Minutes of a Meeting of Gotham Parish Council (03/02/15)

Present: M.J.Sheppard, (Chairman) K.Steed (Vice-Chairman) Councillors, J.M.F.Royce, B.J.Walker, G.Holbrook, A.Clayworth, G.Clark,  G.Hutter, E.Rodgers,.D.Bexon, J.P.Anderson. In attendance: County Councillor A.Brown.

15/18: Apologies:, C.Dabell, Borough Councillor T.Vennett-Smith.

PROPOSED: G.Clark SECONDED: E.Rodgers. Vote: All in favour.

15/20: Declaration of Interest:

Trustees, G.Hutter, K.Steed, D.Bexon and G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

15/21: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 6th January, 2015, be accepted and signed as a true record of the business transacted.

PROPOSED: G.Hutter SECONDED: K.Steed. Vote: Nine in favour, two abstentions.

Progress from the December Minutes:

14/242: Defibrillator procedure cards: M.J.Sheppard circulated defibrillator procedure cards to Councillors. These cards to be distributed through the coffee shop, via the Trustees of the Memorial Hall, shops and public houses, etc.

15/13: The Royal British Legion: The Chairman reported a meeting of Royal British Legion club members on the 19th January, 2015. The Club would continue until the 28th February, 2015 to allow time for clearance of furniture, etc. The Branch of the British Legion to continue  operating with meetings in the Memorial Hall. The full sized billiard table to be advertised. The Chairman had informed Earl Howe of proceedings and sought advice re the possibility of him writing to the London Headquarters re the possibility of a local organisation taking over the premises. He had sent Earl Howe photographs of the British Legion building together with a copy of  the Deed of Conveyance, dated 1948.

15/22: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce. Vote: All in favour.

Precept for 2015/16 (Paper 5)– Recommendation from Finance Committee for increase of 1%.

PROPOSAL: To accept, the Finance Committee’s recommendation to increase the Precept (Paper 5) by 1%. i.e. £37,944.

PROPOSED: J.M.F.Royce  SECONDED: G.Clark  Vote: two in favour, nine  against. (Motion fell)

Amended PROPOSAL: A nil increase in the Precept for 2015/16 i.e. £37,568.

PROPOSED: J.P.Anderson SECONDED: B.J.Walker. Vote: eight in favour, three against.

Revised (Revenue Paper 2)

PROPOSAL: Acceptance of the Revised Revenue Budget for 2015/16 i.e. £30,655.65.

PROPOSED: J.P.Anderson SECONDED: B.J.Walker. Vote: all in favour.

County Councillor Andrew Brown arrived at 7.50 p.m.

GPC Grants Policy Review: Amount of Total Annual Allocation:

The Clerk had circulated a list of grants paid to Village Clubs and groups over the last five years’. K.Steed queried some of the Clubs annually supported, over many years. It was agreed that further time should be allowed for Councillors to consider the Grants Policy which would be deferred until the March meeting.

Annual Church Clock Service: The Clerk had received an offer from Smiths of Derby, of a three year reduction in cost if paid in advance. This would amount to a cost of £663 to cover the annual church clock service from 2015 – 2018. Council agreed that the offer should be turned down in preference of paying annually.

15/23: Report by Chairman of Planning and Development Committee:

RBC/Aligned Core Strategy progress: J.P.Anderson reported, it will be known by the 13th February whether Nottm. City Council have been successful in getting the Court Hearing cancelled on the grounds of late submission. If this occurs, it would not be worthwhile proceeding to Judicial Review on the RBC Core Strategy, (lodged with Court on the 30th January, 2015 in Barton in Fabis’s name).

PROPOSAL: Recommendation from the Planning and Development Meeting that GPC proceed against the Rushcliffe Core Strategy with Barton in Fabis and Thrumpton.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

J.P.Anderson had launched a Freedom of Information request to the Highways Agency re rat running through Gotham. The Highways Agency had produced a response last summer which negated a problem in Gotham. J.P.Anderson had obtained the Highways Agency’s Traffic Model, such that it is, and D. Prior is studying it and will come back to GPC with his findings. The input from the traffic model is mainly from Oxalis. GPC needs to obtain information from Lawrence Walker on the Traffic Model. Example a quote from the Traffic Model talks about the  ‘existing situation’ but confusing as to what the ‘existing situation’ refers. It is important Gotham keeps this issue in the limelight.

The next meeting of Rushcliffe Borough Council is to be held at the end of March when Borough Councillor T.Vennett-Smith is prepared to propose a motion on our behalf. J.P.Anderson to seek advice from K.Mafham whether this is worthwhile.

County Councillor A.Brown reported:

Barton Sand and Gravel Extraction: Still under review over the next eighteen months’. The landowners’ have put in an environmental report stating that the impact on the environment would not be too destructive. The Environmentally Sustainable Committee at County Hall is keeping County Councillor Andrew Brown informed of what is happening.

Councillor Andrew Brown also sits on the Link with Transport Committee which has recently heard that five railway bridges, in the Nottingham/Loughborough area – Sutton Bonington, Normanton on Soar, have to be adapted as the line is to be electrified. Zouch  road bridge over the river.is near to collapse due to heavy traffic and needs urgent repairs/rebuilding, Other necessary road work is on the A606 at Rempstone crossroads due to collapsed drains.

County Councillor A.Brown left the meeting at 9.00 p.m.           

15/24: Planning Decisions Received:

14/11: (ref: 14/02377/FUL) 1 The Rushes – Two storey side extension (amended plan) GRANTED

14/16: (ref: 14/02339/FUL) 3 Meadow End – Install decked roof terrace on existing flat roof to rear, safety fencing around the deck (1.2me high picket fence) alter window to glazed French door. REFUSED

14/15: (ref: 1406/HYBRID) Baden-Hardstaff – Partial redevelopment to create a Dual Fuel Technology International Centre of Excellence. Application Permitted (Conditional)

15/25: Planning Applications Received: Nil.

The next meeting of the Planning Committee will take place on Monday, 16th February, 2015.

15/26: Environmental Matters: (C.Dabell).

In the absence of C.Dabell, G.Holbrook gave the following report:

Bulb Planting: The Clerk reported she had planted daffodil bulbs alongside Leake Road, from the New Rectory towards the mini roundabout.

Railway Walk Fencing: G.Holbrook had prepared a specification for the Railway Walk fencing, adjacent to Brickyard. GNR fencers and Streetwise to be asked to submit quotations to compare with quotations already in hand. It had been decided to fence across the unofficial entrance to the Railway Walk, adjacent to the telephone exchange.  Squeeze posts or a  kissing gate will be installed at the entrance to prevent horses passing through but allow wheelchair access. The Clerk would seek advice from NCC re suitable access gates for wheelchair use.

Railway Walk Prunings: G.Holbrook to ask S.Watson for a quoation to remove prunings.

New Gotham Entrance Sign: The Clerk had obtained a quotation from Signs of the Times of £800 for an elegant polyurethane sign depicting a golden hare with wording Gotham Village of Legends to replace the stolen Gotham sign on Kegworth Road. She will refer to Copyright owner, D.Charlesworth, for permission to use the drawing of the golden hare.

Dog Bins: The Clerk would ask Streetwise to empty the Hill Road dog bin. She had successfully reported the full dog bin at the end of the Railway Track which had since been emptied.

The next Environment Meeting to take place on Monday, 16th February, 2015.

15/27: Memorial Hall Report from GPC representatives:

G.Hutter reported it was the tenth anniversary of the newly elected Trustees who successfully undertook the running and maintenance of the Memorial Hall.

The Royal British Legion members were planning to meet at the Memorial Hall when the British Legion building is closed.

A report had been made of horsesriding on the Recreation Ground.

There would be no meeting of the Trustees during March, 2015.

15/28: Recording of Parish Council Meetings – Openness and Accountability:

M.J.Sheppard had researched the question of recording parish council meetings with NALC. County Councillor A.Brown is taking the matter up with County Hall. There was a substantial threat of meetings being recorded and uploaded onto the social network by members of the public. E.Rodgers suggested the legislation could be useful for Councillors’ who were unable to attend a meeting. The Clerk had downloaded a copy of another council’s rules for effective management of recording at Parish Council meetings and would add it to GPC’s Standing Orders. It was important to protect the personal safety of Council members.

15/29: Policing Matters/Vandalism: Nil to report.

15/30: Gotham News & Media: Editorial Team: Editorial Team: M.J.Sheppard, K.Steed, B.J.Walker and D.Bexon.

M.J.Sheppard reported copy date 15th February, 2015. A short meeting of the editorial team to take place after this meeting.

15/31: Chairman’s Report: Chairman’s Reception – invitations to follow for late March.

15/32: Clerk’s report:

The Clerk had received an email poster thanking GPC for their donation of £700 towards the purchase of the Scout Hut.

Thanks also received from the Netball Clubs for donations towards recruitment and P.Basford, Chairman of the Gotham W.I. for a donation towards the Christmas Party for the over 70’s.

15/33: Matters to Report:

It was reported a large puddle of water collected on The Ridgeway. Urgent drainage work is in hand on the Ridgeway.

E.Rodgers reported speeding vans turning into the Bus Depot. Clerk to write to the manager of the Bus Depot.

J.M.F.Royce reminded Council of the need to hold the Annual Meeting of the Council on the 12th May, 2015 following the election.

K.Steed suggested holding a village litter pick. It was agreed this was needed urgently. It will take place on Saturday, 21st March, 2015 meeting at The Village Pump at 10.30 a.m.. M.J.Sheppard will advertise the event in Gotham News. The Clerk holds a store of litter pickers and will supply refuse bags.

15/34: Items for Next Agenda:

Grant Policy Update.

15/35: Date of Next Meeting: The next Meeting will be held on Tuesday, 3rd March, 2015 at 7.30 p.m.

Meeting closed at 9.50 p.m.