Category Archives: Parish Council

Minutes of a Meeting of Gotham Parish Council (05/11/13)

Present:   M.J.Sheppard, (Chairman) J.M.F.Royce,  R.Davis,    B.J.Walker,   J.P.Anderson, K. Steed,  C.Dabell,  R.Muir, D.Bexon.

One minute silence in memory of the War Dead.

The Council stood for one minute of silence in memory of Gotham’s War Dead.

The Chairman requested Item 7b on the Agenda, Bridging Loan, be discussed as the first item.

Finance – 7b Bridging Loan:

The Chairman announced the necessity for the Parish Council to take out a bridging loan of £10,000, for a six month period, to cover the increased cost of the Memorial Hall car park refurbishment, due to unforeseen work. Funds currently invested in a Santander Bond would be available to the Council within this timescale.

R.Muir spoke in favour of a lesser amount of money being tied in a Bond in future. She had voted against the decision to invest such a large amount of money which she had deemed unwise.

PROPOSAL: That the Parish Council arrange a bridging loan to the sum of  £10,000 for a six month period to cover the cost of extra work on the Memorial Hall Car Park.

PROPOSED: J.P.Anderson  SECONDED: R.Davis  Vote: eight in favour, one abstention.

13/160: Election of Vice-Chairman:

It was moved by M.J.Sheppard, seconded by R.Muir that Karen Steed be appointed Vice-Chairman of Gotham Parish Council.

K.Steed accepted the position of Vice-Chairman and thanked Council.

Vote: All in favour.

13/161: Apologies: G.Clark, E.Rodgers, E.Padden, Notts County Councillor A.Brown.

13/162: Acceptance of Apologies:

PROPOSED: J.P.Anderson  SECONDED: R.Muir Vote: All in favour.

13/163: Declaration of Interest:

Royal British Legion members, C.Dabell and J.M.F.Royce in Agenda item 7c Civic Wreath.

13/164: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 1st October, 2013, be accepted as a true record of the business transacted, with the following amendments:

13/142: Apologies: Remove ‘Chairman’.

13/148: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson) remove heading: ‘Progress on Consultation re RBC Core Strategy.’

PROPOSED: R.Davis  SECONDED: J.P.Anderson Vote: All in favour.

Progress from the Minutes: 13/146 : Finance Monthly Payments and Receipts: The Clerk had reported to D.Power of the PCC, GPC’s intention to award a grant of £230 towards the cost of repairs to the church clock.

13/165: Casual Vacancy:

G.Hutter had attended the October meeting and was in the process of registering on the Electoral Roll in order to attain eligibility to serve on the Parish Council.

13/166 : Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson. Vote: All in favour.

D.Charlesworth had submitted an invoice for travelling expenses incurred during the work on the Village Sculpture.

a)  Quarterly Financial Update – The Clerk would circulate the budget sheets to members before the next meeting. Agreed to defer to the December meeting when invoices for the Village Sculpture could be included.

b) Bridging Loan – (already discussed Item 1)

c) Civic Wreath  –  PROPOSAL: To donate £100 to the Gotham and District Branch of the Royal British Legion to defray the cost of the wreath. PROPOSED: R. Muir  SECONDED: J.P.Anderson. Vote: six in favour, one against, two abstentions. (Two declarations of interest).

d) Date of Finance Meeting: The next meeting of the Finance Committee would be held on the  26th November, 2013 at 7.30 p.m.

R.Muir suggested a fourth bank signatory should be appointed. (Deferred for further consultation).

13/167: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

Progress on Consultation re RBC Core Strategy: B.J.Walker had attended some sessions of the Aligned Core Strategy Public Inquiry currently being held. K.Mafham represented Gotham and surrounding villages. Unfortunately, the Inspector had quoted the housing numbers ‘objectively sound’. K.Mafham was pressing hard for more attention to building on brown field sites within the City. The lack of public consultation was criticised by A.Soubry M.P. The deadline for the RBC vote was the 12th December, 2013.

Traffic Lights: The proposed traffic lights outside Gotham School were not yet in place. County Councillor A.Brown was progressing their installation and had brought about increased street lighting during the night on the main roads. M.J.Sheppard reported on Radio Nott’m’s  live programme coverage with Cllr Andrew Brown, Head Teacher Sue Lymn-Brewin and several parents outside the school and the ongoing campaign for traffic/ pedestrian lights, which started in May. The Clerk was asked thank County Councillor A.Brown for his help.

J.P.Anderson had attended a Community Community Consultation & Community Led Planning Rushcliffe Parish Forum on the 30th October, 2013. The meeting had primarily concerned the drawing up of a Parish Plan which Gotham had already achieved. The Parish Plan would form a basis for a Neighbourhood Plan which was important to protect the village from further inappropriate development. The Gotham Village Design Statement now required updating. J.P.Anderson had brought a copy of the Cropwell Butler Neighbourhood Plan as an example.

P.Marshall had attended the GPC Planning meeting held on the 22nd October 2013. He had also suggested GPC draw up a Neighbourhood Plan which would be especially beneficial should a green belt envelope be imposed upon Gotham.

13/168: Planning Decisions Received: Nil.

13/169: Planning Applications Received: Nil.

13/170: Environmental Matters:

C.Dabell reported the Railway Walk picnic seats had been repaired and replaced by S.Watson and D.Urry.

13/171: Memorial Hall Report from GPC representatives:

J.M.F.Royce had requested and received a set of the Memorial Hall minutes.

K. Steed reported an extension to the bar was planned to improve drinks storage.

Election of one more representative to serve as Trustee. For review at the December meeting.

13/172:  Memorial Hall Car Park Refurbishment Report:

J.M.F.Royce reported the 10% financial contingency for the car park refurbishment had been exhausted by unexpected costs to the drainage system and the car park. The total cost was £36,101.20 plus VAT.

PROPOSAL: Acceptance of final cost of car park refurbishment – £36,101.20 plus VAT.

PROPOSED: M.J.Sheppard  SECONDED: J.P.Anderson Vote: All in favour.

The Chairman expressed thanks and congratulations to the Project Group, members of the Memorial Hall Trust and the Parish Council, who together with architect, Jeff Jones, and the contractors, Colin Bowers and Son Limited, had worked  very efficiently to deliver on time and within budget – almost!

13/173: Policing Matters/Vandalism:

D.Bexon reported no crime recorded during the month of October. A handbag theft from a house on Wodehouse Avenue had recently occurred. A serious road accident on Nottingham Road had caused the road to be closed. Traffic had to make a detour of approximately ten miles to reach the centre of the village.

13/174: Gotham News & Media:  

Editorial Team: M.J.Sheppard, R.Muir, K.Steed and D.Bexon. R.Muir had produced an excellent draft copy of the November edition of Gotham News with the assistance of the editorial team. D.Bexon would pass the June crime figures to R.Muir for inclusion. R.Muir requested all Councillors carry out their Gotham News delivery.

PROPOSAL: The mugs depicting the sculpture icons would be supplied to the village pubs. (Batman and Robin icon would be excluded as written permission would be required from DC Comics.)

PROPOSED: J.P. Anderson  SECONDED: K.Steed. Vote: All in favour.

R.Muir left the meeting at 9.20 p.m.

13/175: Royal British Legion Remembrance Sunday 10/11/13 – Wreath laying at Gotham Service 10.45 a.m.)

J.M.F.Royce would attend the Gotham service and lay the wreath on behalf of the Chairman from the parishioners of Gotham. J.P.Anderson would attend the East Leake parade.

13/176: Gotham Countryside Trust – 2 GPC Representatives:

R.Davis offered to continue as a Trustee of the Countryside Trust. G.Clark had expressed a wish to retire. The matter would be further debated at the next meeting.

13/177:  Revised Code of Conduct 2013:

The Clerk reported a minor change to the Code of Conduct, forwarded from RBC, whereby subsection 6 of the new code calls on a councillor to divulge if they are a member of a Trade Union, whereas before it did not ask this in regard to divulging interests.  

13/178:  Church Christmas Tree Exhibition – Decorations for GPC tree

B.J.Walker, D.Bexon and the Clerk would decorate a Christmas tree with photographs of the village sculpture icons. D.Bexon offered to assist with a selection of photographs.

Carol Singing – 10th Dec – letter from Rev. R. Coleman:

A letter had been received from the Rev. R. Coleman supporting the Christmas Carols in The Square with an offer of refreshments in the Church. The Clerk would accept the offer but make it clear that the focus of the Carols would be in The Square. C.Dabell would supply chocolate Santa’s for the children. The Gotham Primary School children would be singing a carol. It is hoped that a  small gazebo would be situated next to the bicycle racks in which they could perform.

13/179: Chairman’s Report:         

The Chairman had received the following correspondence:

An invitation to the RBC Mayor’s reception to be held on the 22nd January, 2014. The Chairman and Clerk to attend.

13/180: Clerk’s report:

The Clerk had received the following correspondence:

RBC Winter gritting salt – The Clerk would order the five free bags of gritting salt.

The Clerk had reported the stolen ‘Gotham’ entrance sign from Nottingham Road to K.Hourd of NCC Highways.

13/181: Matters to Report:

J.P.Anderson reported, paint peeling off the Village Sculpture plaque. This was due to damage caused when the protective plastic seal was peeled back.

J.P.Anderson reported the Notts County Minerals Local Plan was available on the website.

The Clerk had received a reply from K.Hourd of NCC re speeding traffic into the village. She had offered to carry out a site visit.

B.J.Walker asked the Clerk to arrange sweeping of the leaves under the seats in front of the old Post Office.

M.J.Sheppard reported Radio Nottingham had inquired about the Village Tales for their website. They had been diverted to B.Dabell for advice.

13/182: Items for Next Agenda. Casual Vacancy, Clerk’s Salary Award, De-Fibrillator.

13/183: Date of Next Meeting: The next meeting would be held on the 3rd December, 2013. at 7 p.m. with a Christmas Reception arranged by the Chairman. Meeting concluded at  10.00 pm.

Minutes of a Meeting of the Finance Committee (27/11/12)

Present:     J.M.F.Royce, (Chairman) R.Muir, B.J.Walker, G.Clark, M.J. Sheppard.

1/   Apologies: Nil

2/   Acceptance of Apologies: N/A

3/   Declaration of Interest: Trustees, G.Clark and M.J.Sheppard in any matter pertaining to the Memorial Hall/Recreation Ground.

4/   Minutes of the Finance Committee Meeting held 30th October, 2012:

RESOLVED: The Minutes of the Finance Committee Meeting held on 30th October, 2012, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: G.Clark   SECONDED: R.Muir Vote: All in favour.   

Progress: Item11:

a)   Netball Club: The Clerk had written to Ms. E.Lomas re the GPC offer to fund equipment up to a cost of £170, invoiced directly to GPC.

5/   Budget 2013/14

a) Paper 1  Environment:     £ 5,323.00

PROPOSAL: Acceptance of the recommended Environment Budget: £ 5,323.00

PROPOSED: J.M.F.Royce SECONDED: R.Muir  Vote: All in favour.

The Chairman asked that item 7 on the agenda be discussed next.

             7/   Recreation Ground water bill (£873.75)

             A larger than usual water bill had been received to cover the summer period. There is a longstanding arrangement with the Trustees, that  GPC pay the summer bill and the Trustees, the winter bill. The GPC budget for its share of the water is £650. No leaks on the Recreation Ground had been identified plus the added fact that the weather had been inclement during the summer, led to the conclusion that extra water use must have occurred within the Memorial Hall.  Various alternatives were discussed, in view of the fact that the budget is only £650.

PROPOSAL: That, as a gesture of continuing goodwill, the entire bill of £873.75 be paid in full..

PROPOSED: B.J. Walker  SECONDED: R.Muir  Vote: two in favour, one against, two abstentions.

b) Paper 2   Recreation Ground:

P.R.Dines, Treasurer of the Memorial Hall/Recreation Ground Trustees, had submitted a draft document which had been circulated, requesting significant changes to the Recreation Ground Budget.

Water: A request to increase the budget from £650 to £750 and also, that due to inadequate sub-metering arrangements, the annual water bill henceforth be split 50:50 between GPC and the Trust.

PROPOSAL: To increase the budget for water  to £750 as annual half share.

PROPOSED: J.M.F.Royce  SECONDED: R.Muir Vote: three in favour, two abstentions.

Sports Pavilion Maintenance: P.R.Dines requested that this budget be raised from £600 to £1,500 in anticipation of new proposals under discussion, between the Trustees and the Sports Clubs, re future pavilion maintenance arrangements. It is anticipated the new scheme will become effective from the 1st April, 2013. It was eventually proposed that this budget be raised from £600 to £1,000 with the proviso that the matter would be reviewed if necessary post the finalisation of any new arrangements.

PROPOSAL: To raise the Sports Pavilion Maintenance budget to £1,000.

PROPOSED: B.J.Walker  SECONDED: R.Muir. Vote: two in favour, one against, two abstentions.

M.J.Sheppard left the meeting at 9.15 p.m.

Dog Bins: It was requested by P.R.Dines be deleted from the Recreation Ground budget and charged entirely to the Environment Committee budget.

It was agreed, it was preferable to keep a charge relating to the Recreation Ground and, therefore, the sum of £400 was left in place for dog bin emptying.

PROPOSAL: To retain the budget of £400 for dog bin emptying.

PROPOSED: B.J.Walker  SECONDED: J.M.F.Royce. Vote: three in favour, one abstention.

R. Muir left the meeting at 9.30 p.m.

Recreation Ground Budget   £  11, 543

PROPOSAL: Acceptance of the recommended Recreation Ground Budget of £11,543 – to show the above alterations.

PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker   Vote:  two in favour, one abstention.

The Clerk was requested to prepare Recreation Ground Budget (Paper 2) for circulation incorporating the above proposals.

c) Cricket Club Mowing Contract for 2013: 

The Cricket Club had allegedly requested an increase of £50 to £1,150 for the 2013/14 mowing contract.  J.M.F.Royce expressed his surprise that, the Club had made such an early request for an increase bearing in mind the extremely generous uplift in the value of the current contract, compared to the previous arrangements i.e. £750 to £1,100 and with the full cost of repairs and maintenance now being borne solely by GPC. Current annual maintenance estimate – £500 to £1,000.

PROPOSAL: To offer Gotham Cricket Club a further one year Mowing Contract – £1,100 (same as 2011/12).

PROPOSED: B.J.Walker   SECONDED: R.Muir. Vote: All in favour.

d) Paper 3 Revenue –             £ – 32,811

Paper 3 as circulated was discussed and changes noted.

PROPOSAL: Acceptance of Revenue Budget of £- 32,811.

PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker  Vote: All in favour.

6/ Precept 2013/14 Preliminary Discussion: To be set at the January 2013 full Council meeting. (agenda item).

7/ See above – already discussed.

8/  Any Other Financial Matters to Report:

An application for funds had been received from the W.I. in favour of the Over Seventy’s Christmas Party. For discussion at the December full Council meeting.

A cheque for £325 should have been paid to R.Muir as the first instalment of her Chairman’s allowance in December, 2012. A request was received from the Chairman to receive early payment of the second instalment to a total of £650.

PROPOSAL: Early payment of the Chairman’s Allowance – cheque for £650.

PROPOSED: G.Clark  SECONDED: B.J.Walker  Vote: two in favour, one against.

9/   Date and Time of Next Meeting: To be arranged.

Meeting closed at 10.00 p.m.

Minutes of a Meeting of the Environment Committee (27/08/13)

HELD ON TUESDAY 27TH August, 2013 AT 7.30 P.M. IN THE WELDON ROOM

Members Present:   M.J.Sheppard, R.Muir, G.Clark,   E.Padden (7.45 p.m.)

In the absence of the Chairman and Vice Chairman, it was PROPOSED by M.J.Sheppard, SECONDED by G.Clark,  that R. Muir should Chair the meeting. Vote: All in favour.

1/    Apologies: C.Dabell (Chairman), R.Davis, (Vice-Chairman),  K.Steed.

2/    Acceptance of Apologies:

PROPOSED: M.J.Sheppard SECONDED: G.Clark Vote: All in favour.

3/   Declaration of Interest: Nil.

4/ Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 16th July, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: E.Padden SECONDED: G.Clark Vote: All in favour.

5/  Progress arising from previous Minutes:

9/ Any Other Business:

Evergreen bush in The Square border: C.Dabell and G.Clark had removed the dead evergreen in front of the Pump. The Clerk confirmed she had ordered a replacement Cherry Laurel from Six Acre Nursery.

Police Priority Setting Meeting 17th July, 2013: E.Padden confirmed, she had attended the Police Priority Setting Meeting but had been unable to stay until the end.

Railway Walk Picnic Table: The Clerk reported, D.Healey was unable to repair the damaged picnic benches. She would ask J.Taylor or S.Watson to cost their removal and replacement. The Railway Walk required some ‘tidying up’ maintenance prior to the Sculpture Unveiling Ceremony on the 29th September, 2013.

6/ Village Sculpture Progress/Unveiling Ceremony/Heritage Boards:

R.Muir expressed thanks to M.J.Sheppard for his continued hard work on the arrangements for the Sculpture Unveiling Ceremony.

R.Muir and M.J.Sheppard reported the following progress:

NCC had supplied the base post for the Sculpture on the 12th August, 2013.

A.Vickers had confirmed the Heritage Board had been manufactured.

Earl and Countess Howe were able to attend the Ceremony to unveil the Sculpture. They would be received at The Manor prior to the commencement of the Reception lunch. Due to another engagement, they would be obliged to leave the celebrations before the end. It  had, therefore, been decided to amend the timetable, as follows:

12 noon –   Buffet Reception at the Memorial Hall for V.I.P’s.

2.00 p.m.   Unveiling Ceremony.

Procession commences along the Railway Walk to the School and a finale in The Square. Tales will be re-enacted along the route during which the procession will be led by King John on horseback with a standard bearer, four foot soldiers and  accompanied by minstrels.

Finale: Performance by Morris Men in The Square.

Car parking at the Memorial Hall would be reserved for V.I.P. guests. (R.Muir).

Waitress service during the Buffet Reception. (R.Muir and E.Padden to invite  3 – 4 young people to act as waitresses).

Possible road closure during the unveiling ceremony from 1.40 p.m. – 2.00 p.m. (on Police advice).

Flowers to be presented to Countess Howe.

Formal invitations to be sent to V.I.P’s. (Entrance by invitation only. A doorman would receive guests.)

Buffet supplied by M.Howick. Cost £10 per person. Wine, beer, soft drinks supplied.

Official Photographer arranged by R.Muir. Cost £50.

Posters to be displayed in Clifton, East Leake, Barton, Thrumpton and Kingston. (M.J.Sheppard).

Local Television, Radio Nottingham and editors of Nottingham City Life and Evening Post to be contacted by the Clerk and M.J.Sheppard.

The Clerk would contact D.Charlesworth re cost of architecturally designed ‘Blade’ heritage board. R.Muir could manufacture a temporary board  to provide an explannation of the tales depicted on the Sculpture.

The Clerk had received confirmation that DC Comics had consented to the use of Batman and Robin characters on the Sculpture. They had provided an agreement for the Parish Council to sign and return.

PROPOSAL: That GPC sign the agreement drawn up by DC Comics for the use of the Batman and Robin characters on the Village Sculpture.

PROPOSED: M.J.Sheppard. SECONDED: G.Clark. Vote: All in favour.

The Chairman, R.Muir, signed and dated the document. The Clerk would forward two copies to DC Comics, as per their instructions.

7/ Village Pump Electricity Supply – NCC Inspection:

M.J.Sheppard confirmed the transformer had been fitted to the Village Pump. The Clerk would contact J.Freeman of NCC for advice on the correct procedure required to satisfy the NCC Seasonal Decoration Licence re the safety aspect of the electricity cable from the Pump reaching the Christmas Tree. A stability wire could carry the cable and be supported by a post positioned in the Churchyard, (with PCC approval). Alternatively, a cable at pavement level could be protected by a conduit.

8/ Christmas Carols – 10th December, 2013 at 6.00 p.m.

E.Padden would research a mobile van serving hot chestnuts.

It was agreed, mince pies would be served. The Church would be open for refreshments after the Carol singing session.

9/ Any Other Business (Police Priority Setting Meeting 17th July, 2013 – 10 a.m. at Keyworth):

The Clerk had received a complaint from a parishioner re the advertising banner attached to the Village Pump. She would inform the advertiser of the complaint. It was agreed, that a Grade 2 listed building should not be defaced by advertising paraphanalia.

10/  Date and Time of Next Meeting:

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on the 17th September, 2013. at 7.30 p.m.

Meeting closed at  9.43 p.m.

Minutes of a Meeting of Gotham Parish Council (01/10/13)

Held in the Memorial Hall Weldon Room Commencing at 7.30pm
Present M.J.Sheppard, (Vice-Chairman), J.M.F.Royce,  R.Davis,  G.Clark,  B.J.Walker,   J.P.Anderson, K. Steed, E.Rodgers, C.Dabell,  E.Padden (7.55  p.m)

In the absence of the Chairman, the Vice-Chairman opened the meeting. He read out a letter of resignation from the position of Chairman from R.Muir.

13/140: Election of Chairman:

It was moved by C. Dabell, seconded by B.J.Walker, that M.J.Sheppard should be appointed Chairman until May, 2014.

Vote: All in favour.

13/141: Election of Vice-Chairman:

It was moved by J.P.Anderson that R.Muir be elected Vice-Chairman until May, 2014. There was no seconder to the proposal and a counter proposal to wait for one month to consider the position of Vice-Chairman was agreed by J.P.Anderson.

PROPOSAL: Acceptance of amendment to the proposal moved by J.P.Anderson to consider the position of Vice-Chairman for a one month period. PROPOSED: J.M.F.Royce  SECONDED: E.Rodgers. Vote: All in favour.

13/142: Apologies: R.Muir, D.Bexon.  In Attendance: Mrs. G.Hutter

13/143: Acceptance of Apologies:

PROPOSED: K.Steed  SECONDED: E.Rodgers Vote: All in favour.

13/144: Declaration of Interest:

Trustees, M.J.Sheppard,  G.Clark, K.Steed in matters relevant to the Memorial Hall/Recreation Ground.

Trustees, K.Steed, C.Dabell and M.J.Sheppard in matters relevant to agenda item 9 (c) Gotham Nature Reserve re fencing costs.

13/145: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 3rd September, 2013, be accepted as a true record of the business transacted, with the following amendments:

13/126: Finance: b) Sculpture Additional Funding for Unveiling Ceremony £2,090: alter Proposer from ‘J.P.Anderson’ to ‘J.M.F.Royce’.

e) Car Park/drains tenders  – funding (?) after £33,000 add ‘plus a contingency fund of 10%. Alter ‘T’ Jones to ‘J’ Jones.

13/135: Chairman’s Report: amend  4th sentence 2nd paragraph:  ‘R Muir stated that ‘copyright of the artwork’ created was owned by Colbeck Photography Ltd and undertaken, free of charge.

The Clerk was asked to circulate Draft Minutes to Council, as soon as possible,  for their perusal and comment.

Progress from the Minutes: 13/126: Finance: The Clerk had submitted an application for NCC Local Improvement Funds in favour of the Village Sculpture.

13/146: Casual Vacancy:

A Casual Vacancy Notice had been published on the Public Notice Board for fourteen days. To date, no application had been received. The Chairman introduced Mrs. G.Hutter who might be interested in becoming a Gotham Parish Councillor.

PROPOSAL: Suspension of Standing Orders.

PROPOSED: E.Rodgers  SECONDED: J.P.Anderson  Vote: All in favour.

Mrs. Hutter introduced herself to Council and gave a brief account of her years spent in Gotham. She now resided on The Ridgeway.

The Chairman thanked Mrs Hutter and invited her to remain at the meeting.

PROPOSAL: Re-instatement of Standing Orders.

PROPOSED: G.Clark SECONDED: E.Rodgers  Vote: All in favour.

E.Padden arrived at the Meeting at 7.55 p.m.

13/147 : Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.M.F.Royce SECONDED: G.Clark. Vote: All in favour.

E.Padden declared an interest in item (b) – application from St. Lawrence PCC in favour of Church Clock repairs.

a)  Quarterly Financial Update – agreed to defer to November meeting when invoices for the Village Sculpture could be included.

b)  Application from the St.Lawrence PCC for funds towards Church Clock repairs. – An application for funds towards the cost of the Church Clock repairs, amounting to £2,300, had been received.

J.M.F.Royce reminded Council, that the cost of the annual clock service was covered by GPC.

PROPOSAL: That a contribution of 10% of the cost of the repair be granted. i.e. £230.

PROPOSED: J.M.F.Royce  SECONDED: R. Davis  Vote: six in favour, one against, three abstentions.

c)  Application from Trustees of Gotham Nature Reserve re fencing costs. – An email from D.Power had been received re an application for £1,618 to cover fencing costs to be taken from the GNR budget of £4,500 and to be repaid from a Rural Payments scheme grant aid, as soon as possible.

PROPOSAL: That the sum of £1,618 would be made available to GNR from the capital budget of £4,500 held by GPC.

PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker  Vote: seven in favour, three abstentions.

d)  Collection for retired Councillor – The Clerk reported that retired Councillor T.Vennett-Smith had advised her that a retirement present from GPC was unnecessary.

PROPOSAL: To dedicate the Cherry Laurel bush to be planted in The Square to Councillor T.Vennett-Smith.

PROPOSED: B.J.Walker  SECONDED: G.Clark  Vote: nine in favour, one abstention.

The Clerk would seek T.Vennett-Smith’s approval for the above proposal.

e)  Fourth Bank signatory – It was Agreed, a fourth signatory was unnecessary at the present time.

f)   NALC Salary Award for Clerk 2013 – deferred until the November meeting.

13/148: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

Traffic on Kegworth Road: J.P.Anderson reported the temporary traffic lights outside Gotham School had not yet been installed.

PROPOSAL: The Clerk would write a letter, deploring the delay in the installation of traffic lights, to the Chief Executive of Notts County Council with copies to Jonathan Pizzey, Project Manager at Notts Highways, P.Goode, Traffic Manager at Notts Highways, Notts County Councillor Andrew Brown and S.Lymn-Brewin, Head Teacher at Gotham School.

PROPOSED: J.P.Anderson SECONDED: B.J.Walker  Vote: All in favour.

E.Rodgers reported a recent collision, between a car and motorcyclist, on Kegworth Road during the morning rush hour.

Traffic chaos had ensued through Gotham, during rush hour on Friday, 27th September, due to the temporary closure of the A453.

RBC Core Strategy: A letter had been received from RBC re postponement, until December 2013, of a special meeting to approve modifications to the Core Strategy. The Clerk would invite Borough Councillor T.Vennett-Smith to the November GPC Planning and Development meeting as he would represent GPC at that meeting.

GPC needed an opportunity to comment on the traffic modelling, in the light of Gotham’s expectation of excessive traffic flow, should the development at Clifton Pastures go ahead. J.P.Anderson should speak to R.Mapletoft on this subject.

The 3D model of the impact of a huge development was still in progress by K.Mafham.

K.Mafham was co-ordinating with C.Raynor who had produced excellent studies on student numbers in Nottingham.

The aligned Core Strategy submissions were now available on the website. A disappointing representation from RBC, especially on the subject of the basis for the housing numbers required. P.Marshall of RBC Planning Dept. would be in attendance at the next meeting of the GPC planning meeting on the 22nd October, 2013.

The Rt. Hon. K. Clarke might be more interested in the protection of the green belt as he was due to fight for his seat in the next General Election in 2015.

Report on Meeting with British Gypsum – 19th September, 2013: J.P.Anderson, M.J. Sheppard and B.J.Walker had attended an informative meeting at British Gypsum on the 19th September, 2013.. The meeting concerned British Gypsum’s ownership of land in and around Gotham. The site behind The Royal British Legion was deemed unavailable for development but the Kings Mill site on Hill Road might be suitable for larger housing development, with the necessary approval as an ‘exception site’.

J.P.Anderson explained, that since the 1990’s new housing in Gotham has been unsuitable for the parishioners. The housing stock is out of date for today’s population. GPC needed a different approval for development without weakening its position. It should not necessarily oppose a green belt envelope as one might be ultimately imposed upon the village by RBC. GPC might need to carry out a Neighbourhood Plan to demonstrate a desire to form a proper planning policy for the village and for where a green belt envelope was drawn. British Gypsum might be helpful in drawing up a Neighbourhood Plan as it had a policy of getting involved with local communities. Help might be in the form of technical and financial aid.

PROPOSAL: While remaining opposed, in principle, to development in the green belt, that GPC enter into discussions with third parties on the possibility of proactive development of land in the parish to meet identified housing need.

PROPOSED: J.P.Anderson  SECONDED: E.Padden. Vote: nine in favour, one abstention.

13/149: Planning Decisions Received:

13/8: (ref: 13/01406/FUL) 18 Nottingham Rd – Single storey rear extension. GRANTED

13/13: (ref: 13/01618/FUL) Sun Inn – Retention of stove and external flue pipe to north elevation      GRANTED

13/150: Planning Applications Received:                 Nil.

13/151: Environmental Matters:

C.Dabell had inspected the Christmas Tree to be  kindly donated to the village by H. Wright.

S.Watson had offered to replace the broken picnic benches on the Railway Walk with oak benches fashioned by D.Urry. Price to be submitted.

No meeting of the Environment Committee in October.

13/152: Memorial Hall Report from GPC representatives:

K. Steed reported the following matters:

E.Perrell had been appointed Chairman of the Trustees following the retirement of A.Vickers.

The de-fibrillator would not be sited at the Memorial Hall, due to its requirement to be viewed from the highway. The Trustees of the Memorial Hall had asked to be kept informed of the progress of the defibrillator project.

The replacement sputnik had been installed in the Tots’ Playground.

P.R.Dines had sought a liaison Councillor re car park payments. The Clerk would confirm the liaison contact was J.M.F.Royce.

Some of the Horse Chestnut trees on the Recreation Ground required felling.

The MH water supply was due for inspection and to ensure a constant supply to the Surgery.

3/153: Village Sculpture/Unveiling Ceremony: (29th September, 2013 at 2.p.m.)

M.J.Sheppard had received a thank you letter from Earl and Countess Howe for a very pleasant day’s celebration of the sculpture unveiling. The Clerk would thank the Earl and Countess for their attendance. The buffet supplied by M.Howick had been excellent.

The Unveiling Ceremony was problem free and greatly enjoyed by over six hundred people. Thanks to the many participants and especially to R.Muir, M.J.Sheppard and the many people who helped to make the event a huge success. Reports had been written in the Nottingham Evening Post, Loughborough Echo and interviews had been recorded on Radio Nottingham. It would also be mentioned in Gotham News and a selection of photographs would be made available in Gotham library, with permission. Thanks recorded to members of St.Lawrence PCC for tea and the film show of the 2003 plays.

Sales of programmes totalled £273.50. Left over wine could be donated to the W.I. Christmas Party or saved for the Annual Village Meeting. E.Padden suggested awarding the children who took part in the plays, a small gift of a medallion or similar, to mark the occasion.

J.P.Anderson proposed a special vote of thanks to M.J.Sheppard who had given his time tirelessly to the organisation of the event. B.J.Walker congratulated R.Muir for her fine speech and introduction to the Earl and Countess Howe.

13/154: Policing Matters/Vandalism:

E.Rodgers reported no crime recorded during the month of August.

13/155: Gotham News & Media:  

Editorial Team: M.J.Sheppard, R.Muir, K.Steed and D.Bexon. Next edition in November. Copy by 15th October.

13/156: Chairman’s Report:         

The Chairman had received the following correspondence:

453 Churches – Christmas Tree Festival on the weekend of the 14th – 15th December. B.J.Walker suggested a GPC tree decorated

with laminated pictures of the sculpture tales. All Agreed.

A letter had been received from R.Muir thanking GPC members for their support during her time in office. She had enclosed a present of a mug depicting the Sculpture tales to each member and Clerk.

The Clerk would thank the key participants of the Unveiling Ceremony.

13/157: Clerk’s report:

The Clerk had received the following correspondence:

The Budget Challenge – NCC budget forecast – reply cards with tick box suggestions for budgetary control. Passed to every Councillor.

RBC Gardener booklet.

Grant Thornton – approved audit for year ended 31st March, 2013.

Royal British Legion – First World War Commemoration 2014-2018 – an invitation for Council involvement.

Royal British Legion – Remembrance Day on the 10th November in East Leake. J.M.F.Royce, M.J.Sheppard would offer to lay a wreath if required. Borough Councillor T.Vennett-Smith laid a wreath on behalf of RBC in Gotham unless expected to attend Barton or Thrumpton services.The Clerk would ascertain if an act of Remembrance was planned during the Methodist Service in Gotham.

13/158: Matters to Report:

E.Rodgers reported the ‘Gotham’ sign on Nottingham Road had been stolen.

The Railway Walk sign had fallen off at the Kegworth Road entrance.

13/159: Items for Next Agenda. Casual Vacancy, Clerk’s Salary Award.

13/160: Date of Next Meeting: The next  meeting would be held on the 5th November, 2013.   Apologies from G.Clark and E.Rodgers.

Meeting concluded at  10.00 pm.

Minutes of a Meeting of the Planning & Development Committee (17/09/13)

Held on Tuesday 17th September 2013 at 7.30 p.m in the Memorial Hall Weldon Room

Present:  J.P.Anderson (Chairman)   E. Rodgers, (Vice-Chairman) B.J.Walker,  K.Steed, M.J.Sheppard,  R.Muir.

1/    Apologies:  G.Clark           Absent: E.Padden

2/    Declaration of Interest: Nil.

3/    Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 30th July, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: M.J.Sheppard SECONDED: K.Steed. Vote: All in favour.

4/    Progress from the last Minutes, not on the Agenda:

Pg. 2 Item 7: Traffic Count: J.P.Anderson had attempted to contact P.Goode, Traffic Transport Manager at NCC, re the installation of temporary traffic lights on Kegworth Road. M.J.Sheppard confirmed that warning signs of the 30 m.p.h. speed limit had been posted on lamp posts on Kegworth Road but the Committee agreed these were not enough to deter rat running. J.P.Anderson would make further attempts to ensure the traffic lights were installed, as soon as possible.

5/   Fight to Save the Greenbelt at Clifton Pastures:

J.P.Anderson reported no further response from RBC re GPC’s objections to the Core Strategy due to go formally before the RBC meeting on the 31st October, 2013. Borough Councillor Trevor Vennett-Smith would represent GPC and surrounding villages. He would be invited to the next meeting of the GPC Planning Commitee. By that time, the Public Enquiry for the Aligned Core Strategy would  have been held. K. Mafham had submitted an excellent argument, in draft form,  for a delay in using up Nottinghamshire green belt land. He had stressed the lack of public consultation but had not yet included diagrams and tables. Hopefully, K.Mafham could produce a convincing argument to the Inspector at the Public Enquiry. When the document was complete, J.P.Anderson would upload it to the Gotham Parish Council website. C.Raynor had submitted a convincing argument on student numbers in Nottinghamshire and would also attend the Public Enquiry. J.P.Anderson would seek C. Raynor’s permission to upload his argument onto the website. The Examination in Public would take place on the 15th October, 2013 for one week and continue on the 29th October for a second week. J.P.Anderson, B.J.Walker and K.Mafham to attend. Following the Public Enquiry, a decision on Nottingham housing numbers would be known within 2/3 months.

The Committee expressed their thanks to J.P.Anderson for his enormous amount of dedication and effort in the fight to save the green belt.

6/    Planning Decisions Received:

13/8: (ref: 13/01406/FUL) 18 Nottingham Rd – Single storey rear extension. GRANTED

7/    Planning Applications Received:

13/9   (ref:13/01521/FUL) 9 Chadborn Avenue – Single storey rear extension (infill)

PROPOSAL: NO OBJECTION. PROPOSED: M.J.Sheppard  SECONDED:J.P.Anderson  Vote: All in favour.

13/11 (ref: 13/01572/FUL) 1 St Andrew Close – Single storey front, side and rear extension.

PROPOSAL: NO OBJECTION. PROPOSED: R.Muir  SECONDED: M.J.Sheppard  Vote: All in favour.

13/12 (ref: 13/01686/OUT) Land to East of Oaklands, Eyres Lane – Single detached dwelling

PROPOSAL: OBJECTION. PROPOSED: E.Rodgers  SECONDED: R.Muir  Vote: All in favour.

Reasons for Objection: Inappropriate building within the green belt. Narrow lane with difficult access to Leake Road. Over intensification on a very small plot of land.

13/13: (ref: 13/01618/FUL) Sun Inn – Retention of stove and external flue pipe to north elevation

PROPOSAL: NO OBJECTION. PROPOSED:J.P.Anderson  SECONDED: R.Muir. Vote: All in favour.

13/14: (ref: 13/01700/FUL) Sunnydale Barn, Moor Lane – Convert garage to kitchen including removal of garage door and insertion of window/doors; provision of flue for woodburning stove; rooflights; garden shed.

PROPOSAL: NO OBJECTION. PROPOSED:J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

8/  Any Other Business:

The Chairman had received an application from the landlord of the Sun Inn seeking to display a temporary advertising banner on the Village Pump. The Sun had recently been listed in the 2014 CAMRA Good Beer Guide and had won the ‘Best Kept Cellar’ in the East Midlands and East Anglia. The banner would not be in place during the celebrations for the Village Sculpture unveiling on the 29th September, 2013. The Committee discussed the application and felt that, in view of complaints about the banner obscuring the beauty of the Village Pump, a Grade 2 listed building, it would be inadviseable to grant permission for its temporary use as a base for an advertising banner. The Clerk would advise the landlord of the Committee’s decision.

The Chairman had received an invitation to the RBC Community Consultation and Community Led Planning Forum in the Council Chamber on Wednesday, 30th October, 2013 9.30 a.m. – 1.00 p.m. J.P.Anderson would advise the Clerk, as soon as possible, if he was available to attend.

J.P.Anderson, Chairman of the Cemetery Sub Committee, had instructed Mr and Mrs Hand to undertake Cemetery front border maintenance and some re-planting at an annual cost of £400.

The Clerk had received three quotations for pruning work on the Railway Walk.

PROPOSAL: Acceptance of a quotation of £250 from S.Watson.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

9/   Matters to Report:

E.Rodgers reported complaints of speeding on Nottingham Road approaching Gotham. Several animals had been killed on the road, adjacent to the allotments. E.Rodgers called for better speed awareness prior to drivers’ confronting the 30 m.p.h. speed sign or ‘gates’ as installed at the entrance to Wymeswold. The Clerk would approach P.Good at NCC with the suggestions for further speed awareness signage. (copy to NCC A.Brown). The GPC speed gun was not authorised for use on Nottingham Road.

10/  Date & Time of Next Meeting: The next meeting of the Planning and Development Committee would be held in the Weldon Room of the Memorial Hall on Tuesday, 22nd October, 2013 at 7.30 p.m. (The Clerk would be away on the 15th October, 2013, the usual week for the meeting).

Meeting closed at 9.45 p.m.

Minutes of the Meeting of Gotham Parish Council (03/09/13)

Held in the Memorial Hall Weldon Room at 7.00 P.M.

Present R.Muir (Chairman) (7.30 p.m.)  M.J.Sheppard, (Vice-Chairman), J.M.F.Royce,  R.Davis,  G.Clark,  B.J.Walker,   D.Bexon,    E.Padden, J.P.Anderson. K. Steed, E.Rodgers.

Due to the Chairman being delayed, the Vice-Chairman, M.J.Sheppard took the Chair.

13/119: Apologies: C.Dabell  In Attendance: Notts County Councillor, A.Brown. (7.40 p.m.)

13/120: Acceptance of Apologies:

PROPOSED: J.P.Anderson  SECONDED: G.Clark Vote: All in favour.

13/121: Declaration of Interest:

Trustees, M.J.Sheppard,  D.Bexon, G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

13/122: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 30th July, 2013, be accepted as a true record of the business transacted, with the following amendments:

13/113: Village Sculpture/Unveiling Ceremony: alter ‘Derbyshire’ to ‘Warwickshire’.

13/116: Matters to Report: 6th line beginning at second sentence. Reword to read: ‘R.Davis extended his apologies for not giving T.Vennett-Smith a copy of his Gotham News article prior to publication’.

PROPOSAL: G.Clark  SECONDED: M.J.Sheppard  Vote: All in favour.

R.Muir arrived at the meeting at 7.30 p.m. and took the Chair.

Progress from the Minutes: Nil to report.

13/123: Casual Vacancy:

Following the resignation of Councillor T.Vennett-Smith, a Casual Vacancy Notice had been published on the Public Notice Board for fourteen days. An email from the Electoral Officer had confirmed that no applicant had requested an election to fill the vacancy. The Council could, therefore, co-opt a new Councillor. R. Muir would approach an interested parishioner who attended the Village Meeting.

The Council had sent a letter to T.Vennett-Smith regretfully accepting his resignation from the Council after thirty years of loyal service. A message from T.Vennett-Smith had been received recording his thanks to those Councillors who had taken the trouble to express their thanks and regret that he had felt it time to resign. He especially mentioned Councillor Padden. As a Borough Councillor, T.Vennett-Smith was still an ex-officio member of GPC and eligible to attend meetings. He would continue to receive Minutes and Agendas and, in the light of the amended Core Strategy, would represent GPC at  Consultation Meetings, etc.

PROPOSAL: A gift valued at £100 to be purchased for T.Vennett-Smith in recognition of his long service to Gotham Parish Council.

PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce.

PROPOSED: Amendment:  A gift valued at £50 to be purchased for T.Vennett-Smith in recognition of his long service to Gotham Parish Council.

PROPOSED: E.Padden SECONDED: R.Muir. Vote in favour of amendment: eight in favour, three against.

Vote in favour of the amended proposal to purchase a gift for T.Vennett-Smith valued at £50: Nine in favour, one against, one abstention.

13/124 : Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

The Clerk explained, the 2012/13 repayment of VAT was £411.93 short due HMRC’s clerical error. This would be rectified by HMRC within ten days.

PROPOSED: J.M.F.Royce SECONDED: E.Padden. Vote: All in favour.

Notts County Councillor, A.Brown arrived at the meeting at 7.40 p.m.

13/125: Village Sculpture/Unveiling Ceremony: (29th September, 2013 at 2.p.m.)

M.J.Sheppard reported the following progress:

Meeting with Unveiling Ceremony sub committee members had taken place. The tales re-enactment rehearsals were progressing under the direction of Ben Anderson.

Earl Howe had altered travel arrangements to allow him to unveil the sculpture. He would be received at Gotham Manor.

Eighty two V.I.P guests would be invited to a pre-unveiling buffet reception at the Memorial Hall at 12 noon. Entrance on receipt of personal invitation.

Posters designed by M.J.Sheppard would be posted in surrounding villages.

PROPOSAL: The ‘No Horse riding’ signage on the Railway Walk would be removed during the procession to allow King John to lead the way on horseback, accompanied by a Standard Bearer and four foot soldiers.

PROPOSED: E.Padden  SECONDED: G.Clark Vote: All in favour.

The Clerk had ordered removal of the broken picnic benches and asked three contractors to tender for pruning along the Railway Walk prior to the 29th September.

Mr. Goode of Notts Highways had suggested one line of Leake Road could be coned off, with two traffic wardens in attendance, during the unveiling ceremony.

The Clerk had asked D.Healey to repaint the village seat at the site of the Sculpture.

A Heritage Board should be in place detailing the history of the Village Tales.

R.Muir confirmed a photographer had been booked at a cost of £50.

R. Muir would supply a temporary board detailing the Sculpture’s Tales (Cost £155) until a permanent board could be manufactured. F.Lunn had quoted £800 for a Blade style metal board with artwork by D.Charlesworth (Cost £155). For further discussion.

R.Muir invited J.M.F.Royce to attend future meetings of the Unveiling Ceremony sub committee.

13/126: Finance:               

a) NALC Salary Award for Clerk 2013:       (deferred until the October main meeting)

b) Sculpture Additional Funding for Unveiling Ceremony £2,090:

PROPOSAL: The figure on the agenda of £2,090 only included 10% contingency on the estimated costs of £1,900. It was agreed, that a further 10%, i.e. £190, be added to provide a total budget of £2,280 for the unveiling ceremony. PROPOSED: J.M.F.Royce

SECONDED: G.Clark  Vote: ten in favour, one abstention.

c) Letter to Notts County  Councillor A.Brown re (Sculpture funding)

An application would be made to Notts County Councillor, A.Brown for funds towards the Village Sculpture Unveiling Ceremony.

d) NCC Local Improvement Scheme Application Form (closure date 27/9/13)

An application would be made for funding towards the Village Sculpture. (To be countersigned by NCC A.Brown).

e) Car Park/drains tenders  – funding (?)

J.P.Anderson had received three quotations for work to the Memorial Hall Car Park.

PROPOSAL: That GPC accept the quotation from C.Bowers for £33,000 to carry out the work to resurface the Memorial Hall Car Park, subject to normal checks and satisfactory contract, as verified by J.Jones, surveyor.

PROPOSED: J.P.Anderson SECONDED: M.J.Sheppard. Vote: All in favour.                   

13/127: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

J.P.Anderson reported over three hundred village submissions to the RBC Core Strategy had been forwarded to RBC. GPC now await the 3D assessment of the lines of sight to foresee the impact of a large development of housing and industrial units on the Clifton Pastures and alongside the A453. Gedling, Broxtowe and Nottingham City had now set their agenda for their Core Strategy. Should they be successful in their economic aspirations, it would mean housing on the Clifton Pastures was inevitable. The RBC amended Core Strategy would go to Committee which J.P.Anderson would attend.

Traffic Count: Thanks recorded to D.Prior for his excellent production of the Traffic Survey document. NCC had approved the installation of traffic lights on Kegworth Road which would, hopefully, prevent heavy traffic and rat runners through the village.

J.P.Anderson, M.J.Sheppard and B.J.Walker would attend a meeting at British Gypsum on the 19th September, re general plans for estate management on British Gypsum land.

13/129: Planning Decisions Received: Nil.

13/128: Planning Applications Received:                 (deferred until the Planning Meeting on the 17th September, 2013)

13/9   (ref:13/01521/FUL) 9 Chadborn Avenue – Single storey rear extension (infill)

13/11 (ref: 13/01572/FUL) 1 St Andrew Close – Single storey front, side and rear extension.

13/12  (ref: 13/01686/OUT)  Land to East of Oaklands, Eyres Lane – Single detached dwelling.               (Councillors could view this site prior to the planning meeting on the 17th September, 2013)

13/130: (ref: 13/01519/VAR) Cuckoo Bush Farm, Wood Lane – Remove condition 2 of planning permission ref: G1/87/00512/P (Agricultural occupancy)

PROPOSAL: OBJECTION.

PROPOSED: J.P.Anderson  SECONDED: J.M.F.Royce  Vote: All in favour.

Reason for objection: The Agricultural occupancy condition was appropriately imposed in 1987. This removes the argument for the Trustees and no market case is made for agricultural use. Therefore, no case has been made. We believe the application to be unworthy of a MRICS and disrespectful of RBC, Gotham Parish Council and the planning process.

13/131: Environmental Matters:

B.J.Walker had recently encountered difficulty in contacting the Chairman, C.Dabell.

Cemetery: J.P.Anderson reported pruning and tidying work to be undertaken by Mr.and Mrs. Hands. G.Neill was in the process of repainting the front railings and general maintenance.

13/132: Memorial Hall Report from GPC representatives: Nil to report.

13/133: Policing Matters/Vandalism:

E.Rodgers reported one crime of an overnight theft of children’s play equipment from a garden in Gotham.

13/134: Gotham News & Media:  

Editorial Team: M.J.Sheppard, R.Muir, K.Steed and D.Bexon. Next edition would contain details of the Sculpture Unveiling Ceremony with timetable of events.

13/135: Chairman’s Report:         

The Chairman announced her intention to retire from the post of Chairman in October, 2013. She was in the process of opening a new business and had found the position of Chairman arduous in the light of her unhappy relationship with another Councillor. She asked Council to consider the appointment of a future Chairman.

R.Muir explained, that while she remained on the Council, she was happy to continue putting the Gotham News together. She also reminded Council, that when she joined the editorial team for the production of Gotham News, she and her partner, Colin Howe, (Colbeck Photography Ltd) started completely afresh and redesigned the advertisements and banner heading. R Muir stated that copyright of the artwork created was owned by Colbeck Photography Ltd and was undertaken, free of charge.  She further stated, that if she left the Council and it wished her to continue with its production, she would need to charge a minimum of £200 per edition to cover her loss of earnings. She reminded Council that she joined the Gotham News editorial team due to a desire that a serving Councillor, attending meetings on a regular basis, could offer insight into the Council’s newsletter.

B.J.Walker congratulated R.Muir on her excellent input into Gotham News which had seen a huge improvement since her appointment to the editorial team.

13/136: Clerk’s report:

The Clerk had received a thank you card from the Duke and Duchess of Cambridge for GPC’s letter of congratulation following the birth of Prince George on the 22nd July, 2013.

NALC AGM on the 13th November, 2013 at Epperstone Village Hall. B.J.Walker would attend  if possible.

The Clerk had responded to a parishioner’s request for removal  of advertising on the Village Pump by asking the advertiser to remove his banner. The advertisement had since been removed.

13/137: Matters to Report:

K.Steed reported lack of readable signage to houses along the Ridgeway. The Clerk would ask NCC Highways for improved directions on Leake Road to houses along The Ridgeway.

E.Rodgers reported ongoing difficulty with double parking on Wodehouse Avenue. The refuse lorry is regularly obstructed.

M.J.Sheppard hoped all Councillors and partners would attend the Sculpture Unveiling Ceremony. He reminded Council, that no children would be admitted to the buffet reception.

13/138: Items for Next Agenda. Casual Vacancy, Clerk’s Salary Award.

13/139: Date of Next Meeting: The next  meeting would be held on the 1st October, 2013.    Meeting concluded at  9.40 pm.