Category Archives: Minutes of Meetings

Minutes of Meetings from July 2012 onwards

Minutes of the Annual Parish Meeting (26/04/16)

Present:           Thirty parishioners, including Gotham Parish Council members: M.J. Sheppard (Chairman), J.M.F. Royce, J.P. Anderson, H.Taylor, G.Hutter,  M.Wilkins, B.J.Walker.


  1. Welcome: The Chairman welcomed everyone to the meeting.


  1. One Minute’s Silence:

The Chairman requested that the meeting stand for one minute’s silence in memory of those who had fallen in the Two World Wars and for whom this Recreation Ground and Memorial Hall had been donated, in their memory after the 1914-18 war.


  1. Apologies: Councillors C. Dabell, G. Holbrook, A. Clayworth, D. Bexon.


  1. Acceptance of Minutes of Parish held on the 28th April, 2015.

The Minutes of the Gotham Annual Parish Meeting held 28th April, 2015, were authorised for approval.

PROPOSED: J.M.F.Royce SECONDED: B.J. Walker  Vote: All in favour.


  1. GPC Chairman’s Report (M.J. Sheppard).

At the last Annual Parish Meeting in April 2015, Alan Towle addressed the meeting suggesting that the Royal British Legion would make an excellent enlarged shop and include the Post Office. The meeting voted with a show of hands their approval. A group of parishioners under John Anderson volunteered to join the Steering Group’ who would come up with proposals and prepare a bid. A great deal of hard work was done by John and the team, a company was formed and registered, bank account opened, share offer documents were distributed, and much work done to raise essential funds. The project was abandoned on 4th March, all funds have since been returned.

The Biblical story of David and Goliath sadly wasn’t to be repeated in the High Court in London last April. After all the hard work put in by John Anderson, our planning consultant Ken Mafham and Julian Coles Barton parish council (were DAVID), preparing the case to challenge Nottingham City Council, Broxtowe and Gedling Councils (were GOLIATH) in the Judicial Review of the Aligned Core Strategy. It was reported by those attended the hearing, that our barrister Richard Tearney, a leading barrister in this field, made a very strong case. The defence barrister for the opposition on the other hand was weak and ineffective. However the Judge ruled in their favour; no doubt his career progression to the upper echelons of the judiciary might have closed if he had ruled in another direction!

So the large swathe of prime agricultural land from Lark Hill, with it’s magnificent view of the landscape unfolding to the South will become a miasma of houses, large warehouses, buildings of various shapes and sizes, concrete and tarmac etc.. adjoining the Clifton estate and stretching down to the Fairham Brook and creeping nearer to Gotham …. Not a pleasant prospect, we will await the plan.

The Parish Council have decided to retain the services of Ken Mafham to challenge aspects of the plan which we consider unacceptable, and any other developments which might threaten our village. John will report on all this later

The A453 since it opened has relieved us of the rat-running in the morning and evening rush hours. However, with the frenetic house building that’s happening in East Leake currently; there is approval for over 800 more houses, that’s about the size of Gotham!  We must keep a watchful eye on the additional traffic that will come through our village from the speed and safety aspect.

A danger spot in the village now is the Kegworth Road junction with Nottingham Road, traffic doesn’t legally have to stop at this junction, it is supposed to ‘Slow’ – but that doesn’t always happen. With cars parked on both sides of Nottingham Road, and more customers visiting Spar, and pedestrians crossing the road. We will have to keep that under review too.

There is no doubt, that the tram is a boon for anyone going into Nottingham, more people from East Leake and Gotham are using it now, with the facility of parking cars at Lark Hill.

Before Christmas, we had a ceremony to switch on the Christmas tree lights, featuring Batman and Batgirl. We were fortunate to recruit Owen Trickett (Batman) and Paige Lowe (Batgirl) this was the evening after the they had appeared in the enjoyable Robin Hood pantomime. Councillor Harry Taylor drove them round the village in his open vintage D B Lagonda to attract attention. It was very well received by everyone; this is a definite pre-Christmas feature which will be repeated this year.

Because of the appalling weather on the day of the Carol sing-song, I rang the Rev Richard Coleman at lunch time, and he invited us to stage the ‘sing-song’ in the Church. During the afternoon, seats were cleared to the side, and he he spent hours before the event inputting the words of the carols into the church computer, which were then projected onto the screen. The Phil Reckless group were set up in the choir. It all worked out very well. Santa gave the children chocolates as they left. Businesses and individuals in the community had kindly given financial support for what is now a regular pre-Christmas event. It was a very successful evening again; and that this year the event will be held in St. Lawrence Church, unless the weather is mild and no wind, and we might hold it outside as before.

GOTHAM NEWS:- As copies of the East Leake Parish magazine have appeared in the Spar shop, I delivered 30 copies of Gotham News in November to the East Leake Library, which they were happy to receive; and they’ve had 30 copies of the latest edition too; we send 2 copies each to Barton, Thrumpton and Kingston. The Editorial Team decided to increase the advertising rates with effect from January 2016.

Please let me have any news of your groups, and other items of interest; reading about it in the GN may help to generate further interest. It also helps to inform the community of activities in the village which they may not know about but would be interested in.

Gotham Remembers its fallen in the Great War, is a popular feature in each edition; it is well written and interesting, a good deal of hard work goes into this by the team, Peter Inskeep, Pat Dines and Fraser Royce.

I like to feature achievements and news of sportsmen in our community, it hopefully helps to increase interest and membership of the clubs and encourage the younger competitive members of the village.

It would be good to cover all activities in turn eventually. I hope you enjoy this three times a year read; I try to keep a balance between copy and advertising. It is important to let me have your copy and pictures by the copy date, the copy date for the next edition is Friday 17th June. I have posted the advertising rates on the panels at the back of the Hall if you or your group wish to advertise.

In conclusion, I would like to say a personal thank you to all those of you who help with the various activities we have in the village without your help we would not be able to enjoy many of these things.

Finally, I have been asked to mention

West Bridgford Singers Concert in St Lawrence Church

Friday 10th June. Tickets £8 to include Pimms and Nibbles.

Some of the songs will in celebration of Queen’s birthday.










  1. Finance Officer’s Report: (J. Raven).


Gotham Parish Council Financial Report:  Year Ending 31st March 2016


Full income and expenditure accounts for the year ending 31st March, 2016 will be available for inspection from the 14th July, 2016.

Memorial Hall Car Park: The Parish Council, in conjunction with the Trustees of the Memorial Hall, shared costs to re-surface most of the car park and renew drains. The final payment of £825 was made in June 2015:  .

Cemetery Development: Ongoing improvements to the Cemetery have included regular mowing by Horizon Contractors and gardening at a cost of £2,469.

Green Belt Campaign: Our ongoing fight to save Clifton Pastures has continued in conjunction with Barton, Clifton and Thrumpton with costs shared. Gotham’s share last year: £11,457.75. This figure included the costs incurred by taking the Notts City Council Aligned Core Strategy to Judicial Review.

Well House Refurbishment: During the year, the Council has undertaken structural advice on the state of the Well House at a cost of £715. Ongoing improvements are underway with the bulk of the cost, hopefully,covered by the Heritage Lottery Grant.

Railway Walk Maintenance: Continuing improvements to the Railway Walk following last year’s vandalism, a replacement post and wire fence, to match the opposite one alongside the Brickyard Track, was installed at a cost of £360.

Village Defibrillator: After much discussion on the siting of a second village defibrillator, the Bus Company kindly removed the inside defibrillator to the outside wall and shared the costs of a cabinet. The Parish Council cost was £327.

Royal British Legion Site: At this meeting last year it was voted to try and secure the Royal British Legion Site with an Asset of Community Value order. This being successful, costs were incurred by the specially formed management committee to attempt to secure the site – £2,499. These costs have been fully covered by Charitable Grants.

Gotham Remembers: Articles appearing in Gotham News to remember Gotham’s war dead. £539.

Gotham News Costs: Production of Gotham News this year: £1,234.

Play Equipment – £862


Good causes supported in 2015/16:

Carol Singing for Christmas: £50

Church Clock: annual service: £190

Royal British Legion civic wreath:  £250.00.

DARE T Shirts. (Drugs Awareness Course at Gotham School). – £95

Gotham Rangers – £130

Barn Owl Project – £100

Grant towards publication of Gotham News: £650.

Bus Company charity mountaineering climb – £100

Cricket Club mowing and annual grant – £1,375.

Bowls Club annual grant – £900


Subscriptions paid in 2015/16:

Notts Footpath Association – £5

Notts Wildlife Trust – £33.

Information Commissioner’s Office: £35

C.P.R.E. Subscription – £36

Society of Local Council Clerks-  membership: £103

National Association of Local Councils: £263


  1. Report from County Councillor A. Brown:

In 2017 the Soar Valley Division will become Ruddington and Leake Division and comprise of two Councils with two Councillors. There is a reduction of Councillors from the current sixty seven to sixty six. This equal number might mean that nothing gets decided!

I am now a member of the Economic Development Committee (bringing new businesses to the area) and the Crime and Police Committee. An Election will take place for the postion of Police Commissioner and the two candidates are Tony Harper and Paddy Tipping.

My Councillor Fund is shared between eleven villages. This year, Gotham received a donation towards its defibrillator and the Well House refurbishment.

The rewidening of the A453 has been a great success. The Lorry Watch is supposed to deter lorries from travelling through villages. If you spot a lorry travelling through Gotham, go to the County Council website to report which road it is travelling along and details of the lorry involved. If later proven that this lorry is not supposed to be in the village, Trading Standards can impose a £1,000 fine on the driver.

A petition, with 64 signatures, drawn up by riding stables and householders along The Ridgeway re speeding traffic, was handed to me to present to the County Council at a meeting on the 25th February, 2016. A traffic survey was carried out on the straight road length within the 40mph. limit northwest of the Bunny Lane junction. The peak hours 85th percentile speeds travelling southeast were 43.9 mph. – 44.4 mph. with flows varying from 264 – 342 vehicles per hour. This meets the traffic flow but not the speed criteria for a permanent interactive speed sign. Northwestbound, the speeds in the peak hours were 48.2 mph. – 48.5 m.p.h. with flows of 257 – 387,  this meets both criteria. The site will, therefore, be considered for a future interactive speed sign programme. Cost £15,000. The carriageway surface is aesthetically poor with numerous areas of repairs and some fretting of the surgace course. The carriageway is included in the 2016/17 surface dressing programme. There is no definite start date but work should be completed during July – September, 2016.

The Kegworth Road junction with Nottingham Road has funding in place for improvements.

Fly tipping on Soldiers Lane reported. Soldiers Lane is an official bridleway.

The Recycling registration rule may cause increased levels of fly tipping.   


  1. Report from Borough Councillor Stuart Matthews. Apologies received.


  1. Report from Parish Councillor John Anderson, Chairman Planning Committee:

Councillor John Anderson thanked Andrew and Stuart Matthews for regularly attending Gotham Parish Council meetings. They had both worked very hard on Gotham’s behalf.

Clifton Pastures: Not a lot has happened recently. The Oxalis plan was two years ago and no further application has been forthcoming. David Mitchell of RBC has stated further work on Section 106 and traffic issues are still under discussion. Further archeological work undertaken and we await a report. The viability report is also awaited and then a consultation will take place with Parish Councils.

Ken Mafham is of the opinion that this is a landowner driven iniative and there is no demand for housing – as not easy to find a developer willing to take it on. Nottingham City hasn’t expanded as previously expected. RBC has been caught out as it has yet to produce a five year building plan. RBC turned down a small development of houses in Aslockton but the developer won the appeal as RBC couldn’t prove a five year housing plan meaning they are in the developer’s hands. We will find out when a new housing planning application comes out and we will take note of the traffic issues.

Notts Core Strategy and RBC Core Strategy ignored Leicestershire and the planning hub at Junction 24 of the M1 so huge developments there which will be felt by RBC. Gotham will also be affected by traffic from the eight hundred new houses under construction at East Leake.

Gotham Parish Council will retain Ken Mafham’s help. He will assist the Council in obtaining the very best outcome of any future building. The Council will also continue to work alongside Barton and Thrumpton on these matters.

Colin Raynor continues to challenge Nottingham City housing numbers. The student demand for houses has dropped considerably. Chilwell barracks has closed allowing eight hundred houses to become available.


The Barton Sand and Gravel site objection was supported by Gotham Parish Council. In December, the Mineral Local Plan did not include Barton. This was possible because of the lack of house building on Clifton pastures when a sand and gravel supply would have been useful. Some people are still pushing for the sand and gravel site.

The archeological report has not shown any dinosaurs but a medieval settlement was uncovered.

Local Plan Part Two: Gotham status in a green belt envelope and supported by Gotham Parish Council. Responses available on the internet.

Gotham Housing Survey: The Housing Survey shows support for between ten and eleven affordable houses and some three to four bedroom houses. The Parish Council support this so we need to identify a suitable piece of land. Waterloo Housing is in talks but finding it difficult to find a suitable site. We are in meetings with St. Gobain who might or might not allow us to have the land behind the former Royal British Legion site at £10,000 per plot. They have indicated that they are interested in their land South of the village to develop it into working sites.

Neighbourhood Plan: (Parish Plan undertaken in 2006). A Neighbourhood Plan is the latest version as part of a legal structure for planning. It has to work within the Local Plan with limitations but can identify village needs and architecture, etc. Is it time for Gotham to do one?

There is financial support available but we need people to come forward and volunteer to help. If you are interested please contact me.

Royal British Legion Site: Eighteen bids to purchase the site were received. Unfortunately, Gotham Parish Council wasn’t one of them. We will find out the successful bidder but it may take a while for the Royal British Legion to decide. Three Parish Councillors met with their Agent and made him aware of Gotham’s desires for the site. He was of the opinion that RBL would sell for the highest price. I am disappointed that the Community Hub failed but thank you for supporting it to the tune of £200,000. An outstanding result.


Half Hour Break for Refreshments and to have a chance to read the information boards at the back of the hall. Articles supplied by many village organisations.


P.C.S.O Cathy Lucock addressed the meeting with a report of recent activities regarding Notts Police. P.C. Kelly Warwick is no longer responsible for our area. It is now the job of P.C.S.O’s to report crime. The area includes East Leake, Ruddington and the Soar Valley villages. It has not been the best year in Gotham regarding crime with an increase in thefts of and from motor vehicles. It is always unwise to leave valuables on show in the car. Sheds, especially on allotments, have been targeted for theft and garden machinery stolen from houses along The Ridgeway. It has become a ‘right of passage’ for boys in the 14/15 age range to have been seen capable of thieving these kind of items. This has resulted in an increase in police patrols.

If you need to report an incident, please ring 101 and press the 2nd option. The control room will send the nearest police car to the scene of the crime. Contact details also available via the website. Gotham has been listed at the Police Priority Setting meetings as a priority for garden shed crime. It is advisable to sign your email address up to the Neighbourhood Alert System which spreads the word of ongoing crime to Rushcliffe South, Keyworth, Radcliffe and Bingham.


P.C.S.O. C. Lucock left the meeting at 8.35 p.m.


  1. Queen’s 90th Birthday Celebrations:

Peter Phillips is in charge of arranging a street party along The Mall with invitations to all the Queen’s charities on the 9th June, 2016.


Gotham will hold a celebration which could include a picnic in the park, fancy dress, maypole dancing, rounders match, special tree planting in The Square. A suggestion box will be placed inside the Spar shop and I urge you to contribute an idea or two.


  1. Defibrillators: Wallet sized information cards passed around the audience with advice on how to access the defibrillators.
  2. Hutter has kindly take on the duty of regular checks on the defibrillators to ensure they are in good working order. If an incident occurs and you suspect a heart attack victim:
  3. Ring 999 who give a code number for opening the defibrillator cabinet.
  4. Access the defibrillator. The Ambulance Service instructs you what to do next with a recorded message.

If not required, replace the defibrillator inside the box and Gill Hutter will check it is in the correct order.


  1. Any Other Business:

Well House: G. Hutter announced the successful outcome of the application from the Heritage Lottery for Well House refurbishment funding. Some changes to the building will see its original features of 1862. This will include the stanchions supported on plinths. The provision of seating inside will be smaller and, with the removal of the dais, allow access for wheelchairs and push chairs. The banding of roof tiles is to be re-introduced.

Thanks to all those people who signed the petition and wrote letters of support for the Heritage Lottery funding and to the Countryside Trust for funding the replacement finial. Other financial support was received from County Councillor Andrew Brown, Borough Councillor Stuart Matthews, Eon,, British Gypsum, Dr. Gerrard’s Trust, Sally Hudson and Gotham Parish Council. Individual donations provided one third of the funding with the Heritage Lottery, two thirds. Information boards will be installed into the roof of the Well House to include the history of the village, Church, Nature Reserve, Tales of Gotham, Gypsum mines, Batman connection. Thanks to the Gotham History Society for a wealth of information.


The opening of the newly refurbished Well House will take place at a Heritage Day. We need a team of volunteers to help with the organise the proceedings. We are joining with the Bus Company who celebrate ninety years of business and St. Gobain. Once again, the History Society will assist with historical scenes and a photographic exhibition.


The Chairman thanked Gill Hutter for her hard work on the Well House project and she received a round of applause.


M.J.  Sheppard reported, he had written to Earl Howe, whose forebears built the original Well House and laid a drain from the Weldon Spring to provide Gotham with, easier to access, water. The Earl had responded to my letter containing the official letter of GPC ownership of the Well House. He has also been invited to unveil the newly refurbished Well House in September. The refurbishment work should take place during the summer. The Heritage Day will be professionally advertised with interest already received from BBC TV.


Tithe Barn: Kevin Thorpe had received notice, from Notts City Transport, of an opportunity to view inside the Tithe Barn. Please contact Kevin, if interested.


Four years ago, Greg Farnsworth created a Heritage Trail to include Cheese Hill and the Tythe Barn. The trail takes two hours’ to walk and involves six Heritage Boards along the route.


Village Entrance Signs: E. Perrell inquired about the recent talks on replacing the village entrance signs. There is still a budget of £1,500 in the GPC capital account for signage but, as the stolen Nottingham Road sign was recovered by Police, the project was put on hold. The County Council signs are now secured to avert the problem of theft.


There being no more business, the Chairman thanked the attendees and speakers and the meeting closed at 9.40 p.m.

Minutes of a Meeting of Gotham Parish Council (04/04/17)

Present: G. Hutter, (Chairman), B.J. Walker, (Vice-Chairman), J.M.F. Royce, P. Bower, H. Taylor,  G. May, C. Dabell, J.P. Anderson, D. Bexon, A. Clayworth. In Attendance: Borough Councillor S. Matthews.

The Chairman welcomed new Councillors, Jane Youatt and Steve Kent, to the meeting.

17/74: Apologies: M. Wilkins, County Councillor A. Brown

17/75: Acceptance of Apologies:

PROPOSED:  B.J. Walker SECONDED: J.M.F. Royce. Vote: All in favour.

17/76: Report by County Councillor, A. Brown: Nil. Apologies received.

17/77: Report by Borough Councillor, S. Matthews:

Borough Councillor Matthews reported the following items:

The Rushcliffe Arena is now open. The building cost 14.8 million pounds to construct. There are 4,500 signed up members.

The Civic Centre has sold to a developer for 6.9 million pounds.

RBC has raised the Council Tax by 4.5% to cover the extra expense of social care.

Consultation emails re the RBC Local Plan should be sent via the Clerk to the Parish Council. Many members of the public have expressed their concern over the Local Plan which is in its very early stages.

Borough Councillor Matthews pointed out that, at this stage, the Local Plan is at a purely outline stage and may well be altered.

Borough Councillor Matthews has supported Gotham Cricket’s Club appeal for funding by granting it £450 towards a new roller.

RBC have recently appointed three ‘tsars’ to attempt to improve local shopping areas.

Leader of RBC, Councillor Neil Clark, is leaving his post to stand for election for Notts. County Council, Bingham Ward.

The Chairman thanked S. Matthews for attending. He left the meeting at 7.44 p.m.

17/78: Declaration of Interest:

Memorial Hall Trustees in any business pertaining to the Memorial Hall.

17/79: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 7th March, 2017 be accepted and signed as a true record of the business transacted.

Acceptance of amended Minutes: PROPOSED J.P. Anderson SECONDED: G. Hutter. Vote: All in favour.

Progress: 17/58: J.P.Anderson corrected the item re Barton in Fabis having received a planning application from ‘Greenfield’ for the extraction of sand and gravel. Greenfield had presented an Exhibition which might be a precursor for a future Planning Application. Barton in Fabis has produced a very informative information leaflet which was laid on the table for Councillors to read.

17/80: Finance: Monthly Payments and Receipts:

Monthly Payments and Receipts

PROPOSAL: Acceptance of Payment and Receipts.

PROPOSED: J.M.F. Royce  SECONDED:  J.P. Anderson Vote: All in favour.

Application for £500 Gotham Fest Grant (M. Lowe).

The Clerk had not yet received projected figures to run Gotham Fest.

Appointment of Internal Auditor:

PROPOSAL: Appointment of G. Stafford as Internal Auditor  with the internal audit procedure to be audited by M. Barnet.

PROPOSED: J.P. Anderson SECONDED: G. May. Vote: All in favour.

New Software for Gotham News Layout: (deferred until the May meeting when M. Wilkins present)

Application from Gotham Cricket Club for £450 towards junior coaching:

J.P. Anderson produced a Cricket Club 2015/16 balance sheet showing a return to financial health after a difficult financial period. The Club had worked extremely hard over the last two years to support the coaching of up to fifty boys. It has secured grants from Notts County Council and Rushcliffe Borough Council and also local sponsorship. G. May spoke in favour of the Cricket Club earning money by fund raising functions.

PROPOSAL: To support the Gotham Cricket Club junior coaching to the sum of £450.

PROPOSED: J.P. Anderson SECONDED: H. Taylor. Vote: ten in favour, two against. Motion carried.

Funding for Neighbourhood Plan:

£1,000 already budgeted in the Capital Fund. Further funds to be sought via a Government Grant. (Planning Agenda item).

P.R. Dines arrived at the Meeting at 8.10 p.m.

17/81: Memorial Hall Report:

Playground Maintenance:

PROPOSAL: Suspension of Standing Orders:

PROPOSED: G. Hutter  SECONDED: J.M.F. Royce. Vote: All in favour.

P.R. Dines suggested that GPC contribute up to £6,000 towards the playground improvements.

Recreation Ground Capital of £3,000 held by GPC.

Suggestion that in the current year, 2017/18 both GPC and Trustees pledge £1,000 each annually for five years to support a gradual improvement in the playground equipment.

An application to WREN requires three funders to support  grant funding.

The Trustees currently have three other  important projects in the pipeline, driveway gates, improved seating and paving, new floor in the main hall.

P.R. Dines left the meeting at 8.20 p.m.

PROPOSAL: Re-instatement of Standing Orders:

PROPOSED: J.P. Anderson  SECONDED: J.M.F. Royce. Vote: All in favour.

ROSPA Playground Report shows some repairs required.

Costs to remove the concrete adjacent to the netball post and replacing with topsoil and turf. £840 from Trueline.

A discussion took place re the best replacement for the concrete. It was, agreed, the concrete would need removal at the earliest convenience.

Further discussion re replacement flooring between the netball posts to be decided by the Playground Group. Suggestion to acquire quotations to remove and replace the concrete with astro-turf, or similar surface, with advice from the Produlic representative. (Agenda item next month).

ROSPA suggested warning signs to be posted, re climbing on the equipment.

An estimate had been received from C. Dines for maintenance work re Sandpit: To dig over existing sand, spread/level bagged sand – £30.

Artificial Safety Surfaces:  apply moss kill to affected carpets, clean all carpet areas, spread/level and brush into cleaned carpets fine kiln sand. £180.

Parish Council to acquire sand from J.A. Stephens.

PROPOSAL: Acceptance of C. Dines maintenance quotation of £210 for above safety area cleaning.

PROPOSED: G. Hutter SECONDED: J. Youatt. Vote: All in favour.

17/82: Chairman of Planning and Development Committee:

J.P.Anderson reported, K. Mafham had submitted a response to the RBC Local Plan part 2 on GPC’s behalf. He had also commented on the Green Belt Review with special mention of the historic significance of some of the sites suggested. The CIL had been mentioned .RBC Local Plan part 2 responses available to view on the website.

The Neighbourhood Plan awaiting comments and instruction from P. Marshall of RBC.

K. Mafham to attend the next GPC Planning Meeting.

17/83: Planning Decisions Received:

17/1: (ref: 17/00196/FUL) 329 Leake Rd – 1st floor side extension, single storey rear extension. Loft conversion.  GRANTED

17/84: Planning Applications Received: Nil.

17/85: Report by Chairman of the Environment Committee:

Railway Walk: C. Dabell reported positive feedback re the Railway Walk improvements.

Stoney Lane Barn: A parishioner seeks GPC approval of his intention to restore the now dilapidated 1840 barn on Stoney Lane.

Cemetery Arch: C. Dabell spoke in favour of rebuilding the stone arch over the Cemetery gateway. GPC discussed this item but felt the Playground improvements should take priority at the present time.

J.P. Anderson called for a Cemetery Sub-Committee Meeting to be held during April to discuss ongoing maintenance.

17/86: Flooding Progress Report:  A well attended meeting took place in the Memorial Hall on the 27th March, 2017. County Councillor A. Brown present. G. Taylor of NCC reluctant to take action on village culverts and removal of blockages. A. Howick had spoken to G. Taylor and an inspection had taken place of Moor Lane, Nottingham Road culvert and street gulleys. Kegworth Road had been cleared. If no further action, by NCC, taken place in two months’ refer to County Councillor A. Brown.

17/87: Standing Orders Review:

Reminder to Council to report amendments to Standing Orders to J.P.Anderson prior to the May meeting when a review will take place.

17/88: Clerk’s Appraisal:

A. Clayworth to obtain a Proforma and date to be arranged.

17/89: Policing Matters/Vandalism:

March crime figures not yet received. A report of drug dealing on Soldiers Lane had been received. The Police had been alerted.

The Memorial Hall shed had suffered an attempted break-in.

The Memorial Hall defibrillator signage had been stolen on Saturday, 1st April, 2017. G. Hutter had priced a replacement.

Reports of worsening speeding through the village. Police to be informed.

A bad vehicle accident had occurred on The Ridgeway.

17/90: Gotham News and Media: Nil to report.

PROPOSAL: Meeting to continue to conclude the business on the Agenda.

PROPOSED: G. Hutter  SECONDED: J.P. Anderson. Vote: All in favour.

17/91: Chairman’s Report:

The Chairman had received a donation from Mrs. C. Smith in favour of the new  Playground Equipment.

Clerk to send a letter of thanks.

Notes handed out from Public Relations assistant, Louise Third.

17/92: Clerk’s Report:

The Clerk had drawn up an agenda for the Annual Parish Meeting to be held on the 25th April, 2017 in the Memorial Hall,  Moonrakers’ Room, at 7.30 p.m. She had contacted village groups to advise them of the opportunity to advertise their recent events, etc.

Advertising panels ordered from Off the Wall and to be delivered on the day.

17/93: Matters to Report:

G. May reported, the steps at the top of the cornfield had been re-aligned to coincide with the opening of the gates.

P. Bower reported a trip hazard had resulted from Virgin Media replacement of a manhole cover outside the old Post Office.

P. Bower reported the dilapidated seat outside the New Rectory needs removal. Clerk to ask advice of NCC Highways re its permission requirements.

G. May unable to attend the Council Training Course on the 27th April, 2017. Clerk to advise NALC.

D. Bexon had been unable to contact the parent interested in undertaking the improvements to the village noticeboard.

17/94: Items for Next Agenda:

Software for M. Wilkins, Clerks Appraisal,  Standing Orders Review, Playground Improvements.

17/95: Date of Next Meeting: The Annual Meeting will be held on Tuesday, 2nd May 2017 at 7.00 p.m.

Meeting closed at 9.45 p.m

Minutes of a Meeting of Gotham Parish Council (07/03/17)

Present: G. Hutter, (Chairman), B.J. Walker, (Vice-Chairman), J.M.F. Royce, P. Bower, H. Taylor, M. Wilkins, G. May, C. Dabell, J.P. Anderson.

In Attendance: County Councillor A. Brown

17/50: Apologies: D .Bexon, A. Clayworth, Borough Councillor S. Matthews.

17/51: Acceptance of Apologies:
PROPOSED: J.M.F. Royce SECONDED: J.P. Anderson . Vote: All in favour.

17/52: Report by County Councillor, A. Brown:
Councillor Brown reported the following items:
Notts County Council increase in Council Tax – 4.9%. Rushcliffe Borough Council – 4%.
Attended East Midlands Airport ICC meeting and is pushing for the Skylink bus service to be extended to run through the A453 villages. There are discussions re an extension on the tram line to the Parkway Station.
The new Super Service bus is running at only 10% capacity.
Fourteen thousand new jobs created at Roxhill warehousing complex which extends from the airport to Lockington. A new traffic island is under construction at Junction 23 of the M.1.
Flooding maps of Gotham sent to Graham Taylor at NCC.
Seeking advice on traffic modelling around East Leake.
No funds available for road repairs in the Borough but the Ridgeway is listed for road works next year.
Apologies from Councillor Brown recorded for the GPC April main meeting.

Councillor Brown left the meeting at 7.55 p.m.

17/53: Report by Borough Councillor, S. Matthews: N/a (apologies received).

17/54: Declaration of Interest:
Memorial Hall Trustees in any business pertaining to the Memorial Hall.

17/55: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 7th February, 2017 be accepted and signed as a true record of the business transacted, with the following amendments:
17/56: Report by Chairman of the Environment Committee: Seat relocation – alter third sentence from ‘RBC’ to ‘NCC’.
Acceptance of amended Minutes: PROPOSED J.M.F. Royce SECONDED: G. May. Vote: All in favour.

Progress: Nil to report.

17/57: Two Casual Vacancies:
Two applications had been received to fill the two current vacancies on GPC.
The Chairman read out the letters of application from Mr. Steve Kent and Mrs. Jane Youatt.
PROPOSAL: Acceptance of Mr. Steve Kent to serve on Gotham Parish Council.
PROPOSED: J.P. Anderson SECONDED: G. Hutter Vote: All in favour.
PROPOSAL: Acceptance of Mrs. Jane Youatt to serve on Gotham Parish Council.
PROPOSED: J.P.Anderson SECONDED: J.M.F. Royce Vote: All in favour.

17/58: Finance: Monthly Payments and Receipts:
Monthly Payments and Receipts
PROPOSAL: Acceptance of Payment and Receipts.
PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce Vote: All in favour.

Application for £500 Gotham Fest Grant (M. Lowe).
PROPOSAL: Grant of £500 to be paid towards the Gotham Fest. (Clerk to ask M. Lowe for list of expected Fest costs) PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce Vote: All in favour.

Application from St. Lawrence PCC for cost of repairs to Church Clock Chimes:
PROPOSAL: Grant of £500 to be paid towards the St. Lawrence Church Clock Chimes repair.
PROPOSED: J.M.F. Royce SECONDED: C.Dabell Vote: Four in favour, five against. Motion Fell.
PROPOSAL: To allow for GPC Grants Policy exceptional circumstances and grant the sum of £1,000 towards the cost of repairing St. Lawrence Church Clock Chiming mechanism. Grant to be paid on production of invoice.
PROPOSED: J.P. Anderson SECONDED: G.May Vote: Six in favour, three against. Motion carried.

Recommendation from Planning Committee – Pay K. Mafham £500 for Planning advice.
PROPOSAL: To pay K. Mafham for Planning Advice – £500
PROPOSED: J.P. Anderson SECONDED: J.M.F.Royce. Vote: All in favour.

17/58: Chairman of Planning and Development Committee:
J.P.Anderson reported, two planning meetings held during February to discuss the RBC Local Plan Part 2.
The RBC SHLAA (Sustainable Housing Land Availability Assessment) had not included any brown field sites available in Gotham. R. Mapletoft had reported that RBC do not include brown field sites, only green field.

Recommendations from the Planning Meeting held on the 28th February, 2017:
a. That GPC reaffirms its policy for a ‘shrink-wrap’ green belt envelope around the village and supports provision of affordable housing, behind the former Royal British Legion site. The will also undertake the individual green belt analysis of each of the sites.

b. That GPC register for a Neighbourhood Plan and appoints K. Mafham to draw up a Neighbourhood Plan.

c. A Public Meeting to be held on Monday, 20th March, 2017 in the Memorial Hall, main hall at 7.30 p.m.
PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce. Vote: All in favour.

Diary of Events:
Thursday, 9th March, 2017 3 – 8 p.m. An RBC Public Consultation on Local Plan Part 2 –to be held in the Memorial Hall.
Monday, 20th March, 2017: Public meeting 7.30pm Gotham Memorial Hall. J.P.Anderson to lead. K. Mafham to be invited.
Tuesday, 21st March, 2017: Planning meeting where submission could be discussed/finalised
Tuesday, 28th March, 2017 Neighbourhood Planning Meeting to be held in Bingham Methodist Church
7.30 p.m. – 9.30 p.m. J.P.Anderson, G.Hutter and B.J.Walker to attend. Clerk to advise of Gotham’s intention to draw up a Neighbourhood Plan.
Friday, 31st March, 2017: 5pm Deadline for submission to RBC.

Barton in Fabis has received a planning application from ‘Greenfield’ for the extraction of sand and gravel. Barton has previously lobbied to take the site out of the County Councils mineral plan so it is not currently a site for consideration. This fact does not prevent a developer submitting an application. (Planning Agenda item).

17/59: Planning Decisions Received: Nil.

17/60: Planning Applications Received:
17/3 (ref)17/00426/FUL – 14 Meadow End single storey rear extension & raised patio.
Consultation deferred until the Planning Meeting on the 21st March, 2017.

C. Dabell left the meeting at 9.00 p.m.

17/61: Report by Chairman of the Environment Committee:
Trees in The Square: J. Taylor had planted two Liquidambar trees in The Square at a cost of £60. Cost of trees, stakes, compost, etc. £178.30.
Relocation of 5 Village Seats: Two former Well House seats to be re-positioned in the Square. The third seat may be added at a later date. J.M.F. Royce had taken measurements and reported that there would be sufficient space for all three seats. G. Hutter to liaise with A. Howick over installation.
Village Litter Pick – Saturday, 18th March, 2017 at 10.00 a.m. in The Square.
The Clerk had notified Streetwise of the planned litter pick and requested supplies of bags, gloves, high vis jackets and black sacks. M.Wilkins to produce posters advertising the event.

17/62: Memorial Hall Report: Next meeting 14th March, 2017.
The Playground group are due to meet on Monday, 13th March, 2017 at 7.30 p.m. G. Hutter had discussed the playground with a representative from Produlic who would be happy to advise the Group.

17/63: Flooding Progress Report:
G.Hutter reported, A. Howick had spoken to J. Moss re decreasing the size of the culvert alongside the Railway Walk to prevent overflowing.

17/64: Data Access Request:
A Subject Access Request had been received from Ex. Councillors M.J. Sheppard and G. Holbrook and duly processed.

PROPOSAL: Meeting to continue after 9.30 p.m. PROPOSED: J.M.F.Royce, SECONDED: J.P. Anderson. All in favour.

17/65: Clerk’s Appraisal: Deferred until A. Clayworth available.

17/66: Policing Matters/Vandalism:
February crime figures not yet received.

17/67: Gotham News and Media:
The Chairman thanked M. Wilkins for his excellent production of Gotham News. Positive feedback has been received. Future items to include a calendar of forthcoming village and Church events.
Main Agenda item: Software for Gotham News layout.

17/68: Date of Annual Parish Meeting:
The Annual Parish Meeting will be held on the 25th April, 2017 in the main hall of the Memorial Hall at 7.30 p.m. Clerk to contact village groups to advise them of the opportunity to advertise their recent events, etc.

17/69: Chairman’s Report:
The Chairman had received an offer of Public Relations assistance from Mrs. Louise Third.
PROPOSAL: Appointment of Mrs. L. Third as P.R. representative to GPC.
PROPOSED: G. Hutter SECONDED: J.P. Anderson. Vote: All in favour.

17/70: Clerk’s Report: Nil to report.
17/71: Matters to Report:
A Memorial Service in The Memorial Hall will be held for retired Councillor Liz Reid on Friday, 26th May, 2017 at 2.p.m.
G. Hutter had visited the Executor of sculptor, Stanley Bullard, who had offered, a waist high, sculpture of the Wise Men of Gotham to the village. It was agreed to offer the sculpture to the Trustees of the Memorial Hall or Gotham Primary School.
J.P.Anderson reported that Gotham Village had recently been mentioned, by comedian, Jimmy Carr, on the T.V. programme Q.I. (In relation to the Tales of Gotham and Batman).

17/72: Items for Next Agenda:
Software for M. Wilkins, Clerks Appraisal, Annual Parish Meeting arrangements, Standing Orders Review.

17/73: Date of Next Meeting: The next Meeting will be held on Tuesday, 4th April, 2017 at 7.30 p.m.

Meeting closed at 9.50 p.m.

Minutes of a Meeting of the Planning & Development Committee (28/02/17)

Present: Councillors, J.P. Anderson (Chairman), M. Wilkins, J.M.F. Royce, B.J.Walker, G.Hutter.

1/ Apologies: Nil Absent: H.Taylor, A. Clayworth

2/ Declaration on Interest: Nil.

3/ Minutes of the Meeting held on Tuesday, 21st February, 2017.
RESOLVED: That the Minutes of the Planning & Development Committee, held on the 21st February, 2017 as previously circulated to be deferred until the next Planning and Development Meeting.

4/ Progress from the Minutes, not on the Agenda: Nil to report.

5/ RBC village Local Plan part 2 ‘Further Options’ Consultation 17th February – 31st March
RBC presentation 3-8pm 9th March 2017 at the Memorial Hall
A discussion continued re the RBC Local Plan Part 2.
Presentation on the 9th March, 2017 at Gotham Memorial Hall.
Ken Mafham to score the building plots, identified by RBC, for the official response – closing date, 31st March, 2017. J.P.Anderson to assist.

6/ Neighbourhood Plan:
Ken Mafham to assist with the Gotham Neighbourhood Plan. Flooding advice available to Ken from G.Hutter and A. Howick.
An RCAN Neighbourhood Plan meeting to take place at Bingham Methodist Church on the 28th March, 2017 from 7.30 p.m.

7/ Planning Decisions Received: Nil.

8/ Planning Applications Received:
17/ 2 (ref: 17/00340/FUL) 14 Nottingham Road – single storey rear extension
PROPOSED: J.P. Anderson SECONDED: M.Wilkins. Vote: Four in favour, one abstention.

9/ Matters to Report: Nil.

10/ Date & Time of Next Meeting: The next meeting of the Planning Committee will be held in the Memorial Hall Weldon Room on Tuesday, 21st March, 2017 at 7.30 p.m. Meeting closed at 8.40 pm

Minutes of a Meeting of the Environment Committee (21/02/17)

The Meeting Commenced at 8.40 p.m.

Members present: Councillors G. May, (Vice-Chairman) G. Hutter, J.M.F. Royce, M. Wilkins, P. Bower.

In the absence of the Chairman, G. May chaired the meeting.

1. Apologies: C.Dabell (Chairman), D Bexon

2. Declaration of Interest: None

3. Minutes of previous meeting:
RESOLVED: That the Minutes of the Environment Committee, held on the 17th January, 2017 as previously circulated, be confirmed and signed as a true record of the business transacted..
PROPOSED: M. Wilkins SECONDED: P. Bower. Vote: All in favour.

4. Progress Arising from the Minutes:
Pg. 1 Item 4. The Clerk had sent an email enquiry to NCC K. Hourd re the long awaited improvements to Kegworth Road paths and road surface.

5. Flooding – Up to date progress:
M.Wilkins reported, the ditch on the left of Kegworth Road is very blocked. G.Hutter and P.Bower reported similar problems with blocked ditches alongside Leake Road, up to the mini roundabout. This matter had also been reported to County Councillor, A. Brown and Graham Taylor, of NCC Highways.
M.Wilkins reported, the ditch alongside Gypsum Way, is full of rubbish and fly tipped car wheels and tyres.

6. Well House Refurbishment (Conclusion)
G. Hutter and J.M.F.Royce had met M.Goodwill-Hodgson, (Well House technical architect) to discuss remedial work to be presented to Saunders Bros. The project should be completed for final payment by April, 2017 under contractural terms. There is £1,948 left in the Well House budget.

7. Planting along Nottingham Road, between Bidwell Crescent and Gotham Garage:
The verges alongside Nottingham Road are only mown twice a year by NCC. It was decided to defer a decision over planting until C. Dabell present.

8. Railway Walk:
J. Taylor had removed all the elder trees identified at the site meeting, held on the 5th February, along with scrub and bramble. Eco piles left for wildlife and insects.
PROPOSAL: To pay J. Taylor £1,750 for the work undertaken with the proviso that he rakes the piles of chippings to prevent them killing the spring growth of vegetation beneath.
PROPOSED: M. Wilkins SECONDED: G. May Vote: Four in favour, one against. (G.May to contact J. Taylor re bark chippings).

9. Replacement Seating in The Square/Rec. Ground/Cheese Hill. (Parishioner suggestion – SSSI)
A site meeting had been held to ascertain the best siting of the redundant Well House seats. It had been agreed, two seats should be placed alongside the Church Wall. J.M.F.Royce suggested there may be room for the third seat alongside the bicycle racks and would take measurements. He would ask A. Howick to fix the seats in place.
G. Hutter and J.M.F. Royce had inspected the wooden seat on Cheese Hill to find it in a dilapidated state. The Clerk had been asked, by a parishioner, for a seat at the SSSI. G. May reported, Natural England would not allow a seat to be sited within the SSSI as it is against the HLS agreement.

10. Choice of Tree Replacements in The Square – Liquidambar. Progress re purchase/planting:
G.May had ordered two Liquidambar trees from Six Acre Nurseries at a cost of, approximately, £70 each. Compost, stakes and root protector compound, approximately £25. The trees could be delivered to the home of J.M.F.Royce.
Planting arrangements to be made.

11. Dog Mess – Progress on signage:
The Clerk had asked RBC to display dog mess warning signs on suitable lamp posts around the major roads within the village. These signs were too small and fixed too high to be clearly visible. M. Wilkins reported, Keep Britain Tidy produce a Glow in the Dark warning sign at a cost of £25 each. He had designed his own version of a glow in the dark, batman themed sign which would be far more noticeable. He will produce some signage, as soon as possible and put an item, including a new-style sign in Gotham News.
There had been a report of a professional dog walker frequently letting loose a number of dogs on the Brick Yard. M. Wilkins suggested obtaining the number plate of the vehicle used for transport and report it to RBC.
The Dogs Trust have produced a film highlighting the national problem of dog mess and giving suggestions on how to improve matters.

12. Village Noticeboard Improvements:
The Clerk to obtain three quotations for a three compartment replacement noticeboard.

13. Matters to Report:
The Clerk had ordered ten large high viz vests for use during the Village Litter Pick on the 18th March, 2017. (Cost £44.37).
The Clerk reported, NCC had provided a new bus shelter on Leake Road (approximately opposite to the entrance to Eyres Lane).
A letter had been received from St. Lawrence PCC requesting financial assistance with the repairs to the Church Clock chimes. Cost £2,760 plus VAT. (Main agenda item).

14. Date and Time of Next Meeting:
The next meeting will be held in the Weldon Room of the Memorial Hall on Tuesday, 21st March, 2017 at 8.30 p.m.

Meeting closed: 10.00 p.m.

Minutes of a Meeting of Gotham Parish Council (07/02/17)

A One Minute Silence was observed in memory of retired Councillor Liz Reid, who sadly died last week.

Present: G. Hutter, (Chairman), B.J. Walker, (Vice-Chairman), D. Bexon, J.M.F. Royce, P. Bower, H. Taylor, M. Wilkins., G. May, C. Dabell, J.P. Anderson, A. Clayworth.

In Attendance: M. Raven

17/25: Apologies: County Councillor A. Brown, Borough Councillor S. Matthews.

17/26: Acceptance of Apologies:
PROPOSED: G. Hutter SECONDED: M. Wilkins. Vote: All in favour.

17/27: Report by County Councillor, A. Brown: N/a (apologies received)

17/28: Report by Borough Councillor, S. Matthews: N/a (apologies received).

17/29: Declaration of Interest:
Memorial Hall Trustees in any business pertaining to the Memorial Hall.
M. Wilkins in Agenda item 20. Gotham News and Media.

17/30: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 3rd January, 2017 be accepted and signed as a true record of the business transacted, with the following amendments:
17/14: Flooding Progress Report: 4th line, replace ‘drain’ with ‘culvert’.
17/18: Gotham News and Media: 2nd sentence, correct spelling from ‘Wilcox’ to ‘Wilkins’.
Acceptance of amended Minutes: PROPOSED J.M.F. Royce SECONDED: G. Hutter. Vote: All in favour.

Progress: Pg. 3 Item 17/17: B.J. Walker reported the Police Priority Setting Meeting to now be held on the 8th February, 2017 at 10.00 a.m. at Keyworth Village Hall. B.J. Walker, to attend.
Pg. 3 17/7: Formal acceptance of the Revenue Budget 2017/18: £32,661.31. The Revenue Budget had increased to £32,787.31 to include the Defibrillator annual maintenance charge of £126. PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce. Vote: All in favour.

17/31 Acceptance of Revised Standing Orders:
J.P. Anderson reported the reviewed Standing Orders, carried out during August, 2016, had been circulated to Councillors at the December, 2016 meeting for them to check their accuracy. The twenty-two-page document is complicated and produced from the NALC Model Standing Orders and amended to suit Gotham Parish Council’s specific needs within the legal framework to include statutory laws. The Standing Orders and Policies should be reviewed on an annual basis.
J.M.F. Royce had drawn up a list of alterations required and would forward them to J.P. Anderson. He suggested checking sections of the Standing Orders during the next six Parish Council meetings.
a. 18b Clerk’s appraisal – The Council will, upon a resolution, conduct a review of the performance and annual appraisal of the work of the Parish Clerk. The resolution shall determine who will carry out the appraisal. The review and appraisal shall be reported in writing and is subject to approval by resolution by the Council.
PROPOSAL: Adoption of Revision 1 of the Standing Orders dated 1st January 2017.
Next revision to be conducted in April in time for the AGM in May 2017.

PROPOSED: J.P. Anderson SECONDED: M. Wilkins. Vote: ten in favour, one against.
Reason for objection: The document is incomplete and not properly verified.

17/32: Two Casual Vacancies:
The Chairman had received a letter of resignation from R. Webster who had recently accepted the position of Councillor but found she was unable to continue with her membership, due to work commitments. The Clerk had informed the Electoral Officer and posted a Casual Vacancy notice on the Public Noticeboard. Therefore, there are still two vacancies.
An item in Gotham News to be placed which will hopefully attract two new applicants.

M. Raven left the meeting at 8.10 p.m.

17/33 Acceptance of Clerk’s Temporary Assistant (M. Raven).
Thanks recorded to M. Raven who has assisted the Clerk during the change to new computer software. NALC had been informed of the situation and reported many Parish Clerks worked with an assistant.
PROPOSAL: Acceptance of M. Raven’s role of temporary assistant for six months’ when the situation will be reviewed.
PROPOSED: J.M.F. Royce SECONDED: A. Clayworth. Vote: six in favour, five against.

M. Raven returned to the meeting at 8.15 p.m.

17/34: Finance: Monthly Payments and Receipts:
Monthly Payments and Receipts
PROPOSAL: Acceptance of Payment and Receipts.
PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce Vote: All in favour.

Recommendations from the Finance Committee:
Precept for 2017/18 Nil increase.
J.M.F. Royce had spoken with RBC Financial representative, Ms. A. Hall-Wright who had confirmed a nil increase in Precept would result in an extra payment of £40. i.e. £36,440. This is due to the fluctuation in the number of payees of Council Tax which results in a flexible payment overall. The Revenue Budget has increased by 7% in 2017/18. B.J. Walker commented that the Cemetery gardening costs were excessive. (Agenda item for Cemetery Sub-Committee meeting agenda).
PROPOSAL: In view of an expected rise in Council Tax due to the expectation of RBC levying a charge for Social Care, it would be prudent for GPC to vote for a nil increase in the Precept for 2017/18.
PROPOSED: G. Hutter SECONDED: G. May. Vote: ten in favour, one against.
Gotham News Printing by Temple Printers:
quotations had been received for the future printing/layout of Gotham News.
PROPOSAL: Acceptance of Temple Printers quotation of £805 for nine hundred copies. The cost may be reduced to £380 for printing only. Gotham Remembers inserts to cost £125 for printing only.
PROPOSED: G. May SECONDED: G. Hutter. Vote: ten in favour, one abstention.
M. Wilkins had kindly offered to carry out the layout of the March edition of Gotham News.

Permission for RFO to transfer monies from Handelsbanken to Co-op, if necessary.
PROPOSED: G. Hutter SECONDED: J.M.F. Royce. Vote: All in favour.

Application for £500 Gotham Fest Grant (M Lowe). [Deferred until March Meeting]

17/35: Chairman of Planning and Development Committee:
An RBC Public Consultation on Local Plan Part 2 –to be held in the Memorial Hall 9th March 2017 3 – 8 pm.
(item in Gotham News) Parishioners to be invited by RBC notices to every household.

J.P. Anderson read a report re a recent appeal to a development in Aslockton which had been turned down by the Inspector. Ref APP/P3040/W/16/3/31 43126.

The Clifton SUE (Sustainable Urban Extension) has been stalled by the progress of an outline planning application, although the Council are endeavouring to expedite matters with the aid of a planning performance agreement. However, the anticipated on-set development is now expected to be delayed by three years and the dwellings to be delivered within five years are reduced by 575 to less than half of those envisaged in the trajectory. J.P. Anderson had contacted Borough Councillor, S. Matthews, to get clarification on the reason for the three-year delay but no reason was forthcoming. The Local Plan is seemingly unviable.
K. Mafham has carried out an appraisal on available pockets of land within Gotham. The appraisal has not yet been sent to RBC. J.P. Anderson had arranged an informal meeting to be held at the home of B.J. Walker on Thursday, 9th February, 2017 to meet J. Coles of Barton P.C. and Ken Mafham to discuss green belt issues and the way forward re a potential problem with building around Gotham. Article to appear in Gotham News if time allows before the next issue goes to print.
Before any new building in Gotham be considered, the problem with drains must be tackled. The storm drain at Dead Man’s Island is blocked.
The Royal British Legion site is still under offer.

17/36: Planning Decisions Received: Nil.

17/37: Planning Applications Received:
17/1: (Ref: 17/00196/FUL) 329 Leake Road – 1st side extension single storey rear extension, loft conversion (resubmission).
PROPOSED: J.P. Anderson SECONDED: G. May. Vote: All in favour.
Reason for objection: The garage is in front of the building line and would set a precedent for all the properties along Leake Road. (The Ridgeway).

17/38: Report by Chairman of the Environment Committee:
Bidwell Crescent to Gotham Garage Tree Planting Project: In view of the amount of services identified below ground, it was agreed shrubs would be more appropriate along the Nottingham Road verge. Extra attention to verge mowing would tidy the area.
Relocation of 5 Village Seats: A site meeting took place on the 5th February, 2017 in The Square. Two former Well House seats to be sited next to the church wall.
PROPOSAL: To site two black seats from the Well House against the church wall and offer the two wooden seats to the Trustees of the Memorial Hall.
PROPOSED: G. May SECONDED: G. Hutter. Vote: All in favour.
A. Howick to quote to re-instate the NCC benches. Suggestions for siting the third black seat included Cheese Hill bus stop. (Environment Agenda item)

PROPOSAL: Suspension of Standing Orders to allow M. Raven to speak.
PROPOSED: G. Hutter SECONDED: J.P. Anderson. Vote: All in favour.

PROPOSAL: Re-instatement of Standing Orders to allow M. Raven to speak.
PROPOSED: G. Hutter SECONDED: J.P. Anderson. Vote: All in favour.

At 9.30 p.m. it was PROPOSED: To continue the meeting until the end of the Agenda.
PROPOSED: M. Wilkins SECONDED: J.P. Anderson. Vote: All in favour.

Recommendations from the Environment Committee to main Council:
Tree species for planting in The Square. (Revised Proposal) Advice from Six Acres Nursery made the choice of white beam or cherry trees inadvisable due to the amount of root space available. It was therefore, PROPOSED by B.J. Walker and SECONDED by D. Bexon to choose Liquidambar trees. Cost £150 – £200 depending on size. Vote: All in favour.
Railway Walk Quotations for removal of Elders: Three quotations had been received for the removal of elders along the Railway Walk. J. Taylor had advised that the method of removal would be sawing off which would not disturb the badger setts. Cost £1,750 plus VAT.
PROPOSAL: Acceptance of J. Taylor’s quotation of £1,750 plus VAT for elder removal along the Railway Track.
PROPOSED: J.P. Anderson SECONDED: G. May. Vote: All in favour. (G. May to inform J. Taylor).
PROPOSAL: Funding for elder removal to be taken from the Railway Walk budget and environment improvement budget increased by vired underspends, if necessary.
PROPOSED: G. Hutter SECONDED: M. Wilkins. Vote: ten in favour, one against.
Village Litter Pick: The date has been changed from the 11th March to the 18th March, 2017. B.J.Walker unavailable. An item in Gotham News to advertise the event.

17/39: Memorial Hall Report:
D.Bexon had run a successful survey at Gotham School to gain parents’ preferences re new playground equipment.
Adult equipment might be incorporated. G. May offered to join a sub-committee made up of GPC representatives, parents and Trustees of the Memorial Hall. A great deal of sponsorship money is currently available for sports/play equipment.

17/40: Flooding Progress Report:
A well-attended meeting of the Flooding Action Group took place in the Memorial Hall on the 30th January, 2017. The plan is to continue working with County Councillor A. Brown who will work on Gotham’s behalf at County Hall. The new ditch, running adjacent to the New Rectory, has been dug out. NCC to clear the culvert running under Leake Road to meet the new ditch. The Clerk had advised M. Simes of the newly dug ditch and M. Simes had confirmed she had checked the ditch alongside her field for blockages

PROPOSAL: To suspend Standing Orders to allow M. Raven to speak.
PROPOSED: J.P. Anderson SECONDED: G. Hutter. Vote: All in favour.

17/41: Data Access Request:
A Subject Access Request for personal data has been received from retired Councillors M.J. Sheppard and G. Holbrook. The data search will involve reviewing emails and correspondence, but not Minutes of Meetings. M.Raven is currently undertaking this work, having taken advice from the ICO and NALC. A charge for the search of £10 per applicant is the maximum that can be levied. (A Data Access Policy should be included in revised Standing Orders).

17/42: Clerk’s Appraisal:
PROPOSAL: Date of Appraisal to be arranged when A. Clayworth has completed an appraisal course.
PROPOSED: G. May SECONDED: M. Wilkins. Vote: All in favour.

17/43: Policing Matters/Vandalism:
Sheds broken into and car theft during January. B.J. Walker to enquire at the Police Priority Setting Meeting, why GPC not alerted to current crime in the village.

17/44: Gotham News and Media:
Thanks to M. Wilkins for his kind offer to lay out the March edition of Gotham News. He is currently awaiting copy.

G. Hutter left the room at 9.55 p.m.

C.Dabell left the meeting at 9.55 p.m.

B.J. Walker had written a long article for Gotham News in respect of retired Chairman, M.J. Sheppard’s work for GPC.
PROPOSAL: A five-line paragraph to mark the work undertaken by M.J. Sheppard during his Chairmanship of GPC to be included in the March edition of Gotham News.
PROPOSED: A.Clayworthl SECONDED: M. Wilkins. Vote: five in favour, four against.

G. Hutter returned to the meeting at 10.00 p.m.

17/45: Chairman’s Report:
G. Hutter thanked Councillors for their hard work over the last two months.

17/46: Clerk’s Report:
The Clerk reported, the Memorial Hall Honours Board had been updated.
17/47: Matters to Report:
H. Taylor enquired whether Gotham’s roadside entrance signage was to be improved as per previous discussions. The Chairman explained this had been unnecessary due to the discovery of the stolen sign from Nottingham Road having been returned by Police. The three GOTHAM entrance signs had since been firmly secured by NCC to prevent further theft.

17/48: Items for Next Agenda:
Standing Orders – continued review.

17/49: Date of Next Meeting: The next Meeting will be held on Tuesday, 7th March, 2017 at 7.30 p.m.

Meeting closed at 10.10 p.m.