Category Archives: Minutes of Meetings

Minutes of Meetings from July 2012 onwards

Minutes of a Meeting of Gotham Parish Council (01/10/13)

Held in the Memorial Hall Weldon Room Commencing at 7.30pm
Present M.J.Sheppard, (Vice-Chairman), J.M.F.Royce,  R.Davis,  G.Clark,  B.J.Walker,   J.P.Anderson, K. Steed, E.Rodgers, C.Dabell,  E.Padden (7.55  p.m)

In the absence of the Chairman, the Vice-Chairman opened the meeting. He read out a letter of resignation from the position of Chairman from R.Muir.

13/140: Election of Chairman:

It was moved by C. Dabell, seconded by B.J.Walker, that M.J.Sheppard should be appointed Chairman until May, 2014.

Vote: All in favour.

13/141: Election of Vice-Chairman:

It was moved by J.P.Anderson that R.Muir be elected Vice-Chairman until May, 2014. There was no seconder to the proposal and a counter proposal to wait for one month to consider the position of Vice-Chairman was agreed by J.P.Anderson.

PROPOSAL: Acceptance of amendment to the proposal moved by J.P.Anderson to consider the position of Vice-Chairman for a one month period. PROPOSED: J.M.F.Royce  SECONDED: E.Rodgers. Vote: All in favour.

13/142: Apologies: R.Muir, D.Bexon.  In Attendance: Mrs. G.Hutter

13/143: Acceptance of Apologies:

PROPOSED: K.Steed  SECONDED: E.Rodgers Vote: All in favour.

13/144: Declaration of Interest:

Trustees, M.J.Sheppard,  G.Clark, K.Steed in matters relevant to the Memorial Hall/Recreation Ground.

Trustees, K.Steed, C.Dabell and M.J.Sheppard in matters relevant to agenda item 9 (c) Gotham Nature Reserve re fencing costs.

13/145: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 3rd September, 2013, be accepted as a true record of the business transacted, with the following amendments:

13/126: Finance: b) Sculpture Additional Funding for Unveiling Ceremony £2,090: alter Proposer from ‘J.P.Anderson’ to ‘J.M.F.Royce’.

e) Car Park/drains tenders  – funding (?) after £33,000 add ‘plus a contingency fund of 10%. Alter ‘T’ Jones to ‘J’ Jones.

13/135: Chairman’s Report: amend  4th sentence 2nd paragraph:  ‘R Muir stated that ‘copyright of the artwork’ created was owned by Colbeck Photography Ltd and undertaken, free of charge.

The Clerk was asked to circulate Draft Minutes to Council, as soon as possible,  for their perusal and comment.

Progress from the Minutes: 13/126: Finance: The Clerk had submitted an application for NCC Local Improvement Funds in favour of the Village Sculpture.

13/146: Casual Vacancy:

A Casual Vacancy Notice had been published on the Public Notice Board for fourteen days. To date, no application had been received. The Chairman introduced Mrs. G.Hutter who might be interested in becoming a Gotham Parish Councillor.

PROPOSAL: Suspension of Standing Orders.

PROPOSED: E.Rodgers  SECONDED: J.P.Anderson  Vote: All in favour.

Mrs. Hutter introduced herself to Council and gave a brief account of her years spent in Gotham. She now resided on The Ridgeway.

The Chairman thanked Mrs Hutter and invited her to remain at the meeting.

PROPOSAL: Re-instatement of Standing Orders.

PROPOSED: G.Clark SECONDED: E.Rodgers  Vote: All in favour.

E.Padden arrived at the Meeting at 7.55 p.m.

13/147 : Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.M.F.Royce SECONDED: G.Clark. Vote: All in favour.

E.Padden declared an interest in item (b) – application from St. Lawrence PCC in favour of Church Clock repairs.

a)  Quarterly Financial Update – agreed to defer to November meeting when invoices for the Village Sculpture could be included.

b)  Application from the St.Lawrence PCC for funds towards Church Clock repairs. – An application for funds towards the cost of the Church Clock repairs, amounting to £2,300, had been received.

J.M.F.Royce reminded Council, that the cost of the annual clock service was covered by GPC.

PROPOSAL: That a contribution of 10% of the cost of the repair be granted. i.e. £230.

PROPOSED: J.M.F.Royce  SECONDED: R. Davis  Vote: six in favour, one against, three abstentions.

c)  Application from Trustees of Gotham Nature Reserve re fencing costs. – An email from D.Power had been received re an application for £1,618 to cover fencing costs to be taken from the GNR budget of £4,500 and to be repaid from a Rural Payments scheme grant aid, as soon as possible.

PROPOSAL: That the sum of £1,618 would be made available to GNR from the capital budget of £4,500 held by GPC.

PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker  Vote: seven in favour, three abstentions.

d)  Collection for retired Councillor – The Clerk reported that retired Councillor T.Vennett-Smith had advised her that a retirement present from GPC was unnecessary.

PROPOSAL: To dedicate the Cherry Laurel bush to be planted in The Square to Councillor T.Vennett-Smith.

PROPOSED: B.J.Walker  SECONDED: G.Clark  Vote: nine in favour, one abstention.

The Clerk would seek T.Vennett-Smith’s approval for the above proposal.

e)  Fourth Bank signatory – It was Agreed, a fourth signatory was unnecessary at the present time.

f)   NALC Salary Award for Clerk 2013 – deferred until the November meeting.

13/148: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

Traffic on Kegworth Road: J.P.Anderson reported the temporary traffic lights outside Gotham School had not yet been installed.

PROPOSAL: The Clerk would write a letter, deploring the delay in the installation of traffic lights, to the Chief Executive of Notts County Council with copies to Jonathan Pizzey, Project Manager at Notts Highways, P.Goode, Traffic Manager at Notts Highways, Notts County Councillor Andrew Brown and S.Lymn-Brewin, Head Teacher at Gotham School.

PROPOSED: J.P.Anderson SECONDED: B.J.Walker  Vote: All in favour.

E.Rodgers reported a recent collision, between a car and motorcyclist, on Kegworth Road during the morning rush hour.

Traffic chaos had ensued through Gotham, during rush hour on Friday, 27th September, due to the temporary closure of the A453.

RBC Core Strategy: A letter had been received from RBC re postponement, until December 2013, of a special meeting to approve modifications to the Core Strategy. The Clerk would invite Borough Councillor T.Vennett-Smith to the November GPC Planning and Development meeting as he would represent GPC at that meeting.

GPC needed an opportunity to comment on the traffic modelling, in the light of Gotham’s expectation of excessive traffic flow, should the development at Clifton Pastures go ahead. J.P.Anderson should speak to R.Mapletoft on this subject.

The 3D model of the impact of a huge development was still in progress by K.Mafham.

K.Mafham was co-ordinating with C.Raynor who had produced excellent studies on student numbers in Nottingham.

The aligned Core Strategy submissions were now available on the website. A disappointing representation from RBC, especially on the subject of the basis for the housing numbers required. P.Marshall of RBC Planning Dept. would be in attendance at the next meeting of the GPC planning meeting on the 22nd October, 2013.

The Rt. Hon. K. Clarke might be more interested in the protection of the green belt as he was due to fight for his seat in the next General Election in 2015.

Report on Meeting with British Gypsum – 19th September, 2013: J.P.Anderson, M.J. Sheppard and B.J.Walker had attended an informative meeting at British Gypsum on the 19th September, 2013.. The meeting concerned British Gypsum’s ownership of land in and around Gotham. The site behind The Royal British Legion was deemed unavailable for development but the Kings Mill site on Hill Road might be suitable for larger housing development, with the necessary approval as an ‘exception site’.

J.P.Anderson explained, that since the 1990’s new housing in Gotham has been unsuitable for the parishioners. The housing stock is out of date for today’s population. GPC needed a different approval for development without weakening its position. It should not necessarily oppose a green belt envelope as one might be ultimately imposed upon the village by RBC. GPC might need to carry out a Neighbourhood Plan to demonstrate a desire to form a proper planning policy for the village and for where a green belt envelope was drawn. British Gypsum might be helpful in drawing up a Neighbourhood Plan as it had a policy of getting involved with local communities. Help might be in the form of technical and financial aid.

PROPOSAL: While remaining opposed, in principle, to development in the green belt, that GPC enter into discussions with third parties on the possibility of proactive development of land in the parish to meet identified housing need.

PROPOSED: J.P.Anderson  SECONDED: E.Padden. Vote: nine in favour, one abstention.

13/149: Planning Decisions Received:

13/8: (ref: 13/01406/FUL) 18 Nottingham Rd – Single storey rear extension. GRANTED

13/13: (ref: 13/01618/FUL) Sun Inn – Retention of stove and external flue pipe to north elevation      GRANTED

13/150: Planning Applications Received:                 Nil.

13/151: Environmental Matters:

C.Dabell had inspected the Christmas Tree to be  kindly donated to the village by H. Wright.

S.Watson had offered to replace the broken picnic benches on the Railway Walk with oak benches fashioned by D.Urry. Price to be submitted.

No meeting of the Environment Committee in October.

13/152: Memorial Hall Report from GPC representatives:

K. Steed reported the following matters:

E.Perrell had been appointed Chairman of the Trustees following the retirement of A.Vickers.

The de-fibrillator would not be sited at the Memorial Hall, due to its requirement to be viewed from the highway. The Trustees of the Memorial Hall had asked to be kept informed of the progress of the defibrillator project.

The replacement sputnik had been installed in the Tots’ Playground.

P.R.Dines had sought a liaison Councillor re car park payments. The Clerk would confirm the liaison contact was J.M.F.Royce.

Some of the Horse Chestnut trees on the Recreation Ground required felling.

The MH water supply was due for inspection and to ensure a constant supply to the Surgery.

3/153: Village Sculpture/Unveiling Ceremony: (29th September, 2013 at 2.p.m.)

M.J.Sheppard had received a thank you letter from Earl and Countess Howe for a very pleasant day’s celebration of the sculpture unveiling. The Clerk would thank the Earl and Countess for their attendance. The buffet supplied by M.Howick had been excellent.

The Unveiling Ceremony was problem free and greatly enjoyed by over six hundred people. Thanks to the many participants and especially to R.Muir, M.J.Sheppard and the many people who helped to make the event a huge success. Reports had been written in the Nottingham Evening Post, Loughborough Echo and interviews had been recorded on Radio Nottingham. It would also be mentioned in Gotham News and a selection of photographs would be made available in Gotham library, with permission. Thanks recorded to members of St.Lawrence PCC for tea and the film show of the 2003 plays.

Sales of programmes totalled £273.50. Left over wine could be donated to the W.I. Christmas Party or saved for the Annual Village Meeting. E.Padden suggested awarding the children who took part in the plays, a small gift of a medallion or similar, to mark the occasion.

J.P.Anderson proposed a special vote of thanks to M.J.Sheppard who had given his time tirelessly to the organisation of the event. B.J.Walker congratulated R.Muir for her fine speech and introduction to the Earl and Countess Howe.

13/154: Policing Matters/Vandalism:

E.Rodgers reported no crime recorded during the month of August.

13/155: Gotham News & Media:  

Editorial Team: M.J.Sheppard, R.Muir, K.Steed and D.Bexon. Next edition in November. Copy by 15th October.

13/156: Chairman’s Report:         

The Chairman had received the following correspondence:

453 Churches – Christmas Tree Festival on the weekend of the 14th – 15th December. B.J.Walker suggested a GPC tree decorated

with laminated pictures of the sculpture tales. All Agreed.

A letter had been received from R.Muir thanking GPC members for their support during her time in office. She had enclosed a present of a mug depicting the Sculpture tales to each member and Clerk.

The Clerk would thank the key participants of the Unveiling Ceremony.

13/157: Clerk’s report:

The Clerk had received the following correspondence:

The Budget Challenge – NCC budget forecast – reply cards with tick box suggestions for budgetary control. Passed to every Councillor.

RBC Gardener booklet.

Grant Thornton – approved audit for year ended 31st March, 2013.

Royal British Legion – First World War Commemoration 2014-2018 – an invitation for Council involvement.

Royal British Legion – Remembrance Day on the 10th November in East Leake. J.M.F.Royce, M.J.Sheppard would offer to lay a wreath if required. Borough Councillor T.Vennett-Smith laid a wreath on behalf of RBC in Gotham unless expected to attend Barton or Thrumpton services.The Clerk would ascertain if an act of Remembrance was planned during the Methodist Service in Gotham.

13/158: Matters to Report:

E.Rodgers reported the ‘Gotham’ sign on Nottingham Road had been stolen.

The Railway Walk sign had fallen off at the Kegworth Road entrance.

13/159: Items for Next Agenda. Casual Vacancy, Clerk’s Salary Award.

13/160: Date of Next Meeting: The next  meeting would be held on the 5th November, 2013.   Apologies from G.Clark and E.Rodgers.

Meeting concluded at  10.00 pm.

Minutes of a Meeting of the Planning & Development Committee (17/09/13)

Held on Tuesday 17th September 2013 at 7.30 p.m in the Memorial Hall Weldon Room

Present:  J.P.Anderson (Chairman)   E. Rodgers, (Vice-Chairman) B.J.Walker,  K.Steed, M.J.Sheppard,  R.Muir.

1/    Apologies:  G.Clark           Absent: E.Padden

2/    Declaration of Interest: Nil.

3/    Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 30th July, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: M.J.Sheppard SECONDED: K.Steed. Vote: All in favour.

4/    Progress from the last Minutes, not on the Agenda:

Pg. 2 Item 7: Traffic Count: J.P.Anderson had attempted to contact P.Goode, Traffic Transport Manager at NCC, re the installation of temporary traffic lights on Kegworth Road. M.J.Sheppard confirmed that warning signs of the 30 m.p.h. speed limit had been posted on lamp posts on Kegworth Road but the Committee agreed these were not enough to deter rat running. J.P.Anderson would make further attempts to ensure the traffic lights were installed, as soon as possible.

5/   Fight to Save the Greenbelt at Clifton Pastures:

J.P.Anderson reported no further response from RBC re GPC’s objections to the Core Strategy due to go formally before the RBC meeting on the 31st October, 2013. Borough Councillor Trevor Vennett-Smith would represent GPC and surrounding villages. He would be invited to the next meeting of the GPC Planning Commitee. By that time, the Public Enquiry for the Aligned Core Strategy would  have been held. K. Mafham had submitted an excellent argument, in draft form,  for a delay in using up Nottinghamshire green belt land. He had stressed the lack of public consultation but had not yet included diagrams and tables. Hopefully, K.Mafham could produce a convincing argument to the Inspector at the Public Enquiry. When the document was complete, J.P.Anderson would upload it to the Gotham Parish Council website. C.Raynor had submitted a convincing argument on student numbers in Nottinghamshire and would also attend the Public Enquiry. J.P.Anderson would seek C. Raynor’s permission to upload his argument onto the website. The Examination in Public would take place on the 15th October, 2013 for one week and continue on the 29th October for a second week. J.P.Anderson, B.J.Walker and K.Mafham to attend. Following the Public Enquiry, a decision on Nottingham housing numbers would be known within 2/3 months.

The Committee expressed their thanks to J.P.Anderson for his enormous amount of dedication and effort in the fight to save the green belt.

6/    Planning Decisions Received:

13/8: (ref: 13/01406/FUL) 18 Nottingham Rd – Single storey rear extension. GRANTED

7/    Planning Applications Received:

13/9   (ref:13/01521/FUL) 9 Chadborn Avenue – Single storey rear extension (infill)

PROPOSAL: NO OBJECTION. PROPOSED: M.J.Sheppard  SECONDED:J.P.Anderson  Vote: All in favour.

13/11 (ref: 13/01572/FUL) 1 St Andrew Close – Single storey front, side and rear extension.

PROPOSAL: NO OBJECTION. PROPOSED: R.Muir  SECONDED: M.J.Sheppard  Vote: All in favour.

13/12 (ref: 13/01686/OUT) Land to East of Oaklands, Eyres Lane – Single detached dwelling

PROPOSAL: OBJECTION. PROPOSED: E.Rodgers  SECONDED: R.Muir  Vote: All in favour.

Reasons for Objection: Inappropriate building within the green belt. Narrow lane with difficult access to Leake Road. Over intensification on a very small plot of land.

13/13: (ref: 13/01618/FUL) Sun Inn – Retention of stove and external flue pipe to north elevation

PROPOSAL: NO OBJECTION. PROPOSED:J.P.Anderson  SECONDED: R.Muir. Vote: All in favour.

13/14: (ref: 13/01700/FUL) Sunnydale Barn, Moor Lane – Convert garage to kitchen including removal of garage door and insertion of window/doors; provision of flue for woodburning stove; rooflights; garden shed.

PROPOSAL: NO OBJECTION. PROPOSED:J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

8/  Any Other Business:

The Chairman had received an application from the landlord of the Sun Inn seeking to display a temporary advertising banner on the Village Pump. The Sun had recently been listed in the 2014 CAMRA Good Beer Guide and had won the ‘Best Kept Cellar’ in the East Midlands and East Anglia. The banner would not be in place during the celebrations for the Village Sculpture unveiling on the 29th September, 2013. The Committee discussed the application and felt that, in view of complaints about the banner obscuring the beauty of the Village Pump, a Grade 2 listed building, it would be inadviseable to grant permission for its temporary use as a base for an advertising banner. The Clerk would advise the landlord of the Committee’s decision.

The Chairman had received an invitation to the RBC Community Consultation and Community Led Planning Forum in the Council Chamber on Wednesday, 30th October, 2013 9.30 a.m. – 1.00 p.m. J.P.Anderson would advise the Clerk, as soon as possible, if he was available to attend.

J.P.Anderson, Chairman of the Cemetery Sub Committee, had instructed Mr and Mrs Hand to undertake Cemetery front border maintenance and some re-planting at an annual cost of £400.

The Clerk had received three quotations for pruning work on the Railway Walk.

PROPOSAL: Acceptance of a quotation of £250 from S.Watson.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

9/   Matters to Report:

E.Rodgers reported complaints of speeding on Nottingham Road approaching Gotham. Several animals had been killed on the road, adjacent to the allotments. E.Rodgers called for better speed awareness prior to drivers’ confronting the 30 m.p.h. speed sign or ‘gates’ as installed at the entrance to Wymeswold. The Clerk would approach P.Good at NCC with the suggestions for further speed awareness signage. (copy to NCC A.Brown). The GPC speed gun was not authorised for use on Nottingham Road.

10/  Date & Time of Next Meeting: The next meeting of the Planning and Development Committee would be held in the Weldon Room of the Memorial Hall on Tuesday, 22nd October, 2013 at 7.30 p.m. (The Clerk would be away on the 15th October, 2013, the usual week for the meeting).

Meeting closed at 9.45 p.m.

Minutes of the Meeting of Gotham Parish Council (03/09/13)

Held in the Memorial Hall Weldon Room at 7.00 P.M.

Present R.Muir (Chairman) (7.30 p.m.)  M.J.Sheppard, (Vice-Chairman), J.M.F.Royce,  R.Davis,  G.Clark,  B.J.Walker,   D.Bexon,    E.Padden, J.P.Anderson. K. Steed, E.Rodgers.

Due to the Chairman being delayed, the Vice-Chairman, M.J.Sheppard took the Chair.

13/119: Apologies: C.Dabell  In Attendance: Notts County Councillor, A.Brown. (7.40 p.m.)

13/120: Acceptance of Apologies:

PROPOSED: J.P.Anderson  SECONDED: G.Clark Vote: All in favour.

13/121: Declaration of Interest:

Trustees, M.J.Sheppard,  D.Bexon, G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

13/122: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 30th July, 2013, be accepted as a true record of the business transacted, with the following amendments:

13/113: Village Sculpture/Unveiling Ceremony: alter ‘Derbyshire’ to ‘Warwickshire’.

13/116: Matters to Report: 6th line beginning at second sentence. Reword to read: ‘R.Davis extended his apologies for not giving T.Vennett-Smith a copy of his Gotham News article prior to publication’.

PROPOSAL: G.Clark  SECONDED: M.J.Sheppard  Vote: All in favour.

R.Muir arrived at the meeting at 7.30 p.m. and took the Chair.

Progress from the Minutes: Nil to report.

13/123: Casual Vacancy:

Following the resignation of Councillor T.Vennett-Smith, a Casual Vacancy Notice had been published on the Public Notice Board for fourteen days. An email from the Electoral Officer had confirmed that no applicant had requested an election to fill the vacancy. The Council could, therefore, co-opt a new Councillor. R. Muir would approach an interested parishioner who attended the Village Meeting.

The Council had sent a letter to T.Vennett-Smith regretfully accepting his resignation from the Council after thirty years of loyal service. A message from T.Vennett-Smith had been received recording his thanks to those Councillors who had taken the trouble to express their thanks and regret that he had felt it time to resign. He especially mentioned Councillor Padden. As a Borough Councillor, T.Vennett-Smith was still an ex-officio member of GPC and eligible to attend meetings. He would continue to receive Minutes and Agendas and, in the light of the amended Core Strategy, would represent GPC at  Consultation Meetings, etc.

PROPOSAL: A gift valued at £100 to be purchased for T.Vennett-Smith in recognition of his long service to Gotham Parish Council.

PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce.

PROPOSED: Amendment:  A gift valued at £50 to be purchased for T.Vennett-Smith in recognition of his long service to Gotham Parish Council.

PROPOSED: E.Padden SECONDED: R.Muir. Vote in favour of amendment: eight in favour, three against.

Vote in favour of the amended proposal to purchase a gift for T.Vennett-Smith valued at £50: Nine in favour, one against, one abstention.

13/124 : Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

The Clerk explained, the 2012/13 repayment of VAT was £411.93 short due HMRC’s clerical error. This would be rectified by HMRC within ten days.

PROPOSED: J.M.F.Royce SECONDED: E.Padden. Vote: All in favour.

Notts County Councillor, A.Brown arrived at the meeting at 7.40 p.m.

13/125: Village Sculpture/Unveiling Ceremony: (29th September, 2013 at 2.p.m.)

M.J.Sheppard reported the following progress:

Meeting with Unveiling Ceremony sub committee members had taken place. The tales re-enactment rehearsals were progressing under the direction of Ben Anderson.

Earl Howe had altered travel arrangements to allow him to unveil the sculpture. He would be received at Gotham Manor.

Eighty two V.I.P guests would be invited to a pre-unveiling buffet reception at the Memorial Hall at 12 noon. Entrance on receipt of personal invitation.

Posters designed by M.J.Sheppard would be posted in surrounding villages.

PROPOSAL: The ‘No Horse riding’ signage on the Railway Walk would be removed during the procession to allow King John to lead the way on horseback, accompanied by a Standard Bearer and four foot soldiers.

PROPOSED: E.Padden  SECONDED: G.Clark Vote: All in favour.

The Clerk had ordered removal of the broken picnic benches and asked three contractors to tender for pruning along the Railway Walk prior to the 29th September.

Mr. Goode of Notts Highways had suggested one line of Leake Road could be coned off, with two traffic wardens in attendance, during the unveiling ceremony.

The Clerk had asked D.Healey to repaint the village seat at the site of the Sculpture.

A Heritage Board should be in place detailing the history of the Village Tales.

R.Muir confirmed a photographer had been booked at a cost of £50.

R. Muir would supply a temporary board detailing the Sculpture’s Tales (Cost £155) until a permanent board could be manufactured. F.Lunn had quoted £800 for a Blade style metal board with artwork by D.Charlesworth (Cost £155). For further discussion.

R.Muir invited J.M.F.Royce to attend future meetings of the Unveiling Ceremony sub committee.

13/126: Finance:               

a) NALC Salary Award for Clerk 2013:       (deferred until the October main meeting)

b) Sculpture Additional Funding for Unveiling Ceremony £2,090:

PROPOSAL: The figure on the agenda of £2,090 only included 10% contingency on the estimated costs of £1,900. It was agreed, that a further 10%, i.e. £190, be added to provide a total budget of £2,280 for the unveiling ceremony. PROPOSED: J.M.F.Royce

SECONDED: G.Clark  Vote: ten in favour, one abstention.

c) Letter to Notts County  Councillor A.Brown re (Sculpture funding)

An application would be made to Notts County Councillor, A.Brown for funds towards the Village Sculpture Unveiling Ceremony.

d) NCC Local Improvement Scheme Application Form (closure date 27/9/13)

An application would be made for funding towards the Village Sculpture. (To be countersigned by NCC A.Brown).

e) Car Park/drains tenders  – funding (?)

J.P.Anderson had received three quotations for work to the Memorial Hall Car Park.

PROPOSAL: That GPC accept the quotation from C.Bowers for £33,000 to carry out the work to resurface the Memorial Hall Car Park, subject to normal checks and satisfactory contract, as verified by J.Jones, surveyor.

PROPOSED: J.P.Anderson SECONDED: M.J.Sheppard. Vote: All in favour.                   

13/127: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

J.P.Anderson reported over three hundred village submissions to the RBC Core Strategy had been forwarded to RBC. GPC now await the 3D assessment of the lines of sight to foresee the impact of a large development of housing and industrial units on the Clifton Pastures and alongside the A453. Gedling, Broxtowe and Nottingham City had now set their agenda for their Core Strategy. Should they be successful in their economic aspirations, it would mean housing on the Clifton Pastures was inevitable. The RBC amended Core Strategy would go to Committee which J.P.Anderson would attend.

Traffic Count: Thanks recorded to D.Prior for his excellent production of the Traffic Survey document. NCC had approved the installation of traffic lights on Kegworth Road which would, hopefully, prevent heavy traffic and rat runners through the village.

J.P.Anderson, M.J.Sheppard and B.J.Walker would attend a meeting at British Gypsum on the 19th September, re general plans for estate management on British Gypsum land.

13/129: Planning Decisions Received: Nil.

13/128: Planning Applications Received:                 (deferred until the Planning Meeting on the 17th September, 2013)

13/9   (ref:13/01521/FUL) 9 Chadborn Avenue – Single storey rear extension (infill)

13/11 (ref: 13/01572/FUL) 1 St Andrew Close – Single storey front, side and rear extension.

13/12  (ref: 13/01686/OUT)  Land to East of Oaklands, Eyres Lane – Single detached dwelling.               (Councillors could view this site prior to the planning meeting on the 17th September, 2013)

13/130: (ref: 13/01519/VAR) Cuckoo Bush Farm, Wood Lane – Remove condition 2 of planning permission ref: G1/87/00512/P (Agricultural occupancy)

PROPOSAL: OBJECTION.

PROPOSED: J.P.Anderson  SECONDED: J.M.F.Royce  Vote: All in favour.

Reason for objection: The Agricultural occupancy condition was appropriately imposed in 1987. This removes the argument for the Trustees and no market case is made for agricultural use. Therefore, no case has been made. We believe the application to be unworthy of a MRICS and disrespectful of RBC, Gotham Parish Council and the planning process.

13/131: Environmental Matters:

B.J.Walker had recently encountered difficulty in contacting the Chairman, C.Dabell.

Cemetery: J.P.Anderson reported pruning and tidying work to be undertaken by Mr.and Mrs. Hands. G.Neill was in the process of repainting the front railings and general maintenance.

13/132: Memorial Hall Report from GPC representatives: Nil to report.

13/133: Policing Matters/Vandalism:

E.Rodgers reported one crime of an overnight theft of children’s play equipment from a garden in Gotham.

13/134: Gotham News & Media:  

Editorial Team: M.J.Sheppard, R.Muir, K.Steed and D.Bexon. Next edition would contain details of the Sculpture Unveiling Ceremony with timetable of events.

13/135: Chairman’s Report:         

The Chairman announced her intention to retire from the post of Chairman in October, 2013. She was in the process of opening a new business and had found the position of Chairman arduous in the light of her unhappy relationship with another Councillor. She asked Council to consider the appointment of a future Chairman.

R.Muir explained, that while she remained on the Council, she was happy to continue putting the Gotham News together. She also reminded Council, that when she joined the editorial team for the production of Gotham News, she and her partner, Colin Howe, (Colbeck Photography Ltd) started completely afresh and redesigned the advertisements and banner heading. R Muir stated that copyright of the artwork created was owned by Colbeck Photography Ltd and was undertaken, free of charge.  She further stated, that if she left the Council and it wished her to continue with its production, she would need to charge a minimum of £200 per edition to cover her loss of earnings. She reminded Council that she joined the Gotham News editorial team due to a desire that a serving Councillor, attending meetings on a regular basis, could offer insight into the Council’s newsletter.

B.J.Walker congratulated R.Muir on her excellent input into Gotham News which had seen a huge improvement since her appointment to the editorial team.

13/136: Clerk’s report:

The Clerk had received a thank you card from the Duke and Duchess of Cambridge for GPC’s letter of congratulation following the birth of Prince George on the 22nd July, 2013.

NALC AGM on the 13th November, 2013 at Epperstone Village Hall. B.J.Walker would attend  if possible.

The Clerk had responded to a parishioner’s request for removal  of advertising on the Village Pump by asking the advertiser to remove his banner. The advertisement had since been removed.

13/137: Matters to Report:

K.Steed reported lack of readable signage to houses along the Ridgeway. The Clerk would ask NCC Highways for improved directions on Leake Road to houses along The Ridgeway.

E.Rodgers reported ongoing difficulty with double parking on Wodehouse Avenue. The refuse lorry is regularly obstructed.

M.J.Sheppard hoped all Councillors and partners would attend the Sculpture Unveiling Ceremony. He reminded Council, that no children would be admitted to the buffet reception.

13/138: Items for Next Agenda. Casual Vacancy, Clerk’s Salary Award.

13/139: Date of Next Meeting: The next  meeting would be held on the 1st October, 2013.    Meeting concluded at  9.40 pm.

Minutes of a Meeting of Gotham Parish Council (30/07/13)

MINUTES OF THE MEETING OF GOTHAM PARISH COUNCIL 30th JULY, 2013 held in the Memorial Hall Weldon Room
COMMENCING AT 7.30 P.M.

Present R.Muir (Chairman) M.J.Sheppard, (Vice-Chairman), J.M.F.Royce,  R.Davis,  G.Clark,  B.J.Walker,   D.Bexon,    E.Padden, J.P.Anderson, K. Steed, C.Dabell,  T.Vennett-Smith, E.Rodgers.

13/108: Apologies. Nil.

13/109: Acceptance of Apologies: N/a

13/110: Declaration of Interest:

Trustees, M.J.Sheppard,  D.Bexon, G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

13/111: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 2nd July, 2013, be accepted as a true record of the business transacted, with the following alteration. Pg.2 13/96: Report by Chairman of Planning and Development Committee: remove ‘M.J.Sheppard’ from the list of attendees at the Workshop at Thrumpton held on the 18th June, 2013.

PROPOSAL: G.Clark  SECONDED: C.Dabell Vote: All in favour.

Progress from the Minutes:

Pg. 1: 13/93: Progress from the Minutes: The Clerk had not received confirmation that the NCC Local Improvement Scheme was due to be closed.

Pg 1: 13/95: Finance Monthly Payments and Receipts: De-Fibrillator: E.Padden reported progress with the provision of a village defibrillator. She had discovered that a number of options re the location of the equipment had not been considered. On the advice of the ambulance service, the equipment should be located within view of the highway, such as in a traditional style telephone box situated outside the post office. Frydays might prove a convenient location. She would refer to the MH Trustees who had offered to house the equipment outside the Moonrakers’ Room.

Pg. 1: 13/96: Report by Chairman of Planning and Development Committee: J.P.Anderson confirmed, the 3D model of the proposed housing development at Clifton was under construction. It would provide a visual impact of the loss of Clifton Pastures should a massive development of housing, workshops and other infrastructure be allowed the go ahead.

13/112: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

The Clerk explained, cancelled cheque no. 303348 to Caine Douglas had incurred a £12 bank charge which, on appeal, had been refunded.

PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson  Vote: All in favour.

13/113: Village Sculpture/Unveiling Ceremony:

A small scale model of the sculpture was presented to Council.

R.Muir, M.J.Sheppard and J.P.Anderson had inspected the progress of the Sculpture at F.Lunn Engineers at Atherstone, Warwickshire. Photographs of the construction and painting process would be available.

K.Hourd of NCC had confirmed, a licence for the Sculpture could be issued to allow erection of the post, prior to final arrangements for the other village furniture, i.e. trail board and seat at the site. Those items could be included at a later date. Architect, D.Charlesworth was keen to provide a ‘Blade’ style stainless steel heritage board with his original drawings and a written description of the depicted tales, assisted by K.Steed who had written a short synopsis of each tale. F.Lunn was currently drawing up a specification for a ‘blade’ board which might be supported by a small post or attached to a lamp post.

A.Vickers, of the Heritage Committee, would provide a standard heritage board with description of the history of the 12th Century events and to contain the other village tales, not depicted on the actual sculpture. B.Dabell assisting with the text. This was an important element of the whole process to allow an accurate historical account of King John’s visit to the village.

C.Dabell confirmed, K.Anstey had offered to fashion a surround of British Gypsum material into a base around the sculpture, free of charge.

Unveiling Ceremony – 29th September, 2013.

R.Muir had drawn up a timetable of events re the Village Sculpture Unveiling Ceremony on the 29th September, 2013. She had attended meetings with the events organisers, A.Vickers, G.Trickett, S.Lymn-Brewin , M.J.Sheppard and B.Dabell.

Village groups were progressing with the re-enactment of the tales, under direction of Ben Anderson, who had obtained and re-arranged the (2003) original scripts from Messrs. Hanby and Barratt. A troubadour would lead the procession from the Village Square along a route including the Cuckoo Bush public house, Gotham Primary School, the Railway Track and to the Memorial Hall, via the Brickyard when the unveiling of the Sculpture would be held.

M.J.Sheppard was still in consultation with Earl Howe over arrangements for him to unveil the Sculpture. (Confirmation expected by the 5th August). If unavailable, the Deputy Lieutenant or the High Sherriff of Nottingham, both Queen’s representatives would be contacted with an invitation to attend.

A luncheon for fifty VIPs’ would be held in the Memorial Hall commencing at 12 noon.

J.Statham would narrate the Tales, C.Howe would take the role of King John, attended by a Standard bearer and four foot soldiers.

The finale of the celebrations would be conducted at the Memorial Hall when a hog roast and bar would be available, proceeds of which might be put towards the finances for the car park resurfacing. (To be confirmed).

R.Muir would progress the possibility of a jousting event on the Recreation Ground, with the consent of the Recreation Ground Trustees. The jousting might be sponsored by leading local companies as there was no budget for it at the present time.

E.Padden left the meeting at 8.20 p.m.

Costings of the Village Sculpture Unveiling Ceremony:

J.P.Anderson had drawn up a list of costings for the unveiling celebrations which amounted to £1,900.

C.Walker had offered to cover the cost of insurance for the events during the unveiling day. Jousting would be covered separately by the company concerned.

M.J.Sheppard would research low cost invitations. The sculpture’s sponsors would be acknowledged on the invitations, to be delivered to every house in the village.

E.Padden returned to the meeting at 8.45 p.m.

R.Muir offered to provide a 6’ x 4’ watertight laminated poster to offer a description of the tales and placed behind the sculpture. This would serve as a temporary measure until the permanent heritage boards were erected.

R.Muir would appoint a photographer to take still photographs of the celebrations which would be exhibited at a later date. K.Steed suggested a photographic record could be retained at Gotham Library.

PROPOSAL: To vire £300 (saving from cancelled sculpture insurance costs) towards the unveiling ceremony and add a contingency fund of £1,000 to the already vired £620.38 Diamond Jubilee underspend, towards the unveiling ceremony funds.

PROPOSED: J.P.Anderson.

PROPOSAL AMENDED by J.M.F.Royce to add a 20% contingency fund amounting to £1,360 taken from the 2011/12 VAT return. of £1,736.93.

J.P.Anderson accepted the amendment which was SECONDED by R.Muir. Vote: All in favour.

The above PROPOSAL would lie on the table for one month for a final decision at the next meeting to be held on the 3rd September, 2013.

13/114: Chairman’s Report:

The Chairman thanked Council for their continued hard work during her recent absence.

13/115: Clerk’s report:

The Clerk reported, the litter bin at the top of Hill Road/Gypsum Way had been reported to Streetwise who had promised to empty it on a regular basis.

The Clerk circulated an up to date record of correspondence received during July.

The Clerk would be out of the office during August. Emails would be diverted to the Chairman. Correspondence would be passed to the Vice-Chairman.

13/116: Matters to Report:

M.J.Sheppard confirmed, the electrician had carried out the installation of a transformer in the Village Pump. The Clerk had invited Mr. Freeman of NCC Highways to carry out an inspection of the work.

M.J.Sheppard confirmed the date of the Christmas Carol singing in The Square was the 10th December at 6.p.m. The band had been booked and would be sponsored by the Sun Inn and the Cuckoo Bush. Gotham Primary School had been invited to take part.

B.J.Walker reported, Glen Harris of Barton had complained, that since the closure of Barton Lane, the journey from Barton to Gotham had taken forty minutes during rush hour, mainly due to  a hold up at the Kegworth Road chicane where parents of schoolchildren had parked inappropriately and blocked the road to through traffic. R.Muir would inform the Headmistress.

J.M.F.Royce suggested an application to County Councillor A.Brown for a donation towards the Village Sculpture.

PROPOSAL: The Clerk to apply for funds towards the sculpture from County Councillor A.Brown.

PROPOSED: J.M.F.Royce SECONDED: T.Vennett-Smith Vote: All in favour.

T.Vennett-Smith reported his disappointment that Councillor R.Davis had written an article for Gotham News re his support for the Village Sculpture. He would have expected to have been made aware of the article, prior to publication and to be allowed to add his comment as it mentioned his own previous objection to GPC’s purchase of the sculpture. T.Vennett-Smith reminded Council that he had served the Parish Council faithfully for thirty years but now found he was uncomfortable at the meetings and would tender his resignation, by letter to the Clerk. He thanked Councillors, B.J.Walker, J.M.F.Royce and J.P.Anderson for their diligence during his time on the Council. He would continue to serve as a Borough Councillor. R.Davis extended his apologies for not giving T.Vennett-Smith a copy of his Gotham News article prior to publication. R.Muir reported, she had received positive comment about the article.

E.Rodgers reported a fall in Gotham crime during May and June.

J.P.Anderson reported a Focus Group Meeting had taken place with the Trustees of the Memorial Hall/Recreation Ground. P.R.Dines was progressing with a ‘Memorandum of Understanding’.

A meeting would take place with representatives of GPC/Trustees and the drain/resurfacing contractors on the 2nd August. Tenders for the works should be received by September.

R.Davis reported, the Railway replacement buses were routinely travelling through Gotham to and from the Park Way Station during rush hour while work was underway on the refurbishment of the Midland Station which was due to last for six weeks.

13/117: Items for Next Agenda. Village Sculpture Unveiling Ceremony/Car Park Drains/Resurfacing.

13/118: Date of Next Meeting: The next  meeting would be held on the 3rd September, 2013 at 7.00 p.m.

Meeting concluded at  9.45 pm.

Minutes of a Meeting of the Environment Committee (16/07/13)

MINUTES OF THE MEETING OF THE ENVIRONMENT COMMITTEE HELD ON TUESDAY 16th July, 2013

 COMMENCING AT 7.30 P.M. IN THE WELDON ROOM

Members Present:   C.Dabell (Chairman), R.Davis, (Vice-Chairman), G.Clark,  K.Steed, E.Padden (7.45 p.m.)

1/    Apologies: M.J.Sheppard, R.Muir.  In attendance: K.Thorpe.

2/    Acceptance of Apologies:

PROPOSED: R.Davis SECONDED: G.Clark Vote: All in favour.

3/   Declaration of Interest: Nil.

PROPOSAL: Suspension of Standing Orders. PROPOSED: C.Dabell   SECONDED: G.Clark. Vote: All in favour.

K.Thorpe confirmed the Countryside Trust had cleared the first part of the extension of the Railway Walk, from Leake Road to Stoney Lane. Overhead trees had been left. Two kissing gates at either end had been installed by R.Hunt. Two more sections would be cleared in due course. Earl Howe’s agent had given consent and was satisfied the walk would be maintained to a high level by the Trust. The Clerk to GPC had confirmed the present insurance with Zurich covered the Railway Walk extension.

The Chairman thanked K.Thorpe who left the meeting at 7.45 p.m.

PROPOSAL: Re-instatement of  Standing Orders. PROPOSED: C.Dabell   SECONDED: K.Steed. Vote: All in favour.

4/ Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 21st May, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: C.Dabell SECONDED: G.Clark Vote: All in favour.

5/  Progress arising from previous Minutes: Nil to report.

6/ Village Sculpture Progress/Unveiling Ceremony/Heritage Boards:

The Clerk had contacted A.Vickers re the purchase of two heritage boards, one for the tales and the other to detail the sponsors. It was agreed, that one heritage board would suffice with the sponsors listed along the bottom of the stories. The tales could be taken from the book of tales which accompanied the previous enactment. The Clerk had spoken to Kendra Hourd of NCC who had agreed that the village seat could be rotated to face the sculpture. There would be no requirement for another seat at the site due to the small amount of ground. The British Gypsum material would be fashioned into a neat paved edging around the sculpture. It was agreed, a finished base of a twelve inch diameter around the base of the sculpture post would suffice. C.Dabell would contact K. Anstey re creating the base edging stone. The Clerk had not yet been given confirmation from DC Comics re the use of a Batman icon. The laurel hedging to serve as a background would be planted in the Autumn. The licence application for the sculpture would be completed by the Clerk and submitted to NCC. Earl Howe had not yet confirmed he would be available to unveil the sculpture.

7/ Progress re Village Pump Electricity Supply:

G.Clark had received confirmation from M.J.Sheppard that the electrician had inspected the Village Pump with a view to carrying out installation of a transformer by the end of July. Once the work was completed, the Clerk would contact Mr. Freeman of NCC to carry out an inspection for approval.

E.Padden declared an interest in item 8 as she is a member of St. Lawrence PCC.

8/ Date for Christmas Carols:

G.Clark reported, M.J.Sheppard had booked Phil Reckless and his band to play music for Christmas Carols on the 10th December. The Cuckoo Bush and The Sun would sponsor the band. The Christmas tree would be provided free of charge by a parishioner. The Gotham Primary Schoolchildren would be invited to sing some carols. The Clerk would submit a seasonal decoration licence to RBC. E.Padden reported, the PCC had offered to open the Church for refreshments following the Carol Singing session.

9/ Any Other Business (Police Priority Setting Meeting 17th July, 2013 – 10 a.m. at Keyworth):

E. Padden was unable to attend full meeting due to lunchtime commitments. There was no other member of the Council available to attend on this occasion.

The Clerk reported, the Railway Walk picnic table had been vandalised. C.Dabell would inspect the damage. The Clerk would ask D.Healey to carry out a repair.

The Clerk reported, the evergreen bush in The Square border, in front of the Pump, had died. It was agreed to replace it with a self fertile Cherry Laurel purchased from Six Acre Nurseries.

It was reported that the litter bin at the top of Hill Road was full. Clerk to contact Streetwise.

10/  Date and Time of Next Meeting:

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on the 27th August, 2013. at 7.30 p.m.

Meeting closed at  8.50 p.m.

Minutes of a Meeting of Gotham Parish Council (02/07/13)

MINUTES OF THE MEETING OF GOTHAM PARISH COUNCIL 2ND JULY, 2013 held in the Memorial Hall Weldon Room, COMMENCING AT 7.30 P.M.

Present M.J.Sheppard, (Vice-Chairman), J.M.F.Royce,  R.Davis,  G.Clark,  B.J.Walker,   D.Bexon,    E.Padden, J.P.Anderson.

In the absence of the Chairman, the Vice-Chairman, M.J.Sheppard took the Chair.

13/90: Apologies. R.Muir (Chairman)  K. Steed, C.Dabell,  T.Vennett-Smith, E.Rodgers.

13/91: Acceptance of Apologies:

PROPOSED: J.P.Anderson  SECONDED: G.Clark Vote: All in favour.

13/92: Declaration of Interest:

Trustees, M.J.Sheppard,  D.Bexon, G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

13/93: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 4th June, 2013, be accepted as a true record of the business transacted.

PROPOSAL: M.J.Sheppard  SECONDED: G.Clark  Vote: All in favour.

Progress from the Minutes:

Pg. 1: B.J. Walker reported, County Councillor A.Brown had advised early application for the next round of NCC Local Improvement funds as the future of the scheme was doubtful. He had confirmed that street lighting would be extended in areas identified and on application to NCC.

R.Davis had made Councillor Brown aware of the ongoing problem of untidy verges, adjacent to Gotham Garage, on Nottingham Road.

The Clerk would email GPC minutes and agendas and Councillor Brown would attend meetings when appropriate.

13/77: Railway Walk Insurance. (query from Countryside Trust Committee) The Clerk had ascertained from Zurich Insurance Company, that the Railway Walk proposed extension would fall under the present Parish Council insurance cover. P.R.Dines Countryside Trust Committee Treasurer,  had been informed.

13/81: Village Pump Hanging Baskets: R.Davis commented, that since the last meeting, the Pump hanging baskets had been taken down. The reason was probably summer re-planting.

13/94: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

The Clerk explained, cheque no. 303348 to Caine Douglas had been cancelled, presumed lost. A replacement cheque had been submitted to M.Frazer (debt collectors).

PROPOSED: J.P.Anderson SECONDED: D.Bexon Vote: All in favour.

13/95: Finance Monthly Payments and Receipts:

Payment of Cheques during August Holidays:

PROPOSAL: The Clerk and J.M.F.Royce be given authority to deal with routine payments during the month of August, 2013.

PROPOSED: J.M.F.Royce  SECONDED: E.Padden. Vote: All in favour.

Budget for purchase of De-Fibrillator – cost £1,700: E.Padden progressing with funding applications towards the cost of a de-fibrillator. There was a ten week delivery time for the equipment.

PROPOSAL: Agreement with the Trustees preference for  the de-fibrillator to be sited outside the Moonrakers’ room at the Memorial Hall.

PROPOSED: B.J.Walker  SECONDED: J.P.Anderson. Vote: seven in favour, one against.

Resolution: E.Padden to be given authority to order the de-fibrillator equipment having progressed outside funding.

PROPOSED: R.Davis  SECONDED: J.P.Anderson. Vote: All in favour.

DARE T.Shirts – cost £135.50 PROPOSAL: To fund the 2013 DARE T.Shirts. PROPOSED: J.M.F.Royce, SECONDED: E.Padden. Vote: All in favour.

Sputnik Payment – £3,058: The Clerk had ordered a replacement Sputnik funded from the Recreation Ground Play Equipment fund and Play Equipment underspend from year 2012/13.

Gotham News Receipts: The Clerk had posted invoices to advertisers amounting to £1,178. J.P.Anderson suggested a review of advertising costs.

Memorial Hall Car Park Drainage/Resurfacing- Trustee Negotiations: A letter had been received from the Trustees of the Memorial Hall/Recreation Ground agreeing to contribute 50% of the cost of the car park re-surfacing, subject to their share being a maximum of £10,000 and agreement of the final contract/contractor before acceptance by GPC.

J.M.F.Royce would discuss financial negotiations with MH treasurer, P.R. Dines.

Gift for internal auditor: PROPOSAL: B.J.Walker would purchase a gift for G.Stafford. PROPOSED: B.J.Walker, SECONDED: J.P.Anderson. Vote: All in favour. The Clerk would supply a letter of thanks.

13/96: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

J.P.Anderson reported, B.J.Walker, J.P.Anderson, E.Padden and the Clerk, had attended a Workshop at Thrumpton Village Hall on the 18th June, 2013. An RBC Consultation on the reviewed Core Strategy would be held in the Memorial Hall on the 4th July from 3-8 p.m. G. Kingaby had been appointed Inspector which was unfortunate due to her regard for high housing numbers. She had requested RBC to draw up a green belt review which had been received. Gedling and Broxtowe had not run a green belt review which she might insist on and which might delay their presentation of a Core Strategy.  The first Examination will be with Nottingham City when housing numbers will be finally decided and when RBC might be forced to build. Following the 6th July, consultation, a mass letter writing campaign would be initiated against the loss of the green belt at Clifton. A planning application from a developer might be submitted as early as April, 2014 before a decision on the RBC Core Strategy. The National Planning Policy Framework decided planning application process in order to speed up housing development. The basic argument against the Core Strategy is: Housing numbers, Clifton South should not be used as an extension of Nottingham City although it was likely the landowners would press for it. A Development Brief should be drawn up to protect housing design. Employment proposals need to get excess development overturned.

The draft Green Belt Review had been received for consultation and explained the value of the land.  The five reasons to keep the green belt did not include its agricultural worth.

The cost of a 3D model of a large scale development at Clifton was £1,250. This would demonstrate the impact of the proposed green belt loss. Cost shared by Thrumpton and Barton and funded from the Green Belt budget.

The report from C.P.R.E. re the green belt review included: Pylons not a definite barrier to building. The Gotham, Bradmore and Bunny green belt status might be altered to ‘envelope’ from ‘wash’. If an envelope drawn over the village, all the land inside the envelope could be developed. It is therefore important for Gotham to prepare a Neighbourhood Plan which would ultimately protect the village from inappropriate development.

B.J.Walker urged a campaign against B8 storage sheds alongside the A453.

J.P.Anderson would formulate a template letter of complaint re development on green belt land to encourage parishioners to write to RBC.

Traffic Count: To demonstrate an increase in traffic following the Barton Lane closure, a repeat traffic count, outside Gotham Primary School, would take place on Tuesday, 9th and Thursday, 11th July, 2013. A rota of volunteers was drawn up. M.J.Sheppard would print and distribute forms.

13/97: Planning Applications Received: Nil.

13/98: Planning Decisions Received: 

                13/4: (ref: 13/00582FUL) Sunnydale Farm, Moor Lane – Installation of external flue. – GRANTED

13/5:  (ref: 13/00705/FUL)  18 Leake Road – Single storey side and rear extension (demolish existing rear                                                                                                                     single storey lean-to) – GRANTED

                13/6:  (ref: 13/00707/FUL)  8 Fairham Avenue – Single storey side and rear extensions – GRANTED

13/99: Environmental Matters:

Bus Depot: It was reported that there were no plans to close the Gotham Bus Depot.

Village Pump Lighting: M.J.Sheppard had received a quotation from the electrician for improved pump lighting at a cost of £150. (to include two previous site visits)

PROPOSAL: Acceptance of a quotation to install a transformer in the Village Pump at a cost of £150. re lack of a response to a request to install a transformer in the Village Pump.

PROPOSED: M.J. Sheppard  SECONDED: G.Clark.

Village Sculpture: M.J.Sheppard had received a letter from the Royal British Legion opposing the siting of a background hedgerow to the Sculpture. PROPOSAL:  Objection noted, decision deferred. PROPOSED: R.Davis SECONDED: M.J.Sheppard. Vote: Five in favour, one abstention, two against.

The Clerk had received an email from DC Comics re their ongoing debate re a batman figure on the Sculpture.

The Chairman had not yet received confirmation from Earl and Countess Howe re their attendance at the unveiling ceremony.

13/100: Memorial Hall Report from GPC representatives: Nil to report.

13/101: Policing Matters/Vandalism: Nil to report.

13/102: Gotham News & Media:  

J..P.Anderson had agreed to put together the next copy of Gotham News during R.Muir’s absence.

13/103: Chairman’s Report:         

The Chairman had received the following correspondence:

Gotham Surgery – a letter re difficulty in locating the surgery behind the Memorial Hall. A Partners’ meeting had decided there was no need for additional signage.

13/104: Clerk’s report:

The Clerk had received a report of lorries over the weight restrictions travelling through the village. She would check with NCC Highways and NET 2 contractors.

The overflowing litter bin at the top of Hill Road/Gypsum Way had been reported to Streetwise on two occasions but was still uncollected.

The RBC transitional claw back of Precept funds had been cancelled. (as confirmed by Peter Linford of RBC Finance Dept.)

13/105: Matters to Report:

B.J.Walker and the Clerk had attended a Town and Parish Conference at Cotgrave Golf Club on the 25th June, 2013. Items discussed were:

Better quality broadband in Notts villages, firstly supplied to businesses. New cable boxes to be installed.

Nigel Carter of Streetwise – expanding business to include mowing, playground inspections, cemetery maintenance, etc.

Update on Neighbourhood Planning which will carry the same weight as the Local Authority Plan. Grants available for                 Neighbourhood Plan Document.

St.Gobain – Kirsty Greggs re: Corporate Social Responsibilities.

B.J.Walker reported overhanging elders on the Railway Walk and an untidy front border in the Cemetery. J.P.Anderson awaiting a price from G.Neil re the Cemetery border gardening.

E.Padden reported a parishioner’s complaint over infrequent buses through the village.

R.Davis reported fly tipping on Nottingham Road adjacent to Cheese Hill.

R.Davis reported Monks Lane no.2 street light had gone out. The Clerk would contact S.Young of NCC Highways.

R.Davis reported, D.Logan had been unable to attend the presentation of funds to the Environment Trust using the large sized cheque.

13/106: Items for Next Agenda. Village Sculpture Unveiling Ceremony.

13/107: Date of Next Meeting: The next  meeting would be held on the 3rd September, 2013.    Meeting concluded at  9.50 pm.