Minutes of a Meeting of Gotham Parish Council (05/01/16)

Present: Councillors M.J. Sheppard, (Chairman) B.J.Walker (Vice-Chairman), J.M.F.Royce,  J.P.Anderson, G.Hutter,  A.Clayworth, M.Wilkins, G.Clark, G.Holbrook (7.40 p.m.)

In Attendance: County Councillor A. Brown, K.Mafham (Planning consultant).

Absent: H.Taylor.

16/1: Apologies:  Borough Councillor S.Matthews, Councillors, C.Dabell, D.Bexon.

16/2: Acceptance of Apologies:

PROPOSED: J.P.Anderson SECONDED: B.J.Walker  All in favour.

The Chairman welcomed County Councillor A.Brown and K.Mafham to the meeting.

16/3: County Councillor A.Brown:

County Councillor A. Brown reported the following matters:

The high speed Skylink Bus is running from Nottingham City centre to the East Midlands Airport via Parkway Station. A. Brown intends to complain to the next Transport Committee Meeting that the bus is not offering its service to local villages and thus there is no public transport available for local people who might work at the airport. Currently, bus travel to the airport could take two hours.

The Medi Link bus does not yet serve the Park and Ride at Clifton. A. Brown has attended meetings with Councillor Jane Urquhart of Nottingham City Council to appeal for the Medi Link service to be extended to Clifton.

There is no overnight parking allowed at the Clifton Park and Ride.

The Robin Hood card (similar to the Oyster card) should be rolled out to the whole of Nottingham in due course.

The 30 m.p.h. speed signs have been moved closer to Gotham.

The Highways Dept. has withdrawn its objection to a planning application at Clifton due to the opening of the newly widened A453.

There will be a traffic count on the Ridgeway in the New Year to include speed and axle count.

The Sand and Gravel Extraction at Barton went before the Sustainability Committee on the 4th January, 2016. There was no discussion as to why Barton had been taken off the list of proposed sites, but the decision will be ratified at full Council in mid January.  The problem may raise its head again in ten years’ time.

The Ridgeway horse riders are in the process of drawing up a petition to send to A. Brown re speeding traffic. Horse riders are encouraged to ride two a breast so they resemble the width of a car. This safeguards them from being overtaken which can cause accidents with oncoming traffic.

G. Hutter had researched the history of the Ridgeway and discovered a request dating back to 1966 for the speed limit to be reduced to 30 m.p.h.

The Council Budget meeting in February expects to endorse a rise in Council Tax.

B.J.Walker reported a flood had occurred across the road at the Crusader roundabout.

The Clerk had received notice of speed restrictions of 20 m.p.h. to be enforced on Kegworth Road, adjacent to Gotham Primary School.

County Councillor A. Brown left the meeting at 7.52 p.m.

16/4:   Borough Councillor Stuart Matthews: N/a –  (Apologies received).

The Chairman announced that Agenda Item 9, Report by Chairman of Planning and Development Committee would be next discussed.

PROPOSAL: Suspension of Standing Orders.

PROPOSED: J.M.F.Royce. SECONDED: J.P.Anderson All in favour.

16/5: Report by Chairman of Planning and Development Committee:

Green Belt Issues – Affordable Housing in Gotham

K.Mafham had drawn up, and circulated, a report for GPC on actions to prepare a Neighbourhood Plan for Gotham.

K. Mafham reported RBC working on the second part of the Core Strategy – Issues and Options, Affordable Housing. The scale of new house building in Gotham could be one hundred and fifty with twenty per cent of those affordable. In association with Waterloo Housing and RBC, it appears that there is an opportunity to get an affordable housing scheme started by 2018. A degree of commitment by all parties needs to be in place by June, 2016. A Neighbourhood Plan, once adopted, becomes part of the Development Plan to which a local planning authority must have regard in making planning decisions. It must be in general conformity with national policy and with the Local Plan prepared by RBC. It must go out to consultation and be subject to an independent examination and be approved by a majority of those voting in a referendum.

PROPOSAL: To authorise K. Mafham Associates to prepare a submission to RBC for the designation of the whole of Gotham Parish as an area for which a Neighbourhood Plan should be drawn up.

To authorise Ken Mafham Associates to make a submission for grant to the agents for Government Supporting Communities in Neighbourhood Planning and Community Buildings Programme.

That further work on a Neighbourhood Plan is subject to a more detailed report on the likely net costs to the Parish Council.

PROPOSED: J.P.Anderson SECONDED: G.Hutter. Vote: Six in favour,  one against, three abstentions.

K.Mafham is willing to undertake the work set out in the proposal within the fee of £1,000 already agreed. He has quoted for representations on the Local Plan and so the first stage, submission to RBC for designation and an application for funding will not involve Gotham Parish Council in further expenditure.

K.Mafham left the meeting at 8.35 p.m.

PROPOSAL: Re-Instatement of Standing Orders.

PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce.  All in favour.

16/5: Planning Applications Received: Nil

16/6: Planning Decisions Received:     Nil

16/7: Declaration of Interest:

G.Hutter, A.Clayworth in matters relevant to the Memorial Hall/Recreation Ground.

J.P.Anderson in matters relating to the purchase of the Royal British Legion site.

16/8: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 1st December, 2015, be accepted and signed as a true record of the business transacted, with the following amendment:

Pg. 5: 15/216 Matters to Report: 5th sentence replace with . ‘A storm drain along the road has not yet been investigated by the Highways department’.

Pg. 1. Gotham Well House Refurbishment Specification: replace ‘Building Better Communities Grant Body’ with ‘Supporting Local Communities Fund.’ who are  considering the GPC application. No  decision until April, 2016.

PROPOSAL: Acceptance of the December, 2015 Minutes.

PROPOSED: G.Holbrook  SECONDED: M.Wilkins. Vote: All in favour.

Progress from the Minutes:

15/195: Fracking: M. Wilkins will attend the second Fracking meeting in the Three Horseshoes, East Leake to discuss the proposal to apply for Fracking in the area.

15/205: ACV on Cuckoo Bush Public House: The Clerk had written a thank you letter to retired landlord, G. Lowe for his hard work and commitment to Gotham Village during his time as landlord of the Cuckoo Bush.

16/9: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.P.Anderson SECONDED: M.Wilkins.  Vote: All in favour.

J.P.Anderson left the meeting at 8.55 p.m. having declared an interest in the RBL site purchase.

a) RBL site – Funding request to GPC for £100,000. (Steering Group Liaison Officer’s Report – G.Clark).

A meeting of the Steering Committee had taken place on the 15th December, 2015. Minutes circulated. The next meeting will be held on the 6th January, 2016 when a decision will be made on the appointment of a solicitor to represent the Steering Group. A share prospectus should be drawn up by J. Cook and J.P.Anderson.

A lengthy discussion took place re the plans to best raise enough capital funding to purchase the former RBL site. It was decided that no firm offer of monies could be recommended until a business plan has been drawn up.

A Public Meeting has been arranged to discuss the purchase of the British Legion on the 28th January, 2016.

The Plunkett Foundation had granted the Steering Group £2,000 towards the costs of administration of acquiring the RBL site.

PROPOSAL: Extension of meeting beyond 9.30 p.m. to reach the end of the Agenda.

PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker. Vote: All in favour.

J.P.Anderson returned to the meeting at 9.50 p.m.

b) Cricket Contract progress on meeting: A meeting of J.P.Anderson, E.Perrell and P.R.Dines to be held and a report sent to GPC. T.Burton, Chairman of Gotham Cricket Club,  aware of the Cricket Contract and request for an increase for mowing.

16/10: ‘ACV’ nomination – Star Inn (J.P.Anderson)

J.P.Anderson reported the Star Inn has had an ACV taken out on it by CAMRA. This will retain the premises in the future to continue as a public house offering a venue to socialise.

PROPOSAL: GPC support the ACV on the Star Inn.

PROPOSED: J.P.Anderson  SECONDED: M.Wilkins. Vote: All in favour.

16/11: Report by the Chairman of the  Environmental Committee: (C.Dabell)

In the absence of C.Dabell, G.Holbrook reported the following matters:

A meeting, chaired by A. Howick, took place on the 29th December, 2015 to advise interested parishioners on the progress of the Well House refurbishment. The meeting was poorly attended by the public but was well represented by Parish Councillors. It had been confirmed that no unnecessary money was being spent and grants for the work were being applied for. If sufficient funding is forthcoming, other improvements, such as removal of the concrete dais would be considered. The refurbishment must be undertaken to secure the future of this listed building. G. Hutter reported two quotations had been received to date. She is meeting with the Heritage Funders next week. She suggested a Heritage Day could be held, in conjunction with South Notts Bus Company who celebrate ninety years in business this year. A history of the bus company could be included in the information boards planned to be installed within the Well House.

G.Clark suggested Dr. Gerrard’s Charity might contribute funds towards the removal of the Well House dais to accommodate wheelchair users.

PROPOSAL: To request funding towards the refurbishment of the Well House, in the form of disabled access, from Dr. Gerrard’s Fund.

PROPOSED: J.P.Anderson  SECONDED: M.Wilkins. Vote: All in favour.

16/12: Memorial Hall Report from GPC representatives: Nil to report.

16/13: Policing Matters/Vandalism:

No crime figures to date.

A Police Priority Setting Meeting is due to take place in late January.

16/14: Gotham News & Media: Editorial Team: (Editorial Team: Councillors: M.J.Sheppard,  B.J.Walker, G. Hutter and D.Bexon. Parishioner: B.Sherratt. Photographer: H.Trobridge).

M.J.Sheppard reported, the next edition copy date is the 20th February, 2016.

16/15: Casual Vacancy: Nil applications to date.

16/16: Chairman’s Report:

The Chairman reported a successful, and very well attended, Christmas Tree Lighting event took place on the 6th December, 2015. Thanks to Councillor H. Taylor who drove Batman and Cat Woman around the village in his vintage Lagonda Aston Martin. M.Lowe compered the event and Batman and Robin answered questions from the public.

The Christmas Carols event was held on the 15th December, 2015 in St. Lawrence Church, instead of around the Christmas Tree in The Square, due to poor weather. Thanks recorded to the Rev. Richard Coleman for his assistance with chair re-arrangement and display of the words of the Carols on the overhead screen in time for the event. The PCC had provided well received refreshments of mulled wine and mince pies, etc. Thanks to the Sun Public House for their kind contribution of wrapped chocolate treats for every child which were distributed by Santa Claus at the end of the event. M. Lowe was an excellent compere. The contributed donations amounted to £400  which  funded the evening, including £180 for the Phil Reckless brass band. PROPOSAL: A donation from surplus cash donations to be paid to St. Lawrence Church, partly from donations of £50 in the GPC capital fund. Monies remaining, to be retained by a newly formed Christmas Committee towards next year’s Carol Singing event. PROPOSED: M.J.Sheppard  SECONDED: G. Holbrook. Vote: All in favour.

16/17: Clerk’s report:

The Clerk will attend the SLCC meeting to be held on the 15th January, 2016 in Clipstone.

16/18: Matters to Report:

J.M.F.Royce reported the next Finance Committee Meeting will take place on Tuesday, 26th January, 2016. The meeting will be held to set the Precept for the year 2016/17.  (British Legion site to be an Agenda item).

B.J.Walker reported Louise Third of Moor Lane had been awarded the M.B.E. The Clerk will send a letter of congratulation to Mrs. Third.

16/19: Items for Next Agenda:

16/20: Date of Next Meeting: The next Meeting will be held on Tuesday, 2nd February, 2016 at 7.30 p.m.

Meeting closed at 10.30 p.m.