Category Archives: Minutes of Meetings

Minutes of Meetings from July 2012 onwards

Minutes of a Meeting of Gotham Parish Council (04/06/13)

MINUTES OF THE MEETING OF GOTHAM PARISH COUNCIL 4th JUNE, 2013 held in the Memorial Hall Weldon Room, COMMENCING AT 7.30 P.M.

Present M.J.Sheppard, (Vice-Chairman), J.M.F.Royce,  R.Davis, K. Steed, G.Clark, C.Dabell,  T.Vennett-Smith, B.J.Walker,  E.Rodgers, J.P.Anderson (8.20 p.m.). In the absence of the Chairman, the Vice-Chairman, M.J.Sheppard took the Chair.

13/73: Apologies. R.Muir (Chairman),  D.Bexon    Absent: E.Padden

13/74: Acceptance of Apologies:

PROPOSED: E.Rodgers  SECONDED: K.Steed. Vote: All in favour.

13/75: Declaration of Interest:

Trustees, M.J.Sheppard,  D.Bexon, G.Clark and K.Steed in matters relevant to the Memorial Hall/Recreation Ground.

The Chairman welcomed Notts County Councillor Andrew Brown to the meeting.

PROPOSAL: Suspension of Standing Orders:

PROPOSED: J.M.F.Royce  SECONDED: E.Rodgers. Vote: All in favour.

Mr. Brown thanked the Chairman for his invitation to introduce himself as successor to retired Councillor L. Sykes.

He made the following points:

He was hoping to attend as many local Parish Council meetings as possible as it was the best way to gauge connection with the public. He was always available for help and advice.

He had been elected to serve on Transport and Highways and Planning Committees and had recently completed induction training for both. He had learned of proposals, by the opposition party, If elected,  for a return to reversing the reduced street lighting provision. Current saving on reduced street lighting was £1,500.000 in the first year.

Other Council savings had been implemented, to include cancellation of free lunches during Council meetings.

Councillor Brown said he was not in favour of development on green belt land, especially at Clifton Pastures, as he viewed the area as unique.

He was looking forward to viewing the Gotham SSSI in the near future.

He was awarded a Member’s Divisional Grant of £10,000 per annum. Applications for worthy causes should be applied for in writing.

The Chairman thanked County Councillor Brown for attending the meeting and he left at 7.50 p.m.

PROPOSAL: Re-instatement of Standing Orders:

PROPOSED: J.M.F.Royce  SECONDED: E.Rodgers. Vote: All in favour.

13/76: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Annual General Meeting of the Parish Council held on the 7th May, 2013, be accepted as a true record, with the following amendment:

Pg. 1. 13/73: Appointment of Chairman – reword 6th sentence: ‘B.J.Walker stated she was unable to vote for R.Muir to stand as Chairman for 2013/14 in view of the Chairman’s conduct in public had twice fallen below the standard expected of an elected member of the Council’.

Pg. 2.  13/62: Village Sculpture: 3rd sentence: include word ‘material’ within brackets.

PROPOSAL: M.J.Sheppard  SECONDED: G.Clark  Vote: All in favour.

J.P.Anderson arrived at the meeting at 8.20 p.m.

Progress from the Minutes:

13/83: Finance Monthly Payments and Receipts:

Last sentence: J.M.F.Royce reported, in view of the current parlous state of the Co-operative Bank, funds had not been transferred into a Short Term Deposit Bond.

13/89: Report on the Focus Meeting with Trustees of the Memorial Hall/ Recreation Ground on 23rd April, 2013:

The Clerk had sent written advice to the Trustees of the Memorial Hall/Recreation Ground of the Parish Council’s financial support in principle, for the new drainage and part funding of car park resurfacing.

PROPOSAL: Appointment of a surveyor to carry out a professional survey of the Memorial Hall car park drainage system.

PROPOSED: R.Davis SECONDED:  J.P.Anderson  Vote: All in favour. (Agenda item for July meeting).

13/77: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.P.Anderson  SECONDED: G.Clark Vote: All in favour.

Council Tax percentage. (e-mail from parishioner)

A query had been received re the increase of Council Tax to 3%. J.M.F.Royce explained, the variation of Council Tax in an area is affected by those parishioners who were financially assisted by RBC necessitating extra payments from full payees. RBC made their own adjustments to the final percentage rate. The Clerk had been assured that no transitional claw back would be implemented during 2013/14.

Clerk’s payment of office allowance:

The Clerk sought Council’s approval to receive her office allowance monthly instead of quarterly to mitigate the affect of Real Time Information, newly implemented by H.M.R.C. All agreed to the new terms.

Railway Walk Insurance. (query from Countryside Trust Committee)

The Clerk had been asked, by Gotham Countryside Trustees, to investigate third party insurance provision for the proposed extension of the Railway Walk. She would make enquiries from Zurich Insurance Brokers.

J.M.F.Royce confirmed that funds of £35,377.29 had been moved, from the  Co-operative Bank 14 day account to the current account, in order to take advantage of an improved rate of interest.

13/78: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

J.P.Anderson reported, Barton Lane would close on the 17th June, 2013. A follow up village traffic count would be arranged in due course to gauge traffic flow through Gotham.

Affordable Housing: Nil to report.

RBC Core Strategy: J.P.Anderson reported, notice had been received from Mr. R.Mapletoft of RBC Planning Department, of Consultation Workshops organised to take place in Gotham Memorial Hall on the 4th July, 2013. J.P.Anderson had written a reply to Mr. Mapletoft with detailed questions as to the sustainability of development at Clifton and including an alternative workshop agenda.

K. Mafham was progressing a 3D image of a development of 3,500 houses at Clifton.

No information had been received from B.Lange of CPRE, re the green belt review.

C.Raynor was continuing valuable work on student housing numbers in Nottingham City.

A Workshop at Thrumpton Village Hall on the 18th June, 2013 would be attended by B.J.Walker, J.P.Anderson, T.Vennett-Smith, M.J.Sheppard and the Clerk, (J. Raven).

13/79: Planning Applications Received: Nil.

13/80: Planning Decisions Received:  Nil.

13/81: Environmental Matters: (C.Dabell).

Village Sculpture: M.J.Sheppard reported, plans for the unveiling ceremony moved forward with contact with Earl Howe’s agent re an invitation to Earl and Countess Howe to unveil the Sculpture.

An invitation to Village groups to participate in the re-enactment of the village tales had been emailed. C.Dabell offered to take an active part.

Village Pump Lighting: M.J.Sheppard had received an apology from the electrician re lack of a response to a request to install a transformer in the Village Pump. Another contractor would be appointed, in due course, if the first electrician was unavailable to proceed with the work.

Village Post Box: C.Dabell reported a successful campaign for re-instatement of the village post box.

Village Pump Hanging Baskets: C.Dabell would thank D.Howick for his continued hanging basket display.

13/82: Memorial Hall Report from GPC representatives:

G.Clark reported agreement that a de-fibrillator cabinet could be attached to the wall of the Moonrakers’ Room. (item for July main meeting agenda). The Clerk would enquire from E.Padden, progress on application for grants.

Non slip flooring was to be laid in the Cheeserollers’ Bar.

A campaign to attract more Hall lettings was underway.

R.Davis reported, a campaign by the Sports Clubs had raised £1,500 towards the pavilion sinking fund. He queried a historical commitment by GPC to matchfund. K.Steed suggested an application to the Olympic Fund for Sporting Facilities.

13/83: Policing Matters/Vandalism: (E.Rodgers)

E.Rodgers reported no crime in April. The May crime figures had not yet been received.

13/84: Gotham News & Media:    

Next copy date – 10th June, 2013. Copy should be forwarded to R.Muir.

R.Muir currently raising invoices to advertisers’.

J.P.Anderson was no longer editor of Gotham News.

13/85: Chairman’s Report:            

The Chairman had received the following correspondence:

Invitation to a Civic Service at Southwell Minster on 3rd June, 2013 at 3.p.m.

NCC Local Small Improvement Grant – Successful application for disabled access to the Spar Shop.

RCAN – invitation to subscribe. Agreed, no interest at the present time.

13/86: Clerk’s report:

The Clerk had reported overflowing litter bin at the top of Hill Road/Gypsum Way to Streetwise.

13/87: Matters to Report:

K.Steed reported broken drains along Leake Road had been repaired and tarmacced.

J.P.Anderson called for a Finance Committee Meeting on the 25th June, 2013.

J.P.Anderson sought a decision to cancel the Planning and Environment Meetings on the 18th June, 2013 in order to allow Councillors’ attendance at the Thrumpton Meeting re the Core Strategy.

13/88: Items for Next Agenda. De-Fibrillator. Memorial Hall Car Park.

13/89: Date of Next Meeting: The next  meeting would be held on the 2nd July, 2013.    Meeting concluded at  9.56 pm.

K.Steed and E.Rodgers tendered their apologies for the next meeting.

Minutes of a Meeting of the Environment Committee (21/05/13)




(No Meeting had been held in April, 2013).

Members Present:   C.Dabell, G.Clark, M.J.Sheppard, , E.Padden, K.Steed.

1/      Election of Chairman:

It was moved by  M.J.Sheppard, seconded by K.Steed and duly carried by unanimous vote:

That  C.Dabell be appointed Chairman for the ensuing year.

All in favour.

C.Dabell accepted the position of Chairman and thanked the Committee.

2/      Election of Vice-Chairman:

It was moved by G.Clark, seconded by E.Padden and duly carried by unanimous vote:

That  R.Davis be appointed Vice-Chairman for the ensuing year.

All in favour.

3/    Declaration of Interest: Nil.

4/    Apologies: R.Davis,   A.Gorringe (British Gypsum Representative) Absent: R.Muir

5/  Acceptance of Apologies:

PROPOSED: E.Padden  SECONDED:  G.Clark. Vote: All in favour.

6/   Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 26th March, 2013 as previously circulated, be confirmed and signed as a true record of the business transacted..

PROPOSED: M.J.Sheppard  SECONDED:  K.Steed      Vote: All in favour.

7/  Progress arising from previous Minutes:

Item 10: Complaint re Dog Mess in Village: E.Padden was in favour of progressing a poster campaign, composed by schoolchildren, highlighting the ongoing problem of dog mess in the village. She would discuss the matter with the Headmistress of Gotham Primary School. The Clerk suggested litter could be included in the campaign.

Item 11: Village Litter Pick: There had been no action regarding a litter pick mainly due to the poor weather and lack of time for organisation. Sites would be too overgrown for a successful litter pick if not carried out in early Spring. The Clerk had campaigned the Government to enforce a carrier bag charge and adopt a refund for plastic bottles at supermarkets, as undertaken in the Netherlands.

Item 13: Any Other Business: The Clerk had spoken to the Surgery receptionist about the lack of direction signage for the Doctors’ premises at the back of the Memorial Hall. Recently, an ambulance had encountered difficulty locating the entrance. The Clerk would follow the matter up with a letter to the Practice Manager.

8/  Village Sculpture Progress (Landscaping/Unveiling Ceremony)

M.J.Sheppard reported progress with arrangements for the Village Sculpture unveiling ceremony on the 29th September, 2013. Celebrations would begin at 2.p.m. with a procession led by ‘King John’ on horseback. Other items would include, jousters in crusader costume, medieval band, Morris dancers, (subject to availability).  M.J.Sheppard was in contact with the Agent to the Lord and Countess Howe who could be invited to unveil the Sculpture. The celebrations, including a selection of village tales would conclude at the Memorial Hall where a hog roast by A.Towle would be served. There had been no reply from D.C.Comics re the addition of the Batman figure on the Sculpture. The Clerk would send a reminder letter. D.Charlesworth was unhappy that the village seat was to remain in the foreground to the Sculpture and had designed a crescent shaped wall of British Gypsum material to incorporate a seat.

Transportation of the Sculpture to site could be carried out by a local haulage company when the exact date of delivery was decided.

The Clerk had obtained £30,000 insurance cover for the Sculpture by switching insurers from Aon to Zurich Insurance Brokers’ at no extra cost from the Council’s usual annual insurance costs.

9/  Electricity in the Pump:

M.J. Sheppard reported, GPC had received official permission from RBC for the installation of a transformer box, within the Village Pump roof space, to allow lighting to the Christmas Tree.  Application to run a cable through a small diameter pipe inserted through the Pump woodwork had been refused necessitating another solution. P.Smith, the electrician, had been contacted to carry out initial work.

To date, five sets of the defunct Christmas lights had been ordered at £10 per set following an advertisement in Gotham News.

10/  Tithe Barn:

G.Clark reported, Henry Boot Developments of Sheffield might be the Holding Company of Gotham Bus Garage, as per an article in the Nottingham Evening Post, dated 9th May, 2013. An application would be submitted for permission to sevure the Tithe Barn, a Grade 2 listed building, prior to the re-development of the site. (Article and photograph in the next edition of Gotham News).

11/  Matters to Report:

K. Steed reported, Gotham Nature Reserve direction signs were shortly to be erected.

12/  Any Other Business: Nil.

13/  Date and Time of Next Meeting:

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on the 18th June, 2013 at 8.30 p.m.

Meeting closed at 10.00  p.m.

Minutes of a Meeting of the Planning & Development Committee (07/05/13)


Present:  J.P.Anderson,  M.J.Sheppard, E.Padden,  T.Vennett-Smith, G.Clark.

1/    Election of Chairman for year May, 2013 – April, 2014:

It was moved by M.J.Sheppard, seconded by E.Padden and duly carried by unanimous vote:

That  J.P.Anderson be appointed Chairman for the ensuing year.

J.P.Anderson accepted the position of Chairman and thanked the Committee.

2/  Election of Vice-Chairman for year May, 2013 – April, 2014:

It was moved by J.P.Anderson, seconded by G.Clark and duly carried by unanimous vote:

That  E. Rodgers be appointed Vice-Chairman for the ensuing year.

3/   Apologies: B.J.Walker,       E.Rodgers  Absent: R.Muir

4/    Declaration of Interest: E.Padden in Planning Application ref: 13/00761/FUL (58 Nottingham Road).

5/    Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Planning & Development Committee held on the 16th April, 2013 as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: J.P.Anderson   SECONDED: E.Padden  Vote: All in favour.

6/ Progress from the last Minutes, not on the Agenda:

T.Vennett-Smith and B.J.Walker had attended an RBC Planning Forum on the 24th April, 2013. (B.J.Walker had submitted a written report).

T.Vennett-Smith reported the meeting had been designed, primarily, for Councillors unfamiliar with planning rules and was a valuable lesson in current procedure.

Councillor N.Clarke opened the meeting and announced a farewell to S.Harley who was being succeeded by Dave Mitchell, the new Executive Manager responsible for Communities.

Councillor Andrew Pegram gave a presentation on how RBC decided Planning applications and on the current Material Considerations. Some discussion took place re new extensions, now not necessarily requiring planning permission. 6-8 meters allowed (4 on a semi-detached dwelling).Eric Pickles has had to make concessions which will probably mean that District Councils will have to notify neighbours .Applicants would need to ‘talk’ to the Council before they began building  work, RBC would consult neighbours and if there were objections, planning permission would still be required.

Councillor Paul Randle reported on the Local Plan and Community Infrastructure – insisting that the proposed housing was to fill a need which spills out from the City.

Neighbourhood Plan funding available.

7/    Planning Decisions Received: Nil.

8/    Planning Applications Received:

13/7:   (Ref: 13/00761/FUL) 58 Nottingham Road – First floor rear extension.


PROPOSED: T.Vennett-Smith  SECONDED: M.J.Sheppard. Vote: Four in favour, one abstention (dec. of interest).

A copy of a letter of objection to the following planning application had been received.

13/6: (ref: 13/00707/FUL) – 8 Fairham Avenue – Single storey side extension plus 2 rear bedroom extensions.

9/     RBC Core Strategy Update on ‘Fight to Save the Green Belt’

J.P.Anderson reported that the RBC Core Strategy to build 3,500 houses at Clifton, justified by the green belt review,  had been formally adopted at a Cabinet Meeting held on the 14th May, 2013. He commented that this was an anomaly as the green belt review had to be re-done.

An e-mail from R.Mapletoft of RBC Planning Department had confirmed acceptance of the Core Strategy, as follows:

‘As you may be aware, Rushcliffe Borough Council submitted its draft Core Strategy for examination by a Planning Inspector late last year.  The Core Strategy is the Council’s strategic planning policy document, with proposals for major development sites in a number of locations across Rushcliffe (including at Edwalton (Sharphill) and south of Clifton).  The plan was that around 9,600 houses should be built by 2026.  Unfortunately, the Inspector has concluded that in her opinion this would still not be enough new homes to meet identified housing needs. 

As a consequence, the Borough Council is now proposing that at least a further 3,550 homes should be planned for up to 2028, based around the following proposals:

1. South of Clifton – around an additional 500 homes within the current proposed allocation.

2. Edwalton –  around an additional 550 homes within and adjacent to the current proposed allocation

3. East of Gamston – a new strategic mixed used development allocation, including the delivery of around 2,500 homes by 2028, and with capacity to provide around a further 1,500 homes post 2028.

The Council intends to consult on these proposals from mid-June onwards.  The thinking is that consultation will include holding, in each location, a workshop for local community representatives including those from parish councils, community groups and local businesses.  The workshops would look at matters such as the possible broad layout of development, what infrastructure and local services are necessary and so forth.  Following on from each workshop, there would then be a local public exhibition where members of the wider community can attend to understand and discuss what is being proposed’.

T.Vennett-Smith advised GPC  insist on a consultation held in Gotham with invitations to Kingston, Thrumpton, Ratcliffe on Soar, East Leake and Clifton. As the 3,500 houses are an urban extension of Nottingham City, GPC had no discernible input as the house were not in Rushcliffe. Previously, the City Council had not consulted Clifton residents which was unacceptable. T.Vennett-Smith warned that developers no longer offered adjacent villages recompense (Section 106) for inconvenience, etc. as this was no longer considered necessary. RBC had not insisted on a Development Brief in order to speed up building. The new building scheme allowed 25 houses per hectare of land.

J.P.Anderson, K.Mafham and D.Greenwood, of Thrumpton, had attended the Rt.Hon. K.Clarke’s recent surgery for a discussion on the RBC Core Strategy. Mr. Clarke had been reluctant to offer his support in preventing building on green belt at Clifton. He understood local opposition but pointed out that the houses had to be built ‘somewhere’ and everyone in adjacent villages felt indignant at land being taken. E.Padden suggested putting the question to the consultation of ‘what substansive evidence was there for the need for this number of houses’. It was evident that RBC did not want to argue over housing numbers anymore. C.Raynor was working hard on the City’s student population. It was feared that his work would not interest the Inspector as it may be too detailed. K.Mafham was progressing the acquisition of a 3D image of such a large development of houses which could be a valuable ‘wake up call’ to boost opposition. B.Lange of C.P.R.E. was progressing a written report and had attended a meeting with RBC planners. It was important RBC did not consider her attendance at a meeting as acceptance of the housing as this would be counter productive. J.P.Anderson would check on her progress. A Steering Group workshop would be held during June.

10/  Traffic Count following closure of Barton Lane.

As Barton Lane had yet to  close, there was no need to hold a traffic count at the present time.

11/  A453 (progress report)

Back Lane in Thrumpton was due to close from 28th May – 1st June due to A453 works.

12/ Affordable Housing in Gotham:

M.J.Sheppard had been unable to contact A.Gorringe re the result of a management meeting at St.Gobain when it had been hoped that a decision re land availability behind the Royal British Legion would have taken place.

13/ Matters to Report:

K.Steed reported reduced traffic on The Ridgway during roadworks which had necessitated temporary traffic lights.

J.P.Anderson asked the Clerk to confirm in writing to the Trustees of the Memorial Hall/Recreation Ground, GPC’s intention of financial assistance for resurfacing and new drainage to the car park, as agreed at the AGM.

14/ Date & Time of Next Meeting: Tuesday, 18th June,  2013 at 7.30.p.m. in the Weldon Room. Meeting closed at 8.30 p.m.

Minutes of the AGM of Gotham Parish Council (07/05/13)


Present: R.Muir, (Chairman),  M.Sheppard (Vice-Chairman), J.M.F.Royce, E.Padden, G.Clark, J.P.Anderson, B.J.Walker, R.Davis,  C.Dabell, K.Steed.

13/73: Appointment of Chairman for the ensuing year: (2013-2014).
It was moved by R.Davis, seconded by M.J.Sheppard, that R.Muir should be appointed Chairman for the ensuing year. A recorded vote was requested by J.M.F.Royce.
In favour: R.Muir, J.P.Anderson, G.Clark, R.Davis, K.Steed, M.J.Sheppard, C.Dabell.
Against: B.J.Walker, J.M.F.Royce.
R.Muir thanked the Council and agreed to serve as Chairman and signed the Acceptance of Office form.
B.J.Walker stated she was unable to vote for R.Muir to stand as Chairman for 2013/14 in view of the Chairman’s conduct in public had twice fallen below the standard expected of an elected member of the Council.
She questioned the accuracy of the 2012 AGM Minutes stating that R.Muir had received a ‘unanimous vote’ to stand as Chairman for that year as she had not cast her vote in favour. She had not brought this matter to Council’s attention at the next meeting, in June, when the Minutes were formally approved.

13/74: Appointment of Vice-Chairman for the ensuing year: (2013-2014).
It was moved by G.Clark, seconded by C.Dabell, and carried by unanimous vote, that M.J. Sheppard be appointed Vice-Chairman for the ensuing year. M.J.Sheppard thanked the Council and agreed to stand as Vice-Chairman and signed the acceptance of office form.

13/75: Apologies: D. Bexon, L.Rodgers,  T.Vennett-Smith.

13/76: Acceptance of Apologies:
PROPOSED:C.Dabell  SECONDED: G.Clark.  Vote: All in favour.

13/77:  Declaration of Interest: Elected Trustees in any matter concerning the Memorial Hall/Recreation Ground.

13/78: Appointment of Committee Members and 4 Trustees to serve on Memorial Hall/Recreation Ground Trust:

Finance Committee Members:
J.M.F.Royce, G.Clark, B.J.Walker,  J.P.Anderson.
Ex officios – R.Muir, M.J.Sheppard
Planning & Development Committee Members:
J.P.Anderson,  B.J.Walker,    G.Clark,   E.Padden, E. Rodgers, T.Vennett-Smith, K.Steed.
Ex officios – R.Muir, M.J.Sheppard
Nominees to act as Trustees of the Memorial Hall/Recreation Ground.
D.Bexon,  G.Clark, M.Sheppard, K.Steed.
Environment Committee Members:
E.Padden, G.Clark, C.Dabell, R.Davis, K.Steed.
Ex officios – R.Muir, M.J.Sheppard.
Cemetery Sub-Committee:
J.P.Anderson, D.Bexon, C.Dabell, G.Clark. – PCC Representatives: D.Power, A.Farnsworth.
Ex officios – R.Muir, M.J.Sheppard

13/79:  Appointment of Members for Working Parties/Groups:

Sports Arena Management Committee:
J.P.Anderson, M.J.Sheppard.
Gotham News Editorial.
D.Bexon, E.Padden, R.Muir, M.J. Sheppard, K.Steed.
Gotham Website.
K.Steed- website. (Webmaster – S.Butler)

13/80:  Appointment of Delegates/Representatives:
N.A.L.C:    B.J.Walker/Clerk
Parish Paths Partnership:    C.Dabell, R.Muir to assist ex Councillor, K.G.Thorpe.
Neighbourhood Watch:    B.J.Walker
Police Liaison:    D.Bexon, L.Rodgers
C.P.R.E:    B.J.Walker

PROPOSAL: To accept the list of Councillors to serve as representatives on the aforementioned Committees.
PROPOSED: R.Muir  SECONDED: M.J.Sheppard. Vote: All in favour.

The four Trustees of the Memorial Hall/Recreation Ground declared an interest in any business concerning the Memorial Hall and Recreation Ground for the forthcoming year.

The Chairman stated that Committee/Sub-Committee Chairmen would be appointed at the first meeting of the Committee in question.

Mr.T.Priestley arrived at the meeting at 7.25 p.m.

13/81: Minutes of the previous meeting:
RESOLVED: That the Minutes of the Parish Council Meeting held  2nd April, 2013 as circulated, be signed as a true record of the business transacted, with the following amendments: 13/57  Minutes of the previous meeting: add Seconded: E.Padden delete R.Davis. Planning and Development Report:  Add Vice-Chairman,  E.Rodgers, absent.
PROPOSED:J.P. Anderson SECONDED: M.J.Sheppard Vote:  All in favour

D.Power arrived at the meeting at 7.30 p.m.

Progress from the Last Minutes:
13/62: Village Sculpture: R.Muir confirmed the reason NCC would not agree to the removal of the village seat from the verge adjacent to The Royal British Legion was the fact that it was implicated in the crash test. A crescent shaped wall constructed out of British Gypsum material (material available at no cost) could replace the seat if built to the required height and would prove a more suitable element of the village sculpture site.
13/64: De-Fibrillator for Gotham: M.J.Sheppard had not approached the Trustees of the Memorial Hall re part funding the acquisition of a de-fibrillator. He would do so when general agreement of a site had been reached.

E.Padden arrived at the meeting at 7.35 p.m.

The Chairman announced Item 20 on the Agenda Chairman’s Report  – parishioners request to NCC for traffic restrictions on Leake Road opposite to the Church. – would be discussed next to allow Mr. T.Priestley to raise his points.

PROPOSAL: Suspension of Standing Orders.
PROPOSED: E.Padden  SECONDED: J.M.F.Royce  vote: All in favour.

Mr. T. Priestley outlined his submission to NCC Highways for traffic restrictions to be installed either side of the entrance to Church Street. He emphasised the danger to car drivers’ pulling out of Church Street due to  car parking on Leake Road, opposite to St.Lawrence Church obscuring the view. He called for three clear places either side of the junction to allow car drivers’ exiting Church Street a view of Leake Road. He called for the Parish Council’s support for his submission.
Mr.D.Power fully understood the difficulty but considered excessive car parking on Leake Road, opposite to St. Lawrence Church,  happened rarely and yellow lines would be an unnecessarily draconian measure. The PCC were in the process of educating visitors to the Church and Church Hall of the necessity to park with courtesy to residents. Notices were posted inside and outside the Hall and articles would appear in the Messenger to emphasise the matter.

Ms.Laura Trussler of NCC Highways had indicated that car parking restrictions would entail a lengthy procedure of up to ten months. An NCC Committee meeting would need to take place to make the parking restrictions legally enforceable.  The process would be helped by written support by GPC.

The Parish Council agreed to approve the submission to NCC for parking restrictions on Leake Road either side of the entrance to Church Street. (dated 7th May, 2013).

Mr.T.Priestley and Mr. D.Power left the meeting at 8.05 p.m.

POROPOSAL: Re-instatement of Standing Orders.
PROPOSED: J.P.Anderson  SECONDED: G.Clark  Vote: All in favour.

13/83: Finance Monthly Payments and Receipts:
Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.
J.M.F.Royce reported the first payment of the Council Precept, amounting to £18,416 had been received.
J.M.F.Royce drew Council’s attention to the first recorded claim for £12.01 for a Councillor’s petrol expenses.
The drain scan, conducted by Lane’s, on the Memorial Hall driveway during April had cost £595 plus VAT.
PROPOSAL: That funds of £595 should be drawn from the Car Park Refurbishment Capital of £2,500.
PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson  Vote:  All in favour.
M.J.Sheppard suggested two representatives from GPC and the Trustees ‘project manage the car park project and report back to each party’.
PROPOSAL: Acceptance of the Monthly Finance Sheet for May, 2013.
PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

Acceptance by the Parish Council  of the Audit for Year end  2012/13:
The Chairman read out the financial conditions that the Council had  adhered to during the year 2012/13.
PROPOSAL: To accept the Audit of the Accounts for the year 2012/13.
PROPOSED: J.P.Anderson SECONDED: M.J.Sheppard Vote: All in favour.
The Chairman and Clerk signed the Audit sheet. The Clerk would forward the accounts to the Internal Auditor, Mr.G.Stafford for his  inspection and approval.

Recommendation from Planning Committee to use £500 from the existing green belt budget, currently standing at £2,952, for part payment to commission a report by C.P.R.E. to save the Clifton Pastures green belt land.
PROPOSED: J.P.Anderson SECONDED: R.Muir. Vote: All in favour.

Budget for the Re-Enactment of the Village Tales at the Village Sculpture Unveiling:
PROPOSAL: Diamond Jubilee under spend funds of £620.38 to be vired towards the expenses to be incurred re-running a selection of Village Tales at the Village Sculpture Unveiling Ceremony on the 29th September, 2013.
PROPOSED: R.Muir  SECONDED: J.M.F.Royce. Vote: All in favour.
J.M.F. Royce suggested an early application for additional funding, should it prove necessary, due to a reduced amount of available funds for allocation.

J.M.F.Royce had researched current bank interest rates received from the Co-operative Bank. It had been explained, that the 14 day account currently paid less interest than the Current Account. A Short Term Deposit Bond was available within the Current Account on a one month – six month basis.
PROPOSAL: The Clerk and J.M.F.Royce be given discretionary powers to move funds from the 14 Day Account to the Current Account to benefit from the higher interest rate. A minimum of £25,000 for six months would attract interest of £125.
PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

M.J.Sheppard left the meeting at 8.55 p.m.

13/84: Chairman’s Report: Planning & Development Committee: (J.P.Anderson)
RBC Core Strategy: J.P.Anderson reported an RBC Cabinet Meeting would take place on the 14th May, 2013 when a decision was expected on the siting of 3,500 extra houses within Nottinghamshire. It was expected that 500 would be designated to Clifton Pastures. More consultations, the green belt review and traffic studies would follow which would take a significant length of time. GPC would be entitled to comment on the changes to the Core Strategy and an Examination in Public could be held in the New Year 2014. By that time, it would be known if the houses will be built following the confirmation of Nottingham City housing numbers. The only hope of the housing not being built would be due to Nottingham City housing numbers being reduced. Gotham might obtain traffic calming measures and cycling routes if Clifton Pastures were developed. K.Mafham was unconvinced of the requirement for such large housing numbers which had been ‘plucked from the air’. It might be worth fighting the case with a legal case. He had spoken to Anna Soubry M.P. on the viability of such high housing numbers in the current financial downturn. J.M.F.Royce reported a new community charge (instruction levy per house) plus the planning permission costs had been implemented which would increase the costs of new building.

Affordable Housing in Gotham: No news from A.Gorringe of St.Gobain re release of land to the rear of The Royal British Legion.
A453: The closure of Barton Lane had been delayed. A repeat village traffic count would take place, following the Barton Lane closure, to compare the amount of traffic through Gotham.

13/85: Planning Decisions Received:     Nil.

13/86: Planning Applications Received:
13/5     (ref: 13/00705/FUL) – 18 Leake Road – Single storey side and rear extension (demolish existing rear                                  single storey lean-to)
PROPOSAL: NO OBJECTION.      PROPOSED: E.Padden  SECONDED: R.Davis  Vote: All in favour.

13/6: (ref: 13/00707/FUL) – 8 Fairham Avenue – Single storey side extension plus 2 rear bedroom extensions.
PROPOSAL: NO OBJECTION.     PROPOSED: R.Davis  SECONDED: J.P.Anderson. Vote: All in favour.

Village Pump Electrics: The Clerk had received a planning application from Joe Mitson of RBC re extra electrical equipment in the Village Pump. M.J.Sheppard had advised the Clerk that RBC had approved the work.

13/87:  Environmental Matters: (C.Dabell)
Village Sculpture Progress/Village Post Box/Royal Mail postal service:
R.Muir had received a RBC application form entitled ‘Grant to Plant’ which offered a single £200 grant for village planting in celebration of the 2013 Test Cricket Ashes. The question of Village Sculpture background hedging was discussed with the possibility of the grant partially funding the planting. G.Clark thought bare root hedgerow plants would be more successful planted in the Autumn which would be past the closing date for the grant. The application  was passed to the Clerk for submission with the Bidwell Close planters in mind. R.Muir would provide photographs of the planters.
PROPOSAL: Application for Grant to Plant to be submitted to cover cost of Bidwell Crescent plants.
PROPOSED: R.Muir SECONDED: E.Padden  Vote: All in favour.

R.Muir had circulated a virtual reality photograph of the Village Sculpture at the Village Meeting showing a low crescent- shaped wall in the foreground built out of British Gypsum material. The wall might replace the existing village seat.
R.Muir reported, a small group of Councillors, to include ex. Councillor G.Trickett and Trustees, A.Vickers and L.Bramley would assist with the unveiling of the Village Sculpture ceremony. S.Lymn-Brewin was inviting participants from village groups to take part in the presentation of the Village Tales which would commence at the Bus Depot and finish at the Memorial Hall.

Village Post Box: R.Muir had spoken to Philomena Graham of Royal Mail of GPC’s displeasure about the lack of an A4 sized post box. She sought assurance that the replacement of the original box would be carried out in the near future. She had been advised ‘the Royal Mail supplier was manufacturing a new Post Box’. She had taken the matter up with Peter Bennett, Beeston Distribution Supporter, who had been unable to offer any more advice. She suggested applying to the Ombudsman over the matter. C.Dabell had been advised, the correct contact was Post Office Counters and not Royal Mail.

Royal Mail Postal Service: R.Muir had received complaints from parishioners and had also experienced frequent incidents of  items of mail delivered incorrectly. Some items of mail sent in error, should have been delivered to different Counties. The Clerk would make enquiries re poor postage sorting.

13/88: Annual Village Meeting held on the 30th April, 2013:
The Clerk reported 34 parishioners and Councillors attended the Annual Village Meeting.
Reports given by Borough Councillor Trevor Vennett-Smith, Gotham School Headmistress, the Police and the History Society. J.P.Anderson had updated the meeting on Planning issues. Mr. G.Whitehead had given a presentation of a de-fibrillator. Village groups had been advised that news of their societies could be posted on the village website or in Gotham News. The Chairman had welcomed a new family to the village who were keen to participate in village activities.

13/89: Report on the Focus Meeting with Trustees of the Memorial Hall/ Recreation Ground on 23rd April, 2013:
J.P.Anderson reported a positive meeting with work progressing on a ‘Memorandum of Understanding’.
Recreation Ground Car Park: B.J.Walker called for a discussion re GPC responsibility for funding a proportion of the costs of the car park resurfacing. J.M.F.Royce suggested GPC fund half of the car park costs and all the drainage. He confirmed GPC’s commitment to supporting the cost of the car park and funds had been built up over many years and were held in reserve with this project in mind.
PROPOSAL: GPC agree in principle to fund the drainage and part fund the re-furbishment of the Recreation Ground Car Park.
PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker.  Vote: All in favour.

13/90:  Policing Matters:
E.Padden reported, the Police Priority Setting Meetings could be held in the Gotham Memorial Hall. The meetings are routinely run in village halls, free of charge. She asked a GPC Trustee to enquire whether the Weldon Room could be made available, free of charge, for one of the future meetings.

13/91: Gotham News:
J.M.F.Royce reminded Council, that the Gotham News costs were now over £2,400 in deficit. R.Muir would instigate advertising revenue to cover the overspend.

13/92: De-Fibrillator:
Photographs of a de-fibrillator cabinet were circulated. J.M.F.Royce re-iterated his suggestion that GPC would be able to fund a de-fibrillator if necessary. The Trustees  had agreed, in principle, to house the equipment within the grounds of the Memorial Hall. E.Padden offered to research funding opportunities. Agenda item for June, 2013.

13/93:  Chairman’s Report: Nil to report.

13/94: Clerk’s Report:
The Clerk had enquired at RBC re the whereabouts of a ‘St. Lawrence Close’ street sign for the new development of houses on the old Manor Farm site. She had been assured by RBC that the developer’s had a name plate on order which would be erected in the near future.
The Clerk would be out of the office from 13th – 21st June, 2013.

13/95: Matters to Report:
J.P.Anderson reported, members of the Cemetery sub-Committee had met on site to draw up a maintenance list of jobs which had currently been put out to tender. These included, repainting of front railings, re-coping of wall and tidy of front border.
K.Steed reported temporary traffic lights were in position on The Ridgeway for a month.
B.J.Walker reported, Andrew Brown had been elected County Councillor, successor to L.Sykes. The Clerk was asked to invite Mr. Brown to a meeting of GPC.

13/96: Date and Time of Next Meeting:  Tuesday, 4th June, 2013 at  7.30 p.m. in the Weldon Room.
Meeting closed at 10.15 p.m.

Minutes of a Meeting of the Planning & Development Committee (16/04/13)


Present:  J.P.Anderson (Chairman)   E. Rodgers, (Vice-Chairman) B.J.Walker, G.Clark, K.Steed, M.J.Sheppard, T.Vennett-Smith, E.Padden.

1/    Apologies:  (e-mail apology to Clerk after meeting from R.Muir).

2/    Acceptance of Apologies: N/a

3/    Declaration of Interest: Nil.

4/    Minutes of the Previous Meeting:
RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 22nd January, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted.
PROPOSED: E.Rodgers SECONDED: M.J.Sheppard. Vote: All in favour.

5/    Progress from the last Minutes, not on the Agenda:
Pg. 1. Item 11 Affordable Housing: No news from A.Gorringe re available land behind The Royal British Legion for affordable housing. A meeting of British Gypsum Estates Management Committee was due to be held on the 17th April, 2013 when more discussions would take place.

6/    Planning Decisions Received:

13/1: (ref: 13/00107/FUL)    2 Pygall Avenue, Gotham – side extension – GRANTED

13/2: (ref: 12/021129/ADV) Old Co-operative Nursery – 7-9 Wallace Street – Retention of individual lettering applied sign on front elevation. – GRANTED

13/3: (ref:13/00034/FUL) The Grange, Kegworth Rd. – erectiion of single storey pole barn for storage of feed and tractor.- GRANTED

7/    Planning Applications Received:

13/4: (ref: 13/00582FUL) Sunnydale Farm, Moor Lane – Installation of external flue.
PROPOSED: E.Rodgers  SECONDED: K.Steed. Vote: All in favour.

8/  RBC Core Strategy: Report on RBC Core Strategy technical meeting 9th April, 2013
J.P.Anderson and B.J.Walker, together with K.Mafham, had attended an RBC Core Strategy Technical Meeting held at Rushcliffe Borough Council on the 9th April. The Regional Spatial Strategy had been revoked which might result in reduced housing numbers. The purpose of the meeting was an attempt to satisfy the Inspector that the RBC Core Strategy met her expectations – that 3,500 new houses were built by 2015 to co-operate with the other Authorities.  Workshops would be held within the Council in order to decide where to build and the outcome of the decision would be put before Cabinet on  the 14th May, 2013. RBC had also been requested to undertake a green belt review, last carried out without consultation, in 2006. Chief Executive, Allen Graham, had pointed out that RBC had time and labour constraints, due to the cut in planning officers. A Public Enquiry might take place as soon as December, 2013 with a view to final adoption by early 2014. Representations should be made before the publication of the Nottingham Core Strategy and K.Mafham would submit a representation based on RBC housing numbers too high during the economic downturn when new housing was diffcult to sell. T.Vennett-Smith was due to attend a Council Workshop on Monday, 22nd April, 2013. He confirmed that RBC might be considering an additional five hundred houses on the Clifton Pastures with no extra land availability.i.e. higher density housing. Other sites under consideration for extra housing were Gamston and Tollerton. Sharphill Wood was not yet developed due to the current unviable housing market. More housing at Clifton would result in a knock-on effect of extra traffic on the A453 and through Gotham. As the green belt review was soon to be undertaken, J.P.Anderson suggested an amount of money should be set aside from the Green Belt Capital Budget to fund expert advice. C.P.R.E. Policy Officer Bettina Lange would be invited to advise GPC on liaison with RBC. B.J.Walker would make contact with Ms. Laing.

PROPOSAL: Set aside a budget of £500 for expert advice from CPRE (to be drawn from the present Capital Budget). PROPOSED: J.P.Anderson  SECONDED: E.Rodgers. Vote: All in favour.

K.Mafham could produce a 3D image of a largescale development of houses on Clifton Pastures. The loss of Grade 2 agricultural land should be enphasised. B.J. Walker suggested representation could be made to Councillor D.Bell, Chairman of Planning and Development at RBC.

9/ SHLAA Report:
The RBC SHLAA 2012 report was available. The Clerk would obtain a CD copy.

10/ A453 Widening:
Temporary traffic lights in Gotham, supplied by NCC Highways, if necessary following the closure of Barton Lane.

11/ NET 2 Progress:
The Clerk reported, the first lines of the NET 2 installed today on Meadoway in Nottingham.
Titan – Notts County Council Roadshow to be held in Thrumpton on the 11th June, 2013. An opportunity to view progess and traffic issues surrounding the NET 2 installation.

12/  Matters to Report:
T.Vennett-Smith and B.J.Walker would attend the RBC Planning Forum on the 24th April, 2013 re Community infrastructure and local Planning issues.
M.J.Sheppard reported Eric Pickles, M.P. to review Government planning proposals allowing home extensions without the need for planning permission.
T.Vennett-Smith reported his Borough Council Community Fund had been increased from £500 to £1,000. This fund was available to deserving village groups. Applications should be made in writing and state the reason for the request.

13/ Date & Time of Next Meeting: The next meeting of the Planning and Development Committee would be held in the Weldon Room of the Memorial Hall on Tuesday, 21st May, 2013 at 7.30 p.m.

Meeting closed at 8.30 p.m.

Minutes of a Meeting of the Environment Committee (26/03/13)


Members Present:   C.Dabell (Chairman), R.Davis, (Vice-Chairman) E.Padden, G.Clark, B.J.Walker, M.J.Sheppard, R.Muir, K.Steed.

1/    Apologies: British Gypsum Representative – A.Gorringe.

2/    Acceptance of Apologies:
PROPOSED: K.Steed SECONDED: R.Davis Vote: All in favour.

3/   Declaration of Interest: Nil.

4/ Minutes of the Previous Meeting:
RESOLVED:  That the Minutes of the Environment Committee, held on the 29th January, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted, with the following alterations:

6/ Village Sculpture Progress Report: reword first sentence: ‘E.Padden provided a breakdown of the cost of the sculpture based on the available evidence’. Alter figure in second sentence from £1,790 to £1,923 and fourth sentence £4,511 to £4,964. (these figures allowed for the cost of a possible licence fee of £320).

11/ Any Other Business: Delete last sentence.

PROPOSED: G.Clark SECONDED: M.J.Sheppard Vote: All in favour.

5/  Progress arising from previous Minutes:

7/ Ditch drainage quotations for work adjacent to Railway Walk/BT Exchange:
The Clerk reported that the Railway Walk ditch digging had been carried out satisfactorily.

6/ Village Sculpture/Background Hedgerow:
G.Clark had brought a selection of evergreen hedgerow cuttings suitable for a planted hedgerow background to the Sculpture. Specimens included Laurel, Leylandii, Privet and Cherry. G.Clark would make further enquiries from an expert re the best choice of hedging with the least amount of pruning needs. M.J.Sheppard would contact T.Coles, of the Royal British Legion, in order to inform him of hedge planting proposals beyond the Royal British Legion fence on Nottingham Road.
R.Muir, G.Clark and engineering consultant, M.Raven, had visited Lunn Engineering on the 12th March, 2013 for a meeting with D.Charlesworth and F.Lunn to iron out final details of the manufacture of the Sculpture. The golden hare, supplied free of charge by D.Charlesworth, would be finished in gold leaf financed by Colbeck Photography and G.Clark. The Clerk had sought permission from to D.C. Comics, U.S.A. for the use of the batman figure on the Sculpture.
A simple circular surround of Gypsum material, flush with the ground and surrounded by a circle of grass, was planned around the base of the post. The transportation of the Sculpture might be sponsored by a local contractor, such as Hardstaff’s or the Power Station.
R.Muir had contacted A.Vickers, re the offer of a Heritage sign detailing the Tales which could be placed back to back and sharing a post with a similar sized sign to list the names of the sponsors of the Sculpture.
The chevrons, sited on the British Legion corner, had already been moved aside by NCC to accommodate the sculpture. Unfortunately, NCC were not prepared to re-site the village seat which would remain in place in front of the sculpture. D.Charlesworth would contact K.Hourd of NCC re this matter.
The Village Sculpture Opening Ceremony was planned for the 29th September, 2013. A Launch Group would be formed to arrange the re-enactment of up to six Tales of Gotham by Gotham Primary School and other interested village groups. A V.I.P. would be invited to officially unveil the Sculpture. The Clerk had established the cost of insurance was £300 but would seek another price from Zurich.

7/ Progress re Village Pump Electricity Supply:
M.J.Sheppard and G. Clark had met Mr. Freeman of NCC at the Village Pump for an inspection of equipment required to establish an electricity supply for future Christmas Tree lighting. The electrician, P.Smith had been equipped with an official manual for the correct electricity supply to meet NCC guidelines. P.Smith had produced a suitable box to enclose the transformer equipment. C.Dabell and G.Clark would meet a representative from English Heritage for approval of the equipment in the Grade 2 listed building. A.Howick was to be kept updated with progress. An NCC seasonal decoration application form would be submitted prior to the installation of the Christmas Tree.

R.Muir left the meeting at 8.45 p.m.

8/ Environment Finance Report:
The Clerk circulated the end of year Environment Spreadsheet for 2012/13 which showed unspent money totalling £111.14. This amount was not carried forward to 2013/14.

9/  Tithe Barn:
C.Dabell suggested a meeting with the Managing Director of Notts City Transport re plans for the Tithe Barn, dating back to the 1500’s, as and when the Bus Depot closed. He hoped it might become a village museum. G.Clark suggested the Bus Depot was possibly owned by a Holding Company.

10/ Complaint re Dog Mess in Village:
The Clerk had been alerted by the Webmaster to a complaint from a parishioner re the recent increase of dog mess on the village pavements. She had replied to the correspondent, pointing out the reason might be related to the recent wet conditions making off pavement walking unpleasant as the country tracks were too muddy. She had written an article for Gotham News urging dog owners to clear up after their dogs. GPC had increased the amount of available dog bins around the village. E.Padden suggested a poster campaign drawn up and displayed around the village by the Gotham Schoolchildren might help.

11/ Village Litter Pick:
Fly tipping on Soldiers’ Lane had been reported to the Clerk who had alerted Streetwise. It was agreed, the village was in a dirty state, especially the ditches alongside The Ridgeway, Kegworth and Leake Roads. R.Davis suggested a litter pick in April advertised to the village groups, such as GNR and Scout members for an official litter pick day. RBC would supply bags, pickers and rubbish bag collection.

12/ E-mail from Parishioner re speeding traffic/lack of street lighting on Nottingham Road.
The Clerk had received an e-mail from a parishioner who deplored the lack of lighting at Cheese Hill. The 30 m.p.h. was not in force at this location resulting in a dangerous situation for parishioners’ waiting at the bus stop. The Clerk had advised the correspondent that help might be available from County Councillor L. Sykes or NCC Highways. GPC were not in a position to change speed limits or extend street lighting.

13/ Any Other Business:
The Clerk had written another letter to Royal Mail re the re-installation of the village post box. An article in Gotham News to update parishioners on the provision of the A4 sized box would be included.

E.Padden reported an ambulance’s difficulty in locating the Surgery behind the Memorial Hall. The Clerk would alert the Practice Manager to the problem.

The Clerk reminded Councillors that the main meeting of GPC would take place on Easter Tuesday, 2nd April, 2013 as this date had been agreed to be convenient to the majority of members as the 9th April would clash with the meeting of the Trustees of the Memorial Hall/Recreation Ground.

14/ Date and Time of Next Meeting:
The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on the 16th April, 2013. at 8.30 p.m.

Meeting closed at  9.30 p.m.