Category Archives: Parish Council

Notice of a Meeting of Gotham Parish Council (02/09/14)

GOTHAM PARISH COUNCIL

Mrs J.A.RAVEN
CLERK TO THE COUNCIL
Tel : 0115 9830863
Email: gothamclerk@yahoo.co.uk

27th August, 2014

Dear Councillor,

YOU ARE duly summoned to attend a MEETING OF THE GOTHAM PARISH COUNCIL to be on TUESDAY 2nd September, 2014 commencing at 7.30 p.m. in the Weldon Room of the Memorial Hall.
Yours sincerely,
J.A.Raven
Clerk to the Council

AGENDA:
1/ Apologies
2/ Acceptance of Apologies
3/ Declaration of Interest
4/ Minutes of the of the Parish Council meeting held on the 29th July, 2014 (attached)
Accuracy/Progress
5/ Finance Monthly Payment and Receipts:
Budgets for 2015/16

6/ Planning Report (J.P.Anderson)
RBC/Aligned Core Strategy progress/Public Meeting held on the 21st August, 2014
Oxalis Ref: 14/01417/OUT: Development on Clifton Pastures
Hardstaff’s expansion at Kingston on Soar.

7/ Planning Applications
8/ Planning Decisions

9/ Environment Report (C.Dabell)
Autumn Bulb Planting
Damaged picnic table/fence/bin on The Railway Walk

10/ Memorial Hall Report from GPC rep: (K.Steed, G.Clark, D.Bexon, G.Hutter)
11/ Policing Matters/Vandalism (D.Bexon and E.Rodgers)
12/ Gotham News & Media (E.Padden/D.Bexon/M.Sheppard/K.Steed)
13/ Chairman’s Report
14/ Clerk’s Report/Correspondence:
Legal Topic Notice 5 re Parish Council meetings 1960 Act (updated August 2014)
15/ Matters to Report
16/ Items for Next Agenda (Budget Papers, Remembrance Day Arrangements.
17/ Date and Time of Next Meeting (7th October, 2014)

The Public and Press are cordially invited to attend this meeting.

Minutes of a Meeting of Gotham Parish Council (01/07/14)

Present: M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) J.M.F.Royce, G.Clark, J.P.Anderson, G.Hutter, C.Dabell, D.Bexon, B.J.Walker. G.Holbrook.

In attendance: County Councillor A.Brown (from 8.p.m.)

14/137: Apologies: E.Rodgers, A.Clayworth Absent:, E.Padden.

14/138: Acceptance of Apologies:
PROPOSED: M.J.Sheppard SECONDED: G.Clark. Vote: All in favour.

14/139: Declaration of Interest:
Trustees, G.Clark, K.Steed, G.Hutter, D.Bexon in matters relevant to the Memorial Hall/Recreation Ground.

14/140: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council held on the 3rd June, 2014, be accepted as a true record of the business transacted, with the following amendments:
14/121: Notts County Council: Ref: Bidwell Crescent/Railway Walk Footpaths: add ‘Bridleways’after ‘Footpaths’.
Add ‘Cheeseshill’ to list of affected paths.
14/122: Progress on Consultation re RBC/Aligned Core Strategy Development Plan Document: Ist sentence: remove ‘K.Mafham’. Penultimate sentence amend spelling to ‘AARHUS.’
14/131: Casual Vacancy: Name both applicants i.e. G. Holbrook and H.Taylor.
PROPOSED: J.M.F.Royce SECONDED: K.Steed. Vote: All in favour.

Progress from the Minutes:
14/125: Environmental Matters: Cemetery Sub-Committee: The Clerk will draw up and publish an agenda for future meetings of the Cemetery Sub-Committee.
14/130: School Parking Safety issues (E-mail from Mr and Mrs S.Watson) The Clerk had responded to Mr and Mrs Watson re their complaint about unsafe parking at School. Ms L.Brewin had written an article for Gotham News highlighting the fact that a high percentage of school pupils come from surrounding areas so were unable to walk to school. A parking bay for up to thirty cars on the verge, adjacent to school, might alleviate the situation. (NCC Local Improvement Scheme?).
14/134: Matters to Report: J.M.F.Royce confirmed he had strimmed around the public seat on Leake Road, before The Ridgeway.
M.J.Sheppard had interviewed M.Adcock on the history of the butcher’s shop which had served the village for 89 years and due to close on the 31st August, 2014. An article celebrating this achievement would be published in the July edition of Gotham News.

County Councillor A.Brown arrived at the meeting at 8.00 p.m.

14/141: Finance Monthly Payments and Receipts:
Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.
PROPOSED: J.M.F.Royce SECONDED: G.Clark Vote: All in favour.
Bond Re-investment Update: J.M.F.Royce reported Santander offered a one year Bond at an interest rate of 1.20%. It was Agreed, J.M.F.Royce, in negotiation with M.J.Sheppard and the Clerk, would calculate an amount of funds to be re-invested into the Santander Bond with the remainder deposited in Handelsbanken and a smaller amount deposited in the Co-operative current account to cover ongoing Council expenses.

14/142: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)
RBC/Aligned Core Strategy progress/Traffic Discussion 17/6/2014:
J.P.Anderson reported the Aligned Core Strategy Report had been delayed until August.
B.J.Walker had attended the RBC Core Strategy Hearing, held at the Rushcliffe Arena and had spoken on the Consultation process, re RBC’s reluctance to consult Gotham and highlighting the system whereby the Council no longer represent its citizens but only potential developers. All consultation responses submitted by Gotham Parish Council have been ignored. Regarding the House Builders, all call for higher numbers of houses to be built. C. Raynor had attended the Hearing and spoke on a lack of evidence to support a large number of houses necessary in the current financial climate, particularly due to more student accommodation being provided by the Universities. Despite several representations from J.P.Anderson, no further evidence of a traffic study had been forthcoming from RBC.
Barton in Fabis Sand and Gravel Extraction: Responses from Gotham Parish Council and parishioners to be submitted by Notts County Council by the closing date of 11th July, 2014. Response forms available from the Spa Shop. An insertion article would be printed in Gotham News.
Traffic Discussion 17/6/2014: A meeting, attended by Parish Council Chairman, M.J.Sheppard, J.Raven, GPC Clerk, Councillor D.Hignet of Kegworth, D.Prior, Traffic Modeller, Councillors E.Rodgers, G.Clark, G.Hutter, J.P.Anderson and County Councillor A.Brown had been held in response to the problem of increasing numbers of rat runners through the village causing difficulties, especially parking outside Gotham Primary School on Kegworth Road. Councillor D.Hignet informed the meeting that rat runners exited the M1 at Junction 23a and continued their journey down Ashby Road, Kegworth, through to Kingston and then on to Gotham. Ashby Road was due for closure when the proposed Kegworth Rail Hub opened when the only route to the East Midlands Airport would be via the A453. The A50 will be joined up to the A453, bypassing the junction 24 roundabout. Councillor A.Brown confirmed the Notts Highways Agency will do a traffic survey through Gotham after the A453 re-widening is complete using traffic strips placed across the access points to the village which would gauge speed and numbers of vehicles. NCC were keen to remove the temporary traffic lights outside Gotham Primary School. K. Hourd of NCC Highways had confirmed there was no hope of a zebra crossing due to Gotham not reaching the criteria, i.e. insufficient incidents of accidents, etc. A new School Crossing Patrol Warden assisting at the junction of Kegworth Road and Nottingham Road had alleviated the situation of safe pupil crossing.
The next meeting of the Traffic Discussion Group will be held on the 15th July, 2014 at 7.30 p.m. Members of Kingston Parish Council to be invited.
Councillor A.Brown confirmed, the Gotham weight restriction notices in Clifton will be replaced by the City Council. At the present time the removal of the notices, presumably by the contractors working on the NET 2, meant heavy lorries were routinely driving through the village.

14143: Planning Decisions Received:
14/3: (ref: 14/00769/FUL) 24 Bidwell Crescent – Two storey side and front extension. GRANTED
14/5: (ref: 14/00426/FUL) 6 Tomlinson Avenue – Ground floor rear extension. GRANTED
14/7: (ref: 14/00753/FUL) Memorial Hall Complex – Extn. to form beer store GRANTED

14/144: Planning Applications Received: Nil.

14/145: Environmental Matters:
Village Boundary Signs: M.J.Sheppard reported he had met Mr. Andy Quinn, Manager of Laing O’Rourke, re the application for three 4 – 7 ton boulders of gypsum which will be designed into village boundary signs. Locations for the new signage had been determined. K.Hourd had confirmed an NCC license would be required prior to installation. P.Anstey will carve ‘GOTHAM VILLAGE OF LEGENDS’ onto each boulder which will then be painted over with a suitable protective seal.
Nottingham Road Grass Verge adjacent to Sculpture: M.J.Sheppard reported S.Watson had mown the Sculpture verge during the summer season at a cost of £100. This area to be added to the Horizon contract next year.
Gotham Railway Walk: The Chairman had received a complaint of overhanging shrubbery causing damage to fencing, adjacent to The Railway Walk. The Clerk had asked for a quotation for pruning which had amounted to £250. It was decided to seek advice from Councillor E.Rodgers re GPC’s ongoing legal responsibility to routinely prune the hedgerow which could prove very costly if a long-term established commitment was undertaken. M.J.Sheppard reported that he understood that householders are legally allowed to prune overhanging boughs from a neighbouring property which obstruct sunlight.

14/146: Memorial Hall Report from GPC representatives:
Village De-Fibrillator: K.Steed reported the Trustees of the Memorial Hall had agreed to house the de-fibrillator on the outside of the Memorial Hall kitchen. Exact spot to be marked.
Pavilions: Quotations are being sought for refurbishment of two of the sports pavilions.
Car Park: Colin Bower, contractor, had met J.Jones, (architect), J.M.F.Royce and E.Perell re the six month review of the car park resurfacing. Some sealing of joints and gulleys had been undertaken. The final payment of £902.53 had been made.
Tetra Pak Recycling: It had been decided not to install a tetra pak recycling unit on the Car Park due to the availability of enough units in adjacent village locations.

14/147: Village De-Fibrillator:
G.Hutter had approached the British Heart Foundation re a grant for a village defibrillator. She had also contacted the Community Heartbeat Trust. She explained that the Community Heartbeat Trust G3 equipment would match other local villages’ defibrillators and was marginally easier to use. Total cost would be £2,020 plus £180 installation. Delivery would be approximately two weeks’. Defibrillator training for up to fifty people available. G.Hutter understood that villages are increasingly expected to supply a defibrillator as a ‘duty of care’. Clerk to submit the Community Heartbeat Trust order form and contact P. Dines re the Trustees’ preferred electrician re installation. Thanks to E. Padden and G. Hutter for their joint work on this project. The Clerk would write a letter of thanks to the proprietor of Frydays who had previously offered to house the defibrillator.
PROPOSAL: Top up the existing fund of £1,075 from accumulated underspends from year 2013/14 to cover the cost of the defibrillator.
PROPOSED: J.P. Anderson SECONDED: G.Hutter. Vote: All in favour.

14/148: Policing Matters/Vandalism:
D.Bexon reported no June crime figures to date. K.Steed reported ongoing recent theft of garden equipment and damage to gardens on The Ridgeway. Several bicycles reported stolen from the village. A stolen car had ignited on Leake Road during the night of the 29th June.

14/149: Gotham News & Media:
Editorial Team: Editorial Team: M.J.Sheppard, E.Padden, K.Steed and D.Bexon. The Chairman reported the Gotham News July edition had gone to print. The edition was slightly altered with the front page containing a light-hearted account of recent village sporting achievements.

14/150: WW1 Commemoration Meeting on 17/6/2014.
A discussion group consisting of Councillors M.J.Sheppard and G. Hutter, B.Dabell, (Gotham History Society) K.Thorpe, T.Coles, E.Perrell, Rev. R. Coleman and the Clerk to GPC met on the 17th June, 2014 re establishing a village commemoration of WW1. It had been decided to create a Memorial stone supported on an upturned plinth, to stand in the middle of six flag stones, at the site of the Memorial Hall border, adjacent to the flag pole. This would create a venue for an outdoor service on Armistice Day with room to place poppy wreaths or wooden remembrance crosses for the War dead. At the next Armistice Day, a service at St. Lawrence Church would be followed by a procession led by a marching band, to the Memorial Hall for wreath laying. Initially, a large wooden cross would be loaned by St. Lawrence Church to stand at the site until the Memorial stone was in place. E.Perrell would ensure there was no village football match taking place during the Armistice service.

14/151: Chairman’s Report: Nil.

14/152: Clerk’s report:
The Clerk reported she had received an e-mail from the St.Lawrence PCC offering the Churchyard fir tree, intended for felling, to GPC for this year’s Christmas Tree. It was Agreed to accept the offer and inform the PCC that GPC would fell the tree in early December.

14/153: Matters to Report:
K.Steed reported the verge from The Ridgeway down to the mini roundabout on Leake Road was in need of mowing. Clerk to contact NCC Highways.
J.P.Anderson questioned the Clerk re her request for an invoice, from the contracted gardeners, for materials used on the Cemetery border. A letter of explanation for the goods had been submitted which was acceptable to be attached to the invoice to satisfy the auditors. The Clerk would confirm this matter with the gardeners.
B.J.Walker queried the new ‘Farmers’ Avenue’ sign that had appeared at the entrance of the driveway to the farm on The Ridgeway.
County Councillor A.Brown reported the following matters:
County Councillors were no longer allowed a democratic right to speak on behalf of their constituents at Council meetings. Councillors had protested but been overruled. Councillors are allowed to speak at Committees, at the Chairman’s discretion. Petitions are still allowed followed by a one minute speech.
A new hopper bus service from Southchurch Drive, Clifton to the City centre was in action. It was suggested that the Medi link bus could be increased to run from the new tram site at Clifton to QMC. The medi link service is financed from drivers fined for using bus lanes.
K.Steed sought the help of County Councillor A.Brown re the bad state of the road surface at The Ridgeway. The road needs levelling back to the road bed and resurfacing. Currently, ad hoc resurfacing has been undertaken using leftover tarmac. The red tarmac surface at accident blackspots has worn away.
County Councillor A.Brown reported road white lining renewal is currently a ‘low priority’.
J.M.F. Royce inquired whether NCC had a facility for subsidies to cover the costs of energy saving projects. i.e. solar panels.

14/154: Items for Next Agenda:

14/155: Date of Next Meeting: The next Meeting will be held on Tuesday, 29th July, 2014 at 7.30 p.m.

Meeting concluded at 9.55 pm.

Minutes of a Meeting of Gotham Parish Council (03/06/14)

Present: M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) J.M.F.Royce, G.Clark, J.P.Anderson, G.Hutter, E.Padden C.Dabell, E.Rodgers, D.Bexon, A.Clayworth.

In attendance: G.Holbrook.

The Chairman welcomed Mr. G.Holbrook to the meeting. He also welcomed D.Bexon who had been unable to attend recent meetings due to family illness.

14/116: Apologies: B.J.Walker, County Councillor A.Brown, Borough Councillor T.Vennett-Smith.

14/117: Acceptance of Apologies:
PROPOSED: J.P.Anderson SECONDED: E.Rodgers. Vote: All in favour.

14/118: Declaration of Interest:
Trustees, G.Clark, K.Steed, G.Hutter, D.Bexon in matters relevant to the Memorial Hall/Recreation Ground.

14/119: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Annual General Meeting of the Parish Council held on the 6th May, 2014, be accepted as a true record of the business transacted.
PROPOSED: G.Clark SECONDED: K.Steed. Vote: All in favour.

Progress from the Minutes:
14/106: Environmental Matters: new bus shelter on Leake Road (request from parishioner)
The Clerk had contacted Notts County Council and placed a request for a bus shelter alongside Leake Road, opposite to the entrance to Eyres Lane.

The Chairman announced that Item 5 on the Agenda (Casual Vacancy) should be moved to the end of the Agenda to allow Mr. Holbrook (applicant for the casual vacancy) more time to experience Parish Council discussion.

14/120: Finance Monthly Payments and Receipts:
Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.
PROPOSED: J.P.Anderson SECONDED: K.Steed Vote: All in favour.
Bond Re-investment Update: J.M.F.Royce reported the Santander Bond had been rolled over into a .10% default account until the Handelsbanken current account was open when it would be transferred, together with the majority of funds presently in the Co-operative current account.
Handelsbanken new Current Account update: The Clerk had fulfilled a request from A.Squires of Handelsbanken to send details of the appointment of the GPC bank signatories to enable the current account to be progressed. Interest of .35% would be paid on monies transferred from Santander and the Co-op to the Handelsbanken current account.

14/121: Notts County Council: Ref: Bidwell Crescent/Railway Walk Footpaths/Bridleways:
Notts County Council had contacted the Clerk in January, 2014 re a proposal to modify the definitive map to include Cheesehill, Soldiers Lane, Bidwell Crescent twitchell, The Gas twitchell and the Railway Walk. The Clerk passed the letter and maps to K.Thorpe (Parish Paths Warden) and C.Dabell to progress. The proposal did not contain a statement and no action had been taken by GPC within the six week time frame for observation. K.Thorpe had since contacted T.Hart at NCC for explanation of the proposals and was satisfied it would not affect the ongoing usage of the footpaths. T.Hart confirmed that NCC would be responsible for re-surfacing and act as co-defenders, alongside GPC, in a case of a member of the public suing for accident whilst using the Railway Walk, the property of GPC. The Chairman was satisfied that Mr. Hart had explained the footpath maintenance was the responsibility of NCC but that the pruning back of the shrubbery either side of The Railway Walk would remain the duty of GPC. Other benefits of a path being adopted was that NCC would provide fencing alongside a field with cattle, should a safety issue arise from animals straying onto a public footpath. The Chairman would seek further reassurance from Mr. Hart re implications for liability for the footpaths in question. GPC had received a copy of the Order made by Notts County Council under Section 53(2)(b) of the Wildlife and Countryside Act 1981 re the modification of the definitive map signed and sealed on the 9th May, 2014. J.M.F.Royce thought there had been a lack of information, (no statement included and small maps) with NCC’s initial letter of intent to modify the definitive map.

14/122: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)
Meeting re Gravel Extracting at Barton on 27th May, 2014.(consultation deadline 11th July, 2014)
J.P.Anderson, K.Steed, B.J.Walker, G.Hutter, M.J.Sheppard and J.Raven (Clerk) had attended a public meeting at Barton in Fabis Village Hall on the 27th May. The meeting was hosted by Barton in Fabis Parish Council and explained a proposal by Notts County Council to extract sand and gravel from 74 hectares of land adjacent to Barton in Fabis. Extraction from the site would involve sixty 28 ton lorry movements daily which would impact on the A453 at Mill Hill roundabout. The public were urged to object to the proposal on the grounds of the effect of noise, flood risk, historical site damage, effect on the village environment, loss of agricultural land, safety issues and financial loss to Barton in Fabis. Natural England would be contacted and the proposal could be defeated if rare flora and fauna were found at the site. K.Mafham would send a letter of objection from GPC on the grounds of flooding risk and traffic implications.

Progress on Consultation re RBC/Aligned Core Strategy Development Plan Document.
J.P.Anderson had been in communication with Oxalis developers re traffic implications if Clifton pastures is developed. Despite frequent requests, Mr. Johnson of Oxalis had failed to send traffic information to J.P.Anderson and, it is understood, will not comply with traffic model information requests until the planning application goes public. RBC is responsible for making Oxalis keep GPC informed of traffic modelling and sustainability under the National Planning Policy Framework. There had been no provision for traffic from a new housing development to access the A453.

K.Mafham is still awaiting the Inspectors report re the Aligned Core Strategy An emergency meeting would be held in July with Barton and Thrumpton to discuss the Inspector’s Report and make a final decision re Judicial Review.. If there is a resolution to embark on a legal challenge, K.Mafham will make a critical appraisal of the report and then make the relevant challenge which could take up to twelve months and incorporate the RBC Core Strategy. The updated Local Plan would then become the Development Plan, by default, as it had already been legally adopted. The Rushcliffe Core Strategy Hearing would run from the 1st – 11th July. K.Mafham submitting comments on GPC’s behalf. B.J.Walker and T.Vennett-Smith had applied to attend the Hearing.
K.Mafham keen to send an environmental statement to AARHUS (Environment) Convention which can be linked in with GPC’s objections to develop Clifton Pastures on the basis of poor consultation.

14123: Planning Decisions Received:
14/6: (ref: 14/00214/FUL) Manor Barn – Use of former storage building for ancillary residential use to create a hobby, craft room, install new windows roof lights and external landscaping. Revised plan to use building materials in line with a Grade 2 listed building. GRANTED.

14/124: Planning Applications Received: Nil.

14/125: Environmental Matters:
C.Dabell reported the following items:
The Cherry Laurel in the bay in The Square had been planted. There was only a small depth of soil so it was hoped the Laurel would survive but ‘nature would take its course’.
The two ash trees on The Railway Walk, which it was feared had died, were now in leaf.
Boulders of gypsum were available free of charge from Laing O’Rourke. M.J.Sheppard had spoken to K.Hourd of NCC Highways re the possibility of using them to fashion into new village boundary signs. The Clerk would obtain an up to date boundary map of Gotham. Councillors were invited to inspect suitable sites at the three entrances to Gotham for the boulders to be placed. A run off distance of one yard from the carriageway was required for safety reasons. M.J.Sheppard would inspect the boulders to gauge the quality of the gypsum.
J.P.Anderson reported a meeting had taken place of the Cemetery sub-Committee. The scrub land behind Orchard Close is now clear enough to gain access. The wall abutting the Cuckoo Bush needs attention and the south side wall needs re-pointing and re-laying of the top bricks. G.Neill to weedkill and strim around the graves.
M.J.Sheppard reported S.Watson had mown the Sculpture verge. C.Dabell had obtained lawn improver for the site. Verge mowing to be monitored.

14/126: Memorial Hall Report from GPC representatives:
Solar Panels: K.Steed apologised for failing to mention solar panels in her May report. It had been suggested that the Memorial Hall might benefit from the installation of solar panels on the roof. Cost approximately £15,000 + VAT. There were no grants available and it was estimated it could take ten years to recoup the cost. If the Trustees went ahead with the installation of solar panels, would GPC offer support in the form of a grant?
E.Rodgers commented that the Trustees had missed the old ‘feed in’ tariff which offered more generous terms. She considered a ten year pay back was fairly unrealistic especially as the Hall was mainly used during evening hours. M.J.Sheppard thought that, in view of recent expenditure on the car park, GPC would require further evidence of the viability of solar panels with at least three quotations for the work. K.Steed suggested an inverter could store electricity to be used in the evening. It was agreed the provision of improved pavilions was a higher priority at the present time.

14/127: Village De-Fibrillator:
E.Padden reported she had received several quotations from electricians to install the de-fibrillator. One electrician had inspected the proposed site and deemed it unsuitable. However, E.Padden had contacted EMAS for further advice and obtained a quotation of £216 to install the equipment at Frydays. E.Padden would undertake more fundraising via letter to local firms for grant funding.
PROPOSAL: E.Padden to proceed to instruct EMAS to install the de-fibrillator at Frydays, when full funding available, at a cost of £216. (installation only).
PROPOSED: E.Padden SECONDED: C.Dabell. Vote: Ten in favour, one abstention.

14/128: Policing Matters/Vandalism:
E.Rodgers reported no May crime figures to date. K.Steed reported recent theft of garden equipment from The Ridgeway.

14/129: Gotham News & Media:
Editorial Team: Editorial Team: M.J.Sheppard, E.Padden, K.Steed and D.Bexon. The Chairman had acquired three quotations for the design, layout and printing of a twelve page edition of Gotham News. Ex Councillor R.Muir had offered to continue the production of Gotham News at a cost of £200 plus printing. Copy date 20th June, 2014.
PROPOSAL: The July edition of Gotham News to be compiled by R.Muir, at a cost of £200 plus printing by Minuteman. The future editions of Gotham News layout to be contracted to Minuteman for the following year at a cost of £180 per copy layout, plus printing.
PROPOSED: J.M.F.Royce SECONDED: G.Clark Vote: All in favour.

14/130: School Parking Safety issues (E-mail from Mr and Mrs S.Watson)
The Chairman had received an e-mail from Mr and Mrs S.Watson re dangerous parking at school drop off times on Kegworth Road. A suggestion had been made of using the Royal British Legion car park for school parking.
A discussion took place re the parking issue. GPC had already alerted the police to the problem and NCC had supplied temporary traffic lights which it was now hoping to remove. M.J.Sheppard would speak to P.C. K. Warwick re arrangements for a meeting to discuss traffic issues on Kegworth Road with an invitation to Ms. S.Lymn-Brewin to attend. The Clerk would reply to Mr and Mrs S.Watson. It was suggested that it would be preferable to delay walking up Kegworth Road until after school drop off times.

14/131: Casual Vacancy:
A vacancy had arisen following the resignation of Councillor R.Muir. The Chairman read out two letters of application for the position from G.Holbrook and H.Taylor.
PROPOSAL: Election of G.Holbrook to stand on Gotham Parish Council.
PROPOSED: J.P.Anderson SECONDED: K.Steed Vote: All in favour. Mr. Holbrook thanked the Council and accepted the position and signed the Declaration of Acceptance of Office form. The Clerk would send Mr. Holbrook papers including Declaration of Interest forms to be forwarded to Mr. D.Swaine, Returning Officer at RBC. The Clerk would inform the other applicant of the outcome of the vote.

14/132: Chairman’s Report: Nil.

14/133: Clerk’s report:
The Clerk reported she had received a courtesy e-mail from the St.Lawrence PCC re its intention to remove the fir tree in the Churchyard, adjacent to the former cherry tree, used for Christmas lighting prior to the use of a free standing Christmas Tree. Mr and Mrs Head-Rapson (original owners of the fir tree) had been informed.

14/134: Matters to Report:
C.Dabell reported a house burglary earlier in the day at 66 Leake Road.
J.M.F.Royce called for an extra meeting in late July to cover the August holiday.
PROPOSAL: A meeting of GPC to take place on Tuesday, 29th July, 2014.
PROPOSED: J.M.F.Royce SECONDED: M.J.Sheppard. Vote: All in favour.
C.Dabell reported Adcocks Butcher’s shop to cease trading on the 31st August after 89 years in business. He suggested GPC mark the occasion to celebrate this remarkable achievement of village service. Agenda item 1st July.
G.Clark asked that the grass required strimming around the public seat on Leake Road before The Ridgeway. J.M.F.Royce offered to carry out strimming.
K.Steed reported ongoing road repairs to The Ridgeway being carried out in a rather haphazard fashion with pot holes being filled in with surplus tarmac.

14/135: Items for Next Agenda: Adcocks closure.

14/136: Date of Next Meeting: The next Meeting will be held on Tuesday, 1st July, 2014 at 7.30 p.m.

Meeting concluded at 10.20 pm.

Minutes of the Annual General Meeting of Gotham Parish Council (06/05/14)

Present: M.J. Sheppard (Chairman), K.Steed (Vice-Chairman), G.Clark, J.P.Anderson, B.J.Walker, C.Dabell, G.Hutter, J.M.F.Royce (7.09p.m) E.Rodgers (7.20 p.m) E.Padden (7.35p.m.) Absent: D.Bexon

14/93: Appointment of Chairman for the ensuing year: (2014-2015).
It was moved by J.P.Anderson, seconded by G.Clark, that M.J.Sheppard should be appointed Chairman for the ensuing year. Vote: All in favour.
M.J.Sheppard thanked the Council, agreed to serve as Chairman for the ensuing year and signed the Acceptance of Office form.

14/94: Appointment of Vice-Chairman for the ensuing year: (2014-2015).
It was moved by M.J.Sheppard, seconded by G.Clark, and carried by unanimous vote, that K.Steed be appointed Vice-Chairman for the ensuing year. K.Steed thanked the Council and agreed to stand as Vice-Chairman for as long as possible as she was planning a move away from Gotham in the near future.

J.M.F.Royce arrived at the meeting at 7.09 p.m.

14/95: Apologies: A.Clayworth, County Councillor A. Brown and Borough Councillor T.Vennett-Smith.

14/96: Acceptance of Apologies:
PROPOSED:C.Dabell SECONDED: G.Clark. Vote: All in favour.

14/97: Declaration of Interest: The four elected Trustees of the Memorial Hall/Recreation Ground declared an interest in any business concerning the Memorial Hall and Recreation Ground for the forthcoming year.

14/98: Appointment of Committee Members and 4 Trustees to serve on Memorial Hall/Recreation Ground Trust:

Finance Committee Members:
J.M.F.Royce, G.Clark, B.J.Walker, M.Sheppard, J.P.Anderson.
Planning & Development Committee Members:
J.P.Anderson, B.J.Walker, G.Clark, E.Padden, E. Rodgers, M.J.Sheppard, G.Hutter, K.Steed.
Environment Committee Members:
G.Clark, C.Dabell, M.Sheppard, K.Steed, G.Hutter.
Cemetery Sub-Committee:
J.P.Anderson, D.Bexon, C.Dabell, G.Clark. – PCC Representatives: D.Power, A.Farnsworth.

The Chairman and Vice-Chairman are ex officio members of all Committees and sub-Committees of GPC..

Nominees to act as Trustees of the Memorial Hall/Recreation Ground 2014/15
D.Bexon, G.Clark, G.Hutter, K.Steed.

Appointment of Members for Working Parties/Groups:
Sports Arena Management Committee:
J.P.Anderson, M.J.Sheppard.
Gotham News Editorial.
D.Bexon, E.Padden, M.J. Sheppard, K.Steed.
Gotham Website.
K.Steed- website. (Webmaster – S.Butler)
Gotham Countryside Trust:
M.J.Sheppard
Snow Warden:
J.M.F. Royce

Appointment of Delegates/Representatives:
N.A.L.C: B.J.Walker/Clerk
Parish Paths Partnership: C.Dabell, to assist ex Councillor, K.G.Thorpe.
Neighbourhood Watch: B.J.Walker
Police Liaison: D.Bexon, L.Rodgers
C.P.R.E: B.J.Walker, Clerk
PROPOSAL: To accept the list of Councillors to serve as representatives on the aforementioned Committees.
PROPOSED: M.J.Sheppard SECONDED: G.Clark. Vote: All in favour.

The Chairman stated that Committee/Sub-Committee Chairmen would be appointed at the first meeting of the Committee in question.

14/99: Casual Vacancy:
The Chairman had received notice from the Returning Officer that, unless ten applications had been received by him for the Casual Vacancy, held open until the 9th May, GPC could co-opt a new Councillor. To date, one application had been received.

E.Rodgers arrived at the meeting at 7.20 p.m.

14/100: Minutes of the previous meeting held on the 1st April, 2014 and Minutes of the Extraordinary Meeting held on the 22nd April, 2014:
RESOLVED: That the Minutes of the Parish Council Meeting held on the 1st April, 2014 as circulated, be signed as a true record of the business transacted, with the following amendments: 14/71 Green Belt Review: Penultimate sentence after ‘landowners’ insert ‘including’.
RESOLVED: That the Minutes of the Parish Council Extraordinary Meeting held on the 22nd April, 2014 as circulated, be signed as a true record of the business transacted
PROPOSED: B.J.Walker SECONDED: E.Rodgers Vote: All in favour

E.Padden arrived at the meeting at 7.35 p.m.

Progress from the Last Minutes:
14/71: Planning Report: Green Belt Review: J.M.F.Royce queried the process by which Gotham residents would participate in the reappraisal of the forthcoming change in green belt status, either ‘inset’ or ‘washed’. J.P. Anderson reported the RBC Green Belt Review was currently in process as part of the Local Plan Phase 2 will decide the new status of Gotham in approximately two years’ time. A meeting with St.Gobain would be arranged to talk about inset land boundaries and to present a united front to RBC. Other Gotham landowners are at liberty to submit their wishes to RBC re boundary issues.
14/74: Environmental Matters: Village Noticeboard repair: The Clerk reported D.Healey had repaired the public noticeboard.
Laurel planting in The Square bay: The Clerk reported she, and J.M.F.Royce, had studied the utility map and discovered a disused water pipe and sewage pipe ran below ground adjacent to the front border in The Square which could preclude mechanical excavation. C.Dabell and G.Clark would plant the laurel bush, to replace the dead fir tree, by hand, taking care not to disturb the underlying water pipes.

14/102: Finance Monthly Payments and Receipts:
Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.
PROPOSED: M.J.Sheppard SECONDED: E.Padden Vote: All in favour.

Acceptance by the Parish Council of the Audit for Year end 2013/14:
The Chairman read out the financial conditions that the Council had adhered to during the year 2013/14.
PROPOSAL: To accept the Audit of the Accounts for the year 2013/14.
PROPOSED: M.J.Sheppard SECONDED: J.M.F.Royce. Vote: All in favour.
The Chairman and Clerk signed the Audit sheet. The Clerk would forward the accounts to the Internal Auditor, Mr.G.Stafford for his inspection and approval.

Closure of Co-operative Bank Account:
J.M.F.Royce reported that a change of GPC Banking arrangements would be prudent due to the recent news of serious debt problems of the Co-operative Group, part owners of the Co-op Bank and the consequent knock-on effects of the existing problems of the Co-op Bank. Enquiries of the FSCS (Financial Services Compensation Scheme), confirmed that U.K. Local Authority Accounts are not protected under the U.K. Compensation Scheme. E.Padden suggested investigating the Localism Bill re personal banking risk.
Opening of new Bank Current Account update:
A meeting had taken place on Thursday, 1st May, 2014 at Curzon House attended by M.J.Sheppard, B.J.Walker, J.M.F.Royce and the Clerk with Richard Altoft and Angela Squires the Manager and banking assistant of, Handelsbanken, Centrepoint. West Bridgford, with a view to opening a new current account.
Handelsbanken had previously confirmed in writing that U.K.Local Authority Accounts are protected under the Swedish Government’s Compensation Scheme up to 100,000 euros per Account.
No bank operating under the U.K. Financial Services Compensation Scheme can afford protection to Local Authority Bank Acoounts.
Account opening procedures were instigated to set up a current account which would pay an annual interest rate of 0.35% on the entire balance therein. Transaction charges will be incurred at Handelsbanken. It was decided, therefore, to retain the existing Co-operative Bank current account at a minimal banking level to mitigate these charges. Monies will be drip fed to this account on a monthly basis from the new Handelsbanken account.
Santander Bond investment confirmation:
At the present time, the Capital monies in the Santander Bond were deposited in a 28 day default account and would be transferred to Handelsbanken as soon as practicable.
J.M.F.Royce recorded thanks to M.F.Raven for his assistance re the search for a suitable new bank account.
Barton Invoice for Green Belt Costs:
The Clerk had not yet received an invoice for green belt costs, attributable to GPC, from the Barton in Fabis clerk.

The Clerk reported a possible change in GPC insurers from Zurich to Aon due to a reduced fee for the year 2014/15. The Village Pump would be insured for £40,000 and added to the policy.

14/103: Chairman’s Report: Planning & Development Committee: (J.P.Anderson)
J.P.Anderson reported no April GPC Planning meeting been held.
Aligned and RBC Core Strategy: J.P.Anderson reported K.Mafham had commented on the Nottingham City Aligned Core Strategy on GPC’s behalf. He had identified suitable brown field sites within Nottingham and criticised the lack of a green belt review as a ‘lack of procedure’. The next stage was to await the Inspector’s Report and decide on whether to hold a Judicial Review.
J.P.Anderson had attended the Oxalis Developer’s Consultation held at the Gotham Memorial Hall on the 24th April, 2014. The Consultation in Gotham had been better attended than those held in Barton and Clifton. Part of the Oxalis traffic management included a tortuous route from the Crusader roundabout to Gotham involving traffic exiting at the Mill Hill roundabout to join a new road to Nottingham Road abutting the tram car park. The line of the old Nottingham Road would be retained only as a cycle track. This re-routing would result in a significant detour for Gotham parishioners to and from Nottingham.
B.J.Walker reported she understood that the Sharphill development had not been started due to expensive building restrictions imposed on the Developers by RBC, including Section106 concessions, making the development financially unsustainable at present.

14/104: Planning Decisions Received:
14/4 (ref: 14/00372/FUL) 6 Monks Lane – Porch to front elevation – GRANTED
14/6: (ref: 14/00214/FUL) Manor Barn – Use of former storage building for ancillary residential use to create a hobby, craft room, install new windows roof lights and external landscaping. GRANTED

14/105: Planning Applications Received:

14/7: (ref: 14/00769/FUL) 24 Bidwell Crescent – Two storey side and front extension. Re-submission.
The applicant had narrowed the frontage to leave a distance between the hedgerow abutting the Bidwell Crescent twitchell and lowered the ridge height. A back up letter of explanation for the new application had been received from the householder.
PROPOSAL: NO OBJECTION
PROPOSED: J.P.Anderson SECONDED: G.Hutter. Vote: seven in favour, two abstentions, one against.
Comment: This extension will be beyond the building line. Does a building line still need to be adhered to?

14/106: Environmental Matters: new bus shelter on Leake Road (request from parishioner)
No Environment meeting held in April.
The Clerk had been asked by a parishioner for a bus shelter to be provided on Leake Road ( bus stop before and opposite to Hill Road). It was agreed the bus stop was very exposed but that the verge would be too narrow to allow room for a bus shelter. The Clerk would seek further advice from the South Notts Transport Group.

The Clerk had researched replacement signage for the stolen ‘Gotham’ boundary sign on Nottingham Road. Some sign makers had made contact via the Gotham website on hearing about the continued theft of ‘Gotham’ signage perhaps by Batman enthusiasts. The Clerk would make further enquiries re the cost of manufacture of a replacement. It was considered it may be too near to the road to fashion a boulder style boundary sign from gypsum as the Council authorities would deem it an accident risk to motorists. Clerk/Chairman to investigate further.

14/107: Memorial Hall Report:
The planning application for the planned extension to the bar area for beer storage had been submitted.

14/108 Policing Matters/Vandalism:
E.Rodgers reported the April crime figures. Damage to the cricket cover by Clifton youths and the theft of a bicycle from Wodehouse Avenue.

14/109: Gotham News/Media:
M.J.Sheppard reminded Council that ex Councillor, R.Muir had offered to produce the next edition of Gotham News for a fee of £200, plus printing costs. He was in the process of acquiring two more quotations. Gotham News would consist of three twelve page editions annually. Copy date was the 20th June, 2014. The Clerk would advise K.Steed of the webmaster’s contact details.

14/110: Village De-fibrillator:
E.Padden confirmed she was pursuing quotations from electricians to install the defibrillator outside Frydays. County Councillor Andrew Brown had donated £500 towards the equipment Borough Councillor T.Vennett-Smith had previously donated £325 from the Divisional Fund. GPC had pledged £250.The remaining cost to be raised by fund raising efforts.

14/111: Annual Parish Meeting held on the 29th April, 2014:
The Clerk reported 27 parishioners and Councillors attended the Annual Parish Meeting. This was a disappointing turn-out especially as important Planning information was on the Agenda. Every householder had been informed of the Meeting via an advertisement on the front page of the Gotham News and various posters around the village. The meeting also contained an interesting demonstration of a shed alarm padlock. Notts Watch Website contact details would be entered into the next Gotham News. T.Coles, Chairman of the Royal British Legion Gotham and District Branch had explained the role of the Royal British Legion during the 2014-18 commemoration years of World War One. Reports had been given by County Councillor Andrew Brown and Borough Council Trevor Vennett-Smith.
The Chairman read out an email from A.Farnsworth re her disappointment at the lack of information re future GPC financial budgetary plans and the dearth of village organisations’ reports. The Clerk had responded to A.Farnsworth that all financial information was available via Parish Council Minutes on the Gotham website. All Parish Council meetings were advertised and open to the public.
K. Steed would present some alternative ideas on the Parish Meeting format. Display boards at the back of the hall could contain information about the various village clubs and societies for the audience to view during the refreshments period.

14/112: Chairman’s Report:
The Chairman had received the following correspondence:
Advice from Gotham Countryside Trust re its refusal to continue maintenance on the Cuckoo Bush Mound due to the felling of trees at the site. C.Dabell would pursue the matter with Claire North, Secretary to the Trust.
Notts County Council – Supporting Local Communities Fund: Letter to advise GPC that its application for funding towards the cost of the village sculpture had been unsuccessful.

14/113: Clerk’s Report:
The Clerk reported she would be out of the office from the 13th – 21st May, 2014.
B.J.Walker offered to minute the Planning and Development meeting due to take place on the 20th May should the Chairman call a meeting. To date, there had been no planning applications for consideration.

The Clerk had attended the SLCC AGM held in Southwell on the 8th April, 2014. The Society had been in danger of closing due to lack of attendance at Meetings. Future meetings would be booked and advertised to Clerks well in advance for diary entry. A new Committee had been appointed.

14/114: Matters to Report:
K.Steed reported prowlers leaving footprints and tampering with gates on The Ridgeway.
B.J.Walker reported Paddy Tipping, Notts Police Commissioner, had abolished the use of mounted police in Notts.
It was reported that some parishioners thought there was a need for a tetra pack recycling unit at the Memorial Hall car park.

14/115: Date and Time of Next Meeting: Tuesday, 3rd June, 2014 at 7.30 p.m. in the Weldon Room.

Meeting closed at 9.40 p.m.

Minutes of a Meeting of Gotham Parish Council (01/04/14)

Present: M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) J.M.F.Royce, B.J.Walker, G.Clark, J.P.Anderson, G.Hutter, E.Padden (8.05 p.m.) R.Muir, (8.30 p.m.) C.Dabell, (9.07 p.m.)

In attendance: A. Clayworth, County Councillor A. Brown.(8.10 p.m.) Borough Councillor,T.Vennett-Smith (8.40 p.m.)

The Chairman welcomed Mr. A. Clayworth to the meeting.

14/66: Apologies: E.Rodgers, D.Bexon. (M.J.Sheppard reported that R.Muir and C.Dabell would be late arriving at the meeting).

14/67: Acceptance of Apologies:
PROPOSED: B.J.Walker SECONDED: J.P.Anderson Vote: All in favour.

14/68: Declaration of Interest:
Trustees, G.Clark, K.Steed, G.Hutter in matters relevant to the Memorial Hall/Recreation Ground.
M.J.Sheppard in planning application: (ref: 14/00214/FUL) Manor Barn, Moor Lane.

14/69: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council held on the 4th March, 2014, be accepted as a true record of the business transacted, with the following amendment: Pg. 2. 14/52: Planning Report. Alter name from ‘Gurney’ to ‘Turney’ alter ‘Q.C.’ to ‘barrister from the Landmark Chambers’. Pg. 3. 14/62: Clerk’s Report: reword Proposal to ‘Funding of £200 to cover the cost of one member of the Ruddington Cadet Band to play at the French and Belgian war graves.’
PROPOSED: J.P.Anderson SECONDED: J.M.F. Royce. Vote: All in favour.

Progress from the Minutes:
Pg. 2: 14/51: J.M.F.Royce queried the rule regarding a Parish Council not being allowed to erect an external war memorial. The Clerk confirmed a conversation with NALC and SLCC representatives who had explained that a Parish Council had no Power other than to maintain or repair a War Memorial. The Clerk would seek further clarification from Paul Cox, solicitor at RBC and the War Memorial Trust.
14/56: Memorial Hall Report from GPC representatives: The Clerk had checked with P.Dines who had confirmed that there was no requirement for removal of Parish Council files from the store room at the present time.

The Chairman announced that Item 5 on the Agenda (Casual Vacancy) should be moved to the end of the Agenda to allow Mr. Clayworth (applicant for the casual vacancy) more time to experience Parish Council discussion.

14/70: Finance Monthly Payments and Receipts:
Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.
PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce Vote: All in favour.

Appointment of internal auditor (G.Stafford)
PROPOSAL: To appoint G.Stafford as internal auditor for the year end accounts.
PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson. Vote: All in favour.
G.Clark remarked that various public limited companies do not continue to employ the same auditor on a regular basis and GPC should consider a change of internal auditor next year.

E.Padden arrived at the meeting at 8.05 p.m.

Gotham Heritage Group Funds:
The Chairman had received notice of the dissolution of the Gotham Heritage Committee as from 31st March, 2014. A cheque for £5,183.34, remaining funds, was passed to the Clerk to cover the maintenance cost of the village Heritage Boards. One board was in the process of manufacture for installation adjacent to the Village Sculpture. Estimated cost: £1,800 plus installation.
PROPOSAL: Acceptance of the document of Dissolution of Gotham Heritage Committee.
PROPOSED: J.P.Anderson SECONDED: B.J.Walker Vote: All in favour.

County Councillor A.Brown arrived at the meeting at 8.10 p.m.

Planning & Development Recommendation re Judicial Review Funding – JPA.
J.P.Anderson reported the probability of a Judicial Review within fourteen days following the publication of the Inspector’s report on the Aligned Core Strategy which was likely to follow 4 weeks after the end of the consultation period of the Aligned Core Strategy due to close on the 30th April, 2014. K.Mafham, planning adviser, had estimated a budget of £20,000 would be adequate with Gotham Parish Council share amounting to £10,000 at this stage. With Barton Parish Council putting forward the same amount the total could be acheived: any contributions from other parties eg Thrumpton PM, Calverton PC or national bodies such as CPRE would reduce our overall liability. Ken Mafham was in consultation with R.Turney from the Landmark Chambers who was likely to represent us.
PROPOSAL: Allocation of £10,000 towards the cost of a Judicial Review of the Aligned Core Strategies with the commission of R.Turney, barrister for Landmark Chambers.
PROPOSED: J.P.Anderson SECONDED: J.M.F. Royce. Vote: All in favour.

Bank Signatory: The Clerk sought a fourth bank signatory following the recent resignation of Councillor T.Vennett-Smith.
B.J.Walker offered to stand as a bank signatory.

Gotham Nature Reserve: J.M.F.Royce had received a request from D.Power of Gotham Nature Reserve Trust to raise a cheque in payment of an expected invoice £1,981.08 for fencing and kissing gate at the Gotham Nature Reserve.
PROPOSAL: Authorisation to sign a cheque on receipt of invoice for fencing work to GNR.
PROPOSED: J.M.F.Royce SECONDED: B.J.Walker Vote: six in favour, three abstentions. (K.Steed, M.J.Sheppard and E.Padden declared an interest as members of GNR).

14/71: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)
Progress on Consultation re RBC/Aligned Core Strategy Development Plan Document response by 8/4/14)
J.P.Anderson reported on the modification to the RBC Core Strategy. D.Prior had studied the Traffic Model and submitted a written report detailing concerns with potential rat running through Gotham. There was a nonsensical section included in the RBC comments on the Traffic Model based on the ‘A452’ a mix re ‘A52’ and ‘A453’. RBC had also ignored the problem of rat running which is tantamount to an insult to Gotham. Its only interest is in the villages around the A52, i.e. Gamston, Tollerton, West Bridgford, etc. RBC had admitted that housing numbers in the Borough are ‘aspirational’ as not revised since 2008 prior to the financial downturn. K.Mafham will respond to RBC Modifications to the Core Strategy on behalf of GPC, Thrumpton, Clifton and Barton, J.P.Anderson would add further comments on behalf of GPC. K.Mafham would respond also to the ACS by the deadline of 30th April.

R.Muir arrived at the meeting at 8.30 p.m.

The Oxalis Public meeting would be held on the 24th April, 2014 in the Memorial Hall from 2 – 8 p.m.

Green Belt Review: J.P.Anderson explained the significance of a Green Belt Review. At the present time, Gotham is green washed which only allows brown field or in-fill development within the village. The process of deciding whether Gotham changes to inset status is not subject to consultation but part of the Local Plan (phase 2). RBC will ultimately decide Gotham’s status according to its own timetable and would not wait for a village Neighbourhood Plan. To draw up a Neighbourhood Plan would be a village decision and could prevent future undesirable development. It is important to work with village landowners including, British Gypsum being a major landowner in Gotham, to decide on boundaries for the inset.

Borough Councillor T.Vennett-Smith arrived at the meeting at 8.40 p.m.

PROPOSAL: GPC expresses an interest in the proposal of becoming ‘inset’ and wishes to be fully involved in the process of deciding on the location of an inset boundary of Gotham Village.
PROPOSED: J.P.Anderson SECONDED: E.Padden Vote: six in favour, three against.

British Gypsum – stockpile of synthetic material:
J.P.Anderson had received an e-mail from Allen Gorringe, Estates Manager for Saint Gobain, informing him of the commencement of the building of a strategic stockpile of synthetic gypsum on the former Gotham site. As per the planning application, this material will be stored on the concrete hard standing and once completed covered with a geo membrane to prevent dust emissions.

14/72: Planning Decisions Received: Nil.

14/73: Planning Applications Received:

14/6: (ref: 14/00214/FUL) Manor Barn – Use of former storage building for ancillary residential use to create a hobby, craft room, install new windows roof lights and external landscaping. Revised plan to use building materials in line with a Grade 2 listed building.
PROPOSAL: NO OBJECTION.
PROPOSED: J.P.Anderson SECONDED: G.Clark Vote: eight in favour, one objection, one abstention.

County Councillor A.Brown reported he had passed the information regarding the need for repairs to the path in front of 111 Nottingham Road, to K. Hourd of NCC Highways.

14/74: Environmental Matters: (Chairman C.Dabell absent)
Village Litter Pick report: The Clerk thanked Councillors G.Hutter, K.Steed, B.J.Walker, G.Clark and E.Rodgers who had offered to undertake litter picking. Thanks also to Mr. and Mrs. A. Vickers for litter clearance on the Recreation Ground and S. Sparke and C. Swallow who assisted E.Rodgers clear the verges on Nottingham Road up to Bidwell Crescent. .
Litter is often dropped by lorry and van drivers. Clerk to write to British Gypsum Transport Manager seeking help with this problem.

Village Noticeboard repair: The Clerk reported D.Howick too busy to repair the noticeboard. She would seek quotations from other joiners.

Laurel planting in The Square bay: M.J.Sheppard will pass the utility map to the Clerk for inspection before the planting of the Laurel bush to ensure no disturbance of underground pipes. S.Watson may be able to help bore down through existing tarmac to allow root growth.

C.Dabell arrived at the meeting at 9.07 p.m.

Cemetery Maintenance: J.P.Anderson reported work required on the South side wall. The North West corner had been tidied. Agreed: Poppies to be planted in the front border to commemorate the WW1 centenary. A quotation from Horizon would be sought for grass treatment.
PROPOSAL: Budget for annual maintenance of the Cemetery front border of £400. (£250 to be added to the existing annual maintenance budget of £150).
PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson Vote: Nine in favour, one abstention.

14/75: Memorial Hall Report from GPC representatives:
G.Hutter reported the following items:
The Trustees had agreed that Gotham Scouts should not assist with the litter pick due to the danger of exposure to dog faeces on the Recreation Ground.
The Trustees looking into the cost of maintaining the security lighting around the Memorial Hall complex.

14/76: Village De-Fibrillator:
E.Padden progressing the installation of a village de-fibrillator on Frydays outside wall. The Clerk had emailed three potential electricians seeking quotations. Cost of the defibrillator with electricity supply, including lighting, approximately £2,500.
PROPOSAL: Commitment that GPC supply ten per cent of funding towards the cost of the defibrillator equipment. i.e. £250.
PROPOSED: E.Padden SECONDED: R.Muir. Vote: All in favour.
The Chairman thanked Borough Councillor T.Vennett-Smith for his generous donation of £325 from electoral division funds towards the defibrillator. County Councillor A.Brown would support the application from GPC for funding in the current financial year.

County Councillor A.Brown left the meeting at 8.55 p.m.

14/77: Policing Matters/Vandalism:
E.Padden reported she is unable to attend the next Police Priority Setting Meeting on the 16th April, 2014. Borough Councillor T. Vennett-Smith reported an interesting demonstration of special alarm locks by a local Policeman. The Clerk would ask P.C. Kelly Warwick for contact details re invitation to attend the Annual Village Meeting in Gotham to demonstrate the alarm locks. Two male suspects had been apprehended for shed break-ins as a result of the locks. B.J.Walker reported a recent incident when a female walker was harassed by a male on Gotham Hills. Vandalism had occurred to a parked car on The Rushes. K.Steed reported recent sighting of a horserider on The Ridgeway wearing a similar helmet to those worn by the Police.

14/78: Casual Vacancy:
A vacancy had arisen following the resignation of Councillor R.Davis. The Chairman had received two applications for the position. A paper ballot was held which showed a majority in favour of the election of Mr. Andrew Clayworth to stand as a Councillor on Gotham Parish Council. Mr. Clayworth thanked the Council and accepted the position. The Clerk would send Mr. Clayworth papers including Declaration of Interest forms to be forwarded to Mr. A. Graham Returning Officer at RBC. The Clerk would inform the other applicant of the outcome of the ballot.

4/79: Gotham News & Media:
Editorial Team: Editorial Team: M.J.Sheppard, R.Muir, K.Steed and D.Bexon. The Chairman complimented the Editorial Team on an excellent edition of Gotham News. R.Muir would charge £200 for the production of Gotham News following her resignation from the Parish Council to cover its preparation over two days. The Chairman thought it necessary to pursue two other quotations. R. Muir had researched advertising revenue in similar magazines with a view to an increase in the cost of advertising in Gotham News. The next issue would be printed in July, 2014. The Chairman envisaged three editions of a twelve page Gotham News per annum. He thanked R.Muir for her outstanding contribution to the production of Gotham News during her presence on Gotham Parish Council. Borough Councillor T.Vennett-Smith thanked the Chairman for his kind and courteous remarks in Gotham News following his recent resignation from Gotham Parish Council.

14/80: Gotham Countryside Trust – 2 GPC Representatives:
M.J.Sheppard confirmed he would represent Gotham Parish Council on Gotham Countryside Trust for one year.
The continuation of the Logan Trail along the old Railway Track had met opposition from residents of Pygall Avenue and also the residents of Eyres Lane who feared the public would use this lane as a short cut. The Chairman had met those concerned to allay their fears and referred them to Gotham Countryside Trust representatives. K.Thorpe and A. Howick would divert the Logan Trail around privately owned land on Eyres Lane. The Chairman pointed out that the Gotham Parish Council had no powers over the land in question as it had legally reverted back into ownership of The Rt.Hon. the Earl Howe upon it ceasing to be a railway track.

14/81: Annual Parish Meeting Tuesday 29th April 2014
Ideas for Agenda:
T.Coles – Chairman of Royal British Legion – WW1 commemoration, Cemetery Arch, External War Memorial.
County Councillor A.Brown report.
Borough Councillor T.Vennett-Smith report. (written report if unable to attend)
Police report – new style alarm.
Village Defibrillator (E.Padden)
Village organisations written reports.

14/82: Chairman’s Report:
The Chairman had received the following correspondence:
PCC letter offering refreshments in St. Lawrence Church prior to the Christmas Carols in The Square.

14/83: Clerk’s report:
The Clerk reported she had attended a Clerks’ Workshop in Cropwell Bishop on Thursday, 27th March, 2014. Matters discussed were agendas, minute taking, etc. She would advertise main meeting agendas on the website in future.
The Clerk circulated postcard style information from CPRE re details of its campaign to Save the Green Belt throughout Great Britain.

14/84: Matters to Report: Nil.

14/85: Items for Next Agenda: AGM.

14/86: Date of Next Meeting: The Annual General Meeting will be held on the 6th May, 2014 at 7.00 p.m.

Meeting concluded at 10.20 pm.