Category Archives: Minutes of Meetings

Minutes of Meetings from July 2012 onwards

Minutes of a Meeting of the Environment Committee (18/07/17)

Members present: Councillors, C. Dabell,  G. May, J.M.F. Royce, P. Bower, S. Kent, J.P. Anderson (ex officio)

The election of Chairman of the Environment Committee had become vacant following G. May’s resignation in June, 2017. G. May explained, she is now in a position to re-stand for the Chairmanship.

1.    Election of Chairman:

Nomination: G. May.

PROPOSED: J.M.F. Royce  SECONDED: J.P. Anderson

G. May thanked the Committee and accepted the position of Chairman and said it is time ‘to drive this Committee forward’.

2.    Election of Vice-Chairman:

Nomination: P. Bower.

PROPOSED: J.M.F. Royce  SECONDED: J.P. Anderson . All in favour.

3.    Apologies: D. Bexon, J. Youatt, A. Clayworth.

Reminder: Apologies should be sent to the Clerk prior to the meeting.

Acceptance of Apologies: PROPOSED: J.P. Anderson SECONDED: P. Bower.

4.  Declaration of Interest: Nil.

5.   Minutes of previous meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 16th May, 2017 as previously circulated, be confirmed and signed as a true record of the business transacted..

PROPOSED: G. May SECONDED: P. Bower       Vote: All in favour.

6.  Progress Arising from the Minutes:

Item 5. Dog Mess – Progress on signage: The Clerk had laminated ten signs warning the public to collect dog mess from the pavements. These signs to be pinned up around the village.

Item 8: CPRE Best Kept Village Competition 2017: The Clerk reported, the Well House had not been awarded a position in the second round of the competition.

The Well House Heritage Lottery Grant final payment of £2,610 had been received.

7.  Flooding – Up to date progress: (This item to be on the main agenda in future).

The Clerk had requested payment of the £1,050 grant money as, to date, it had not been paid into the bank by RBC. The amount of sandbags and their storage is to be debated by the Flood Committee. Storage might be preferable in the Tithe Barn, with the consent of NCT.

The Parish Council is the liaison body between Notts County Council and RBC, in order to progress drainage improvements. Monks Lane and Leake Road still have blockages. J.M.F. Royce to check sequel arising from the initial inspections.

8.   Railway Walk – Long term planning – revised date of site meeting:

G. May had drawn up a tender of clearance jobs to be undertaken on the Railway Walk. The Clerk to seek three quotations for the work.

9.  Traffic Calming Interactive Speed Sign:

J.P. Anderson had retrieved the speed monitoring sign, initially for testing, to be set up between 34 Leake Road and Hill Road.

PROPOSAL: Purchase of replacement battery for the speed monitoring sign – Cost £100.

PROPOSED: G. May SECONDED: P. Bower Vote: All in favour.

10.  Village Seat repairs – progress

J.M.F. Royce reported, all village seats, except for the Railway Walk ones, had been refurbished by D. Healey.

Clerk to ask D. Healey to refurbish Railway Walk seats.

The Cheese Hill seat is not worth refurbishing unless the shrubbery in front of it is cut down to allow visibility. The quotation to cut the shrubbery is £200. It was agreed, to leave this seat for the present time.

11.  Litter:

The litter situation in the village has improved, probably due to longer grass concealing it.

12.  Progress  on Noticeboard Improvements:

G. May had asked D. Howick to draw up a specification for village sign renovation. This is to replace the display cabinet only.

P. Bower to progress other contractors.

13.   Village Verges:

G. May has spoken to County Councillor A. Brown re the state of the village verges. Cost cutting by NCC and a bid to attract more wildlife had prevented more mowing. G. May suggested a meeting with K. Hourd, or other representative from the Council, to draw up a map to identify important areas of the village where more grass cutting is required. K. Thorpe interested in attending the meeting.

14. Matters to Report:

Cuckoo Bush Mound: Requires brush cutting back. Clerk to ask A. Urry for a quotation.

The Square bollard: The bollard knocked over in the Spring had still not been replaced by NCC.

15.   Date and Time of Next Meeting:

The next meeting will be held in the Weldon Room of the Memorial Hall on Tuesday, 19th September, 2017 at 8.30 p.m.

Meeting closed: 9.00 p.m.

Minutes of a Meeting of the Environment Committee (16/05/17)

Members present: Councillors, C.Dabell G. May, J.M.F. Royce, P. Bower, S. Kent, J. Youatt.

1.     Election of Chairman:

Nomination: C. Dabell.


C. Dabell thanked the Committee but refused the office of Chairman in favour of a younger face on the Council.

2nd Nomination: G. May.

PROPOSED: C. Dabell  SECONDED: P. Bower Vote: four in favour, one against, one abstention.

2.     Election of Vice-Chairman:

Nomination: P. Bower.

PROPOSED: G. May  SECONDED: S. Kent. Vote: four in favour, one against, one abstention.

3.     Apologies: D. Bexon, G. Hutter.

Acceptance of Apologies: PROPOSED: J.M.F. Royce  SECONDED: G. May. All in favour.

4.     Declaration of Interest: Nil.

5.     Minutes of previous meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 20th April, 2017 as previously circulated, be confirmed and signed as a true record of the business transacted, with the following amendment. Pg 2 item 11.   Autumn Bulb Planting: remove words ‘ten sacks’. It was agreed, this would be too many. Amount to be decided.

PROPOSED: P. Bower      SECONDED: G. May.  Vote: All in favour.

6.       Progress Arising from the Minutes:

Item 7. Dog Mess – Progress on signage: M. Wilkins had designed a batman style warning to dog users to clear up dog mess. Clerk to price lamination and production of twelve signs for display around the village.

5.     Flooding – Up to date progress:

The Clerk reported, RBC had confirmed acceptance of the grant for flood prevention equipment and £1,050 would be paid to GPC in due course.

J.M.F. Royce reported, the County Council had used a pressure hose to clear the culvert under Leake Road. The drain measures four feet in diameter. The dyke, adjacent to the New Rectory, is a foot higher than the bottom of the culvert so more digging out work needs to be undertaken to level it down to allow water to flow freely. Diesel from the bus depot has been allow to seep into the drain. NCT need to install a sludge trap.

The manhole, outside the bus depot, has been cleared.

Moor Lane drains – storm water has been diverted into sewer, a practice which needs reversing.

NCC not yet cleared the ditch next to Lowe’s field, adjacent to the Brickyard.

Monks Lane flooded recently due to an obstruction in the pipe. This requires a camera inserting to detect the blockage.

8.     Well House Refurbishment (Conclusion)

The Heritage Lottery Grant final payment had not yet been received.

The Clerk had entered the Well House into the CPRE Best Kept Village Competition 2017.

9.    Railway Walk – Long term planning – revised date of site meeting:

The site meeting to take place on Thursday, 1st June, 2017 at 7.30 p.m. meet outside the former Royal British Legion. (Clerk unable to attend).

10.   Village Seat repairs – progress

J.M.F. Royce reported, D. Urry progressing the Gypsum Way seat repair – cost £120 to repair the seat using treated soft wood. J.M.F. Royce to strim the long grass in front of the Gypsum Way seat.

D. Urry had quoted £265 to clear the visibility in front of the Cheese Hill seat and repair it. (J.M.F. Royce to clarify the amount of clearance of shrubbery to be undertaken).

PROPOSAL: Acceptance of the two quotations for village seat repairs, as above (with shrubbery clearance acceptable).

PROPOSED: G. May SECONDED: P. Bower. Vote: All in favour.

D. Healey in the process of repainting the village seats starting with the Village Sculpture seat. The next to be refurbished will be the two seats outside the old Post Office. (Agenda item at full Council).

The Clerk had asked NCC to price the removal of the dilapidated seat, opposite to the bus depot. J.M.F. Royce suggested the installation of a proper bus shelter in its place.

C. Dabell progressing numbered tags for village seat identification.

11.  Litter:

MacDonald’s restaurant at Clifton is causing extra littering along Nottingham Road.

12.  Progress  on Noticeboard Improvements:

M.Raven had drawn up a lengthy report re the need, plus some prices, for two metal frames on the existing wooden structure. The cheaper version was unsightly and the more attractive version too expensive.

C. Dabell to ask D. Urry for a written quotation. Depending on the cost, two other written quotations to be sought.

13.   Village Verges:

Some of the verges look very messy, especially the one on Nottingham Road against the former British Legion building. G. May to ask S. Watson who is responsible for mowing this verge.

The Village Sculpture verge not to be mown until June to allow bulbs to die back.

14. Matters to Report:

Play Equipment: J.M.F. Royce reported that he and M. Raven had removed a piece of play equipment due to its poor condition. Streetwise had noticed the broken equipment and would be advised of its removal. They could offer a quotation for its repair, if required.

CPRE Best Kept Village Competition 2017: The Clerk had entered the newly refurbished Well House into this competition.

13.   Date and Time of Next Meeting:

The next meeting will be held in the Weldon Room of the Memorial Hall on Tuesday, 20th June, 2017 at 8.30 p.m.

Meeting closed: 10.00 p.m.

Minutes of a Meeting of Gotham Parish Council (06/06/17)

Present: G. Hutter, (Chairman), A. Clayworth, (Vice-Chairman), J.M.F. Royce, P. Bower, S. Kent, J. Youatt ,  G. May, M. Wilkins, J.P. Anderson, D. Bexon,  B.J. Walker.

In Attendance:  County Councillor A. Brown,

17/123: Apologies: H. Taylor, C. Dabell,  County Councillor R. Adair, Borough Councillor S. Matthews.

17/124: Acceptance of Apologies:

PROPOSED: J.P.Anderson  SECONDED: B.J. Walker. Vote: All in favour.

17/125: Report by County Councillor, A. Brown:

County Councillor A. Brown reported the following items:

Councillor Brown has been re-elected to serve Notts County Council for a further four years with the second highest count in the County. Also serving on the Planning, Notts Fire Authority and Joint Strategic Transport Committees.

County Councillor Reg Adair appointed to Deputy Leader of Notts County Council.

A new flashing bus stop sign to be installed outside the Gotham Bus Garage instead of outside 5 Leake Road.

As arranged, the dilapidated public seat, opposite to Gotham Bus Garage, has been removed by NCC

Suggest a wooden bus shelter is installed to match to one outside the Bus Garage.

The NCC Traffic Survey, carried over a week in March 2016, had been handed to J.P. Anderson. Results show an 11% reduction in traffic since the opening of the A453.

The Local Mineral Plan will be reviewed. Nottingham currently have a 10 year supply of minerals.

Councillors A. Brown and R. Adair plan to work together joining forces to cover larger items.

The Council Community Fund remains in place and might be increased.

One million pounds has been pledged for Council road works to reduce pot holes, etc.

The 1960’s Class Building at the County Hall has been demolished. Discussions re the use of the site include a walkway for the public to access the River Trent embankment.

A complaint had been received re the Leake Road pavement which makes pushchair and  wheelchair pushing difficult.

A request in March,  for the clearance of two street gulleys in The Square had not yet been addressed.

The Chairman thanked County Councillor A. Brown for his attendance. He left the meeting at 8.00 p.m.

17/126: Report by Borough Councillor, S. Matthews: Nil.  (Apologies received).

17/127: Declaration of Interest:

Memorial Hall Trustees in any business pertaining to the Memorial Hall.

17/128: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council Annual meeting held on the 2nd May, 2017 be accepted and signed as a true record of the business transacted with the following alterations:

Pg. 3. 17/111:  Flooding Improvements: 4th sentence: remove ‘seeped into’ replace with ‘contaminated’.

Pg. 3. 17/112: Playgroup Improvements: 3rd sentence: remove ‘chain links from Wicksteeds’.

Pg. 5. 17/120: Matters to Report: reword 6th paragraph: J.M.F. Royce to renovate Cheese Hill seat.

Acceptance of amended Minutes: PROPOSED J.P. Anderson SECONDED: G. Hutter. Vote: All in favour.

17/129: Progress from the Minutes: Nil to report.

17/130: Finance: Monthly Payments and Receipts:

1. Monthly Payments and Receipts

PROPOSAL: Acceptance of Payment and Receipts.

PROPOSED: J.M.F. Royce  SECONDED:  B.J. Walker.

Vote: All in favour.

2. Approval of Audit 2016/17:

The Chairman read out the accounting statements and signed the Audit paper, endorsed by the R.F.O.

PROPOSAL: Acceptance of the Audit for year ending 31st March, 2017:

PROPOSED: J.P.Anderson SECONDED: B.J. Walker Vote: All in favour.

The Clerk reported, G. Stafford no longer willing to undertake the internal audit. A letter of thanks to be sent to him together with a gift, purchased by B.J. Walker.

3. Handelsbanken Change of Signatory:

PROPOSAL: J.P. Anderson to replace ex Councillor M.J. Sheppard as a third bank signatory at Handelsbanken.


Vote: All in favour.

Application form completed for Clerk to submit.

4. Application for Grant in support of Gotham Fest:

The Clerk had received details of the skip hire and First Aid assistance, approximate cost – £500.

PROPOSAL: Invoices to cover the skip hire and first aid to be sent to GPC directly. Clerk to inform M. Lowe. PROPOSED: J.M.F.Royce SECONDED: G. May. Vote: All in favour.

New Monitor for Gotham News Layout £299. Cheque made out to M. Wilkins to cover these costs.

Scouts application for Great North Run – Agreed sum of £130 to be paid in October, 2017 following a successful Run in September.

17/131: Memorial Hall Report:

G. Hutter reported, a vinyl floor had been laid on top of the wooden one in the Memorial Hall main hall.

The Trustees to continue to pay for Playground insurance.

Playground and Maintenance:

J.M.F. Royce had drawn up a specification for removal of the former Witch’s Hat concrete circle which had been highlighted for removal by ROSPA. Suggestion to leave returfing of the area until September was considered unwise by Council. Three contractors had been contacted to carry out the specified work after Council’s approval. S. Kent suggested a methodology statement should be included within the specification.

Following a disagreement between two Councillors, G. Hutter left the meeting at 8.40 p.m.

PROPOSAL: J.M.F. Royce to alter the specification to include an earlier work commencement date, during June, and include a methodology statement. He would submit the tender to the three chosen contractors without further delay.

PROPOSED: A. Clayworth  SECONDED: G. May. Vote: nine in favour, one against.

The basketball white backboard to be retained – football goal net to be replaced.

Vice Chairman, A. Clayworth took the Chair for the remainder of the meeting.

Representative to serve on the Sports Arena Committee:

S. Kent volunteered to serve as a representative on the Sports Arena Committee.


PROPOSED:  J. P. Anderson SECONDED: J. Youatt. Vote: All in favour.

Clerk to inform the Sports Arena Secretary, P. Dines.

17/132: Chairman of Planning and Development Committee:

J.P.Anderson reported, he had received notification from RBC that the former Royal British Legion site was being put on the market again. As GPC hold an Asset of Community Value, it could put a six month  moratorium on the site to allow a decision on its future to be considered.

J.P. Anderson had attempted, unsuccessfully to speak to the Agents handling the sale.

The site is in a state of dereliction.  An appeal to RBL to keep the site in a kempt state could be made.

NCC had recently mown the verges in front of the site.

PROPOSAL: To hold a Public Meeting to allow parishioners a say in the future of the former RBL site.

Agreed date: 27th June, 2017 at 7.30 p.m.  A house to house leaflet drop to be carried out advertising the date. (700  A5 leaflets to be printed by Temple Printers).

PROPOSED: J.P. Anderson  SECONDED: G. May. Vote: Nine in favour, one abstention.

RBC Local Plan Part 2.

The recent traffic survey carried out by GPC and other volunteers had been sent to D. Prior for analysis.

The main flow of traffic was from Nottingham through to East Leake.

The traffic survey should have commenced at 7 a.m. to catch early commuters.

RBC Preferred Option due in September, 2017.

Neighbourhood Plan:

A report had been received from Gotham School re current school numbers.

17/133: Planning Decisions Received: Nil.

17/134: Planning Applications Received:

Ref: 17/01238/FUL – 120 Leake Road – single storey rear extension. – to be discussed at the next Planning Meeting on the 20th June, 2017.

17/135: Report by Chairman of the Environment Committee:

Representative to serve on the Gotham Countryside Trust:

Nomination: G. May.

PROPOSED: A. Clayworth  SECONDED: J.P. Anderson. Vote: All in favour.

Village Seats: The remaining seat, opposite to Gotham Bus Garage, is unused and needs cleaning and repainting.

D. Healey currently carrying out rolling programme of village seat repairs and maintenance.

Well House: The last part of the Heritage Lottery Grant had been received. (£2610). GPC’s contribution to the Well House refurbishment totalled £5,800.

Railway Walk: Five Councillors attended the Railway Walk site meeting. Timetable of work to be drawn up.

Cemetery Sub Committee Meeting: Meeting held on the 16th May, 2017. J.P. Anderson to draw up a specification of the front row of graves to be straightened and tidied. Apron grass cutting to be monitored. Top end of Cemetery looking smarter due to work, undertaken on Orchard Street and pruning of the Leylandii. Some tidying to the top left hand side of the Cemetery to be specified.

Large yew tree showing some dead branches which need removal.

17/136: Flooding Progress Report: (This item to be removed from the main agenda).

There had been no more work carried out since last reported. The grant for sandbags not yet received. Sandbags have a life of between five and ten years and cost £5 each. Two hundred to be ordered for storage and distribution to householders. It is important to make individual householders aware of their own responsibility to store sandbags at their own property for easy and quick access.

PROPOSAL: Meeting to continue to conclude the business on the Agenda.

PROPOSED: A. Clayworth  SECONDED: M. Wilkins. Vote: All in favour.

17/137: Clerk’s Appraisal:

A. Clayworth to carry out appraisal on Monday, 12th June, 2017.

17/138: Policing Matters/Vandalism:

April crime figures received. Attempted vehicle break in.

B.J. Walker to attend a Police Priority Setting meeting in Tollerton on the 14th June, 2017.

17/139: Gotham News and Media:

M. Wilkins progressing the July edition of G.News. Copy date, 29th June, 2017. D. Bexon to proof read.

17/140: Chairman’s Report: Nil.

17/141: Clerk’s Report: Nil.

17/142: Matters to Report:

Interactive Bus Timetable: PROPOSAL: Interactive bus time table sign to be sited outside the Gotham Bus Garage.

PROPOSED: J.P. Anderson SECONDED: G. May Vote: All in favour.

Ridgeway Seat: J.M.F. Royce had strimmed around the Ridgeway public seat.

Next Meeting: B.J. Walker tendered her apologies for the next meeting.

17/143: Items for Next Agenda:  Cancellation of August meeting for Holiday. Policy: Tape recording meetings.

17/144: Date of Next Meeting: The Meeting will be held on Tuesday, 4th July, 2017 at 7.30 p.m.

Meeting closed at 10.15 p.m

Minutes of the Gotham Parish Council Annual Meeting (02/05/17)

Present: Councillors, G. Hutter, B.J. Walker, M. Wilkins, J.M.F. Royce,  J.P. Anderson,  H. Taylor,

A. Clayworth, J. Youatt, P.Bower, G. May.

17/96: Appointment of Chairman for the ensuing year: (2017-2018).

It was moved by J.M.F. Royce, seconded by J.P. Anderson and duly carried by unanimous vote, that G. Hutter be appointed Chairman for the ensuing year. G. Hutter thanked the Council, agreed to serve as Chairman and signed the Acceptance of Office form, endorsed by the Clerk.

17/97: Appointment of Vice-Chairman for the ensuing year: It was moved by G. Hutter, seconded by J.P. Anderson that A. Clayworth be appointed Vice-Chairman for the ensuing year. A. Clayworth thanked the Council and agreed to serve as Vice-Chairman.

17/98: Apologies: Councillors, S. Kent, D.Bexon, C. Dabell, County Councillor, A. Brown, Borough Councillor, S. Matthews.

17/99: Acceptance of Apologies:

PROPOSED: J.M.F. Royce  SECONDED: B.J. Walker. Vote: All in favour.

17/100: Report by County Councillor A. Brown (Apologies received).

17/101: Report by Borough Councillor S. Matthews (Apologies received).

17/102: Declaration of Interest: Nil.

17/103: Appointment of Committee Members/4 Trustees for the Memorial Hall/Recreation Ground Trust:

Nominees to act as Trustees of the Memorial Hall/Recreation Ground 2017/18

D.Bexon, G.Hutter, A.Clayworth, S. Kent.

Finance Committee Members:

J.M.F.Royce, Gill Hutter, B.J.Walker, J.P.Anderson, G. May.

Planning & Development Committee Members:

J.P.Anderson,  B.J.Walker,  A.Clayworth, G.Hutter, H.Taylor, M. Wilkins, J.M.F. Royce.

Environment Committee Members:

C.Dabell, G.Hutter, J.M.F.Royce, D.Bexon, P. Bower, S. Kent, G. May, J. Youatt.

Cemetery Sub-Committee:

J.P.Anderson, D.Bexon, C.Dabell, G. Hutter, J.M.F.Royce, P. Bower, J. Youatt

PCC Representatives: D. Power, A. Farnsworth.

The Chairman and Vice-Chairman are ex officio members of all Committees and sub-Committees   of GPC.

17/104: Appointment of Members for Working Parties/Groups:

Sports Arena Management Committee:

J.P.Anderson. (one other representative required, June agenda).

Gotham News Editorial.

G. Hutter, D.Bexon, M. Wilkins,  B.J.Walker.

Parish Representatives: L. Third, L. Wilkins, H. Trobridge.

Gotham Website.

(Webmaster – S. Butler)

Gotham Countryside Trust:

G.Hutter and one other. To be decided.

Snow Warden:

J.M.F. Royce

17/105: Appointment of Delegates/Representatives:

N.A.L.C:                                           B.J.Walker/Clerk

Parish Paths Partnership:               C.Dabell, to assist ex Councillor, K.G. Thorpe.

Police Liaison:                                   D.Bexon, B.J.Walker.

Police Priority Setting Meetings:  B.J.Walker, D. Bexon

C.P.R.E:                                               B.J.Walker, Clerk

Flood Representatives:                  G. Hutter, J.M.F. Royce.

Playground Representatives:        G. Hutter, J. Youatt, J.M.F. Royce.

Sports Arena Representatives:     J.P. Anderson (one more required).

Gotham Country Trust:                  one representative required.

PROPOSAL: To accept the list of Councillors to serve as representatives on the aforementioned Committees.

PROPOSED: G. Hutter  SECONDED: J.M. F. Royce. Vote: All in favour.

17/106: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 4th April, 2017, be accepted and signed as a true record of the business transacted.

PROPOSED: B.J. Walker SECONDED: J.M.F. Royce. Vote: All in favour.

Progress from the Minutes:

17/80: Application for £500 Gotham Fest Grant (M. Lowe). No expense figures received, to date.

17/85: Cemetery Sub-Committee: Meeting to be re-arranged for a date in May.

17/107: Finance Acceptance of Receipts and Payments for May, 2017. :

PROPOSED: J.P. Anderson  SECONDED: G. May. Vote: All in favour.

Software for M. Wilkins for Gotham News production:

PROPOSAL: To authorise M. Wilkins to purchase an appropriate software package to produce Gotham News.

PROPOSED: G. May  SECONDED: G. Hutter. Vote: All in favour.

PROPOSAL: Payment of £299 plus VAT for a computer monitor suitable for the production of Gotham News.

PROPOSED: J.P. Anderson  SECONDED: G. May Vote: All in favour.

Scouts’ funding application:

A sponsorship application had been received for a Gotham Scout leader to undertake the thirteen mile Great North Run in support of Gotham Scouts.

PROPOSAL:  To Sponsor the Gotham Scout leader up to £10 per mile. (£130).

PROPOSED: J.M.F. Royce  SECONDED: G. May Vote: All in favour.

17/108: Report by Chairman of Planning and Development Committee:

J.P. Anderson reported, the April planning meeting had been cancelled. An emergency meeting to discuss the Neighbourhood Plan to be held on the 5th May, 2017 at 2.30 p.m. Ken Mafham to attend.

17/109: Planning Applications Received:     Nil.

17/110: Planning Decisions Received:

17/2: (ref: 17/00340/FUL) 14 Nottm Rd. – Single storey rear extension. GRANTED

17/3: (ref: 17/00475/FUL)  21 Wallace St. – Single storey side and rear extension GRANTED

17/4: (ref: 17/00426/FUL)  14 Meadow End – Single storey rear extension and raised patio (retrospective)                                                                                                                                                      GRANTED

17/111: Report by the Chairman of the  Environmental Committee: (C.Dabell)

Railway Walk: A site meeting to take place on Sunday, 14th May, at 10 a.m. to discuss a three year work schedule to assist with budgetary requirements.

Swing Sign: The mobile swing sign had been removed and a discussion with the business concerned had included advice re available advertising opportunities. There had been a suggestion of holding village gala but, as this had been discontinued due to lack of helpers, G. May had suggested the Gotham Fest had been a successful village event in 2016.

Diamond Cable Box: The Clerk had reported the damaged diamond cable box and wobbly manhole cover, outside the old Post Office.

Daffodil bulbs: The Clerk will order daffodil bulbs during August 2017 to fill in the bare spaces around the village verges.

The Square paving: Some of the paving slabs in The Square require attention. Clerk to report to NCC to seek a quotation for relaying.

Litter and leaves: Litter and leaves collected under the seats outside the old Post Office. Clerk to report to D. Healey for removal.

The Square, new trees: J.M.F. Royce agreed to water the two new trees in The Square.

Strawberry Wood: Undergoing overdue coppicing and clearance under the guidance of the Forestry Commission and RSPB. Hopefully, the wood will be restored to its former glory.

Flooding Improvements: Still awaiting the outcome of the application for an RBC grant for sandbags, etc.

British Gypsum have supplied a list of emergency telephone contacts. The Council have partially cleared the culvert under Leake Road revealing a toxic mix of old diesel, branches and leaves. More work to be undertaken. The foul water has contaminated the newly formed ditch alongside the New Rectory. G. Hutter to keep pressing for work on the Moor Lane storm drain with the assistance of County Councillor A. Brown, if necessary. K. Emery to visit the next flood meeting in Gotham.

17/112: Memorial Hall Report from GPC representatives:

G.Hutter reported the next meeting of the Trustees will take place on Tuesday, 9th May, 2016.

Playgroup Improvements: The Playgroup committee is awaiting a quotation from Produlic for new equipment and playground plan. Next meeting to be held on the 8th May, 2017.

J.M.F. Royce and G. Hutter undertook a playground inspection. Regular maintenance checks can be undertaken by commercial companies, if necessary.

A decision on the removal of the concrete and replacement flooring to be made on the 8th May.

The newly laid concreted seat base has been vandalised over the weekend.

A play equipment grant from Veolia is not available due to criteria boundary changes.

17/113: Standing Orders Review:

J.P. Anderson and J.M.F. Royce had carried out further work on the Standing Orders previously circulated to Council. Suggested changes to the Standing Orders had been issued to Councillors prior to this meeting.

PROPOSAL: En block acceptance of the updated changes to Standing Orders to be incorporated by the Clerk.

PROPOSED: J.P. Anderson SECONDED: G. May  Vote: All in favour.

17/114: Clerk’s Appraisal:

Date of Appraisal – 12th June, 2017 at 10.00 a.m. at the home of the Clerk. A. Clayworth to undertake appraisal.

17/115: Policing Matters/Vandalism:

March crime figures show two non-dwelling burglaries.

NALC have warned parishioners to report sightings, to the Police, of hare coursing, and illegal poaching.

17/116: Gotham News and Media:

M. Wilkins called for copy for the July edition of Gotham News. Clerk to remind clubs and social groups to send in stories.

Advertisement invoices to be issued during May.

G. Hutter to ask M. Lowe for news of the next Gotham Fest.

17/117: Report on Annual Parish Meeting – 25th April, 2017

The Annual Parish Meeting was attended by forty five parishioners.

The meeting included a report by Chairman, Councillor G. Hutter with the refurbishment of the Well House and successful Heritage Day the two key events during 2016.

Councillors Andrew Brown and Stuart Matthews and a police officer were in attendance to answer questions.

Several village organisations read their reports and others displayed photographs and reports on the available panels.

The evening ended with refreshments provided by the Parish Council.

17/118: Chairman’s Report:

G. Hutter suggested sending the draft minutes of all committee meetings to all Councillors. The minutes to be forwarded for storage on a cloud with link access.

The Well House has not yet received an electrical certificate which G. Hutter has progressed at a cost of £50. The report shows a problem with the fuses which will be rectified.

No response from M. Goodwill-Hodgson re the absence of an electrical certificate.

17/119: Clerk’s report:

The Clerk will be on holiday from the 27the May to the 2nd June, 2017.

The Clerk had almost completed the audit papers for the year ending 31st March, 2017.

17/120: Matters to Report:

J.P.Anderson suggested Councillors inspect the newly cut back orchard next to the Cemetery. The view has opened up significantly.

The next Cemetery Sub-Committee meeting to be held in the Cemetery at 4 p.m. on Tuesday, 16th May, 2017.

B.J.Walker submitted her apologies for absence at the Planning Meeting on the 16th May, 2017 at 7.30. p.m.

M.Wilkins reported, reported road pot holes are being filled in very efficiently and quickly by the Council.

P.Bower reported vandalism with broken glass at the back of the former RBL building. No news of a buyer, to date.

J.M.F. Royce to renovate Cheese Hill seat.

D. Healey to undertake seat painting beginning with the village sculpture seat.

H. Taylor suggested all meetings commence at 7 p.m. It was agreed, many Councillors would find a 7 p.m. start too early after returning from work. 7.30 p.m. start to remain unless visitors or presentations on the agenda when the start time is 7 p.m.

17/121: Items for Next Agenda:. Audit 2016/17, Flood report.

17/122: Date of Next Meeting: The next Meeting will be held on Tuesday, 6th June 2017 at 7.30 p.m.

The Meeting closed at 9.30 p.m.