Minutes of a Meeting of Gotham Parish Council (03/01/17)

Present: G.Hutter, (Chairman),    B.J.Walker, (Vice-Chairman),  D.Bexon,   J.M.F.Royce, P.Bower,  H.Taylor,  M.Wilkins., G.May.

In Attendance: County Councillor, A.Brown.

Apologies: Councillors, C.Dabell, J.P.Anderson, A.Clayworth, R.Webster,  Borough Councillor, S.Matthews.

17/1: Acceptance of Apologies:

PROPOSED:  G.Hutter    SECONDED:  M.Wilkins. Vote: All in favour.

17/2: Report by County Councillor, A.Brown:

Councillor Brown would attend a Flood Action meeting, to be held in late January, in the Memorial Hall. Date to be agreed.

Rushcliffe Borough Council offices had moved to Rugby Road, West Bridgford. No news of the fate of the old offices in Pavilion Road, West Bridgford.  A recent meeting of the Council Environment Committee discussed the imminent arrival of superfast Broadband by fine tuning individual post codes.

A full meeting of Nottm. County Council will be held next week. A. Brown planning to ask why the Skylink bus does not stop in the A453 villages or the Parkway Railway Station. This does not facilitate easy travel for staff at the Airport.

The long awaited bus shelter, scheduled for Leake Road, might have been held up by an objection from a parishioner on Leake Road. Clerk to contact Elliot Mitson at NCC for advice.

A.Brown to research the availability of the NCC Adoption Map showing land, with water courses, owned by the County Council. This is vital to help with future ditch, culvert inspections and upgrades.

The broken wooden gate at the top of the School walk is to be replaced with a metal kissing gate supplied by NCC & fitted by J. Moss. NCC will also rebuild the steps up to the gate. Clerk to contact  J.Bains re Gypsum Way broken down fencing at the gate opposite to Hill Road..

A.Brown advised contacting RBC Environmental Health Department re dog fouling signage and advice, dirty road signage and litter.

County Councillor A.Brown left the meeting at 8.04 p.m.

17/3: Report by Borough Councillor, S. Matthews: N/a (apologies received).

17/4: Declaration of Interest: Memorial Hall Trustees in any business pertaining to the Memorial Hall.

17/5: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 3rd December, 2016 be accepted and signed as a true record of the business transacted:

PROPOSED: G.May SECONDED: J.M.F.Royce. Vote: All in favour.

Progress: 16/254: Additional £50 in favour of South Notts First Responders to be sent to G. Whitehead. In future, attendees at public events will be asked their fee expectations prior to the event.

17/6: New Councillor signature of Declaration of Code of Conduct: N/a (apologies received)

17/7: Casual Vacancy:

The Chairman and Clerk had spoken to a Parishioner who had showed an interest in joining the Council.

To date, no letter of application had been received. The Casual Vacancy is being advertised more widely and on the Village Facebook page.

17/8:  Finance: Monthly Payments and Receipts:

PROPOSAL: Acceptance of Payment and Receipts.

PROPOSED: B.J.Walker SECONDED: J.M.F.Royce  Vote: All in favour.

a) Formal acceptance of the Revenue Budget 2017/18: £32,661.31.

It was noted, the cost of Cemetery mowing had risen by £904 due to an increase in annual cuts, from twelve to fourteen, more grave tidying and removal of grass cuttings. The contract to be put out to tender next year.

The mowing machine is currently undergoing a costly refurbishment, invoice expected for over £1,000.

Acceptance of the Revenue Budget 2017/18: £32,661.31.PROPOSED: B.J.Walker SECONDED: J.M.F.Royce  Vote: Five in favour, three abstentions.

b) Donation of £50 from East Midlands Airport.

E.M.Airport Carol singing donation of £50, currently held by GPC, to be passed to M.Lowe to help with costs for the recent event held on the 20th December, 2016. D.Bexon to enquire favoured payment method.

c)Date of Finance Meeting 31st January, 2017.

To facilitate the Clerk’s diary, the Finance Meeting to be moved forward to the 24th January, 2017.

17/9: Chairman of Planning and Development Committee: Nil to report.

17/10: Planning Applications Received: Nil.

17/11:   Planning Decisions Received:.Nil.

17/12:: Report by Vice-Chairman of the Environment Committee:

The last Environment meeting took place on the 15th November,  2016 chaired by C.Dabell.

Village Seats: A.Howick to quote to refurbish the RBC benches by the Church Wall in The Square and outside the New Rectory, Leake Road. During refurbishment, the old Well House seats could be used.

G.May asked to join the Environment Committee. Next meeting to be held on the 17th January, 2017.

17/13: Memorial Hall Report:

A letter had been received from P.R.Dines on behalf of the Trustees, re a decision to pass playground maintenance to GPC.

The Clerk had a contact at Produlic and would research its products with a view to inviting a representative to a future meeting, with the Trustees approval.

PROPOSAL: Formation of a Playground Community Group for future assistance with playground maintenance and equipment supply. PROPOSED: G.May SECONDED: D.Bexon. Vote: All in favour.

D.Bexon to enquire at School for prospective members. To date: C.Payne, G.May and G.Hutter volunteered to join the Playground Community Group. .

17/14: Flooding Progress Report:

J.M.F.Royce reported, Nottm. City Transport had carried out remedial work on its existing culvert.

The dyke running from Lochhead’s nursery to the old railway line is in the original condition with, to date,  no progress.

The open ditch, from the Bus Garage to the New Rectory sudcroft, now being attended to by Southwell Diocese and  A. Howick. The culvert, under the road, is the responsibility of NCC.

M.Simes has been alerted to the newly cleared ditches and asked to check her part of the ditch adjacent to her field. The Railway Walk culvert had been fitted with railings and the entrance to the culvert cleared. Thanks to A.Howick for his assistance. (An invoice from A.Howick should be sought by GPC). Weeds alongside the ditch to be annually strimmed. Weedkiller might prove toxic to the watercourse.

PROPOSAL: To continue meeting past 9.30 p.m. in order to complete the Agenda.

PROPOSED: J.M.F.Royce SECONDED: M.Wilkins. Vote: All in favour.

17/15: Acceptance of Revised Standing Orders (Date of Extraordinary Meeting)

Revised Standing Orders to be read by all Councillors during the month of January. Queries/comments to be submitted to B.J.Walker and J.P.Anderson. Standing Orders to be formerly approved at the February meeting or, an extraordinary meeting, if more queries need clarification. (Next GPC main meeting to commence at 7.00 p.m.. to allow more time for this item. The Clerk had sent a letter of thanks to P.R.Dines for her work on the revision of Standing Orders.

17/16: Computer update for Clerk (Report by M.Wilkins)

PROPOSAL: Appointment of M.Wilkins to purchase a laptop computer and accessories for the Clerk. PROPOSED: G.Hutter  SECONDED: H.Taylor. Vote: All in favour.

M.Wilkins had researched a package consisting a laptop, accessories, mouse, case, etc. at a sale cost of £457.99. PROPOSAL: M.Wilkins to purchase the laptop equipment at £457.99.

PROPOSED: G.May  SECONDED: G.Hutter. Vote: All in favour.

17/16: Clerk’s Appraisal:

Date of Appraisal to be arranged when A.Clayworth has completed an appraisal course.

17/17: Policing Matters/Vandalism::

December crime figures not yet received. A burglary had taken place at a private dwelling on Nottingham Road, the third at the property in eighteen months’.

Police Priority Setting Meeting to be held on the 15th February, 2017 at 10.00 a.m. at Keyworth Village Hall. B.J.Walker, G.May and D.Bexon to attend.

17/18: Gotham News and Media:

G.Hutter had visited Adlards Printers to seek pricing for the next edition of Gotham News. Two more printers to be researched by M.Wilkins and G.Hutter. Next copy due out in March so copy date, mid-February.

17/19: Western Power Severe Weather Warning Registration:

Clerk to register GPC for severe weather warnings. Information received can be posted on the village Facebook and Website.

17/20: Chairman’s Report:

The Chairman had received a suggestion re holding a ‘Gotham Games’. Public interest can be gauged by an article in the next edition of Gotham News.

17/21: Clerk’s Report:

The Clerk suggested a Gotham Litter Pick in March. Date agreed: Saturday, 11th March, 2017.

The Clerk reported a message from NALC re the government’s decision not to extend council tax referendum principles to any size of parish or town council in 2017/18.

Rushcliffe Borough Council’s new address is:

Rushcliffe Arena, Rugby Road, West Bridgford, Nottm. NG2 7YG.

17/22: Matters to Report:

G.Hutter offered to attend the Town and Parish Forum at RBC on Wednesday, 15th February, 2017.

M.Wilkins reported a pot hole fund available. Two pot holes on Hall Drive had recently been repaired.

17/23: Items for Next Agenda:

Standing Orders acceptance, Gotham News printing, Flooding report.

17/24: Date of Next Meeting: The next Meeting will be held on Tuesday, 7th February, at 7.00 p.m. (to facilitate S/O’s)

Meeting closed at 10.40 p.m.