Category Archives: Minutes of Meetings

Minutes of Meetings from July 2012 onwards

Minutes of a Meeting of Gotham Parish Council (04/10/16)

Present: Councillors, M.J. Sheppard, (Chairman) G.Hutter, (Vice-Chairman),  J.P.Anderson, G.Holbrook,  J.M.F.Royce,  B.J.Walker, P.Bower, A.Clayworth, H.Taylor, C.Dabell, M.Wilkins.

In attendance: County Councillor A. Brown, Borough Councillor S.Matthews.

16/206: Apologies: D.Bexon

16/207: Acceptance of Apologies:

PROPOSED:  J.M.F.Royce.    SECONDED: B.J.Walker. Vote: All in favour.

16/208: County Councillor A. Brown:

County Councillor A. Brown reported the following:

Shale Gas: The County Council meeting, on the 5th October, 2016, will discuss shale gas drilling and is expected to attract 2,000 protestors. The applicant is Island Gas. A.Brown to keep an open mind until all the evidence has been heard.

Barton Lane: – It is doubtful this lane will be re-adopted as it was purposefully planned too narrow to become a through road. Users of the lane could be prosecuted and are not insured. At the Public consultation, it was agreed Barton Lane would become a bridleway.

Stanford Hall Rehabilitation Centre – Sewage works for the new rehabilitation centre at East Leake causing sink holes in adjacent fields.

NCC Community Improvement Scheme available. (Environment Agenda)

Yellow Lines: Yellow lines to be repainted on Nottingham Road from the junction with Kegworth Road up to the allotments.

Flood Meeting: A.Brown to attend the public meeting on the 13th October, 2016.

16/209: Borough Councillor S. Mathews:

Borough Councillor S. Mathews reported the following:

RBC Civic Centre: Recently sold for £7,000,000. Contracts to be exchanged in March, 2017.

RBC have appointed three Business Commissioners.

Waitrose at Sharphill – decision to build on hold.

Brookside School, East Leake, to be extended by a third. Lantern Lane School has opened a two class annexe.

If the Clifton Pastures building goes ahead, East Leake Academy will double in size. Currently, parking issues near to the Academy proving difficult for adjacent dwellings.

The Chairman thanked Councillors Brown and Matthews for their attendance. They left the meeting at 8.07 p.m.

16/210: Declaration of Interest: Nil.

16/211: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 6th September, 2016, be accepted and signed as a true record of the business transacted, with the following amendment: 16/187: Progress: Standing Orders: add J.M.F.Royce to the list of Councillors updating Standing Orders.

PROPOSED: J.P.Anderson  SECONDED: G.Hutter. Vote: All in favour.

Progress: 16/204: Matters to Report: J.P.Anderson in contact with a Company who provide software aimed to improve Council financial record keeping.

16/212: Casual Vacancy:

The Chairman accepted, with regret, the resignation of Councillor G. Clark. G.Clark had made very useful contributions to GPC, especially during negotiations on the Gotham Community Hub. He had taken over the traffic calming gun and arranged a rota of users over a lengthy period of time. He has helped with the Gotham News distribution and has kindly offered to continue with Parish work, if required.

The Clerk will write a letter of thanks.

Two letters of application to serve on GPC had been received and will be forwarded to Council prior to the November meeting. The Casual Vacancy notice will expire on the 10th October, 2016 having been advertised for fourteen working days.

It had been reported that the public noticeboard had been tampered with and the Casual Vacancy notice removed over a period of two days’. J.M.F.Royce had notified the Electoral and Democratic Engagement Manager, J.Saxby, who advised replacing the notice. J.M.F.Royce had attempted a repair to the worn out lock on the Parish Council section of the noticeboard.

16/213:  Finance:

a/ Monthly Payments and Receipts:

The Clerk reported a refund of £284 had been received from Romano’s ice cream. A letter of thanks to be sent.

PROPOSAL: Acceptance of Payment and Receipts.

PROPOSED: J.P.Anderson  SECONDED: P.Bower Vote: All in favour.

b/ Purchase of Dictaphone for Recording Meetings:

M.Wilkins had purchased a dictaphone at a cost of £29.68. G.Hutter to investigate other Parish Councils’ policy on the recording of meetings and storage of the information.

c/ Application from Gotham Rangers for a donation towards new goal posts.

The Chairman read out a letter from C.North, Secretary to Gotham Rangers, asking for a donation towards lightweight goal posts which would cost £2,000.

PROPOSAL: A donation of the maximum amount payable to an established group in one financial year, £500, to be made to Gotham Rangers towards the purchase of lightweight goal posts.

PROPOSED: B.J.Walker  SECONDED: J.P.Anderson  All in favour.

d/ Date of Finance Meeting:

The Finance Meeting to be held on the 25th October, 2016 at 7.30 p.m.

16/214: Chairman of Planning and Development Committee: (J.P.Anderson)

J.P.Anderson reported the last planning meeting took place on the 20th September, 2016 when green belt issues were discussed. A planning application for Clifton Pastures expected any day now.

16/215: Planning Applications Received:

16/13: (ref:16/02308/FUL) 8 St.Andrew Close – Single storey side extension.


PROPOSED: J.P.Anderson  SECONDED: M.J. Sheppard. Vote: All in favour.

16/216: Planning Decisions Received:

16/6 (ref: 16/01384/VAR) British Gypsum:   Vary condition 3 of planning permission 15/01353/VAR to permit the             open storage of natural gypsum material in addition to desulpherised gypsum.- GRANTED

16/8:  (ref: 16/)1502/ADV) Sun Inn: Display illuminated/non-illuminated signage on exterior of building.GRANTED

16/9:  (ref: 16/01543/FUL) 1 Gladstone Ave: Single storey side extension –GRANTED

16/10: (ref:16/01533/FUL) Fairholme, The Rushes – Side and rear extension.- GRANTED

16/217: Report by Chairman of the Environment Committee: (G.Holbrook)

G.Holbrook reported that the last Environment meeting took place on the 20th September, 2016

Well House: The list of defects had been forwarded to the builder and architect. Awaiting their response.

Two defects, i.e. the loose railing had been welded. External paving blocks had been filled in. G.Holbrook to fit a new timer.

PROPOSAL: To formerly disband the Well House Management Sub-Committee.

PROPOSED: G.Hutter  SECONDED: M.Wilkins  Vote: All in favour.

Well House benches: G.Hutter had researched suitable replacement benches. Approximate cost – £450 each. J.M.F.Royce to take exact measurements required. Two benches might be sufficient to allow more room for pushchair/wheelchair access.

PROPOSAL: Acceptance of Saunders Bros (Builders) Ltd. Contract

PROPOSED: G.Holbrook  SECONDED: M.J.Sheppard.. Vote: Nine in favour, two abstentions.

A 5% retention fee payable after six months. (i.e. £1,400) should be retained until snags made good. J.P.Anderson reported, M.Goodwill-Hodgson had verbally confirmed Saunders would carry out work to put right the noted defects.

Thanks to G.Hutter for her continued work on the Well House and bench research.

Flooding Public Meeting – 13th October, 2016:

M.J.Sheppard confirmed that the following advisors would attend the meeting:

D.Banks (NCC)

County Councillor A.Brown.

K.Emery (NCC)

Caunton and Southwell Councillor Bruce Laughton. (Flood prevention expert)

Posters circulated to all parishioners and advertised around the village.

Available GPC members to set up the main hall at 6.00 p.m. Meeting commences at 7.00 p.m.

C.Dabell left the meeting at 9.30 p.m.

PROPOSAL: Extension of this meeting to complete the business as per the agenda.

PROPOSED: A.Clayworth  SECONDED: M.J.Sheppard. Vote: All in favour.

Fracking – Government Shale Gas Wealth Consultation. (M.Wilkins).

M.Wilkins explained the survey was mainly concerned with the question of affected neighbourhoods agreeing to financial compensation. M.Wilkins to fill in the consultation paper and submit.

16/218: Memorial Hall Report: Next meeting to be held in November, 2016.

16/219: Parish Council Image: (J.P.Anderson)

J.P.Anderson reported, positive feedback following Heritage Day which should have boosted PC image. An article in Gotham News asking for parishioners’ view of GPC and how they assessed Heritage Day might be beneficial. M.Wilkins urged Councillors to attend other Gotham activities such as the Gotham Fest.

M. Wilkins offered to post GPC minutes and agendas on the Village Facebook page. (Agenda item main meeting).

The process to reduce the number of Councillors on GPC takes twelve months and is at the behest of RBC. Cost is £10,000 for an election. A village the size of Gotham would normally have nine councillors serving. This should be considered.

16/220: Policing Matters/Vandalism::

No crime figures to date.

Police Priority Setting Meeting in Memorial Hall on the 19th October, 2016 in Moonrakers’ Room.

16/221: Gotham News and Media:

Official copy date – 17th October, 2016 for November issue. The Clerk reported two advertisements still unpaid.

Suggestion – ask Earl Howe, J.Everitt (of Heritage Lottery Fund) and D.Logan to write an article on their Heritage Day experience. A centre spread of assorted happy photographs of the Heritage Day.

16/222: Chairman’s Report:

M.J.Sheppard reported the Christmas Committee to hold a meeting on the 24th October, 2016.

Photographs of Heritage Day to be sent to Earl Howe.

Letters of thanks from the Chairman sent to P.Dines, A. and M. Howick for their help during Heritage Day. The reception, catered for by M. Howick, had been a delicious spread.

Remembrance Day Parade to be held on the 13th November, 2016.

16/223: Clerk’s Report:

The Clerk thanked B.J.Walker for agreeing to attend the RBC Town and Parish Forum on the 5th October, 2016.

16/224: Matters to Report:

J.P.Anderson reported the Gotham Community Benefit Society would be formally wound up in November, 2016.

P.Bower suggested the bollard, adjacent to the Well House, needed moving aside to allow easier access.

16/225: Date of Next Meeting: The next Meeting will be held on Tuesday, 1st November, 2016 at 7.30 p.m.

A Clayworth tendered his apologies for the November meeting.

Meeting closed at 10.10 p.m.

Minutes of a Meeting of Gotham Parish Council (06/09/16)

Present: Councillors, M.J. Sheppard, (Chairman) G.Hutter, (Vice-Chairman),  J.P.Anderson, G.Holbrook,  J.M.F.Royce,  B.J.Walker, P.Bower, A.Clayworth, D.Bexon, H.Taylor, C.Dabell.

16/185: Apologies: Councillors M.Wilkins, G.Clark, County Councillor A. Brown, Borough Councillor, S.Matthews.

16/186: Acceptance of Apologies:

PROPOSED:  J.M.F.Royce.    SECONDED: J.P.Anderson. Vote: All in favour.

16/187: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 5th July, 2016, be accepted and signed as a true record of the business transacted.

PROPOSED: J.P.Anderson  SECONDED: G.Holbrook. Vote: All in favour.

Progress: Standing Orders: B.J.Walker, J.P.Anderson, J.M.F.Royce and P.R.Dines had inspected the current Standing Orders and would draw up an updated and more transparent copy in conjunction with the Clerk.

J.M.F.Royce had researched the item on pg.4 16/171.Matters to report: According to Highways Code rule 54 ‘Horses are allowed on the public highway but forbidden on the pavement and constitute a trespass to the owner of the pavement’.

Resolved: That the previously circulated Minutes of the Extraordinary Parish Council meeting held on the 19th August, 2016 be accepted and signed as a true record of the business transacted, with the following amendments: pg 1. 16/127:Inscribed Stone to Well House: delete ‘G.Hutter’ from named vote for ‘against’. 3rd para, 3rd sentence replace word ‘restored’ with ‘saved’. Pg 2. correct spelling to read Heritage Lottery ‘grantees’ Bells ringing on Heritage Day at 12 noon and 1.50 p.m. delete wording ‘following the unveiling ceremony’ and replace with ‘prior to the unveiling ceremony’.

PROPOSED: G.Hutter  SECONDED: M.J.Sheppard. Vote: All in favour.

Progress: Well House Threshold Stone:

PROPOSAL: The threshold stone should read:

1862 Gifted by the 1st Earl Howe

1965 Saved by the Village, 2016 Restored:

Unveiled by the 7th Earl Howe

Proposed: G. Hutter. Seconded: M.J.Sheppard. Vote: nine in favour, two against.

G.Holbrook offered the £30 cost to infill the lettering in black to enhance the wording. The Chairman thanked G. Holbrook for his generous offer but it was agreed to retain the lettering in plain stone.

16/188: County Councillor A. Brown: (apologies received)

16/189: Borough Councillor S. Mathews: (apologies received)

16/190: Declaration of Interest: Nil.

16/191:  Finance:

a/ Monthly Payments and Receipts:

PROPOSAL: Acceptance of Payment and Receipts for August, 2016

PROPOSED: M.J.Sheppard SECONDED: J.P.Anderson  Vote: All in favour.

PROPOSAL: Acceptance of Payment and Receipts for September, 2016

PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson  Vote: All in favour.

b/ Recommendation from the Cemetery Sub-Committee re mowing and maintenance.

J.P.Anderson reported the following recommendations from the Cemetery Sub-Committee Meeting held on the 28th July, 2016:

PROPOSAL: Rear of Cemetery to allow Horizon to clear weeds/pots from last four rows of graves during October on an annual basis – Cost £295.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. All in favour.

c/ Finance – quarterly update:

The Clerk reported, revenue payments in line for the third quarter of the year. The Heritage Day costs are within budget.

d/ Handelsbanken reduction of interest to 0.00%

The Clerk had received an advice note from Handelsbanken re a reduction in interest rate on deposits to 0.00%.

The Co-operative Bank offer the following bank interest rates:

14 day – 0.09% Fixed rate: 3 months – 0.34%  6 months – 0.50%  9 months 0.97%.

Decision on banking deposit to be discussed at the next meeting.

16/192: Chairman of Planning and Development Committee: (J.P.Anderson)

J.P.Anderson reported the last planning meeting took place on the 19th July, 2016.

There are still no plans for development on the Clifton pastures. In his opinion, the RBC Local Plan is unworkable.

K.Mafham has reported that the Church Commissioners are negative to the suggestion of affordable housing on the Glebe Land, off Leake Road. There has been no news concerning the future of the RBL site.

16/193: Planning Applications Received:

16/11: (ref:16/02092/FUL) 329 Leake Rd – First floor side extension; single storey rear extension; loft conversion.


PROPOSED: J.P.Anderson  SECONDED: J.M.F.Royce. Vote: All in favour.

Reasons for objection: Over intensification of the plot considering it is a matched semi-detached house. The double garage is in front of the building line.

16/12: (ref: 16/02053/FUL)  10 Hill Rd     – Dormer window to front. (retrospective planning application)

The Enforcement Officer had inspected the installation of a dormer window which had provoked the required retrospective planning application. GPC has NO OBJECTION  to the front dormer window.

However, other work consisting of roof lights facing no. 12 and two larger ones facing no. 8 were built following verbal advice from RBC, according to the houseowner.

PROPOSAL: GPC to send a letter to the Planning Authority re lack of planning application for the roof lights.

PROPOSED: J.P. Anderson  SECONDED: B.J.Walker Vote: All in favour.

16/194: Planning Decisions Received:

16/9:  (ref: 16/01543/FUL) 1 Gladstone Ave: Single storey side extension –GRANTED

16/195: Tithe Barn offer from Notts Bus Co. re GPC adoption of Barn.

The Clerk had received an email from Mark Fowles, Managing Director of Nottingham City Transport re the Tithe Barn (English Heritage Building ID: 441385 at the bus garage on Leake Road, suggesting the possible adoption by GPC of the building, should it become available if the bus company cease operating from the site.

G.Hutter offered to speak to RBC Conservation Officer, J.Bate, re a tour of the barn to assess its condition and possible need for a structural survey. The barn is due to be open on Heritage Day on the 18th September, 2016.

PROPOSAL: To register an interest in the Tithe Barn if and when it is formally offered.

PROPOSED: M.J.Sheppard  SECONDED: J.M.F.Royce. Vote: All in favour.

16/196: Report by Chairman of the Environment Committee: (G.Holbrook)

G.Holbrook reported that the Environment meeting on the 19th July, 2016 was inquorate. A discussion was held.

Cuckoo Bush Mound:  Cost to clear the mound, prior to Heritage Day is £300.

PROPOSAL: Acceptance of quotation of £300 for Cuckoo Bush Mound clearance.

PROPOSED: G.Holbrook  SECONDED: G.Hutter. Vote: All in favour.

Environment Budget: In the light of the NCC removal of the Small Improvement Grant, the environment maintenance budget will require revising at the next finance meeting budget proposals.

The Square Bollards: G.Hutter reported, Saunders Bros. had quoted £448 to repaint sixteen bollards and one lamppost. It was agreed not to incur this extra expense for the time being.

The Square street lighting: B.J.Walker reported two street lights are on all day and night. Clerk to report to NCC.

The Square trees: M.J.Sheppard had sought the advice of J.Morris of Six Hills Nursery re replacement trees. There is time until Christmas for new trees to be planted but the root ball from the dead trees must be removed completely and the hole cleared of tarmac as far as possible.

Public Noticeboard: D.Bexon reported, a Gotham School parent had an interest in the refurbishment of the noticeboard with the intention of introducing some heritage content into the design and to refurbish the existing sturdy frame. – Progressing. Enquire Cost.

Heritage Boards repairs:

PROPOSAL: The Clerk to write a letter of thanks to J. Turner and K. Thorpe for their work in repairing and improving the broken Heritage Boards.

PROPOSED: J.P.Anderson SECONDED: B.J.Walker. Vote: All in favour.

The Square Public Seats: G.Hutter suggested removal of the public seats in the Square, currently requiring renovation, to be replaced with the redundant Well House seating. For further discussion at next Environment meeting.

Well House Refurbishment: G.Hutter had received a letter from M. Goodwill-Hodgson re the re-installation of the front gates opening inwards. As this would impinge on the size of the interior space it was PROPOSED: by G.Hutter and SECONDED by A.Clayworth: That if gates were installed they should open outwards – Vote 6 in favour. That the gates should open inwards -: Vote 0 in favour. The gates should not be replaced: –  Vote 3 in favour.

Motion carried to install outward opening gates to the Well House.

Heritage Day – 18th September, 2016 – Arrangements:

Lavatories: G.Hutter reported, D.Smith had kindly offered the loan of four public lavatories to be sited outside the Church Hall at a cost of £35 each. It was decided to decline the offer due to sufficient access to lavatories at the Church Hall, Public Houses and Church.

Car Parking: M.J.Sheppard had sought the permission of both the Royal British Legion and St. Gobain re access to car parking facilities in and at the back of the former RBL site on Heritage Day. Russ Jones of RBL had responded that the RBL car park could be made available by removal of the concrete blocks but would need to be closed again by evening. This could present a problem if cars were left until late at night . St. Gobain had responded with a list of insurance requirements which the Clerk would check with Aon insurers.

The Police had been informed of the event. Letters to households re the temporary closure of The Square, prior to Heritage Day, had been circulated. Mr. Goode of NCC attending to traffic procedure and restrictions. There would be no parking on Leake Road, between the bus station and the Cuckoo Bush during Heritage Day. A large sign would be posted up directing traffic to available parking sites. Barriers of ropes and cones to be provided to protect access to The Square.

Litter Bins: G. Hutter to ask P.Humphries for the loan of the oil drums used at the recent Gotham Festival.

Heritage Day Marshalls: The Clerk had acquired ten high vis tabards for the marshalls to wear. She had enquired whether the Gotham Scouts would be available to marshall but, to date, received no response. Four marshalls were already booked but there needs to be at least ten.

Publicity: M.J.Sheppard had distributed posters to surrounding villages and M. Elliott of Keyworth had received 20 for posting up in other parishes.

Staging: Memorial Hall staging to be erected for the use of Earl Howe during the opening ceremony.

Sound System: M.Lowe organising.

Gazebos: Loaned from various parishioners.

Electrical Supply: Arranged via St. Lawrence Church.

First Aid: G.Whitehead.

16/197: Memorial Hall Report:

A.Clayworth reported the lighting outside the Memorial Hall had been suitably dimmed at the request of adjacent households.

Councillor H. Taylor had resigned from the Trustees. The Chairman thanked him for his past work.

The next meeting of the Trustees would be held during November.

16/198: Defibrillator:

G.Hutter reported, the Memorial Hall defibrillator requires new pads. An annual contract for defibrillator maintenance costs £126 and is carried out by Community Heartbeat Trust.

PROPOSAL: To take out an annual maintenance contract with Community Heartbeat Trust at a cost of £126.

PROPOSED: J.P.Anderson SECONDED: G.Holbrook. Vote: All in favour.

The Chairman thanked G.Hutter for her continued inspection of the defibrillator.

16/199: Policing Matters/Vandalism::

M.J.Sheppard had responded positively, to a request from Hilary Gibbons of NALC, to provide evidence of the need for Police Priority Setting Meetings. She had thanked him for his comprehensive reply and will use it to report to the Notts Police and Crime Commissioner, Paddy Tipping.

PROPOSAL: Extension of this meeting beyond 9.30 p.m..

PROPOSED: J.P.Anderson  SECONDED: G.Holbrook. Vote: All in favour.

16/200: Gotham News and Media:

Official copy date – 17th October, 2016 for November issue. The Clerk reported two advertisements unpaid.

16/201: Parish Council Image: (J.P.Anderson). Nil to report.

16/202: Chairman’s Report:

M.J.Sheppard had received a letter from the Long Eaton Sea Cadets who will  visit Gotham Memorial Hall on the 27th September, 2016. Clerk to contact L.Bramley to alert her to their visit.

A. letter had been received from A. Hind re parking in The Square during her wedding on the 17th September, 2016.

16/203: Clerk’s Report:

The Clerk had received notice of the SLCC A.G.M. on the 14th October, 2016 at the Jurys Inn Hinkley Island Hotel.

B.J.Walker had informed the Clerk she would be willing to attend the RBC Parish Forum on the 6th October, 2016.

The Clerk had received confirmation that GPC would receive £300 funding for Gotham Remembers from the NCC Community Commemoration Fund following her application submitted during May, 2016.

The Clerk will be away on holiday from the 9th to the 16th September, 2016. GPC mail to be diverted to Chairman, M.J.Sheppard. Urgent bills to be paid by J.M.F.Royce.

16/204: Matters to Report:

C.Dabell had received complaints re lack of action following the June floods. M.J.Sheppard to arrange a meeting with Bruce Laughton of Southwell who had drawn up a flood management manual. The Clerk to seek A. Howick’s permission to store flood prevention items at his farm.

M.Wilkins had asked M.J.Sheppard to make a decision re the acquisition of a dictaphone. This would be discussed at the next meeting as time had been short due to the arrangements for Heritage Day, etc.

J.P.Anderson had viewed the Kegworth Parish Council financial software with a view to purchasing similar for Gotham P.C. No decision yet.

16/205: Date of Next Meeting: The next Meeting will be held on Tuesday, 4th October, 2016 at 7.30 p.m.

Meeting closed at 10.40 p.m.

Minutes of a Meeting of the Planning & Development Committee (19/07/16)

Present: Councillors, J.P.Anderson,  M.Wilkins, J.M.F.Royce,  H.Taylor, G.Hutter, G.Clark, B.J.Walker.

1/ Apologies: A.Clayworth, M.J.Sheppard.

The Chairman and Committee expressed their sympathy to M.J.Sheppard and family following the recent sad loss of Toby Sheppard.

2/ Election of Vice-Chairman:

Nomination: A.Clayworth. PROPOSED BY: J.P. Anderson, SECONDED: B.J.Walker. Vote: All in favour.

3/ Declaration on Interest: B.J.Walker expressed an interest in Planning Application:

(ref:16/01533/FUL) Fairholme, The Rushes

4/ Minutes of the Meeting held on Tuesday, 21st June, 2016.

RESOLVED: That the Minutes of the Planning & Development Committee, held on the 21st June, 2016 as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: J.M.F.Royce SECONDED: M.Wilkins. Vote: Four in favour, three abstentions.

5/ Progress from the Minutes, not on the Agenda:

Shale Gas meeting: M.Wilkins had attended a meeting, held at the Friends Meeting House, Clarendon Street, on the 11th July, 2016. The meeting discussed technical aspects of mining for shale gas. There had been no application for mining shale gas in Nottinghamshire to date. Information given out seemed confusing and relied on guesswork. The main fear is pollution and tremors. A site in Yorkshire has gained planning permission and testing for gas will be evaluated. Shale gas mining in Scotland and Wales has been banned.

6/ Affordable Houses Update:

Three attendees at the GPC main meeting explained the process of producing affordable housing. To date, there was no news on the outcome of the sale of the RBL site. K.Mafham researching the availability of Glebe Land, adjacent to the New Rectory.

7/ Clifton Pastures Update:

To date, no planning application for housing on Clifton Pastures. The bottom has fallen out of the housing market due to Brexit. J.P.Anderson suggested holding a half day seminar in October, hosted by GPC organised by K.Mafham, to discuss green belt issues. An entry charge of £25 could be implemented. R.Mapletoft, in reply to an enquiry re housing numbers by Barton P.C., had quoted numbers, due in part by the increase in immigration, which had increased the need for houses.

8/ Planning Decisions Received: Nil.

9/ Planning Applications Received:

16/8:  (ref: 16/)1502/ADV) Sun Inn: Display illuminated and non-illuminated signage on exterior of building.

PROPOSAL: NO OBJECTION. With following comments:

1.       Illumination should be no brighter than existing.

2.       There should be a curfew outside opening hours.

3.       This should not set a precedent for other village establishments.

PROPOSED: M.Wilkins SECONDED: G.Hutter. Vote: All in favour.

B.J.Walker left the room at 8.10 p.m. having declared an interest in the following planning application.

16/10: (ref:16/01533/FUL) Fairholme, The Rushes – Side and rear extension.


PROPOSED: J.P.Anderson  SECONDED: H.Taylor. Vote: Five in favour, one against.

PROPOSAL: Amendment to add comment: ‘Reduction of white render to match surrounding properties’.


Vote: three in favour, three against.

Casting vote: against.

B.J.Walker returned to the meeting at 8.20 p.m.

10. Matters to Report:

M.Wilkins had circulated a log-in password to Councillors for access to the village Facebook page.

A dead foal had been dumped on Gypsum Way.

Still too much dog faeces left on village paths. An article in the July edition of Gotham News re this problem.

Heritage Day – 18th September, 2016. H.Taylor offered to show his classic cars – 1953 DB3 Lagonda, 1954 DB3 Lagonda and 1964 Rover 100.

G.Hutter to ask D. Brown to exhibit his Rolls Royce.

The Clerk to ask D. Ashworth to exhibit his MGA.

11. Date & Time of Next Meeting:

The next meeting of the Planning Committee will be held in the Memorial Hall Weldon Room on Tuesday, 20th September, 2016 at 7.30 p.m.

Meeting closed at 8.30 p.m.

Minutes of a Meeting of the Environment Committee (21/06/16)

Members present: Councillors, G.Holbrook, G. Hutter, J.M.F. Royce, M. Wilkins, M. Sheppard,  D Bexon.

In Attendance: Councillor, P.Bower, K.Smith.

PROPOSAL:Suspension of Standing Orders.

PROPOSED: G.Hutter  SECONDED: J.P.Anderson. Vote: All in favour.

Councillor, G.Hutter introduced Kevin Smith of 38 Leake Road who had recently suffered flash flooding to his home.

Mr. Smith described events during the previous week when he had tried, in vain, to obtain help from Notts County Council and Rushcliffe Borough Council. During a perilous weekend, Mr. Smith and his partner had made many telphone calls to the Emergency lines to both Councils and only received assistance after four or five days’. County Councillor Andrew Brown had intervened on his behalf and Severn Trent had supplied crystal filled black bags, resembling sand bags, which had eased the situation. There were two minor car accidents on Leake Road due to flooding.

Mr. Smith had subsequently discovered the drainage channels leading down Leake Road and across the fields to Fairham Brook were severely clogged with silt, debris and weeds. The drainage system required urgent attention.

It was agreed, to post up flood emergency telephone numbers and websites for access via the website and Facebook page for future reference.

M.J.Sheppard had met Kate Emery from the Councils’ Emergency Response Team who will survey the drainage system in Gotham. The culverts under the roads are the responsibility of NCC whereas the ditches in front of properties is the responsibility of the homeowner.

M.J.Sheppard thanked Mr. Smith for his attendance at the meeting and he left at 9.10 p.m.

PROPOSAL:Re-instatement of Standing Orders.

PROPOSED: G.Holbrook  SECONDED: M.J.Sheppard. Vote: All in favour.

G.Hutter criticised the Clerk for not reporting Mr. Smith’s plight when he had called at her house during the flooding.

The Clerk replied, she had not been home at the time and her husband had reported the incident to her on her return. Mr. Smith had not indicated it had been a Parish Council issue but was calling as a neighbour.

1.     Election of Chairman:

It was moved by M.J.Sheppard, seconded by M.Wilkins and duly carried by five votes in favour and one against:

That  G.Holbrook be appointed Chairman for the ensuing year.

G.Holbrook accepted the position of Chairman and thanked the Committee.

2.     Election of Vice-Chairman:

It was moved by G.Hutter, seconded by D.Bexon and duly carried by five votes in favour and one against:

That  C.Dabell be appointed Vice-Chairman for the ensuing year.

3.    Apologies: C.Dabell, G.Clark

4.       Declaration of Interest: Nil.

5.       Minutes of previous meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 19th April, 2016 as previously circulated, be confirmed and signed as a true record of the business transacted:

PROPOSED: J.M.F.Royce SECONDED: G.Holbrook.  Vote: All in favour.

Progress: Nil to report.

6.       Well House Refurbishment Progress:

G.Hutter reported, roof bonnets can be included in the refurbishment, under the Heritage Lottery contingency fund of £2,000. (Cost of the bonnets – £1,070).

The electricity supply for the Heritage Day to be confirmed with Scott Young of NCC.

The next meeting of the Project Team Sub-Committee will be held on the 28th June, 2016 at 7.30 p.m in the Weldon Room.

7.       Choice of Tree Replacements in The Square:

M.J.Sheppard had consulted Six Acre Nurseries for advice re suitable tree replacements. It was agreed, English varieties would be preferable.

8.       Improvements/Weatherproofing Village Noticeboard:

The Clerk to price two noticeboards from Arien signs. A double for public use and a single for Parish Council use.

9.       Cuckoo Bush Mound:

G.Hutter to ask the Countryside Trust to tidy the Cuckoo Bush Mound, prior to the Heritage Day Walk on the 18th September, 2016. D.Bexon to inspect the area.

The Heritage Trail maps and information need re-jigging. They will be available from Spar and via PDF to mobile telephones.

10.   Flooding Information for website re sandbags, etc.

It was agreed, RBC and NCC had not performed well during the recent flash flooding which affected over forty homes in Gotham. Information, re sand bag provision and emergency telephone numbers, as previously discussed, will be available both on the Website and Facebook page. County Councillor A.Brown had written an article on flooding for Gotham News. S.Plowright had inspected the dyke, alongside the Railway Walk and would estimate the cost of clearance with a digger. J.M.F.Royce would walk with an RBC representative, explaining the layout of the village drainage system.

11.  Matters to Report:

M.Wilkins had reported flytipping at the Nottingham Road layby, opposite to the junction with Barton Lane, to RBC.

G.Hutter reported, the Weldon Spring Heritage Board required repair to the frame, plus cleaning. She would seek advice from K.Thorpe or A.Vickers. D.Bexon to inspect the Board.

G.Hutter reported the Cheese Hill public seat had become overgrown and the area requred pruning to open up the vista. G.Holbrook has asked A.Urry to carry out the work.

M.J.Sheppard reported, the slabs around the Sculpture seat had been installed but were less than expected. The site was difficult to work with due to a manhole cover and sloping ground.

The public seat, removed from Kegworth Road to outside Gotham Primary School, was acceptable.

The Clerk had reminded K.Hourd to research the possibility of planting trees along the verges of Nottingham Road, between Bidwell Crescent and Gotham Garage.

12.  Date and Time of Next Meeting:

The next meeting will be held in the Weldon Room of the Memorial Hall on Tuesday, 19th  July, 2016 at  8.30 p.m.

Meeting closed: 10.15 p.m.

Minutes of a Meeting of Gotham Parish Council (07/06/16)

Present: Councillors, M.J. Sheppard, (Chairman) G.Hutter (Vice-Chairman),  J.P.Anderson, M.Wilkins, G.Clark,    G.Holbrook,  J.M.F.Royce, C.Dabell, B.J.Walker, P.Bower, A.Clayworth.

In attendance: County Councillor A. Brown, Mrs. P.R.Dines.

16/134: Apologies: D.Bexon, H.Taylor, Borough Councillor S. Mathews.

16/135: Acceptance of Apologies:

PROPOSED:  J.P.Anderson.    SECONDED: M.Wilkins. Vote: All in favour.

The Chairman welcomed new Councillor, Philip Bower, to his first meeting as a Parish Councillor.

16/136: Report by County Councillor A.Brown:

Councillor Brown reported the sudden, sad death of Martin Suthers, Deputy Leader of the Conservative Group. He will be a very much missed member of the Council.

A meeting of the Police and Crime committee had taken place. Paddy Tipping has been re elected Police Crime Commissioner and will significantly increase the budget to fight the increase in rural crime.

The Chief Constable is retiring to Cyprus and being succeeded by Deputy Chief Constable, Sue Fish who has delayed her retirement to take on the role.

NCC is looking at the possibility of setting up new enterprise zones in Nottingham County’s most deprived areas using the, now available, European budget of £3,000,000.

Councillor C. Dabell arrived at the meeting at 7.37 p.m.


Tonight, RBC is holding a Performance Management meeting. Borough Councillor, S. Mathews attending.

Councillor Brown has been investigating Councillors’ use of credit cards and is shocked to discover tax payers’ money routinely spent on first class rail fares.

G.Hutter reported an accident on the Ridgeway when the driver of a car caused an accident by driving on the wrong side of the road. The other vehicle hit a telegraph pole.

J.P.Anderson suggested lorries could be re routed to British Gypsum via the A60.

Councillor Brown left the meeting at 7.45 p.m.

16/137: Borough Councillor S. Mathews: (Apologies received).

16/138: Declaration of Interest: Nil.

16/139: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 3rd May, 2016, be accepted and signed as a true record of the business transacted, with the following amendment: pg.4 amend to read ‘P.C.S.O. A. Davis’.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

Progress: G.Hutter had confirmed with D.Healey that he is considered a ‘self employed contractor’. The minimum wage applies.

PROPOSAL: Suspension of Standing Orders, as and when Mrs. P.R.Dines wishes to speak during the meeting.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

Mrs. Dines reminded Council that the work undertaken by D. Healey is valued and he should continue to be paid the Government approved minimum wage.

PROPOSAL: Allowance of funds to cover wages of  D.Healey in line with the minimum wage.

PROPOSED: A.Clayworth  SECONDED: G.Hutter. Vote: ten in favour, one abstention.

PROPOSAL: Reinstatement of Standing Orders.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

J.P.Anderson  reported a conversation with the Chairmen of Gotham Cricket and Bowls Clubs re the ongoing grant from GPC to both Clubs. The Bowls Club had ordered supplies for the green too late to benefit from the 2015/16 grant so this would be viewed as an underspend and carried forward to 2016/17.

The Cricket Club had recently endured some financial difficulties. J.P.Anderson and P.R.Dines had offered to assist the Club with financial re structuring to include the ongoing GPC grant which would also be carried forward from 2015/16 to the current year. The annual Cricket Week is a major fundraiser for the Club and it is hoped Councillors will lend their support.

Resolved: That the previously circulated Minutes of the Extraordinary Parish Council meeting held on the 17th May, 2016, be accepted and signed as a true record of the business transacted, with the following amendments:

Pg. 2 16/128: Report by Chairman of the Environment Committee: 13th sentence alter ‘five’ to ‘nine’ years. Delete 31st – 33rd line beginning ‘G.Holbrook stated’. Delete last sentence in second to last paragraph: ‘to reflect the lack of the stone dais’.

Approval of Minutes: PROPOSED: J.P.Anderson  SECONDED: M.Wilkins. Vote: All in favour.

M.Wilkins suggested the use of a Dictaphone to record meetings.

PROPOSAL: Use of a Dictaphone to record future Parish Council Meetings to avoid long winded changes which hold up the meeting’s business.

PROPOSED: M.Wilkins  SECONDED: G.Hutter. Vote: five in favour, two against, four abstentions.

Mrs. P.R.Dines pointed out the Standing Orders state ‘Minutes are sent out by the Clerk to all Councillors, to read and correct, one week after the meeting to allow alterations to be made prior to the next meeting’.

The Clerk, asked Councillors to adhere to this rule. Currently, only four Councillors routinely returned suggestions on amendments to the Minutes.

16/140:  Finance:

a/ Monthly Payments and Receipts:

PROPOSAL: Acceptance of Payment and Receipts for June, 2016.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

The Clerk reported an outstanding invoice for Gotham News Advertisements, (£28) arising from year 2015/16. Council agreed to write the debt off but report the matter to Slimming World Head Office.

b/  Acceptance of 2015/16 Audit.

PROPOSAL: Acceptance of Audit for 2015/16.

PROPOSED: J.P.Anderson  SECONDED: J.M.F.Royce. Vote: All in favour.

c/ Top up Gotham Remembers Budget (£-228 to date)

PROPOSAL: Transfer of £500 from underspends to top up the Gotham Remembers Budget.

PROPOSED: M.J.Sheppard  SECONDED: J.M.F.Royce. Vote: All in favour.

The Clerk reported an overspend on Cemetery gardening during 2015/16. J.P.Anderson to arrange a Cemetery sub-committee meeting in the near future. Meetings take place on site to assist with decisions on maintenance. The Clerk will attend to take notes.

J.M.F.Royce requested the Clerk to add his name to the membership list of the Cemetery sub- committee.

16/141: Chairman of Planning and Development Committee: (J.P.Anderson)

J.P.Anderson reported there had not been a meeting of the Planning Committee during May due to the need for an Extraordinary Meeting to discuss the Well House refurbishment.

Affordable Housing: Both earmarked sites for affordable housing have been turned down, due to the landowners being professionally advised to obtain market value for the sites. RBC have been informed. The tranche of funding via Waterloo Housing is no longer available. Affordable housing will be an ongoing project with the hope that a suitable site becomes available in the future.

16/142: Planning Decisions Received: Nil.

16/143: Planning Applications Received:

16/6: (ref: 16/01261/CLUEXD  63 Moor Lane. – Application for a Certificate of Lawfulness for the occupancy of the dwelling without complying with condition 2 of planning permission S/21/345, which retained the dwelling for occupation by a person working the surrounding land for agricultural purposes.


PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. (vote not required).

16/144: Report by Chairman of the Environment Committee:

Village Sculpture Slabs: C.Dabell reported, the long awaited slabs in front and to the side of the Village Sculpture public seat, were rather disappointing. M.J.Sheppard had met the NCC Contractor, Tony Walsh, for a discussion about the project which was complicated to achieve due to the uneven surface, manhole cover and slope of the site.

Cuckoo Bush Mound working party: (Environment Agenda).

Resited Bench: The little used village seat has been removed from Kegworth Road to outside Gotham Primary School. The Kegworth Road footpath is in a bad state and a direction sign for ‘Wood Lane’ is required. Clerk had reported the pavement a few months’ ago but would repeat the request to K.Hourd of NCC Highways.

Well House: G.Hutter had researched an East Midlands Airport grant which may be useful to cover the seat costs.

K.Thorpe researching suitable photographs to display on the new art boards.

G.Holbrook reported, that prior to the meeting of the Well House Project Management Sub Committee, on the 18th May, 2016, the contractor and architect had attended a site meeting at the Well House, also attended by J.Bate. Notes of the Project Management Sub Committee meeting were taken by architect, M.Goodwill-Hodgson. These notes had been circulated to the Council.

G.Holbrook circulated samples of sandstone suitable for use for the stools and flooring.

G.Hutter reported an extra item for the roofing, i.e.bonnets, would save the roof tiler time as they cover the ends of each tile lessening the cost of the job. Reclaimed tiles might be sold to help offset the cost of the bonnets, estimated at £1,070. Bonnets could move the project into the contingency fee but would have formed part of the original building so would be a disirable addition to the project.

PROPOSAL: To fit bonnets, in principle, if in line with budget projections.

PROPOSED: G.Holbrook  SECONDED: J.P.Anderson. Vote: nine in favour, one against, one abstention.

Heritage Day: 18th September, 2016: G.Hutter and C.Dabell had approached the following attractions.

Morris Men (Cost £100). They offer lessons in Morris Dancing.

Punch and Judy and fairground organ (£500).

Basket Weaving – two weavers known about in Barton and Castle Donington.

Two Suffolk Punch Shire Horses.

Buses (£300) Nottingham Heritage Vehicles and a Nottm City Council bus painted in S. Notts livery to be parked in The Square.

Reception for invited guests to be held in the Memorial Hall with transport to The Square in a double decker bus.

M.J.Sheppard read out a letter from Earl Howe accepting the invitation to officially open the Well House.

Children’s displays in St. Lawrence Church and Church Hall open for photographic displays.

Press coverage in Nottingham Post, Radio Nottingham, Loughborough Echo.

16/145: Memorial Hall Report:

G.Hutter reported, the Remembrance Day Service will take place in the Memorial Hall on Sunday, 13th November, 2016. A screen will be provided to relay the service to the Moonrakers’ room. P.Riley taking orders for wreaths.

The recent Race Night raised £1,000.

The Cricket Club require a replacement mower and have approached the Memorial Hall Trustees for a loan rather than GPC who might impose an interest charge. G.Hutter raised this matter to reinforce the bad image GPC currently has.

A complaint from a neighbour re light pollution, from the Memorial Hall, was discussed.

16/146: Policing Matters/Vandalism: Nil to report.

16/147: Gotham News and Media:

Official copy date – 17th June, 2016. A feature will appear on The Queen’s Birthday to include the lighting of the Beacon.

16/148: Report  on Fracking Meeting 12th May, 2016 (M.Wilkins)

M.Wilkins circulated a report from North Yorkshire which had recently been faced with an approved Fracking planning application.

A Meeting to discuss the threat of fracking, adjacent to Gotham, had taken place on the 12th May, 2016. Attendance  – approximately 40 parishioners. The meeting was well received with two  power point presentations giving statistics and information regarding the process of Fracking.

Thanks recorded to M. Wilkins for arranging a stimulating meeting.

16/149:  H.M.Queen’s Birthday Celebration:

Posters displayed around the village inviting parishioners to a ‘Picnic in the Park’ on Sunday, 12th June, 2016. Bunting and balloons to be displayed. The Cricket pavilion to open the bar for refreshments. Attendees to supply their own picnic.

16/150: Parish Council Image: (J.P.Anderson).

Arising from a letter from ex Councillor, Robert Plant, J.P.Anderson offered to take up the matter of the Parish Council image within the village. More could be done to improve how the Parish Council is perceived by the village and outside bodies, such as RBC and other parishes. This is mostly down to communication and information. J.P. Anderson had produced a list of ideas which were circulated to Councillors to consider. GPC is statistically the largest non-political party within RBC. Perhaps thirteen Councillors are too many. Should ‘GPC make a habit of ‘blowing its own trumpet more’?

16/151: Chairman’s Report:

The Chairman had received a complaint from A. Litchfield re worn tarmac outside 108 Nottingham Road. (Reported to NCC Highways).

A report had been received of children riding BMX bikes at the Gotham Nature Reserve. C.Dabell confirmed, an inspection revealed no damage to the site.

16/152: Clerk’s Report:

The Clerk would try to attend the Town and Parish Conference on the 10th June, 2016. No other GPC representative available.

16/153: Matters to Report: Nil to report.

16/154: Date of Next Meeting: The next Meeting will be held on Tuesday, 5th July, 2016 at 7.30 p.m.

Meeting closed at 10.00 p.m.

Minutes of the Gotham Parish Council Annual Meeting (03/05/16)

Present: Councillors, M.J. Sheppard, B.J.Walker, M.Wilkins, G.Holbrook, J.M.F.Royce, D.Bexon, J.P.Anderson, C.Dabell, H.Taylor, A.Clayworth (7.25 P.M.) G.Hutter (7.27 p.m.)

In attendance: Mr.P.Bower.

The Chairman welcomed everyone to the Annual Meeting.

16/96: Appointment of Chairman for the ensuing year: (2016-2017).

It was moved by G.Holbrook, seconded by M.Wilkins and duly carried by unanimous vote, that M.J.Sheppard be appointed Chairman for the ensuing year. M.J.Sheppard thanked the Council, agreed to serve as Chairman and signed the Acceptance of Office form.

16/97: Appointment of Vice-Chairman for the ensuing year: It was moved by J.M.F.Royce, seconded by M.J. Sheppard that B.J.Walker be appointed Vice-Chairman for the ensuing year. B.J.Walker thanked the Council but declined the offer in preference of the choice of a younger serving Councillor. (item deferred until later in the meeting).

16/98: Apologies: Councillor G.Clark, County Councillor A. Brown, Borough Councillor S.Matthews.

16/99: Acceptance of Apologies:

PROPOSED: B.J.Walker.    SECONDED: M.Wilkins. All in favour.

16/100: Report by County Councillor A.Brown (Apologies received).

16/101: Report by Borough Councillor S.Matthews (Apologies received).

16/102: Declaration of Interest: Nil.

16/103: Appointment of Committee Members/4 Trustees for the Memorial Hall/Recreation Ground Trust:

Finance Committee Members:

J.M.F.Royce, G.Clark, B.J.Walker,  M.Sheppard, J.P.Anderson.

Planning & Development Committee Members:

J.P.Anderson,  B.J.Walker,   G.Clark,   A.Clayworth,  M.J.Sheppard, G.Hutter, H.Taylor, J.M.F.Royce.

Environment Committee Members:

G.Clark, C.Dabell, M.Sheppard, G.Hutter, G.Holbrook, J.M.F.Royce, D.Bexon.

Cemetery Sub-Committee:

J.P.Anderson, D.Bexon, C.Dabell, M.J.Sheppard, J.M.F.Royce – PCC Representatives: D.Power, A.Farnsworth.

The Chairman and Vice-Chairman are ex officio members of all Committees and sub-Committees   of GPC.

Nominees to act as Trustees of the Memorial Hall/Recreation Ground 2016/17

D.Bexon, G.Hutter, A.Clayworth, H.Taylor.

16/104: Appointment of Members for Working Parties/Groups:

Sports Arena Management Committee:

J.P.Anderson, M.J.Sheppard.

Gotham News Editorial.

D.Bexon,  M.J. Sheppard,  B.J.Walker – Parishioner – B.Sharratt. Photographer – H.Trobridge, Photographic assistant: M.Wilkins.

A.Clayworth arrived at the meeting at 7.25 p.m.

Gotham Website.

(Webmaster – S.Butler)

G.Hutter arrived at the meeting at 7.27 p.m.

Gotham Countryside Trust:


Snow Warden:

J.M.F. Royce

16/105: Appointment of Delegates/Representatives:

N.A.L.C:                                             B.J.Walker/Clerk

Parish Paths Partnership:              C.Dabell, to assist ex Councillor, K.G.Thorpe.

Neighbourhood Watch:                  B.J.Walker

Police Liaison:                                D.Bexon, B.J.Walker

Police Priority Setting Meetings:  B.J.Walker, G.Holbrook, M.J.Sheppard.

C.P.R.E:                                           B.J.Walker, Clerk

PROPOSAL: To accept the list of Councillors to serve as representatives on the aforementioned Committees.

PROPOSED: M.J.Sheppard  SECONDED: J.P.Anderson. Vote: All in favour.

Deferred item:

16/97: Appointment of Vice-Chairman for the ensuing year:

It was moved by M.J. Sheppard, seconded by B.J.Walker that G.Hutter be appointed Vice-Chairman for the ensuing year. G.Hutter thanked the Council and accepted the position of Vice-Chairman.

16/106:Casual Vacancy (Application received)

The Chairman had received an application for the Casual Vacancy, on GPC, from Mr. Phil Bower. Mr. Bower has resided in Gotham for forty three years and is now retired.  He wishes to get involved with village projects, especially pertaining to the environment.

The Chairman asked Mr. Bower to leave the room while the Council decided on his application.

PROPOSAL: To appoint Mr. P. Bower to join Gotham Parish Council. PROPOSED: J.P.Anderson SECONDED: M.Wilkins. Vote: All in favour.

Mr. Bower returned to the room and was congratulated on his successful application. The Clerk passed him a ‘Good Councillor Guide Book’ and will send the appropriate papers to him for his perusal, including the Declaration of Interest Form for completion and return to the Monitoring Officer at RBC.

16/107: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 5th April, 2016, be accepted and signed as a true record of the business transacted.

PROPOSED: J.M.F.Royce SECONDED: B.J.Walker. Vote: All in favour.

Progress from the Minutes:

16/88: Fracking: M.Wilkins reported difficulty in obtaining a speaker in defence of Fracking in Gotham and surrounding villages. A speaker against Fracking has been booked for the meeting on the 12th May, 2016.

16/108: Finance:

The Clerk had received an invoice for April maintenance work from D. Healey. She would clarify D. Healey’s position whereby he continues to invoice Council as a sub-contractor to fulfil the Government’s recent changes to employment law.

Bowls and Cricket Clubs had not claimed funds from GPC grants available to them during 2015/16.

PROPOSAL: To discuss with the Bowls and Cricket Club re Grants being withheld if unspent during that financial year.

PROPOSED: G.Holbrook  SECONDED: M.Wilkins. Vote: All in favour.

J.P.Anderson to speak to representatives from each Club to explain the grant system.

Insurance for year 2016/17:

Aon Insurance Co. had submitted a quotation for one year at £518 or a three year contract at an annual fee of £493.

Zurich Insurance Co.  had submitted a quotation for one year at £554 or a three year contract at an annual fee of £519.

PROPOSAL: To continuing insurance policy in favour of GPC with Aon for one year at a cost of £518.

PROPOSED: M.J.Sheppard  SECONDED: M.Wilkins. Vote: All in favour.

Church Clock:

An invoice of £196 plus VAT had been received from Smiths of Derby. Council to query the reason for the Church Clock no longer chiming the quarters or the amount of hours. (i.e. lack of ‘dongs’). Church to write a letter.

Acceptance by the Parish Council  of the Audit for Year end  2015/16:

The Clerk had prepared the Audit for the year ending 31st March, 2016. The audit papers will be inspected by the internal auditor and returned to Council for acceptance at the June, 2016 meeting.

Payment for Village Sculpture seat paving:

Notts County Council Estimates Team had sent an invoice for payment prior to starting the paving around the village sculpture seat and removal and resiting of the Kegworth Road public seat. Cost £725 plus VAT. Payment approved. Acceptance of receipts and payments for May, 2016.

Finance Acceptance of Receipts and Payments for May, 2016. :

PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker. Vote: All in favour.

16/109: Report by Chairman of Planning and Development Committee:

Affordable Housing: A meeting is planned, on the 17th May, 2016, between representatives of GPC with St. Gobain to discuss land availability for affordable houses.

Neighbourhood Plan: A neighbourhood plan takes two years’ to draw up. There is plenty of time and opportunity for people, other than Councillors’, to assist with its completion but no offers were forthcoming at the Annual Parish Meeting. There seems no enthusiasm to take on this project.

The Clerk had not yet received a draft letter from K. Mafham re registration of Gotham as a Neighbourhood Area.

It was agreed to await Ken’s advice and invite the opinion of Borough Councillor Stuart Matthews re the Neighbourhood Plan. Although East Leake has undertaken a Neighbourhood Plan, it was submitted too late to prevent rampant development.

Green Belt Issues/RBC Local Plan:

RBC unable to draw up a five year plan due to Clifton failing to attract a developer. Gotham still falls within a green wash so fairly well protected at the current time.

16/110: Planning Applications Received: 

16/5: (ref: 16/00819/FUL) Cuckoo Bush – Formation of turfed beer garden with planters and fencing; surface and mark out remaining area to form car park for 5 vehicles.


PROPOSED: M.J.Sheppard  SECONDED: J.M.F.Royce  Vote: All in favour.

16/111: Planning Decisions Received:       Nil.

16/112: Report by the Chairman of the  Environmental Committee: (C.Dabell)

Well House: The Chairman had received a letter of confirmation from the Heritage Lottery Grant confirming support for the Well House refurbishment totalling £26,100. Councillor G. Hutter was congratulated on her successful application for the funds.

The Clerk had written a letter of thanks to the Countryside Trust for their generous grant of £555 for a new laminated oak finial and coronet. The Countryside Trust had confirmed in writing their commitment to fund the two items.

J.P.Anderson offered to manage the financial aspect of the Well House refurbishment project. The Heritage Lottery have agreed that the ringfenced funds are paid into the GPC main bank account. The work will take approximately 6 – 8 weeks. G.Hutter has contacted a graphic designer and copy writer to compose the art boards assisted by the History Society. The Contractor for the work will be decided at the next meeting of GPC.

The management team to oversee the refurbishment will comprise of:

M.J.Sheppard, J.P.Anderson, G.Hutter, G.Holbrook, C. Dabell, L. Third, M. Goodwill-Hodgson.

The Management Team will hold an informal discussion on Friday, 6th May, 2016 at the home of M.J.Sheppard.

16/113: Memorial Hall Report from GPC representatives:

G.Hutter reported the next meeting of the Trustees will take place on Tuesday, 10th May, 2016.

16/114: Queen’s Birthday Celebrations: Sunday, 12th June, 2016.

The Chairman had received a letter, from a parishioner, suggesting the Queen’s birthday could be celebrated by holding a street party in The Square. A long table, loaned from the Church Hall, could be provided, and attendees could bring their own picnic. Bunting could be used to decorate the area.

The original idea was to hold a picnic in the park whereby attendees picnic on the Recreation Ground.

C Dabell left the meeting at 9.08 p.m.

Informal Vote:

The Chairman asked for a show of hands in favour of a picnic in The Square which resulted in only two members’ in favour.

A show of hands in favour of the Recreation Ground, resulted in eight members’ in favour. (permission to be sought from the Trustees of the Memorial Hall/Recreation Ground).

The Clerk had thanked the parishioner for her suggestion and will inform her of the outcome.

16/115: Heritage Day Organising Team: (Date to be decided).

The Heritage Day will be arranged, in conjunction with the completion of the Well House refurbishment. Groups wishing to be involved include the Scouts, School, Notts Bus Co. St. Gobain and Parish Council.

16/116: Policing Matters/Vandalism:

G.Holbrook reported a successful arrest of suspects, apprehended on the Brickyard Track, having been reported to police, as acting suspiciously, by a member of the public. Stolen items were retrieved from the suspects’ car.

P.C.S.O. Lucock and P.C.S.O. Anthony Davis are now in charge of policing Gotham.

B.J.Walker had emailed P.C.Kelly Warwick-Carlile thanking her for her past efforts on Gotham’s behalf

16/117: Gotham News & Media:

Next copy date – 17th June, 2016.

The Clerk will send out invoices the 2016 advertisers.

A short obituary about Barry Dabell will be included in the next edition.

16/118: Report on Annual Parish Meeting – 26th April, 2016

The Annual Parish Meeting was attended by thirty six parishioners.

The meeting included some very interesting items, including an update on Policing by P.C.S.O. C.Lucock, a report by County Councillor A. Brown, an update on recent planning matters and an enjoyable buffet provided by GPC with a free drink included. Thanks to P.Dines for manning the Cheeserollers’ Bar. M.J.Sheppard had erected noticeboards which were duly adorned with reports from many village organisations making interesting reading during the refreshment break. Following the break, Councillor G. Hutter revealed the successful outcome of an application for funds, in favour of the Well House refurbishment, to the Heritage Lottery Board to the extent of £26,100. The audience applauded G. Hutter on her success. A useful explanation on the use of the village defibrillators was provided by Councillor G. Hutter with the distribution of pocket-sized user cards to the audience.

Next year, it is important to book the Hall for the Annual Parish Meeting when it does not clash with other groups’ bookings.

16/119: Chairman’s Report: Nil to report.

16/120: Clerk’s report:

The Clerk will attend the SLCC A.G.M. on the 9th May, 2016 at Newark Town Hall.

The Clerk and Councillors had been invited to attend the annual Town and Parish Conference on the 10th June, 2016. The Leader Cllr. Clarke will be addressing the audience and Cllr Simon Robinson, Deputy Leader will be talking about the Strategic Growth Board. Speakers from Rushcliffe CCG and Nottinghamshire Police will both attend.

16/121: Matters to Report:

J.P.Anderson suggested the Council revisit a letter from B.Plant who had suggested, in his letter in support of the acquisition of the RBL site, that he considered parishioners’ image of the Parish Council could be improved. The Council should take steps to redress this aspect. Agenda item – June meeting.

H.Taylor reported litter gathering again in the driveway opposite Elliott’s Transport garage on Hill Road. The litter most likely comes from parked cars and a photograph of their registration numbers might be helpful to be used in evidence of littering offences.

B.J.Walker reported weedy paths outside the old post office and in The Square. Clerk to report to NCC.

16/122: Items for Next Agenda:. P.C. image.

16/123: Date of Next Meeting: The next Meeting will be held on Tuesday, 7th June 2016 at 7.30 p.m.

The Meeting closed at 9.35 p.m.