Minutes of a Meeting of Gotham Parish Council (01/04/14)

Present: M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) J.M.F.Royce, B.J.Walker, G.Clark, J.P.Anderson, G.Hutter, E.Padden (8.05 p.m.) R.Muir, (8.30 p.m.) C.Dabell, (9.07 p.m.)

In attendance: A. Clayworth, County Councillor A. Brown.(8.10 p.m.) Borough Councillor,T.Vennett-Smith (8.40 p.m.)

The Chairman welcomed Mr. A. Clayworth to the meeting.

14/66: Apologies: E.Rodgers, D.Bexon. (M.J.Sheppard reported that R.Muir and C.Dabell would be late arriving at the meeting).

14/67: Acceptance of Apologies:
PROPOSED: B.J.Walker SECONDED: J.P.Anderson Vote: All in favour.

14/68: Declaration of Interest:
Trustees, G.Clark, K.Steed, G.Hutter in matters relevant to the Memorial Hall/Recreation Ground.
M.J.Sheppard in planning application: (ref: 14/00214/FUL) Manor Barn, Moor Lane.

14/69: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council held on the 4th March, 2014, be accepted as a true record of the business transacted, with the following amendment: Pg. 2. 14/52: Planning Report. Alter name from ‘Gurney’ to ‘Turney’ alter ‘Q.C.’ to ‘barrister from the Landmark Chambers’. Pg. 3. 14/62: Clerk’s Report: reword Proposal to ‘Funding of £200 to cover the cost of one member of the Ruddington Cadet Band to play at the French and Belgian war graves.’
PROPOSED: J.P.Anderson SECONDED: J.M.F. Royce. Vote: All in favour.

Progress from the Minutes:
Pg. 2: 14/51: J.M.F.Royce queried the rule regarding a Parish Council not being allowed to erect an external war memorial. The Clerk confirmed a conversation with NALC and SLCC representatives who had explained that a Parish Council had no Power other than to maintain or repair a War Memorial. The Clerk would seek further clarification from Paul Cox, solicitor at RBC and the War Memorial Trust.
14/56: Memorial Hall Report from GPC representatives: The Clerk had checked with P.Dines who had confirmed that there was no requirement for removal of Parish Council files from the store room at the present time.

The Chairman announced that Item 5 on the Agenda (Casual Vacancy) should be moved to the end of the Agenda to allow Mr. Clayworth (applicant for the casual vacancy) more time to experience Parish Council discussion.

14/70: Finance Monthly Payments and Receipts:
Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.
PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce Vote: All in favour.

Appointment of internal auditor (G.Stafford)
PROPOSAL: To appoint G.Stafford as internal auditor for the year end accounts.
PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson. Vote: All in favour.
G.Clark remarked that various public limited companies do not continue to employ the same auditor on a regular basis and GPC should consider a change of internal auditor next year.

E.Padden arrived at the meeting at 8.05 p.m.

Gotham Heritage Group Funds:
The Chairman had received notice of the dissolution of the Gotham Heritage Committee as from 31st March, 2014. A cheque for £5,183.34, remaining funds, was passed to the Clerk to cover the maintenance cost of the village Heritage Boards. One board was in the process of manufacture for installation adjacent to the Village Sculpture. Estimated cost: £1,800 plus installation.
PROPOSAL: Acceptance of the document of Dissolution of Gotham Heritage Committee.
PROPOSED: J.P.Anderson SECONDED: B.J.Walker Vote: All in favour.

County Councillor A.Brown arrived at the meeting at 8.10 p.m.

Planning & Development Recommendation re Judicial Review Funding – JPA.
J.P.Anderson reported the probability of a Judicial Review within fourteen days following the publication of the Inspector’s report on the Aligned Core Strategy which was likely to follow 4 weeks after the end of the consultation period of the Aligned Core Strategy due to close on the 30th April, 2014. K.Mafham, planning adviser, had estimated a budget of £20,000 would be adequate with Gotham Parish Council share amounting to £10,000 at this stage. With Barton Parish Council putting forward the same amount the total could be acheived: any contributions from other parties eg Thrumpton PM, Calverton PC or national bodies such as CPRE would reduce our overall liability. Ken Mafham was in consultation with R.Turney from the Landmark Chambers who was likely to represent us.
PROPOSAL: Allocation of £10,000 towards the cost of a Judicial Review of the Aligned Core Strategies with the commission of R.Turney, barrister for Landmark Chambers.
PROPOSED: J.P.Anderson SECONDED: J.M.F. Royce. Vote: All in favour.

Bank Signatory: The Clerk sought a fourth bank signatory following the recent resignation of Councillor T.Vennett-Smith.
B.J.Walker offered to stand as a bank signatory.

Gotham Nature Reserve: J.M.F.Royce had received a request from D.Power of Gotham Nature Reserve Trust to raise a cheque in payment of an expected invoice £1,981.08 for fencing and kissing gate at the Gotham Nature Reserve.
PROPOSAL: Authorisation to sign a cheque on receipt of invoice for fencing work to GNR.
PROPOSED: J.M.F.Royce SECONDED: B.J.Walker Vote: six in favour, three abstentions. (K.Steed, M.J.Sheppard and E.Padden declared an interest as members of GNR).

14/71: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)
Progress on Consultation re RBC/Aligned Core Strategy Development Plan Document response by 8/4/14)
J.P.Anderson reported on the modification to the RBC Core Strategy. D.Prior had studied the Traffic Model and submitted a written report detailing concerns with potential rat running through Gotham. There was a nonsensical section included in the RBC comments on the Traffic Model based on the ‘A452’ a mix re ‘A52’ and ‘A453’. RBC had also ignored the problem of rat running which is tantamount to an insult to Gotham. Its only interest is in the villages around the A52, i.e. Gamston, Tollerton, West Bridgford, etc. RBC had admitted that housing numbers in the Borough are ‘aspirational’ as not revised since 2008 prior to the financial downturn. K.Mafham will respond to RBC Modifications to the Core Strategy on behalf of GPC, Thrumpton, Clifton and Barton, J.P.Anderson would add further comments on behalf of GPC. K.Mafham would respond also to the ACS by the deadline of 30th April.

R.Muir arrived at the meeting at 8.30 p.m.

The Oxalis Public meeting would be held on the 24th April, 2014 in the Memorial Hall from 2 – 8 p.m.

Green Belt Review: J.P.Anderson explained the significance of a Green Belt Review. At the present time, Gotham is green washed which only allows brown field or in-fill development within the village. The process of deciding whether Gotham changes to inset status is not subject to consultation but part of the Local Plan (phase 2). RBC will ultimately decide Gotham’s status according to its own timetable and would not wait for a village Neighbourhood Plan. To draw up a Neighbourhood Plan would be a village decision and could prevent future undesirable development. It is important to work with village landowners including, British Gypsum being a major landowner in Gotham, to decide on boundaries for the inset.

Borough Councillor T.Vennett-Smith arrived at the meeting at 8.40 p.m.

PROPOSAL: GPC expresses an interest in the proposal of becoming ‘inset’ and wishes to be fully involved in the process of deciding on the location of an inset boundary of Gotham Village.
PROPOSED: J.P.Anderson SECONDED: E.Padden Vote: six in favour, three against.

British Gypsum – stockpile of synthetic material:
J.P.Anderson had received an e-mail from Allen Gorringe, Estates Manager for Saint Gobain, informing him of the commencement of the building of a strategic stockpile of synthetic gypsum on the former Gotham site. As per the planning application, this material will be stored on the concrete hard standing and once completed covered with a geo membrane to prevent dust emissions.

14/72: Planning Decisions Received: Nil.

14/73: Planning Applications Received:

14/6: (ref: 14/00214/FUL) Manor Barn – Use of former storage building for ancillary residential use to create a hobby, craft room, install new windows roof lights and external landscaping. Revised plan to use building materials in line with a Grade 2 listed building.
PROPOSED: J.P.Anderson SECONDED: G.Clark Vote: eight in favour, one objection, one abstention.

County Councillor A.Brown reported he had passed the information regarding the need for repairs to the path in front of 111 Nottingham Road, to K. Hourd of NCC Highways.

14/74: Environmental Matters: (Chairman C.Dabell absent)
Village Litter Pick report: The Clerk thanked Councillors G.Hutter, K.Steed, B.J.Walker, G.Clark and E.Rodgers who had offered to undertake litter picking. Thanks also to Mr. and Mrs. A. Vickers for litter clearance on the Recreation Ground and S. Sparke and C. Swallow who assisted E.Rodgers clear the verges on Nottingham Road up to Bidwell Crescent. .
Litter is often dropped by lorry and van drivers. Clerk to write to British Gypsum Transport Manager seeking help with this problem.

Village Noticeboard repair: The Clerk reported D.Howick too busy to repair the noticeboard. She would seek quotations from other joiners.

Laurel planting in The Square bay: M.J.Sheppard will pass the utility map to the Clerk for inspection before the planting of the Laurel bush to ensure no disturbance of underground pipes. S.Watson may be able to help bore down through existing tarmac to allow root growth.

C.Dabell arrived at the meeting at 9.07 p.m.

Cemetery Maintenance: J.P.Anderson reported work required on the South side wall. The North West corner had been tidied. Agreed: Poppies to be planted in the front border to commemorate the WW1 centenary. A quotation from Horizon would be sought for grass treatment.
PROPOSAL: Budget for annual maintenance of the Cemetery front border of £400. (£250 to be added to the existing annual maintenance budget of £150).
PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson Vote: Nine in favour, one abstention.

14/75: Memorial Hall Report from GPC representatives:
G.Hutter reported the following items:
The Trustees had agreed that Gotham Scouts should not assist with the litter pick due to the danger of exposure to dog faeces on the Recreation Ground.
The Trustees looking into the cost of maintaining the security lighting around the Memorial Hall complex.

14/76: Village De-Fibrillator:
E.Padden progressing the installation of a village de-fibrillator on Frydays outside wall. The Clerk had emailed three potential electricians seeking quotations. Cost of the defibrillator with electricity supply, including lighting, approximately £2,500.
PROPOSAL: Commitment that GPC supply ten per cent of funding towards the cost of the defibrillator equipment. i.e. £250.
PROPOSED: E.Padden SECONDED: R.Muir. Vote: All in favour.
The Chairman thanked Borough Councillor T.Vennett-Smith for his generous donation of £325 from electoral division funds towards the defibrillator. County Councillor A.Brown would support the application from GPC for funding in the current financial year.

County Councillor A.Brown left the meeting at 8.55 p.m.

14/77: Policing Matters/Vandalism:
E.Padden reported she is unable to attend the next Police Priority Setting Meeting on the 16th April, 2014. Borough Councillor T. Vennett-Smith reported an interesting demonstration of special alarm locks by a local Policeman. The Clerk would ask P.C. Kelly Warwick for contact details re invitation to attend the Annual Village Meeting in Gotham to demonstrate the alarm locks. Two male suspects had been apprehended for shed break-ins as a result of the locks. B.J.Walker reported a recent incident when a female walker was harassed by a male on Gotham Hills. Vandalism had occurred to a parked car on The Rushes. K.Steed reported recent sighting of a horserider on The Ridgeway wearing a similar helmet to those worn by the Police.

14/78: Casual Vacancy:
A vacancy had arisen following the resignation of Councillor R.Davis. The Chairman had received two applications for the position. A paper ballot was held which showed a majority in favour of the election of Mr. Andrew Clayworth to stand as a Councillor on Gotham Parish Council. Mr. Clayworth thanked the Council and accepted the position. The Clerk would send Mr. Clayworth papers including Declaration of Interest forms to be forwarded to Mr. A. Graham Returning Officer at RBC. The Clerk would inform the other applicant of the outcome of the ballot.

4/79: Gotham News & Media:
Editorial Team: Editorial Team: M.J.Sheppard, R.Muir, K.Steed and D.Bexon. The Chairman complimented the Editorial Team on an excellent edition of Gotham News. R.Muir would charge £200 for the production of Gotham News following her resignation from the Parish Council to cover its preparation over two days. The Chairman thought it necessary to pursue two other quotations. R. Muir had researched advertising revenue in similar magazines with a view to an increase in the cost of advertising in Gotham News. The next issue would be printed in July, 2014. The Chairman envisaged three editions of a twelve page Gotham News per annum. He thanked R.Muir for her outstanding contribution to the production of Gotham News during her presence on Gotham Parish Council. Borough Councillor T.Vennett-Smith thanked the Chairman for his kind and courteous remarks in Gotham News following his recent resignation from Gotham Parish Council.

14/80: Gotham Countryside Trust – 2 GPC Representatives:
M.J.Sheppard confirmed he would represent Gotham Parish Council on Gotham Countryside Trust for one year.
The continuation of the Logan Trail along the old Railway Track had met opposition from residents of Pygall Avenue and also the residents of Eyres Lane who feared the public would use this lane as a short cut. The Chairman had met those concerned to allay their fears and referred them to Gotham Countryside Trust representatives. K.Thorpe and A. Howick would divert the Logan Trail around privately owned land on Eyres Lane. The Chairman pointed out that the Gotham Parish Council had no powers over the land in question as it had legally reverted back into ownership of The Rt.Hon. the Earl Howe upon it ceasing to be a railway track.

14/81: Annual Parish Meeting Tuesday 29th April 2014
Ideas for Agenda:
T.Coles – Chairman of Royal British Legion – WW1 commemoration, Cemetery Arch, External War Memorial.
County Councillor A.Brown report.
Borough Councillor T.Vennett-Smith report. (written report if unable to attend)
Police report – new style alarm.
Village Defibrillator (E.Padden)
Village organisations written reports.

14/82: Chairman’s Report:
The Chairman had received the following correspondence:
PCC letter offering refreshments in St. Lawrence Church prior to the Christmas Carols in The Square.

14/83: Clerk’s report:
The Clerk reported she had attended a Clerks’ Workshop in Cropwell Bishop on Thursday, 27th March, 2014. Matters discussed were agendas, minute taking, etc. She would advertise main meeting agendas on the website in future.
The Clerk circulated postcard style information from CPRE re details of its campaign to Save the Green Belt throughout Great Britain.

14/84: Matters to Report: Nil.

14/85: Items for Next Agenda: AGM.

14/86: Date of Next Meeting: The Annual General Meeting will be held on the 6th May, 2014 at 7.00 p.m.

Meeting concluded at 10.20 pm.