision of affordable housing, behind the former Royal British Legion site. The will also undertake the individual green belt analysis of each of the sites.

b. That GPC register for a Neighbourhood Plan and appoints K. Mafham to draw up a Neighbourhood Plan.

c. A Public Meeting to be held on Monday, 20th March, 2017 in the Memorial Hall, main hall at 7.30 p.m.
PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce. Vote: All in favour.

Diary of Events:
Thursday, 9th March, 2017 3 – 8 p.m. An RBC Public Consultation on Local Plan Part 2 –to be held in the Memorial Hall.
Monday, 20th March, 2017: Public meeting 7.30pm Gotham Memorial Hall. J.P.Anderson to lead. K. Mafham to be invited.
Tuesday, 21st March, 2017: Planning meeting where submission could be discussed/finalised
Tuesday, 28th March, 2017 Neighbourhood Planning Meeting to be held in Bingham Methodist Church
7.30 p.m. – 9.30 p.m. J.P.Anderson, G.Hutter and B.J.Walker to attend. Clerk to advise of Gotham’s intention to draw up a Neighbourhood Plan.
Friday, 31st March, 2017: 5pm Deadline for submission to RBC.

Barton in Fabis has received a planning application from ‘Greenfield’ for the extraction of sand and gravel. Barton has previously lobbied to take the site out of the County Councils mineral plan so it is not currently a site for consideration. This fact does not prevent a developer submitting an application. (Planning Agenda item).

17/59: Planning Decisions Received: Nil.

17/60: Planning Applications Received:
17/3 (ref)17/00426/FUL – 14 Meadow End single storey rear extension & raised patio.
Consultation deferred until the Planning Meeting on the 21st March, 2017.

C. Dabell left the meeting at 9.00 p.m.

17/61: Report by Chairman of the Environment Committee:
Trees in The Square: J. Taylor had planted two Liquidambar trees in The Square at a cost of £60. Cost of trees, stakes, compost, etc. £178.30.
Relocation of 5 Village Seats: Two former Well House seats to be re-positioned in the Square. The third seat may be added at a later date. J.M.F. Royce had taken measurements and reported that there would be sufficient space for all three seats. G. Hutter to liaise with A. Howick over installation.
Village Litter Pick – Saturday, 18th March, 2017 at 10.00 a.m. in The Square.
The Clerk had notified Streetwise of the planned litter pick and requested supplies of bags, gloves, high vis jackets and black sacks. M.Wilkins to produce posters advertising the event.

17/62: Memorial Hall Report: Next meeting 14th March, 2017.
The Playground group are due to meet on Monday, 13th March, 2017 at 7.30 p.m. G. Hutter had discussed the playground with a representative from Produlic who would be happy to advise the Group.

17/63: Flooding Progress Report:
G.Hutter reported, A. Howick had spoken to J. Moss re decreasing the size of the culvert alongside the Railway Walk to prevent overflowing.

17/64: Data Access Request:
A Subject Access Request had been received from Ex. Councillors M.J. Sheppard and G. Holbrook and duly processed.

PROPOSAL: Meeting to continue after 9.30 p.m. PROPOSED: J.M.F.Royce, SECONDED: J.P. Anderson. All in favour.

17/65: Clerk’s Appraisal: Deferred until A. Clayworth available.

17/66: Policing Matters/Vandalism:
February crime figures not yet received.

17/67: Gotham News and Media:
The Chairman thanked M. Wilkins for his excellent production of Gotham News. Positive feedback has been received. Future items to include a calendar of forthcoming village and Church events.
Main Agenda item: Software for Gotham News layout.

17/68: Date of Annual Parish Meeting:
The Annual Parish Meeting will be held on the 25th April, 2017 in the main hall of the Memorial Hall at 7.30 p.m. Clerk to contact village groups to advise them of the opportunity to advertise their recent events, etc.

17/69: Chairman’s Report:
The Chairman had received an offer of Public Relations assistance from Mrs. Louise Third.
PROPOSAL: Appointment of Mrs. L. Third as P.R. representative to GPC.
PROPOSED: G. Hutter SECONDED: J.P. Anderson. Vote: All in favour.

17/70: Clerk’s Report: Nil to report.
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17/71: Matters to Report:
A Memorial Service in The Memorial Hall will be held for retired Councillor Liz Reid on Friday, 26th May, 2017 at 2.p.m.
G. Hutter had visited the Executor of sculptor, Stanley Bullard, who had offered, a waist high, sculpture of the Wise Men of Gotham to the village. It was agreed to offer the sculpture to the Trustees of the Memorial Hall or Gotham Primary School.
J.P.Anderson reported that Gotham Village had recently been mentioned, by comedian, Jimmy Carr, on the T.V. programme Q.I. (In relation to the Tales of Gotham and Batman).

17/72: Items for Next Agenda:
Software for M. Wilkins, Clerks Appraisal, Annual Parish Meeting arrangements, Standing Orders Review.

17/73: Date of Next Meeting: The next Meeting will be held on Tuesday, 4th April, 2017 at 7.30 p.m.

Meeting closed at 9.50 p.m.