Minutes of a Meeting of Gotham Parish Council (01/10/13)

Held in the Memorial Hall Weldon Room Commencing at 7.30pm
Present M.J.Sheppard, (Vice-Chairman), J.M.F.Royce,  R.Davis,  G.Clark,  B.J.Walker,   J.P.Anderson, K. Steed, E.Rodgers, C.Dabell,  E.Padden (7.55  p.m)

In the absence of the Chairman, the Vice-Chairman opened the meeting. He read out a letter of resignation from the position of Chairman from R.Muir.

13/140: Election of Chairman:

It was moved by C. Dabell, seconded by B.J.Walker, that M.J.Sheppard should be appointed Chairman until May, 2014.

Vote: All in favour.

13/141: Election of Vice-Chairman:

It was moved by J.P.Anderson that R.Muir be elected Vice-Chairman until May, 2014. There was no seconder to the proposal and a counter proposal to wait for one month to consider the position of Vice-Chairman was agreed by J.P.Anderson.

PROPOSAL: Acceptance of amendment to the proposal moved by J.P.Anderson to consider the position of Vice-Chairman for a one month period. PROPOSED: J.M.F.Royce  SECONDED: E.Rodgers. Vote: All in favour.

13/142: Apologies: R.Muir, D.Bexon.  In Attendance: Mrs. G.Hutter

13/143: Acceptance of Apologies:

PROPOSED: K.Steed  SECONDED: E.Rodgers Vote: All in favour.

13/144: Declaration of Interest:

Trustees, M.J.Sheppard,  G.Clark, K.Steed in matters relevant to the Memorial Hall/Recreation Ground.

Trustees, K.Steed, C.Dabell and M.J.Sheppard in matters relevant to agenda item 9 (c) Gotham Nature Reserve re fencing costs.

13/145: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 3rd September, 2013, be accepted as a true record of the business transacted, with the following amendments:

13/126: Finance: b) Sculpture Additional Funding for Unveiling Ceremony £2,090: alter Proposer from ‘J.P.Anderson’ to ‘J.M.F.Royce’.

e) Car Park/drains tenders  – funding (?) after £33,000 add ‘plus a contingency fund of 10%. Alter ‘T’ Jones to ‘J’ Jones.

13/135: Chairman’s Report: amend  4th sentence 2nd paragraph:  ‘R Muir stated that ‘copyright of the artwork’ created was owned by Colbeck Photography Ltd and undertaken, free of charge.

The Clerk was asked to circulate Draft Minutes to Council, as soon as possible,  for their perusal and comment.

Progress from the Minutes: 13/126: Finance: The Clerk had submitted an application for NCC Local Improvement Funds in favour of the Village Sculpture.

13/146: Casual Vacancy:

A Casual Vacancy Notice had been published on the Public Notice Board for fourteen days. To date, no application had been received. The Chairman introduced Mrs. G.Hutter who might be interested in becoming a Gotham Parish Councillor.

PROPOSAL: Suspension of Standing Orders.

PROPOSED: E.Rodgers  SECONDED: J.P.Anderson  Vote: All in favour.

Mrs. Hutter introduced herself to Council and gave a brief account of her years spent in Gotham. She now resided on The Ridgeway.

The Chairman thanked Mrs Hutter and invited her to remain at the meeting.

PROPOSAL: Re-instatement of Standing Orders.

PROPOSED: G.Clark SECONDED: E.Rodgers  Vote: All in favour.

E.Padden arrived at the Meeting at 7.55 p.m.

13/147 : Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.M.F.Royce SECONDED: G.Clark. Vote: All in favour.

E.Padden declared an interest in item (b) – application from St. Lawrence PCC in favour of Church Clock repairs.

a)  Quarterly Financial Update – agreed to defer to November meeting when invoices for the Village Sculpture could be included.

b)  Application from the St.Lawrence PCC for funds towards Church Clock repairs. – An application for funds towards the cost of the Church Clock repairs, amounting to £2,300, had been received.

J.M.F.Royce reminded Council, that the cost of the annual clock service was covered by GPC.

PROPOSAL: That a contribution of 10% of the cost of the repair be granted. i.e. £230.

PROPOSED: J.M.F.Royce  SECONDED: R. Davis  Vote: six in favour, one against, three abstentions.

c)  Application from Trustees of Gotham Nature Reserve re fencing costs. – An email from D.Power had been received re an application for £1,618 to cover fencing costs to be taken from the GNR budget of £4,500 and to be repaid from a Rural Payments scheme grant aid, as soon as possible.

PROPOSAL: That the sum of £1,618 would be made available to GNR from the capital budget of £4,500 held by GPC.

PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker  Vote: seven in favour, three abstentions.

d)  Collection for retired Councillor – The Clerk reported that retired Councillor T.Vennett-Smith had advised her that a retirement present from GPC was unnecessary.

PROPOSAL: To dedicate the Cherry Laurel bush to be planted in The Square to Councillor T.Vennett-Smith.

PROPOSED: B.J.Walker  SECONDED: G.Clark  Vote: nine in favour, one abstention.

The Clerk would seek T.Vennett-Smith’s approval for the above proposal.

e)  Fourth Bank signatory – It was Agreed, a fourth signatory was unnecessary at the present time.

f)   NALC Salary Award for Clerk 2013 – deferred until the November meeting.

13/148: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

Traffic on Kegworth Road: J.P.Anderson reported the temporary traffic lights outside Gotham School had not yet been installed.

PROPOSAL: The Clerk would write a letter, deploring the delay in the installation of traffic lights, to the Chief Executive of Notts County Council with copies to Jonathan Pizzey, Project Manager at Notts Highways, P.Goode, Traffic Manager at Notts Highways, Notts County Councillor Andrew Brown and S.Lymn-Brewin, Head Teacher at Gotham School.

PROPOSED: J.P.Anderson SECONDED: B.J.Walker  Vote: All in favour.

E.Rodgers reported a recent collision, between a car and motorcyclist, on Kegworth Road during the morning rush hour.

Traffic chaos had ensued through Gotham, during rush hour on Friday, 27th September, due to the temporary closure of the A453.

RBC Core Strategy: A letter had been received from RBC re postponement, until December 2013, of a special meeting to approve modifications to the Core Strategy. The Clerk would invite Borough Councillor T.Vennett-Smith to the November GPC Planning and Development meeting as he would represent GPC at that meeting.

GPC needed an opportunity to comment on the traffic modelling, in the light of Gotham’s expectation of excessive traffic flow, should the development at Clifton Pastures go ahead. J.P.Anderson should speak to R.Mapletoft on this subject.

The 3D model of the impact of a huge development was still in progress by K.Mafham.

K.Mafham was co-ordinating with C.Raynor who had produced excellent studies on student numbers in Nottingham.

The aligned Core Strategy submissions were now available on the website. A disappointing representation from RBC, especially on the subject of the basis for the housing numbers required. P.Marshall of RBC Planning Dept. would be in attendance at the next meeting of the GPC planning meeting on the 22nd October, 2013.

The Rt. Hon. K. Clarke might be more interested in the protection of the green belt as he was due to fight for his seat in the next General Election in 2015.

Report on Meeting with British Gypsum – 19th September, 2013: J.P.Anderson, M.J. Sheppard and B.J.Walker had attended an informative meeting at British Gypsum on the 19th September, 2013.. The meeting concerned British Gypsum’s ownership of land in and around Gotham. The site behind The Royal British Legion was deemed unavailable for development but the Kings Mill site on Hill Road might be suitable for larger housing development, with the necessary approval as an ‘exception site’.

J.P.Anderson explained, that since the 1990’s new housing in Gotham has been unsuitable for the parishioners. The housing stock is out of date for today’s population. GPC needed a different approval for development without weakening its position. It should not necessarily oppose a green belt envelope as one might be ultimately imposed upon the village by RBC. GPC might need to carry out a Neighbourhood Plan to demonstrate a desire to form a proper planning policy for the village and for where a green belt envelope was drawn. British Gypsum might be helpful in drawing up a Neighbourhood Plan as it had a policy of getting involved with local communities. Help might be in the form of technical and financial aid.

PROPOSAL: While remaining opposed, in principle, to development in the green belt, that GPC enter into discussions with third parties on the possibility of proactive development of land in the parish to meet identified housing need.

PROPOSED: J.P.Anderson  SECONDED: E.Padden. Vote: nine in favour, one abstention.

13/149: Planning Decisions Received:

13/8: (ref: 13/01406/FUL) 18 Nottingham Rd – Single storey rear extension. GRANTED

13/13: (ref: 13/01618/FUL) Sun Inn – Retention of stove and external flue pipe to north elevation      GRANTED

13/150: Planning Applications Received:                 Nil.

13/151: Environmental Matters:

C.Dabell had inspected the Christmas Tree to be  kindly donated to the village by H. Wright.

S.Watson had offered to replace the broken picnic benches on the Railway Walk with oak benches fashioned by D.Urry. Price to be submitted.

No meeting of the Environment Committee in October.

13/152: Memorial Hall Report from GPC representatives:

K. Steed reported the following matters:

E.Perrell had been appointed Chairman of the Trustees following the retirement of A.Vickers.

The de-fibrillator would not be sited at the Memorial Hall, due to its requirement to be viewed from the highway. The Trustees of the Memorial Hall had asked to be kept informed of the progress of the defibrillator project.

The replacement sputnik had been installed in the Tots’ Playground.

P.R.Dines had sought a liaison Councillor re car park payments. The Clerk would confirm the liaison contact was J.M.F.Royce.

Some of the Horse Chestnut trees on the Recreation Ground required felling.

The MH water supply was due for inspection and to ensure a constant supply to the Surgery.

3/153: Village Sculpture/Unveiling Ceremony: (29th September, 2013 at 2.p.m.)

M.J.Sheppard had received a thank you letter from Earl and Countess Howe for a very pleasant day’s celebration of the sculpture unveiling. The Clerk would thank the Earl and Countess for their attendance. The buffet supplied by M.Howick had been excellent.

The Unveiling Ceremony was problem free and greatly enjoyed by over six hundred people. Thanks to the many participants and especially to R.Muir, M.J.Sheppard and the many people who helped to make the event a huge success. Reports had been written in the Nottingham Evening Post, Loughborough Echo and interviews had been recorded on Radio Nottingham. It would also be mentioned in Gotham News and a selection of photographs would be made available in Gotham library, with permission. Thanks recorded to members of St.Lawrence PCC for tea and the film show of the 2003 plays.

Sales of programmes totalled £273.50. Left over wine could be donated to the W.I. Christmas Party or saved for the Annual Village Meeting. E.Padden suggested awarding the children who took part in the plays, a small gift of a medallion or similar, to mark the occasion.

J.P.Anderson proposed a special vote of thanks to M.J.Sheppard who had given his time tirelessly to the organisation of the event. B.J.Walker congratulated R.Muir for her fine speech and introduction to the Earl and Countess Howe.

13/154: Policing Matters/Vandalism:

E.Rodgers reported no crime recorded during the month of August.

13/155: Gotham News & Media:  

Editorial Team: M.J.Sheppard, R.Muir, K.Steed and D.Bexon. Next edition in November. Copy by 15th October.

13/156: Chairman’s Report:         

The Chairman had received the following correspondence:

453 Churches – Christmas Tree Festival on the weekend of the 14th – 15th December. B.J.Walker suggested a GPC tree decorated

with laminated pictures of the sculpture tales. All Agreed.

A letter had been received from R.Muir thanking GPC members for their support during her time in office. She had enclosed a present of a mug depicting the Sculpture tales to each member and Clerk.

The Clerk would thank the key participants of the Unveiling Ceremony.

13/157: Clerk’s report:

The Clerk had received the following correspondence:

The Budget Challenge – NCC budget forecast – reply cards with tick box suggestions for budgetary control. Passed to every Councillor.

RBC Gardener booklet.

Grant Thornton – approved audit for year ended 31st March, 2013.

Royal British Legion – First World War Commemoration 2014-2018 – an invitation for Council involvement.

Royal British Legion – Remembrance Day on the 10th November in East Leake. J.M.F.Royce, M.J.Sheppard would offer to lay a wreath if required. Borough Councillor T.Vennett-Smith laid a wreath on behalf of RBC in Gotham unless expected to attend Barton or Thrumpton services.The Clerk would ascertain if an act of Remembrance was planned during the Methodist Service in Gotham.

13/158: Matters to Report:

E.Rodgers reported the ‘Gotham’ sign on Nottingham Road had been stolen.

The Railway Walk sign had fallen off at the Kegworth Road entrance.

13/159: Items for Next Agenda. Casual Vacancy, Clerk’s Salary Award.

13/160: Date of Next Meeting: The next  meeting would be held on the 5th November, 2013.   Apologies from G.Clark and E.Rodgers.

Meeting concluded at  10.00 pm.