Category Archives: Minutes of Meetings

Minutes of Meetings from July 2012 onwards

Minutes of a Meeting of Gotham Parish Council (30/07/13)

MINUTES OF THE MEETING OF GOTHAM PARISH COUNCIL 30th JULY, 2013 held in the Memorial Hall Weldon Room
COMMENCING AT 7.30 P.M.

Present R.Muir (Chairman) M.J.Sheppard, (Vice-Chairman), J.M.F.Royce,  R.Davis,  G.Clark,  B.J.Walker,   D.Bexon,    E.Padden, J.P.Anderson, K. Steed, C.Dabell,  T.Vennett-Smith, E.Rodgers.

13/108: Apologies. Nil.

13/109: Acceptance of Apologies: N/a

13/110: Declaration of Interest:

Trustees, M.J.Sheppard,  D.Bexon, G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

13/111: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 2nd July, 2013, be accepted as a true record of the business transacted, with the following alteration. Pg.2 13/96: Report by Chairman of Planning and Development Committee: remove ‘M.J.Sheppard’ from the list of attendees at the Workshop at Thrumpton held on the 18th June, 2013.

PROPOSAL: G.Clark  SECONDED: C.Dabell Vote: All in favour.

Progress from the Minutes:

Pg. 1: 13/93: Progress from the Minutes: The Clerk had not received confirmation that the NCC Local Improvement Scheme was due to be closed.

Pg 1: 13/95: Finance Monthly Payments and Receipts: De-Fibrillator: E.Padden reported progress with the provision of a village defibrillator. She had discovered that a number of options re the location of the equipment had not been considered. On the advice of the ambulance service, the equipment should be located within view of the highway, such as in a traditional style telephone box situated outside the post office. Frydays might prove a convenient location. She would refer to the MH Trustees who had offered to house the equipment outside the Moonrakers’ Room.

Pg. 1: 13/96: Report by Chairman of Planning and Development Committee: J.P.Anderson confirmed, the 3D model of the proposed housing development at Clifton was under construction. It would provide a visual impact of the loss of Clifton Pastures should a massive development of housing, workshops and other infrastructure be allowed the go ahead.

13/112: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

The Clerk explained, cancelled cheque no. 303348 to Caine Douglas had incurred a £12 bank charge which, on appeal, had been refunded.

PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson  Vote: All in favour.

13/113: Village Sculpture/Unveiling Ceremony:

A small scale model of the sculpture was presented to Council.

R.Muir, M.J.Sheppard and J.P.Anderson had inspected the progress of the Sculpture at F.Lunn Engineers at Atherstone, Warwickshire. Photographs of the construction and painting process would be available.

K.Hourd of NCC had confirmed, a licence for the Sculpture could be issued to allow erection of the post, prior to final arrangements for the other village furniture, i.e. trail board and seat at the site. Those items could be included at a later date. Architect, D.Charlesworth was keen to provide a ‘Blade’ style stainless steel heritage board with his original drawings and a written description of the depicted tales, assisted by K.Steed who had written a short synopsis of each tale. F.Lunn was currently drawing up a specification for a ‘blade’ board which might be supported by a small post or attached to a lamp post.

A.Vickers, of the Heritage Committee, would provide a standard heritage board with description of the history of the 12th Century events and to contain the other village tales, not depicted on the actual sculpture. B.Dabell assisting with the text. This was an important element of the whole process to allow an accurate historical account of King John’s visit to the village.

C.Dabell confirmed, K.Anstey had offered to fashion a surround of British Gypsum material into a base around the sculpture, free of charge.

Unveiling Ceremony – 29th September, 2013.

R.Muir had drawn up a timetable of events re the Village Sculpture Unveiling Ceremony on the 29th September, 2013. She had attended meetings with the events organisers, A.Vickers, G.Trickett, S.Lymn-Brewin , M.J.Sheppard and B.Dabell.

Village groups were progressing with the re-enactment of the tales, under direction of Ben Anderson, who had obtained and re-arranged the (2003) original scripts from Messrs. Hanby and Barratt. A troubadour would lead the procession from the Village Square along a route including the Cuckoo Bush public house, Gotham Primary School, the Railway Track and to the Memorial Hall, via the Brickyard when the unveiling of the Sculpture would be held.

M.J.Sheppard was still in consultation with Earl Howe over arrangements for him to unveil the Sculpture. (Confirmation expected by the 5th August). If unavailable, the Deputy Lieutenant or the High Sherriff of Nottingham, both Queen’s representatives would be contacted with an invitation to attend.

A luncheon for fifty VIPs’ would be held in the Memorial Hall commencing at 12 noon.

J.Statham would narrate the Tales, C.Howe would take the role of King John, attended by a Standard bearer and four foot soldiers.

The finale of the celebrations would be conducted at the Memorial Hall when a hog roast and bar would be available, proceeds of which might be put towards the finances for the car park resurfacing. (To be confirmed).

R.Muir would progress the possibility of a jousting event on the Recreation Ground, with the consent of the Recreation Ground Trustees. The jousting might be sponsored by leading local companies as there was no budget for it at the present time.

E.Padden left the meeting at 8.20 p.m.

Costings of the Village Sculpture Unveiling Ceremony:

J.P.Anderson had drawn up a list of costings for the unveiling celebrations which amounted to £1,900.

C.Walker had offered to cover the cost of insurance for the events during the unveiling day. Jousting would be covered separately by the company concerned.

M.J.Sheppard would research low cost invitations. The sculpture’s sponsors would be acknowledged on the invitations, to be delivered to every house in the village.

E.Padden returned to the meeting at 8.45 p.m.

R.Muir offered to provide a 6’ x 4’ watertight laminated poster to offer a description of the tales and placed behind the sculpture. This would serve as a temporary measure until the permanent heritage boards were erected.

R.Muir would appoint a photographer to take still photographs of the celebrations which would be exhibited at a later date. K.Steed suggested a photographic record could be retained at Gotham Library.

PROPOSAL: To vire £300 (saving from cancelled sculpture insurance costs) towards the unveiling ceremony and add a contingency fund of £1,000 to the already vired £620.38 Diamond Jubilee underspend, towards the unveiling ceremony funds.

PROPOSED: J.P.Anderson.

PROPOSAL AMENDED by J.M.F.Royce to add a 20% contingency fund amounting to £1,360 taken from the 2011/12 VAT return. of £1,736.93.

J.P.Anderson accepted the amendment which was SECONDED by R.Muir. Vote: All in favour.

The above PROPOSAL would lie on the table for one month for a final decision at the next meeting to be held on the 3rd September, 2013.

13/114: Chairman’s Report:

The Chairman thanked Council for their continued hard work during her recent absence.

13/115: Clerk’s report:

The Clerk reported, the litter bin at the top of Hill Road/Gypsum Way had been reported to Streetwise who had promised to empty it on a regular basis.

The Clerk circulated an up to date record of correspondence received during July.

The Clerk would be out of the office during August. Emails would be diverted to the Chairman. Correspondence would be passed to the Vice-Chairman.

13/116: Matters to Report:

M.J.Sheppard confirmed, the electrician had carried out the installation of a transformer in the Village Pump. The Clerk had invited Mr. Freeman of NCC Highways to carry out an inspection of the work.

M.J.Sheppard confirmed the date of the Christmas Carol singing in The Square was the 10th December at 6.p.m. The band had been booked and would be sponsored by the Sun Inn and the Cuckoo Bush. Gotham Primary School had been invited to take part.

B.J.Walker reported, Glen Harris of Barton had complained, that since the closure of Barton Lane, the journey from Barton to Gotham had taken forty minutes during rush hour, mainly due to  a hold up at the Kegworth Road chicane where parents of schoolchildren had parked inappropriately and blocked the road to through traffic. R.Muir would inform the Headmistress.

J.M.F.Royce suggested an application to County Councillor A.Brown for a donation towards the Village Sculpture.

PROPOSAL: The Clerk to apply for funds towards the sculpture from County Councillor A.Brown.

PROPOSED: J.M.F.Royce SECONDED: T.Vennett-Smith Vote: All in favour.

T.Vennett-Smith reported his disappointment that Councillor R.Davis had written an article for Gotham News re his support for the Village Sculpture. He would have expected to have been made aware of the article, prior to publication and to be allowed to add his comment as it mentioned his own previous objection to GPC’s purchase of the sculpture. T.Vennett-Smith reminded Council that he had served the Parish Council faithfully for thirty years but now found he was uncomfortable at the meetings and would tender his resignation, by letter to the Clerk. He thanked Councillors, B.J.Walker, J.M.F.Royce and J.P.Anderson for their diligence during his time on the Council. He would continue to serve as a Borough Councillor. R.Davis extended his apologies for not giving T.Vennett-Smith a copy of his Gotham News article prior to publication. R.Muir reported, she had received positive comment about the article.

E.Rodgers reported a fall in Gotham crime during May and June.

J.P.Anderson reported a Focus Group Meeting had taken place with the Trustees of the Memorial Hall/Recreation Ground. P.R.Dines was progressing with a ‘Memorandum of Understanding’.

A meeting would take place with representatives of GPC/Trustees and the drain/resurfacing contractors on the 2nd August. Tenders for the works should be received by September.

R.Davis reported, the Railway replacement buses were routinely travelling through Gotham to and from the Park Way Station during rush hour while work was underway on the refurbishment of the Midland Station which was due to last for six weeks.

13/117: Items for Next Agenda. Village Sculpture Unveiling Ceremony/Car Park Drains/Resurfacing.

13/118: Date of Next Meeting: The next  meeting would be held on the 3rd September, 2013 at 7.00 p.m.

Meeting concluded at  9.45 pm.

Minutes of a Meeting of the Environment Committee (16/07/13)

MINUTES OF THE MEETING OF THE ENVIRONMENT COMMITTEE HELD ON TUESDAY 16th July, 2013

 COMMENCING AT 7.30 P.M. IN THE WELDON ROOM

Members Present:   C.Dabell (Chairman), R.Davis, (Vice-Chairman), G.Clark,  K.Steed, E.Padden (7.45 p.m.)

1/    Apologies: M.J.Sheppard, R.Muir.  In attendance: K.Thorpe.

2/    Acceptance of Apologies:

PROPOSED: R.Davis SECONDED: G.Clark Vote: All in favour.

3/   Declaration of Interest: Nil.

PROPOSAL: Suspension of Standing Orders. PROPOSED: C.Dabell   SECONDED: G.Clark. Vote: All in favour.

K.Thorpe confirmed the Countryside Trust had cleared the first part of the extension of the Railway Walk, from Leake Road to Stoney Lane. Overhead trees had been left. Two kissing gates at either end had been installed by R.Hunt. Two more sections would be cleared in due course. Earl Howe’s agent had given consent and was satisfied the walk would be maintained to a high level by the Trust. The Clerk to GPC had confirmed the present insurance with Zurich covered the Railway Walk extension.

The Chairman thanked K.Thorpe who left the meeting at 7.45 p.m.

PROPOSAL: Re-instatement of  Standing Orders. PROPOSED: C.Dabell   SECONDED: K.Steed. Vote: All in favour.

4/ Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 21st May, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: C.Dabell SECONDED: G.Clark Vote: All in favour.

5/  Progress arising from previous Minutes: Nil to report.

6/ Village Sculpture Progress/Unveiling Ceremony/Heritage Boards:

The Clerk had contacted A.Vickers re the purchase of two heritage boards, one for the tales and the other to detail the sponsors. It was agreed, that one heritage board would suffice with the sponsors listed along the bottom of the stories. The tales could be taken from the book of tales which accompanied the previous enactment. The Clerk had spoken to Kendra Hourd of NCC who had agreed that the village seat could be rotated to face the sculpture. There would be no requirement for another seat at the site due to the small amount of ground. The British Gypsum material would be fashioned into a neat paved edging around the sculpture. It was agreed, a finished base of a twelve inch diameter around the base of the sculpture post would suffice. C.Dabell would contact K. Anstey re creating the base edging stone. The Clerk had not yet been given confirmation from DC Comics re the use of a Batman icon. The laurel hedging to serve as a background would be planted in the Autumn. The licence application for the sculpture would be completed by the Clerk and submitted to NCC. Earl Howe had not yet confirmed he would be available to unveil the sculpture.

7/ Progress re Village Pump Electricity Supply:

G.Clark had received confirmation from M.J.Sheppard that the electrician had inspected the Village Pump with a view to carrying out installation of a transformer by the end of July. Once the work was completed, the Clerk would contact Mr. Freeman of NCC to carry out an inspection for approval.

E.Padden declared an interest in item 8 as she is a member of St. Lawrence PCC.

8/ Date for Christmas Carols:

G.Clark reported, M.J.Sheppard had booked Phil Reckless and his band to play music for Christmas Carols on the 10th December. The Cuckoo Bush and The Sun would sponsor the band. The Christmas tree would be provided free of charge by a parishioner. The Gotham Primary Schoolchildren would be invited to sing some carols. The Clerk would submit a seasonal decoration licence to RBC. E.Padden reported, the PCC had offered to open the Church for refreshments following the Carol Singing session.

9/ Any Other Business (Police Priority Setting Meeting 17th July, 2013 – 10 a.m. at Keyworth):

E. Padden was unable to attend full meeting due to lunchtime commitments. There was no other member of the Council available to attend on this occasion.

The Clerk reported, the Railway Walk picnic table had been vandalised. C.Dabell would inspect the damage. The Clerk would ask D.Healey to carry out a repair.

The Clerk reported, the evergreen bush in The Square border, in front of the Pump, had died. It was agreed to replace it with a self fertile Cherry Laurel purchased from Six Acre Nurseries.

It was reported that the litter bin at the top of Hill Road was full. Clerk to contact Streetwise.

10/  Date and Time of Next Meeting:

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on the 27th August, 2013. at 7.30 p.m.

Meeting closed at  8.50 p.m.

Minutes of a Meeting of Gotham Parish Council (02/07/13)

MINUTES OF THE MEETING OF GOTHAM PARISH COUNCIL 2ND JULY, 2013 held in the Memorial Hall Weldon Room, COMMENCING AT 7.30 P.M.

Present M.J.Sheppard, (Vice-Chairman), J.M.F.Royce,  R.Davis,  G.Clark,  B.J.Walker,   D.Bexon,    E.Padden, J.P.Anderson.

In the absence of the Chairman, the Vice-Chairman, M.J.Sheppard took the Chair.

13/90: Apologies. R.Muir (Chairman)  K. Steed, C.Dabell,  T.Vennett-Smith, E.Rodgers.

13/91: Acceptance of Apologies:

PROPOSED: J.P.Anderson  SECONDED: G.Clark Vote: All in favour.

13/92: Declaration of Interest:

Trustees, M.J.Sheppard,  D.Bexon, G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

13/93: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 4th June, 2013, be accepted as a true record of the business transacted.

PROPOSAL: M.J.Sheppard  SECONDED: G.Clark  Vote: All in favour.

Progress from the Minutes:

Pg. 1: B.J. Walker reported, County Councillor A.Brown had advised early application for the next round of NCC Local Improvement funds as the future of the scheme was doubtful. He had confirmed that street lighting would be extended in areas identified and on application to NCC.

R.Davis had made Councillor Brown aware of the ongoing problem of untidy verges, adjacent to Gotham Garage, on Nottingham Road.

The Clerk would email GPC minutes and agendas and Councillor Brown would attend meetings when appropriate.

13/77: Railway Walk Insurance. (query from Countryside Trust Committee) The Clerk had ascertained from Zurich Insurance Company, that the Railway Walk proposed extension would fall under the present Parish Council insurance cover. P.R.Dines Countryside Trust Committee Treasurer,  had been informed.

13/81: Village Pump Hanging Baskets: R.Davis commented, that since the last meeting, the Pump hanging baskets had been taken down. The reason was probably summer re-planting.

13/94: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

The Clerk explained, cheque no. 303348 to Caine Douglas had been cancelled, presumed lost. A replacement cheque had been submitted to M.Frazer (debt collectors).

PROPOSED: J.P.Anderson SECONDED: D.Bexon Vote: All in favour.

13/95: Finance Monthly Payments and Receipts:

Payment of Cheques during August Holidays:

PROPOSAL: The Clerk and J.M.F.Royce be given authority to deal with routine payments during the month of August, 2013.

PROPOSED: J.M.F.Royce  SECONDED: E.Padden. Vote: All in favour.

Budget for purchase of De-Fibrillator – cost £1,700: E.Padden progressing with funding applications towards the cost of a de-fibrillator. There was a ten week delivery time for the equipment.

PROPOSAL: Agreement with the Trustees preference for  the de-fibrillator to be sited outside the Moonrakers’ room at the Memorial Hall.

PROPOSED: B.J.Walker  SECONDED: J.P.Anderson. Vote: seven in favour, one against.

Resolution: E.Padden to be given authority to order the de-fibrillator equipment having progressed outside funding.

PROPOSED: R.Davis  SECONDED: J.P.Anderson. Vote: All in favour.

DARE T.Shirts – cost £135.50 PROPOSAL: To fund the 2013 DARE T.Shirts. PROPOSED: J.M.F.Royce, SECONDED: E.Padden. Vote: All in favour.

Sputnik Payment – £3,058: The Clerk had ordered a replacement Sputnik funded from the Recreation Ground Play Equipment fund and Play Equipment underspend from year 2012/13.

Gotham News Receipts: The Clerk had posted invoices to advertisers amounting to £1,178. J.P.Anderson suggested a review of advertising costs.

Memorial Hall Car Park Drainage/Resurfacing- Trustee Negotiations: A letter had been received from the Trustees of the Memorial Hall/Recreation Ground agreeing to contribute 50% of the cost of the car park re-surfacing, subject to their share being a maximum of £10,000 and agreement of the final contract/contractor before acceptance by GPC.

J.M.F.Royce would discuss financial negotiations with MH treasurer, P.R. Dines.

Gift for internal auditor: PROPOSAL: B.J.Walker would purchase a gift for G.Stafford. PROPOSED: B.J.Walker, SECONDED: J.P.Anderson. Vote: All in favour. The Clerk would supply a letter of thanks.

13/96: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

J.P.Anderson reported, B.J.Walker, J.P.Anderson, E.Padden and the Clerk, had attended a Workshop at Thrumpton Village Hall on the 18th June, 2013. An RBC Consultation on the reviewed Core Strategy would be held in the Memorial Hall on the 4th July from 3-8 p.m. G. Kingaby had been appointed Inspector which was unfortunate due to her regard for high housing numbers. She had requested RBC to draw up a green belt review which had been received. Gedling and Broxtowe had not run a green belt review which she might insist on and which might delay their presentation of a Core Strategy.  The first Examination will be with Nottingham City when housing numbers will be finally decided and when RBC might be forced to build. Following the 6th July, consultation, a mass letter writing campaign would be initiated against the loss of the green belt at Clifton. A planning application from a developer might be submitted as early as April, 2014 before a decision on the RBC Core Strategy. The National Planning Policy Framework decided planning application process in order to speed up housing development. The basic argument against the Core Strategy is: Housing numbers, Clifton South should not be used as an extension of Nottingham City although it was likely the landowners would press for it. A Development Brief should be drawn up to protect housing design. Employment proposals need to get excess development overturned.

The draft Green Belt Review had been received for consultation and explained the value of the land.  The five reasons to keep the green belt did not include its agricultural worth.

The cost of a 3D model of a large scale development at Clifton was £1,250. This would demonstrate the impact of the proposed green belt loss. Cost shared by Thrumpton and Barton and funded from the Green Belt budget.

The report from C.P.R.E. re the green belt review included: Pylons not a definite barrier to building. The Gotham, Bradmore and Bunny green belt status might be altered to ‘envelope’ from ‘wash’. If an envelope drawn over the village, all the land inside the envelope could be developed. It is therefore important for Gotham to prepare a Neighbourhood Plan which would ultimately protect the village from inappropriate development.

B.J.Walker urged a campaign against B8 storage sheds alongside the A453.

J.P.Anderson would formulate a template letter of complaint re development on green belt land to encourage parishioners to write to RBC.

Traffic Count: To demonstrate an increase in traffic following the Barton Lane closure, a repeat traffic count, outside Gotham Primary School, would take place on Tuesday, 9th and Thursday, 11th July, 2013. A rota of volunteers was drawn up. M.J.Sheppard would print and distribute forms.

13/97: Planning Applications Received: Nil.

13/98: Planning Decisions Received: 

                13/4: (ref: 13/00582FUL) Sunnydale Farm, Moor Lane – Installation of external flue. – GRANTED

13/5:  (ref: 13/00705/FUL)  18 Leake Road – Single storey side and rear extension (demolish existing rear                                                                                                                     single storey lean-to) – GRANTED

                13/6:  (ref: 13/00707/FUL)  8 Fairham Avenue – Single storey side and rear extensions – GRANTED

13/99: Environmental Matters:

Bus Depot: It was reported that there were no plans to close the Gotham Bus Depot.

Village Pump Lighting: M.J.Sheppard had received a quotation from the electrician for improved pump lighting at a cost of £150. (to include two previous site visits)

PROPOSAL: Acceptance of a quotation to install a transformer in the Village Pump at a cost of £150. re lack of a response to a request to install a transformer in the Village Pump.

PROPOSED: M.J. Sheppard  SECONDED: G.Clark.

Village Sculpture: M.J.Sheppard had received a letter from the Royal British Legion opposing the siting of a background hedgerow to the Sculpture. PROPOSAL:  Objection noted, decision deferred. PROPOSED: R.Davis SECONDED: M.J.Sheppard. Vote: Five in favour, one abstention, two against.

The Clerk had received an email from DC Comics re their ongoing debate re a batman figure on the Sculpture.

The Chairman had not yet received confirmation from Earl and Countess Howe re their attendance at the unveiling ceremony.

13/100: Memorial Hall Report from GPC representatives: Nil to report.

13/101: Policing Matters/Vandalism: Nil to report.

13/102: Gotham News & Media:  

J..P.Anderson had agreed to put together the next copy of Gotham News during R.Muir’s absence.

13/103: Chairman’s Report:         

The Chairman had received the following correspondence:

Gotham Surgery – a letter re difficulty in locating the surgery behind the Memorial Hall. A Partners’ meeting had decided there was no need for additional signage.

13/104: Clerk’s report:

The Clerk had received a report of lorries over the weight restrictions travelling through the village. She would check with NCC Highways and NET 2 contractors.

The overflowing litter bin at the top of Hill Road/Gypsum Way had been reported to Streetwise on two occasions but was still uncollected.

The RBC transitional claw back of Precept funds had been cancelled. (as confirmed by Peter Linford of RBC Finance Dept.)

13/105: Matters to Report:

B.J.Walker and the Clerk had attended a Town and Parish Conference at Cotgrave Golf Club on the 25th June, 2013. Items discussed were:

Better quality broadband in Notts villages, firstly supplied to businesses. New cable boxes to be installed.

Nigel Carter of Streetwise – expanding business to include mowing, playground inspections, cemetery maintenance, etc.

Update on Neighbourhood Planning which will carry the same weight as the Local Authority Plan. Grants available for                 Neighbourhood Plan Document.

St.Gobain – Kirsty Greggs re: Corporate Social Responsibilities.

B.J.Walker reported overhanging elders on the Railway Walk and an untidy front border in the Cemetery. J.P.Anderson awaiting a price from G.Neil re the Cemetery border gardening.

E.Padden reported a parishioner’s complaint over infrequent buses through the village.

R.Davis reported fly tipping on Nottingham Road adjacent to Cheese Hill.

R.Davis reported Monks Lane no.2 street light had gone out. The Clerk would contact S.Young of NCC Highways.

R.Davis reported, D.Logan had been unable to attend the presentation of funds to the Environment Trust using the large sized cheque.

13/106: Items for Next Agenda. Village Sculpture Unveiling Ceremony.

13/107: Date of Next Meeting: The next  meeting would be held on the 3rd September, 2013.    Meeting concluded at  9.50 pm.

Minutes of a Meeting of Gotham Parish Council (04/06/13)

MINUTES OF THE MEETING OF GOTHAM PARISH COUNCIL 4th JUNE, 2013 held in the Memorial Hall Weldon Room, COMMENCING AT 7.30 P.M.

Present M.J.Sheppard, (Vice-Chairman), J.M.F.Royce,  R.Davis, K. Steed, G.Clark, C.Dabell,  T.Vennett-Smith, B.J.Walker,  E.Rodgers, J.P.Anderson (8.20 p.m.). In the absence of the Chairman, the Vice-Chairman, M.J.Sheppard took the Chair.

13/73: Apologies. R.Muir (Chairman),  D.Bexon    Absent: E.Padden

13/74: Acceptance of Apologies:

PROPOSED: E.Rodgers  SECONDED: K.Steed. Vote: All in favour.

13/75: Declaration of Interest:

Trustees, M.J.Sheppard,  D.Bexon, G.Clark and K.Steed in matters relevant to the Memorial Hall/Recreation Ground.

The Chairman welcomed Notts County Councillor Andrew Brown to the meeting.

PROPOSAL: Suspension of Standing Orders:

PROPOSED: J.M.F.Royce  SECONDED: E.Rodgers. Vote: All in favour.

Mr. Brown thanked the Chairman for his invitation to introduce himself as successor to retired Councillor L. Sykes.

He made the following points:

He was hoping to attend as many local Parish Council meetings as possible as it was the best way to gauge connection with the public. He was always available for help and advice.

He had been elected to serve on Transport and Highways and Planning Committees and had recently completed induction training for both. He had learned of proposals, by the opposition party, If elected,  for a return to reversing the reduced street lighting provision. Current saving on reduced street lighting was £1,500.000 in the first year.

Other Council savings had been implemented, to include cancellation of free lunches during Council meetings.

Councillor Brown said he was not in favour of development on green belt land, especially at Clifton Pastures, as he viewed the area as unique.

He was looking forward to viewing the Gotham SSSI in the near future.

He was awarded a Member’s Divisional Grant of £10,000 per annum. Applications for worthy causes should be applied for in writing.

The Chairman thanked County Councillor Brown for attending the meeting and he left at 7.50 p.m.

PROPOSAL: Re-instatement of Standing Orders:

PROPOSED: J.M.F.Royce  SECONDED: E.Rodgers. Vote: All in favour.

13/76: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Annual General Meeting of the Parish Council held on the 7th May, 2013, be accepted as a true record, with the following amendment:

Pg. 1. 13/73: Appointment of Chairman – reword 6th sentence: ‘B.J.Walker stated she was unable to vote for R.Muir to stand as Chairman for 2013/14 in view of the Chairman’s conduct in public had twice fallen below the standard expected of an elected member of the Council’.

Pg. 2.  13/62: Village Sculpture: 3rd sentence: include word ‘material’ within brackets.

PROPOSAL: M.J.Sheppard  SECONDED: G.Clark  Vote: All in favour.

J.P.Anderson arrived at the meeting at 8.20 p.m.

Progress from the Minutes:

13/83: Finance Monthly Payments and Receipts:

Last sentence: J.M.F.Royce reported, in view of the current parlous state of the Co-operative Bank, funds had not been transferred into a Short Term Deposit Bond.

13/89: Report on the Focus Meeting with Trustees of the Memorial Hall/ Recreation Ground on 23rd April, 2013:

The Clerk had sent written advice to the Trustees of the Memorial Hall/Recreation Ground of the Parish Council’s financial support in principle, for the new drainage and part funding of car park resurfacing.

PROPOSAL: Appointment of a surveyor to carry out a professional survey of the Memorial Hall car park drainage system.

PROPOSED: R.Davis SECONDED:  J.P.Anderson  Vote: All in favour. (Agenda item for July meeting).

13/77: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.P.Anderson  SECONDED: G.Clark Vote: All in favour.

Council Tax percentage. (e-mail from parishioner)

A query had been received re the increase of Council Tax to 3%. J.M.F.Royce explained, the variation of Council Tax in an area is affected by those parishioners who were financially assisted by RBC necessitating extra payments from full payees. RBC made their own adjustments to the final percentage rate. The Clerk had been assured that no transitional claw back would be implemented during 2013/14.

Clerk’s payment of office allowance:

The Clerk sought Council’s approval to receive her office allowance monthly instead of quarterly to mitigate the affect of Real Time Information, newly implemented by H.M.R.C. All agreed to the new terms.

Railway Walk Insurance. (query from Countryside Trust Committee)

The Clerk had been asked, by Gotham Countryside Trustees, to investigate third party insurance provision for the proposed extension of the Railway Walk. She would make enquiries from Zurich Insurance Brokers.

J.M.F.Royce confirmed that funds of £35,377.29 had been moved, from the  Co-operative Bank 14 day account to the current account, in order to take advantage of an improved rate of interest.

13/78: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

J.P.Anderson reported, Barton Lane would close on the 17th June, 2013. A follow up village traffic count would be arranged in due course to gauge traffic flow through Gotham.

Affordable Housing: Nil to report.

RBC Core Strategy: J.P.Anderson reported, notice had been received from Mr. R.Mapletoft of RBC Planning Department, of Consultation Workshops organised to take place in Gotham Memorial Hall on the 4th July, 2013. J.P.Anderson had written a reply to Mr. Mapletoft with detailed questions as to the sustainability of development at Clifton and including an alternative workshop agenda.

K. Mafham was progressing a 3D image of a development of 3,500 houses at Clifton.

No information had been received from B.Lange of CPRE, re the green belt review.

C.Raynor was continuing valuable work on student housing numbers in Nottingham City.

A Workshop at Thrumpton Village Hall on the 18th June, 2013 would be attended by B.J.Walker, J.P.Anderson, T.Vennett-Smith, M.J.Sheppard and the Clerk, (J. Raven).

13/79: Planning Applications Received: Nil.

13/80: Planning Decisions Received:  Nil.

13/81: Environmental Matters: (C.Dabell).

Village Sculpture: M.J.Sheppard reported, plans for the unveiling ceremony moved forward with contact with Earl Howe’s agent re an invitation to Earl and Countess Howe to unveil the Sculpture.

An invitation to Village groups to participate in the re-enactment of the village tales had been emailed. C.Dabell offered to take an active part.

Village Pump Lighting: M.J.Sheppard had received an apology from the electrician re lack of a response to a request to install a transformer in the Village Pump. Another contractor would be appointed, in due course, if the first electrician was unavailable to proceed with the work.

Village Post Box: C.Dabell reported a successful campaign for re-instatement of the village post box.

Village Pump Hanging Baskets: C.Dabell would thank D.Howick for his continued hanging basket display.

13/82: Memorial Hall Report from GPC representatives:

G.Clark reported agreement that a de-fibrillator cabinet could be attached to the wall of the Moonrakers’ Room. (item for July main meeting agenda). The Clerk would enquire from E.Padden, progress on application for grants.

Non slip flooring was to be laid in the Cheeserollers’ Bar.

A campaign to attract more Hall lettings was underway.

R.Davis reported, a campaign by the Sports Clubs had raised £1,500 towards the pavilion sinking fund. He queried a historical commitment by GPC to matchfund. K.Steed suggested an application to the Olympic Fund for Sporting Facilities.

13/83: Policing Matters/Vandalism: (E.Rodgers)

E.Rodgers reported no crime in April. The May crime figures had not yet been received.

13/84: Gotham News & Media:    

Next copy date – 10th June, 2013. Copy should be forwarded to R.Muir.

R.Muir currently raising invoices to advertisers’.

J.P.Anderson was no longer editor of Gotham News.

13/85: Chairman’s Report:            

The Chairman had received the following correspondence:

Invitation to a Civic Service at Southwell Minster on 3rd June, 2013 at 3.p.m.

NCC Local Small Improvement Grant – Successful application for disabled access to the Spar Shop.

RCAN – invitation to subscribe. Agreed, no interest at the present time.

13/86: Clerk’s report:

The Clerk had reported overflowing litter bin at the top of Hill Road/Gypsum Way to Streetwise.

13/87: Matters to Report:

K.Steed reported broken drains along Leake Road had been repaired and tarmacced.

J.P.Anderson called for a Finance Committee Meeting on the 25th June, 2013.

J.P.Anderson sought a decision to cancel the Planning and Environment Meetings on the 18th June, 2013 in order to allow Councillors’ attendance at the Thrumpton Meeting re the Core Strategy.

13/88: Items for Next Agenda. De-Fibrillator. Memorial Hall Car Park.

13/89: Date of Next Meeting: The next  meeting would be held on the 2nd July, 2013.    Meeting concluded at  9.56 pm.

K.Steed and E.Rodgers tendered their apologies for the next meeting.

Minutes of a Meeting of the Environment Committee (21/05/13)

ENVIRONMENT MEETING 21st  MAY, 2013

MINUTES OF THE MEETING OF THE ENVIRONMENT COMMITTEE HELD ON TUESDAY 21st  MAY, 2013

COMMENCING AT 8.30 P.M. IN THE WELDON ROOM

(No Meeting had been held in April, 2013).

Members Present:   C.Dabell, G.Clark, M.J.Sheppard, , E.Padden, K.Steed.

1/      Election of Chairman:

It was moved by  M.J.Sheppard, seconded by K.Steed and duly carried by unanimous vote:

That  C.Dabell be appointed Chairman for the ensuing year.

All in favour.

C.Dabell accepted the position of Chairman and thanked the Committee.

2/      Election of Vice-Chairman:

It was moved by G.Clark, seconded by E.Padden and duly carried by unanimous vote:

That  R.Davis be appointed Vice-Chairman for the ensuing year.

All in favour.

3/    Declaration of Interest: Nil.

4/    Apologies: R.Davis,   A.Gorringe (British Gypsum Representative) Absent: R.Muir

5/  Acceptance of Apologies:

PROPOSED: E.Padden  SECONDED:  G.Clark. Vote: All in favour.

6/   Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 26th March, 2013 as previously circulated, be confirmed and signed as a true record of the business transacted..

PROPOSED: M.J.Sheppard  SECONDED:  K.Steed      Vote: All in favour.

7/  Progress arising from previous Minutes:

Item 10: Complaint re Dog Mess in Village: E.Padden was in favour of progressing a poster campaign, composed by schoolchildren, highlighting the ongoing problem of dog mess in the village. She would discuss the matter with the Headmistress of Gotham Primary School. The Clerk suggested litter could be included in the campaign.

Item 11: Village Litter Pick: There had been no action regarding a litter pick mainly due to the poor weather and lack of time for organisation. Sites would be too overgrown for a successful litter pick if not carried out in early Spring. The Clerk had campaigned the Government to enforce a carrier bag charge and adopt a refund for plastic bottles at supermarkets, as undertaken in the Netherlands.

Item 13: Any Other Business: The Clerk had spoken to the Surgery receptionist about the lack of direction signage for the Doctors’ premises at the back of the Memorial Hall. Recently, an ambulance had encountered difficulty locating the entrance. The Clerk would follow the matter up with a letter to the Practice Manager.

8/  Village Sculpture Progress (Landscaping/Unveiling Ceremony)

M.J.Sheppard reported progress with arrangements for the Village Sculpture unveiling ceremony on the 29th September, 2013. Celebrations would begin at 2.p.m. with a procession led by ‘King John’ on horseback. Other items would include, jousters in crusader costume, medieval band, Morris dancers, (subject to availability).  M.J.Sheppard was in contact with the Agent to the Lord and Countess Howe who could be invited to unveil the Sculpture. The celebrations, including a selection of village tales would conclude at the Memorial Hall where a hog roast by A.Towle would be served. There had been no reply from D.C.Comics re the addition of the Batman figure on the Sculpture. The Clerk would send a reminder letter. D.Charlesworth was unhappy that the village seat was to remain in the foreground to the Sculpture and had designed a crescent shaped wall of British Gypsum material to incorporate a seat.

Transportation of the Sculpture to site could be carried out by a local haulage company when the exact date of delivery was decided.

The Clerk had obtained £30,000 insurance cover for the Sculpture by switching insurers from Aon to Zurich Insurance Brokers’ at no extra cost from the Council’s usual annual insurance costs.

9/  Electricity in the Pump:

M.J. Sheppard reported, GPC had received official permission from RBC for the installation of a transformer box, within the Village Pump roof space, to allow lighting to the Christmas Tree.  Application to run a cable through a small diameter pipe inserted through the Pump woodwork had been refused necessitating another solution. P.Smith, the electrician, had been contacted to carry out initial work.

To date, five sets of the defunct Christmas lights had been ordered at £10 per set following an advertisement in Gotham News.

10/  Tithe Barn:

G.Clark reported, Henry Boot Developments of Sheffield might be the Holding Company of Gotham Bus Garage, as per an article in the Nottingham Evening Post, dated 9th May, 2013. An application would be submitted for permission to sevure the Tithe Barn, a Grade 2 listed building, prior to the re-development of the site. (Article and photograph in the next edition of Gotham News).

11/  Matters to Report:

K. Steed reported, Gotham Nature Reserve direction signs were shortly to be erected.

12/  Any Other Business: Nil.

13/  Date and Time of Next Meeting:

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on the 18th June, 2013 at 8.30 p.m.

Meeting closed at 10.00  p.m.

Minutes of a Meeting of the Planning & Development Committee (07/05/13)

MINUTES OF THE MEETING OF THE PLANNING & DEVELOPMENT COMMITTEE HELD ON TUESDAY 7th  MAY,  2013 at 7.30 p.m. IN THE MEMORIAL HALL WELDON ROOM

Present:  J.P.Anderson,  M.J.Sheppard, E.Padden,  T.Vennett-Smith, G.Clark.

1/    Election of Chairman for year May, 2013 – April, 2014:

It was moved by M.J.Sheppard, seconded by E.Padden and duly carried by unanimous vote:

That  J.P.Anderson be appointed Chairman for the ensuing year.

J.P.Anderson accepted the position of Chairman and thanked the Committee.

2/  Election of Vice-Chairman for year May, 2013 – April, 2014:

It was moved by J.P.Anderson, seconded by G.Clark and duly carried by unanimous vote:

That  E. Rodgers be appointed Vice-Chairman for the ensuing year.

3/   Apologies: B.J.Walker,       E.Rodgers  Absent: R.Muir

4/    Declaration of Interest: E.Padden in Planning Application ref: 13/00761/FUL (58 Nottingham Road).

5/    Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Planning & Development Committee held on the 16th April, 2013 as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: J.P.Anderson   SECONDED: E.Padden  Vote: All in favour.

6/ Progress from the last Minutes, not on the Agenda:

T.Vennett-Smith and B.J.Walker had attended an RBC Planning Forum on the 24th April, 2013. (B.J.Walker had submitted a written report).

T.Vennett-Smith reported the meeting had been designed, primarily, for Councillors unfamiliar with planning rules and was a valuable lesson in current procedure.

Councillor N.Clarke opened the meeting and announced a farewell to S.Harley who was being succeeded by Dave Mitchell, the new Executive Manager responsible for Communities.

Councillor Andrew Pegram gave a presentation on how RBC decided Planning applications and on the current Material Considerations. Some discussion took place re new extensions, now not necessarily requiring planning permission. 6-8 meters allowed (4 on a semi-detached dwelling).Eric Pickles has had to make concessions which will probably mean that District Councils will have to notify neighbours .Applicants would need to ‘talk’ to the Council before they began building  work, RBC would consult neighbours and if there were objections, planning permission would still be required.

Councillor Paul Randle reported on the Local Plan and Community Infrastructure – insisting that the proposed housing was to fill a need which spills out from the City.

Neighbourhood Plan funding available.

7/    Planning Decisions Received: Nil.

8/    Planning Applications Received:

13/7:   (Ref: 13/00761/FUL) 58 Nottingham Road – First floor rear extension.

PROPOSAL: NO OBJECTION

PROPOSED: T.Vennett-Smith  SECONDED: M.J.Sheppard. Vote: Four in favour, one abstention (dec. of interest).

A copy of a letter of objection to the following planning application had been received.

13/6: (ref: 13/00707/FUL) – 8 Fairham Avenue – Single storey side extension plus 2 rear bedroom extensions.

9/     RBC Core Strategy Update on ‘Fight to Save the Green Belt’

J.P.Anderson reported that the RBC Core Strategy to build 3,500 houses at Clifton, justified by the green belt review,  had been formally adopted at a Cabinet Meeting held on the 14th May, 2013. He commented that this was an anomaly as the green belt review had to be re-done.

An e-mail from R.Mapletoft of RBC Planning Department had confirmed acceptance of the Core Strategy, as follows:

‘As you may be aware, Rushcliffe Borough Council submitted its draft Core Strategy for examination by a Planning Inspector late last year.  The Core Strategy is the Council’s strategic planning policy document, with proposals for major development sites in a number of locations across Rushcliffe (including at Edwalton (Sharphill) and south of Clifton).  The plan was that around 9,600 houses should be built by 2026.  Unfortunately, the Inspector has concluded that in her opinion this would still not be enough new homes to meet identified housing needs. 

As a consequence, the Borough Council is now proposing that at least a further 3,550 homes should be planned for up to 2028, based around the following proposals:

1. South of Clifton – around an additional 500 homes within the current proposed allocation.

2. Edwalton –  around an additional 550 homes within and adjacent to the current proposed allocation

3. East of Gamston – a new strategic mixed used development allocation, including the delivery of around 2,500 homes by 2028, and with capacity to provide around a further 1,500 homes post 2028.

The Council intends to consult on these proposals from mid-June onwards.  The thinking is that consultation will include holding, in each location, a workshop for local community representatives including those from parish councils, community groups and local businesses.  The workshops would look at matters such as the possible broad layout of development, what infrastructure and local services are necessary and so forth.  Following on from each workshop, there would then be a local public exhibition where members of the wider community can attend to understand and discuss what is being proposed’.

T.Vennett-Smith advised GPC  insist on a consultation held in Gotham with invitations to Kingston, Thrumpton, Ratcliffe on Soar, East Leake and Clifton. As the 3,500 houses are an urban extension of Nottingham City, GPC had no discernible input as the house were not in Rushcliffe. Previously, the City Council had not consulted Clifton residents which was unacceptable. T.Vennett-Smith warned that developers no longer offered adjacent villages recompense (Section 106) for inconvenience, etc. as this was no longer considered necessary. RBC had not insisted on a Development Brief in order to speed up building. The new building scheme allowed 25 houses per hectare of land.

J.P.Anderson, K.Mafham and D.Greenwood, of Thrumpton, had attended the Rt.Hon. K.Clarke’s recent surgery for a discussion on the RBC Core Strategy. Mr. Clarke had been reluctant to offer his support in preventing building on green belt at Clifton. He understood local opposition but pointed out that the houses had to be built ‘somewhere’ and everyone in adjacent villages felt indignant at land being taken. E.Padden suggested putting the question to the consultation of ‘what substansive evidence was there for the need for this number of houses’. It was evident that RBC did not want to argue over housing numbers anymore. C.Raynor was working hard on the City’s student population. It was feared that his work would not interest the Inspector as it may be too detailed. K.Mafham was progressing the acquisition of a 3D image of such a large development of houses which could be a valuable ‘wake up call’ to boost opposition. B.Lange of C.P.R.E. was progressing a written report and had attended a meeting with RBC planners. It was important RBC did not consider her attendance at a meeting as acceptance of the housing as this would be counter productive. J.P.Anderson would check on her progress. A Steering Group workshop would be held during June.

10/  Traffic Count following closure of Barton Lane.

As Barton Lane had yet to  close, there was no need to hold a traffic count at the present time.

11/  A453 (progress report)

Back Lane in Thrumpton was due to close from 28th May – 1st June due to A453 works.

12/ Affordable Housing in Gotham:

M.J.Sheppard had been unable to contact A.Gorringe re the result of a management meeting at St.Gobain when it had been hoped that a decision re land availability behind the Royal British Legion would have taken place.

13/ Matters to Report:

K.Steed reported reduced traffic on The Ridgway during roadworks which had necessitated temporary traffic lights.

J.P.Anderson asked the Clerk to confirm in writing to the Trustees of the Memorial Hall/Recreation Ground, GPC’s intention of financial assistance for resurfacing and new drainage to the car park, as agreed at the AGM.

14/ Date & Time of Next Meeting: Tuesday, 18th June,  2013 at 7.30.p.m. in the Weldon Room. Meeting closed at 8.30 p.m.