Minutes of a Meeting of Gotham Parish Council (01/11/16)

Present: G.Hutter, (Vice-Chairman),  J.P.Anderson,   J.M.F.Royce,  B.J.Walker, P.Bower, D.Bexon, H.Taylor, C.Dabell, M.Wilkins.

Vice Chairman, G.Hutter, Chaired the meeting.

16/226: Apologies: A.Clayworth, County Councillor, A.Brown, Borough Councillor, S.Matthews.

16/227: Acceptance of Apologies:

PROPOSED:  J.P.Anderson    SECONDED:  J.M.F.Royce. Vote: All in favour.

16/228: Declaration of Interest: J.M.F.Royce in item 9: Remembrance Day Wreath.

16/229: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 4th October, 2016, be accepted and signed as a true record of the business transacted, with the following amendment:16/213: Finance:

b/ Purchase of Dictaphone for Recording Meetings: delete second sentence.

PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson  Vote: All in favour.

Progress: Nil to report.

16/230: Casual Vacancy:

The Chairman accepted, with regret, the resignations of Councillors G.Holbrook and .M.J.Sheppard. The Clerk had notified the Electoral and Democratic Engagement Manager, J.Saxby. Three notices of Casual Vacancy had been posted on the noticeboard. The first Casual Vacancy, resulting from the resignation of G.Clark, could be filled at this meeting. There were currently two applicants for this vacancy. The Clerk circulated ballot papers for Councillors to make their choice of applicant. The applications had been circulated to all Councillors prior to the meeting.

The result of the ballot was in favour of Mrs. Gillian May. The Clerk will ask the other applicant if she would allow her application to be carried forward to the next meeting for due consideration. The Clerk will inform J.Saxby of the outcome of the ballot and write to Mrs. May enclosing the appropriate information.

16/231:  Finance:

a/ Monthly Payments and Receipts:

Two outstanding Gotham News advertisers. These two advertisements to be dropped if payment not received by the 4th November, 2016.

PROPOSAL: Acceptance of Payment and Receipts.

PROPOSED: J.M.F.Royce  SECONDED: M.Wilkins Vote: All in favour.

b/ Donation of £250 to Gotham RBL to defray the cost of the Remembrance Day wreath.

PROPOSED: B.J.Walker  SECONDED: C.Dabell. Vote All in favour.

c/ Budgets to Date for 2017/18:

Paper 3 Environment Budget for 2017/18:

PROPOSAL: Acceptance of the Environment Budget: £4,050.00

PROPOSED: B.J.Walker  SECONDED: J.P.Anderson  All in favour.

Two new Budgets to be included in the 2017/18 Capital Budget.

The Square Furniture maintenance: £3,000. (as part of the agreement with NCC Small Improvement Grant)

Well House maintenance:                £1,000. (as part of the agreement with the Heritage Lottery Fund).

PROPOSED: J.P.Anderson, SECONDED: J.M.F.Royce. Vote: All in favour.

Date of Finance Meeting:

The Finance Meeting to be held on the 22nd November, 2016 at 7.30 p.m.

16/232: Chairman of Planning and Development Committee: (J.P.Anderson) Nil to report.

16/233: Planning Applications Received: Nil.

16/234: Planning Decisions Received: Nil.

16/235: Report by Vice-Chairman of the Environment Committee:

C.Dabell reported that the last Environment meeting took place on the 18th October,  2016

Replacement Trees in The Square: J.Taylor had removed the dead Rowan Tree stumps and root balls leaving a hole measuring one cubic metre and filled with top soil. C.Dabell had researched replacement trees and suggested Hornbeam, White Beam or Sweet Chestnut. All trees cost between £120-£130 each. Good mulch must be added to the topsoil. Agreed, White Beam would be the favoured trees to replace the Rowan Trees.

Railway Walk removal of Elders: C. Dabell to ask P. Howick for a price to prune the canopy. The elder trees need removing. The Clerk to ask J.Taylor for a price.

Flooding: The flood on the 15th June, 2016 had been calculated as the worst in eighty years. C. Dabell and A.Dabell had inspected the Bus Station dyke which is still blocked. They will attempt to dig it out. The feeder pipe is too small. NCT to be asked to replace with a larger pipe. Some householders had started cleaning out the ditch from Field House Nurseries up to the Bus Garage. The pipe running into the Parish drain is blocked under the garden area. The eight inch diameter pipe needs replacing with a larger one. County Councillor A. Brown to be urged to get NCC help with drainage problems. An article in Gotham News will appeal for a new flood committee in the hope some volunteers come forward. A discussion on sand bag storage took place. The new committee can consider this item and form an action group to progress the infrastructure. The Clerk to write to the Diocese re the sudcroft from Leake Road across the bottom of the garden of the new Rectory.

Cemetery Mowing: An extra mow had been carried out by Horizon. A  strim of 4/5 rows of graves on both sides of the path had been carried out.

Harold Sumner had repaired the bench seat which now stood on a concrete base.

Well House: G.Hutter had researched a range of bench seats. The cost of two St. Anne’s benches with fitting would be £998. The slats were recycled plastic.

PROPOSAL: Purchase two black recycled plastic, St. Anne’s benches, for the Well House at a cost of £998.

PROPOSED: J.P.Anderson, SECONDED: J.M.F.Royce. Vote All in favour.

It was agreed, the gates are unnecessary at the present time.

The art boards in the roof have not been beaded at the top. Cost of beading would be £250. Agreed, this is unwarranted expense at the present time.

C.Dabell to liaise with ex Councillor, G.Holbrook, re the fitting of the timer.

A banner advertising the Scout bonfire has been attached to the Well House railings. Advertising has been discouraged on this Grade 2 listed building but, as the event is within a few days, it was decided to allow the banner to remain. In future, GPC’s permission should be sought.

16/236: Memorial Hall Report: Next meeting to be held on the 8th November, 2016.

16/237: Arrangements for Remembrance Day – 13th November, 2016:

There would be no police presence which made the marching arrangements difficult. J.M.F.Royce volunteered to marshall in liaison with T.Coles of the RBL.

10.00 a.m. Muster in The Square.

High visibility jackets provided by the RBL. J.M.F.Royce to lay the Parish Council wreath.

The Remembrance Service to take place at the Memorial Hall.

16/238: Policing Matters/Vandalism::

No crime figures to date.

The Police Priority Setting Meeting in Memorial Hall on the 19th October, 2016 attended by the Chief Inspector. The meetings no longer identifying pressing problems on which to concentrate. The Spar shop raiders had been arrested. Next meeting to take place in January, 2017.

16/239: Gotham News and Media:

J.P.Anderson has taken on the editorship of Gotham News with production by Steve Douglas. Ex Councillor, M.J.Sheppard to assist with this edition.

16/240: Chairman’s Report:

The Chairman reported, her reason for seeking assistance from the Monitoring Officer was due the conduct of two Councillors’ who had since resigned from the Parish Council. She was unwilling to take on the role of Chairman, due to health reasons.

16/241: Clerk’s Report: Nil to report.

16/242: Matters to Report:

J.P.Anderson had attended a meeting with Gotham Cricket Club to discuss the terms of their annual grant from GPC.

H.Taylor discussed problems with unsavoury behaviour opposite to Elliott’s Transport garage on Hill Road. Suspect drug dealing ongoing. Litter had been cleared by Elliott’s but had quickly collected again. H.Taylor urged to contact the Police.

P.Bower suggested the bollard, adjacent to the Well House, needed moving aside to allow easier access. Clerk to contact NCC Highways.

M.Wilkins suggested an improvement to the GPC website whereby documents were stored in categories. He would suggest this idea to the webmaster.

16/243: Date of Next Meeting: The next Meeting will be held on Tuesday, 6th December, 2016 at 7.30 p.m.

Meeting closed at 10.05 p.m.