Minutes of a Meeting of Gotham Parish Council (06/12/16)

The Meeting commenced with a one Minute silence in memory of retired Gotham Parish Councillor Roger Holland, GPC Chairman from 1990-1993.

Present: G.Hutter, (Vice-Chairman),  J.P.Anderson,   J.M.F.Royce,  B.J.Walker, P.Bower,  H.Taylor,  M.Wilkins. A.Clayworth, G.May.

16/244: Election of Chairman: Nomination: G.Hutter to stand as Chairman until the May Annual Meeting 2017.  PROPOSED: J.M.F.Royce SECONDED: A.Clayworth. Vote: All in favour. G.Hutter accepted the position of Chairman and signed the Declaration of Acceptance.

16/245: Election of Vice-Chairman: Nomination: B.J.Walker to stand as Vice-Chairman until the May Annual Meeting 2017. PROPOSED: G.Hutter SECONDED: J.P.Anderson. Vote: All in favour. B.J.Walker accepted the position of Vice-Chairman.

Apologies: D.Bexon, C.Dabell, County Councillor, A.Brown, Borough Councillor, S.Matthews.

16/246: Acceptance of Apologies:

PROPOSED:  J.P.Anderson    SECONDED:  J.M.F.Royce. Vote: All in favour.

16/247: Declaration of Interest: Memorial Hall Trustees in any business pertaining to the Memorial Hall.

16/248: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 2nd November, 2016, be accepted and signed as a true record of the business transacted, with the following amendment:

16/240: Chairman’s Report: re-write first sentence as follows: The Chairman reported, her reason for seeking assistance from the Monitoring Officer was due to the conduct of two Councillors’ who had since resigned from the Parish Council. 16/235: : Well House: re-word second sentence: ‘The slats were recycled plastic’.

Acceptance of Minutes: PROPOSED: B.J.Walker SECONDED: G.Hutter. Vote: All in favour.

Progress: 16/231: The Clerk reported all Gotham News advertisements are paid up to date.

16/237: Councillors J.M.F.Royce, B.J.Walker, P.Bower, C.Dabell, G.Hutter, M.Wilkins, D.Bexon attended the Remembrance Day Parade and Service Councillor Walker laid the wreath on behalf of GPC. Also in attendance were the Deputy Lieutenant, the Mayor’s representative and East Leake Councillors

16/249: Two Casual Vacancies – Co-option of new Councillor:

The Chairman had received a letter of application from Mrs. R.Webster for the position of Councillor as a result of the casual vacancy due to the resignation of G.Holbrook.

PROPOSAL: Acceptance of Mrs. R. Webster’s application for the position of Councillor on GPC.

PROPOSED: J.P.Anderson  SECONDED: P.Bower. Vote: All in favour.

One casual vacancy remains. The Clerk to advertise more widely.

16/250:  Finance: Monthly Payments and Receipts:

PROPOSAL: Acceptance of Payment and Receipts.

PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker Vote: All in favour.

a) Formal acceptance of the Recreation Ground/GPC mowing contract  2017/18. – £1,150.

JP Anderson and PR Dines had drafted a new mowing contract which was tabled for acceptance at the January meeting.

PROPOSAL: Acceptance of the Recreation Ground/GPC mowing contract for 2017/18 – £1,150.

PROPOSED: J.P.Anderson SECONDED: B.J.Walker Vote: All in favour.

b) Recreation Ground Budget £7,588.

PROPOSED: G.May SECONDED: M.Wilkins Vote: Eight in favour, one abstention.

The Clerk confirmed, E. Perrell does not mow the bank, adjacent to the car park. This area is mown by Horizon Contractors.

c) Chairman’s allowance – payment to date to retired Chairman – £58.33

PROPOSAL: To pay the retired Chairman the allowance of £58.33 owed for one month.

PROPOSED: M.Wilkins SECONDED: P.Bower. Vote: Eight in favour, one abstention.The Trustees had passed on an invoice for part payment for the hire of the p.a. system for the Service of Remembrance held in the Memorial Hall on the 13th November, 2016.

PROPOSAL: GPC to pay the whole cost of the p.a. system hire i.e. £216, as promised by the recently retired Chairman.

PROPOSED: B.J.Walker SECONDED: J.P.Anderson. Vote: eight in favour, one against.

The next Finance Meeting to be held on the 31st  January, 2017 at 7.30 p.m.

16/251: Chairman of Planning and Development Committee: (J.P.Anderson)

J.P.Anderson reported no planning application received for Clifton Pastures. Three plans had been submitted for a total of thirty new houses in Barton in Fabis. GPC are not consultees but had registered an objection on the grounds of traffic problems, extra load on school places and other community facilities. A letter had been received from M.King of Midland Rural Housing re the possibility of part of the glebe land by the allotments owned by the Diocese of Southwell being available for affordable housing in Gotham.The land behind the former RBL site still in negotiation but held up by the poor access road/ransom strip. The Government’s Autumn Statement may have announced legislation to help with financial considerations to assist this type of affordable housing development. The ongoing building work behind the NET 2 site at Clifton is the foundation for an industrial estate.

16/252: Planning Applications Received: Nil.

16/253: Planning Decisions Received:.

16/12: (ref: 16/02053/FUL)  10 Hill Rd   – Dormer window to front.    GRANTED

16/13: (ref:16/02308/FUL) 8 St.Andrew Close – Single storey side extension. GRANTED

16/254: Report by Vice-Chairman of the Environment Committee:

The last Environment meeting took place on the 15th November,  2016 chaired by C.Dabell.

Christmas Tree: The Christmas tree had been successfully erected on the 2nd December 2016 with a well attended lighting up ceremony.

The Well House: The two bench seats will be delivered to Howick’s Farm. The price is higher due to the cast iron support in the middle of each bench.

Cemetery Graves: No response from Gotham News request for family members to come forward re their wishes for grave maintenance.

Heritage Day: G.Hutter reported, the two First Aiders who attended Heritage Day, received a donation of £20 each in favour of East Leake Owl Sanctuary and South Notts First Responders (G.Whitehead). In comparison to other villages’ donations this amount seemed derisory. It was, therefore, PROPOSED by M.Wilkins, SECONDED by P.Bower that an additional donation of £50 to should be added in favour of South Notts First Responders, via G.Whitehead, at next month’s meeting. Vote: Six in favour, three against.

16/255: Memorial Hall Report: G.Hutter reported a problem with scruffy play equipment. A decision is to be made on whether or not the Trustees will continue the play equipment maintenance which costs a substantial sum on money. The NCC Small improvement grant will be applied for in 2017/18. J.P.Anderson suggested a village survey be conducted to gauge the amount of support for the purchase of new play equipment. A Working Party could be formed with representatives from GPC, Memorial Hall Trustees and parents of young children. G.Hutter to report GPC’s ideas to the next meeting of the Trustees.

16/256: Flooding: Nottm. City Transport repairing the blocked drain at the back of their depot. An A1 sized map of drainage ditches is required to work out a plan of action and to carry out a survey on all culverts owned by NCT. The tenant of the Diocese land will be partly responsible for paying for ditch clearance. A new ditch might be required as the land behind the New Rectory is overgrown and difficult to access to dig out the existing ditch. A Flood Committee to be set up to report findings to GPC. G.May volunteered to join as GPC representative. Two parishioners had lodged their interest in helping form a Committee. A quote to be obtained for the building of small wall of sandbags opposite to the culvert exit into the Railway Walk ditch. The mesh at the drain exit was removed by a representative from B.T. A. Howick to replace mesh at the head of the culvert with railings. This will not block with leaves as easily as mesh and serve to prevent badgers entering the drainage pipe. NCC to be asked to inspect the village drains. J.M.F.Royce to inform County Councillor A. Brown of progress to date. P.Bower reported he had initially reported blocked drains to the Council in June, 2016. The Clerk to write to M.Simes informing her of the probable new ditch leading from Leake Road to her field. The extra surge of water resulting in the renewed NCT culvert and ditch might cause flooding to her field if her drain cannot cope with extra water.

16/257: Revised Standing Orders: J.P.Anderson, P.R.Dines, B.J.Walker and J.M.F.Royce had revised the GPC Standing Orders, in conjunction with NALC Model Standing Orders.  A copy was circulated to all Councillors who are invited to peruse them and report their findings to the next meeting. Included in the document are the following items:

Financial Regulations, Code of Conduct, Email Protocol, Memorandum of Understanding between GPC and Memorial Hall/Recreation Ground Trustees, Trustees of Memorial Hall/Recreationg Ground/GPC Mowing Contract.

A letter of thanks to be sent to P.R.Dines for her work on the Standing Orders document.

16/258: Clerk’s Appraisal: Date to be arranged in January, 2017.
G Hutter suggested that a small committee should carry out appraisal as this is in the guidelines set out by NALC.

PROPOSAL: Extension of meeting beyond 9.30 p.m. to complete the Agenda.

PROPOSED: G.Hutter SECONDED: J.P.Anderson. Vote: All in favour.

16/259: Policing Matters/Vandalism::

November crime figures circulated by B.J.Walker. No crime reported in Gotham.

16/260: Gotham News and Media:

J.P.Anderson had worked alongside M.J.Sheppard to edit the November edition of Gotham News. Distribution was also undertaken by J.P.Anderson. Thanks recorded to M.J.Sheppard for his hard work on Gotham News. The printer, S.Douglas has retired so a replacement to be sought.

Next copy – March 2017. J.P.Anderson to review the delivery round. Gotham News Editorial Team: J.P.Anderson (delivery) B.J.Walker, H.Trobridge (proof readers). M.Wilkins, photography,G.Hutter (advertising).

16/261: Chairman’s Report: Nil to report.

16/262: Clerk’s Report: A thank you note had been received from Mrs. J. Moss for her gift from GPC on her 100th birthday.

16/263: Matters to Report:

B.J.Walker asked the Clerk to remind D.Healey to sweep leaves from outside the old Post Office.

A.Clayworth reported continued problem of dog mess on pavements. Signs could be displayed on every lamp post.

Clerk to enquire if NCC or RBC  produce standard dog fouling signage. Perhaps stage a Day of Action.

H.Taylor reported Police and RBC had been notified of problem of drug dealing on Hill Road.

J.P.Anderson called for another GPC representative to serve on the Sports Arena Committee. G.Hutter volunteered. A meeting is unlikely before the Council AGM in May.’A meeting may be held in May, 2017.

H.Taylor had asked the Gotham Surgery to advertise his offer to help patient’s access their prescription order online.

J.P.Anderson tendered his apologies for absence at the January, 2017 GPC meeting.

16/264: Date of Next Meeting: The next Meeting will be held on Tuesday, 3rd January, 2017 at 7.30 p.m.

Meeting closed at 10.15 p.m.