Category Archives: Minutes of Meetings

Minutes of Meetings from July 2012 onwards

Minutes of a Meeting of Gotham Parish Council (07/03/17)

Present: G. Hutter, (Chairman), B.J. Walker, (Vice-Chairman), J.M.F. Royce, P. Bower, H. Taylor, M. Wilkins, G. May, C. Dabell, J.P. Anderson.

In Attendance: County Councillor A. Brown

17/50: Apologies: D .Bexon, A. Clayworth, Borough Councillor S. Matthews.

17/51: Acceptance of Apologies:
PROPOSED: J.M.F. Royce SECONDED: J.P. Anderson . Vote: All in favour.

17/52: Report by County Councillor, A. Brown:
Councillor Brown reported the following items:
Notts County Council increase in Council Tax – 4.9%. Rushcliffe Borough Council – 4%.
Attended East Midlands Airport ICC meeting and is pushing for the Skylink bus service to be extended to run through the A453 villages. There are discussions re an extension on the tram line to the Parkway Station.
The new Super Service bus is running at only 10% capacity.
Fourteen thousand new jobs created at Roxhill warehousing complex which extends from the airport to Lockington. A new traffic island is under construction at Junction 23 of the M.1.
Flooding maps of Gotham sent to Graham Taylor at NCC.
Seeking advice on traffic modelling around East Leake.
No funds available for road repairs in the Borough but the Ridgeway is listed for road works next year.
Apologies from Councillor Brown recorded for the GPC April main meeting.

Councillor Brown left the meeting at 7.55 p.m.

17/53: Report by Borough Councillor, S. Matthews: N/a (apologies received).

17/54: Declaration of Interest:
Memorial Hall Trustees in any business pertaining to the Memorial Hall.

17/55: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 7th February, 2017 be accepted and signed as a true record of the business transacted, with the following amendments:
17/56: Report by Chairman of the Environment Committee: Seat relocation – alter third sentence from ‘RBC’ to ‘NCC’.
Acceptance of amended Minutes: PROPOSED J.M.F. Royce SECONDED: G. May. Vote: All in favour.

Progress: Nil to report.

17/57: Two Casual Vacancies:
Two applications had been received to fill the two current vacancies on GPC.
The Chairman read out the letters of application from Mr. Steve Kent and Mrs. Jane Youatt.
PROPOSAL: Acceptance of Mr. Steve Kent to serve on Gotham Parish Council.
PROPOSED: J.P. Anderson SECONDED: G. Hutter Vote: All in favour.
PROPOSAL: Acceptance of Mrs. Jane Youatt to serve on Gotham Parish Council.
PROPOSED: J.P.Anderson SECONDED: J.M.F. Royce Vote: All in favour.

17/58: Finance: Monthly Payments and Receipts:
Monthly Payments and Receipts
PROPOSAL: Acceptance of Payment and Receipts.
PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce Vote: All in favour.

Application for £500 Gotham Fest Grant (M. Lowe).
PROPOSAL: Grant of £500 to be paid towards the Gotham Fest. (Clerk to ask M. Lowe for list of expected Fest costs) PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce Vote: All in favour.

Application from St. Lawrence PCC for cost of repairs to Church Clock Chimes:
PROPOSAL: Grant of £500 to be paid towards the St. Lawrence Church Clock Chimes repair.
PROPOSED: J.M.F. Royce SECONDED: C.Dabell Vote: Four in favour, five against. Motion Fell.
PROPOSAL: To allow for GPC Grants Policy exceptional circumstances and grant the sum of £1,000 towards the cost of repairing St. Lawrence Church Clock Chiming mechanism. Grant to be paid on production of invoice.
PROPOSED: J.P. Anderson SECONDED: G.May Vote: Six in favour, three against. Motion carried.

Recommendation from Planning Committee – Pay K. Mafham £500 for Planning advice.
PROPOSAL: To pay K. Mafham for Planning Advice – £500
PROPOSED: J.P. Anderson SECONDED: J.M.F.Royce. Vote: All in favour.

17/58: Chairman of Planning and Development Committee:
J.P.Anderson reported, two planning meetings held during February to discuss the RBC Local Plan Part 2.
The RBC SHLAA (Sustainable Housing Land Availability Assessment) had not included any brown field sites available in Gotham. R. Mapletoft had reported that RBC do not include brown field sites, only green field.

Recommendations from the Planning Meeting held on the 28th February, 2017:
a. That GPC reaffirms its policy for a ‘shrink-wrap’ green belt envelope around the village and supports provision of affordable housing, behind the former Royal British Legion site. The will also undertake the individual green belt analysis of each of the sites.

b. That GPC register for a Neighbourhood Plan and appoints K. Mafham to draw up a Neighbourhood Plan.

c. A Public Meeting to be held on Monday, 20th March, 2017 in the Memorial Hall, main hall at 7.30 p.m.
PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce. Vote: All in favour.

Diary of Events:
Thursday, 9th March, 2017 3 – 8 p.m. An RBC Public Consultation on Local Plan Part 2 –to be held in the Memorial Hall.
Monday, 20th March, 2017: Public meeting 7.30pm Gotham Memorial Hall. J.P.Anderson to lead. K. Mafham to be invited.
Tuesday, 21st March, 2017: Planning meeting where submission could be discussed/finalised
Tuesday, 28th March, 2017 Neighbourhood Planning Meeting to be held in Bingham Methodist Church
7.30 p.m. – 9.30 p.m. J.P.Anderson, G.Hutter and B.J.Walker to attend. Clerk to advise of Gotham’s intention to draw up a Neighbourhood Plan.
Friday, 31st March, 2017: 5pm Deadline for submission to RBC.

Barton in Fabis has received a planning application from ‘Greenfield’ for the extraction of sand and gravel. Barton has previously lobbied to take the site out of the County Councils mineral plan so it is not currently a site for consideration. This fact does not prevent a developer submitting an application. (Planning Agenda item).

17/59: Planning Decisions Received: Nil.

17/60: Planning Applications Received:
17/3 (ref)17/00426/FUL – 14 Meadow End single storey rear extension & raised patio.
Consultation deferred until the Planning Meeting on the 21st March, 2017.

C. Dabell left the meeting at 9.00 p.m.

17/61: Report by Chairman of the Environment Committee:
Trees in The Square: J. Taylor had planted two Liquidambar trees in The Square at a cost of £60. Cost of trees, stakes, compost, etc. £178.30.
Relocation of 5 Village Seats: Two former Well House seats to be re-positioned in the Square. The third seat may be added at a later date. J.M.F. Royce had taken measurements and reported that there would be sufficient space for all three seats. G. Hutter to liaise with A. Howick over installation.
Village Litter Pick – Saturday, 18th March, 2017 at 10.00 a.m. in The Square.
The Clerk had notified Streetwise of the planned litter pick and requested supplies of bags, gloves, high vis jackets and black sacks. M.Wilkins to produce posters advertising the event.

17/62: Memorial Hall Report: Next meeting 14th March, 2017.
The Playground group are due to meet on Monday, 13th March, 2017 at 7.30 p.m. G. Hutter had discussed the playground with a representative from Produlic who would be happy to advise the Group.

17/63: Flooding Progress Report:
G.Hutter reported, A. Howick had spoken to J. Moss re decreasing the size of the culvert alongside the Railway Walk to prevent overflowing.

17/64: Data Access Request:
A Subject Access Request had been received from Ex. Councillors M.J. Sheppard and G. Holbrook and duly processed.

PROPOSAL: Meeting to continue after 9.30 p.m. PROPOSED: J.M.F.Royce, SECONDED: J.P. Anderson. All in favour.

17/65: Clerk’s Appraisal: Deferred until A. Clayworth available.

17/66: Policing Matters/Vandalism:
February crime figures not yet received.

17/67: Gotham News and Media:
The Chairman thanked M. Wilkins for his excellent production of Gotham News. Positive feedback has been received. Future items to include a calendar of forthcoming village and Church events.
Main Agenda item: Software for Gotham News layout.

17/68: Date of Annual Parish Meeting:
The Annual Parish Meeting will be held on the 25th April, 2017 in the main hall of the Memorial Hall at 7.30 p.m. Clerk to contact village groups to advise them of the opportunity to advertise their recent events, etc.

17/69: Chairman’s Report:
The Chairman had received an offer of Public Relations assistance from Mrs. Louise Third.
PROPOSAL: Appointment of Mrs. L. Third as P.R. representative to GPC.
PROPOSED: G. Hutter SECONDED: J.P. Anderson. Vote: All in favour.

17/70: Clerk’s Report: Nil to report.
.
17/71: Matters to Report:
A Memorial Service in The Memorial Hall will be held for retired Councillor Liz Reid on Friday, 26th May, 2017 at 2.p.m.
G. Hutter had visited the Executor of sculptor, Stanley Bullard, who had offered, a waist high, sculpture of the Wise Men of Gotham to the village. It was agreed to offer the sculpture to the Trustees of the Memorial Hall or Gotham Primary School.
J.P.Anderson reported that Gotham Village had recently been mentioned, by comedian, Jimmy Carr, on the T.V. programme Q.I. (In relation to the Tales of Gotham and Batman).

17/72: Items for Next Agenda:
Software for M. Wilkins, Clerks Appraisal, Annual Parish Meeting arrangements, Standing Orders Review.

17/73: Date of Next Meeting: The next Meeting will be held on Tuesday, 4th April, 2017 at 7.30 p.m.

Meeting closed at 9.50 p.m.

Minutes of a Meeting of the Planning & Development Committee (28/02/17)

Present: Councillors, J.P. Anderson (Chairman), M. Wilkins, J.M.F. Royce, B.J.Walker, G.Hutter.

1/ Apologies: Nil Absent: H.Taylor, A. Clayworth

2/ Declaration on Interest: Nil.

3/ Minutes of the Meeting held on Tuesday, 21st February, 2017.
RESOLVED: That the Minutes of the Planning & Development Committee, held on the 21st February, 2017 as previously circulated to be deferred until the next Planning and Development Meeting.

4/ Progress from the Minutes, not on the Agenda: Nil to report.

5/ RBC village Local Plan part 2 ‘Further Options’ Consultation 17th February – 31st March
RBC presentation 3-8pm 9th March 2017 at the Memorial Hall
A discussion continued re the RBC Local Plan Part 2.
Presentation on the 9th March, 2017 at Gotham Memorial Hall.
Ken Mafham to score the building plots, identified by RBC, for the official response – closing date, 31st March, 2017. J.P.Anderson to assist.

6/ Neighbourhood Plan:
Ken Mafham to assist with the Gotham Neighbourhood Plan. Flooding advice available to Ken from G.Hutter and A. Howick.
An RCAN Neighbourhood Plan meeting to take place at Bingham Methodist Church on the 28th March, 2017 from 7.30 p.m.

7/ Planning Decisions Received: Nil.

8/ Planning Applications Received:
17/ 2 (ref: 17/00340/FUL) 14 Nottingham Road – single storey rear extension
PROPOSAL: NO OBJECTION.
PROPOSED: J.P. Anderson SECONDED: M.Wilkins. Vote: Four in favour, one abstention.

9/ Matters to Report: Nil.

10/ Date & Time of Next Meeting: The next meeting of the Planning Committee will be held in the Memorial Hall Weldon Room on Tuesday, 21st March, 2017 at 7.30 p.m. Meeting closed at 8.40 pm

Minutes of a Meeting of the Environment Committee (21/02/17)

The Meeting Commenced at 8.40 p.m.

Members present: Councillors G. May, (Vice-Chairman) G. Hutter, J.M.F. Royce, M. Wilkins, P. Bower.

In the absence of the Chairman, G. May chaired the meeting.

1. Apologies: C.Dabell (Chairman), D Bexon

2. Declaration of Interest: None

3. Minutes of previous meeting:
RESOLVED: That the Minutes of the Environment Committee, held on the 17th January, 2017 as previously circulated, be confirmed and signed as a true record of the business transacted..
PROPOSED: M. Wilkins SECONDED: P. Bower. Vote: All in favour.

4. Progress Arising from the Minutes:
Pg. 1 Item 4. The Clerk had sent an email enquiry to NCC K. Hourd re the long awaited improvements to Kegworth Road paths and road surface.

5. Flooding – Up to date progress:
M.Wilkins reported, the ditch on the left of Kegworth Road is very blocked. G.Hutter and P.Bower reported similar problems with blocked ditches alongside Leake Road, up to the mini roundabout. This matter had also been reported to County Councillor, A. Brown and Graham Taylor, of NCC Highways.
M.Wilkins reported, the ditch alongside Gypsum Way, is full of rubbish and fly tipped car wheels and tyres.

6. Well House Refurbishment (Conclusion)
G. Hutter and J.M.F.Royce had met M.Goodwill-Hodgson, (Well House technical architect) to discuss remedial work to be presented to Saunders Bros. The project should be completed for final payment by April, 2017 under contractural terms. There is £1,948 left in the Well House budget.

7. Planting along Nottingham Road, between Bidwell Crescent and Gotham Garage:
The verges alongside Nottingham Road are only mown twice a year by NCC. It was decided to defer a decision over planting until C. Dabell present.

8. Railway Walk:
J. Taylor had removed all the elder trees identified at the site meeting, held on the 5th February, along with scrub and bramble. Eco piles left for wildlife and insects.
PROPOSAL: To pay J. Taylor £1,750 for the work undertaken with the proviso that he rakes the piles of chippings to prevent them killing the spring growth of vegetation beneath.
PROPOSED: M. Wilkins SECONDED: G. May Vote: Four in favour, one against. (G.May to contact J. Taylor re bark chippings).

9. Replacement Seating in The Square/Rec. Ground/Cheese Hill. (Parishioner suggestion – SSSI)
A site meeting had been held to ascertain the best siting of the redundant Well House seats. It had been agreed, two seats should be placed alongside the Church Wall. J.M.F.Royce suggested there may be room for the third seat alongside the bicycle racks and would take measurements. He would ask A. Howick to fix the seats in place.
G. Hutter and J.M.F. Royce had inspected the wooden seat on Cheese Hill to find it in a dilapidated state. The Clerk had been asked, by a parishioner, for a seat at the SSSI. G. May reported, Natural England would not allow a seat to be sited within the SSSI as it is against the HLS agreement.

10. Choice of Tree Replacements in The Square – Liquidambar. Progress re purchase/planting:
G.May had ordered two Liquidambar trees from Six Acre Nurseries at a cost of, approximately, £70 each. Compost, stakes and root protector compound, approximately £25. The trees could be delivered to the home of J.M.F.Royce.
Planting arrangements to be made.

11. Dog Mess – Progress on signage:
The Clerk had asked RBC to display dog mess warning signs on suitable lamp posts around the major roads within the village. These signs were too small and fixed too high to be clearly visible. M. Wilkins reported, Keep Britain Tidy produce a Glow in the Dark warning sign at a cost of £25 each. He had designed his own version of a glow in the dark, batman themed sign which would be far more noticeable. He will produce some signage, as soon as possible and put an item, including a new-style sign in Gotham News.
There had been a report of a professional dog walker frequently letting loose a number of dogs on the Brick Yard. M. Wilkins suggested obtaining the number plate of the vehicle used for transport and report it to RBC.
The Dogs Trust have produced a film highlighting the national problem of dog mess and giving suggestions on how to improve matters.

12. Village Noticeboard Improvements:
The Clerk to obtain three quotations for a three compartment replacement noticeboard.

13. Matters to Report:
The Clerk had ordered ten large high viz vests for use during the Village Litter Pick on the 18th March, 2017. (Cost £44.37).
The Clerk reported, NCC had provided a new bus shelter on Leake Road (approximately opposite to the entrance to Eyres Lane).
A letter had been received from St. Lawrence PCC requesting financial assistance with the repairs to the Church Clock chimes. Cost £2,760 plus VAT. (Main agenda item).

14. Date and Time of Next Meeting:
The next meeting will be held in the Weldon Room of the Memorial Hall on Tuesday, 21st March, 2017 at 8.30 p.m.

Meeting closed: 10.00 p.m.

Minutes of a Meeting of Gotham Parish Council (07/02/17)

A One Minute Silence was observed in memory of retired Councillor Liz Reid, who sadly died last week.

Present: G. Hutter, (Chairman), B.J. Walker, (Vice-Chairman), D. Bexon, J.M.F. Royce, P. Bower, H. Taylor, M. Wilkins., G. May, C. Dabell, J.P. Anderson, A. Clayworth.

In Attendance: M. Raven

17/25: Apologies: County Councillor A. Brown, Borough Councillor S. Matthews.

17/26: Acceptance of Apologies:
PROPOSED: G. Hutter SECONDED: M. Wilkins. Vote: All in favour.

17/27: Report by County Councillor, A. Brown: N/a (apologies received)

17/28: Report by Borough Councillor, S. Matthews: N/a (apologies received).

17/29: Declaration of Interest:
Memorial Hall Trustees in any business pertaining to the Memorial Hall.
M. Wilkins in Agenda item 20. Gotham News and Media.

17/30: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 3rd January, 2017 be accepted and signed as a true record of the business transacted, with the following amendments:
17/14: Flooding Progress Report: 4th line, replace ‘drain’ with ‘culvert’.
17/18: Gotham News and Media: 2nd sentence, correct spelling from ‘Wilcox’ to ‘Wilkins’.
Acceptance of amended Minutes: PROPOSED J.M.F. Royce SECONDED: G. Hutter. Vote: All in favour.

Progress: Pg. 3 Item 17/17: B.J. Walker reported the Police Priority Setting Meeting to now be held on the 8th February, 2017 at 10.00 a.m. at Keyworth Village Hall. B.J. Walker, to attend.
Pg. 3 17/7: Formal acceptance of the Revenue Budget 2017/18: £32,661.31. The Revenue Budget had increased to £32,787.31 to include the Defibrillator annual maintenance charge of £126. PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce. Vote: All in favour.

17/31 Acceptance of Revised Standing Orders:
J.P. Anderson reported the reviewed Standing Orders, carried out during August, 2016, had been circulated to Councillors at the December, 2016 meeting for them to check their accuracy. The twenty-two-page document is complicated and produced from the NALC Model Standing Orders and amended to suit Gotham Parish Council’s specific needs within the legal framework to include statutory laws. The Standing Orders and Policies should be reviewed on an annual basis.
J.M.F. Royce had drawn up a list of alterations required and would forward them to J.P. Anderson. He suggested checking sections of the Standing Orders during the next six Parish Council meetings.
a. 18b Clerk’s appraisal – The Council will, upon a resolution, conduct a review of the performance and annual appraisal of the work of the Parish Clerk. The resolution shall determine who will carry out the appraisal. The review and appraisal shall be reported in writing and is subject to approval by resolution by the Council.
PROPOSAL: Adoption of Revision 1 of the Standing Orders dated 1st January 2017.
Next revision to be conducted in April in time for the AGM in May 2017.

PROPOSED: J.P. Anderson SECONDED: M. Wilkins. Vote: ten in favour, one against.
Reason for objection: The document is incomplete and not properly verified.

17/32: Two Casual Vacancies:
The Chairman had received a letter of resignation from R. Webster who had recently accepted the position of Councillor but found she was unable to continue with her membership, due to work commitments. The Clerk had informed the Electoral Officer and posted a Casual Vacancy notice on the Public Noticeboard. Therefore, there are still two vacancies.
An item in Gotham News to be placed which will hopefully attract two new applicants.

M. Raven left the meeting at 8.10 p.m.

17/33 Acceptance of Clerk’s Temporary Assistant (M. Raven).
Thanks recorded to M. Raven who has assisted the Clerk during the change to new computer software. NALC had been informed of the situation and reported many Parish Clerks worked with an assistant.
PROPOSAL: Acceptance of M. Raven’s role of temporary assistant for six months’ when the situation will be reviewed.
PROPOSED: J.M.F. Royce SECONDED: A. Clayworth. Vote: six in favour, five against.

M. Raven returned to the meeting at 8.15 p.m.

17/34: Finance: Monthly Payments and Receipts:
Monthly Payments and Receipts
PROPOSAL: Acceptance of Payment and Receipts.
PROPOSED: J.P. Anderson SECONDED: J.M.F. Royce Vote: All in favour.

Recommendations from the Finance Committee:
Precept for 2017/18 Nil increase.
J.M.F. Royce had spoken with RBC Financial representative, Ms. A. Hall-Wright who had confirmed a nil increase in Precept would result in an extra payment of £40. i.e. £36,440. This is due to the fluctuation in the number of payees of Council Tax which results in a flexible payment overall. The Revenue Budget has increased by 7% in 2017/18. B.J. Walker commented that the Cemetery gardening costs were excessive. (Agenda item for Cemetery Sub-Committee meeting agenda).
PROPOSAL: In view of an expected rise in Council Tax due to the expectation of RBC levying a charge for Social Care, it would be prudent for GPC to vote for a nil increase in the Precept for 2017/18.
PROPOSED: G. Hutter SECONDED: G. May. Vote: ten in favour, one against.
Gotham News Printing by Temple Printers:
Four
quotations had been received for the future printing/layout of Gotham News.
PROPOSAL: Acceptance of Temple Printers quotation of £805 for nine hundred copies. The cost may be reduced to £380 for printing only. Gotham Remembers inserts to cost £125 for printing only.
PROPOSED: G. May SECONDED: G. Hutter. Vote: ten in favour, one abstention.
M. Wilkins had kindly offered to carry out the layout of the March edition of Gotham News.

Permission for RFO to transfer monies from Handelsbanken to Co-op, if necessary.
PROPOSED: G. Hutter SECONDED: J.M.F. Royce. Vote: All in favour.

Application for £500 Gotham Fest Grant (M Lowe). [Deferred until March Meeting]

17/35: Chairman of Planning and Development Committee:
An RBC Public Consultation on Local Plan Part 2 –to be held in the Memorial Hall 9th March 2017 3 – 8 pm.
(item in Gotham News) Parishioners to be invited by RBC notices to every household.

J.P. Anderson read a report re a recent appeal to a development in Aslockton which had been turned down by the Inspector. Ref APP/P3040/W/16/3/31 43126.

The Clifton SUE (Sustainable Urban Extension) has been stalled by the progress of an outline planning application, although the Council are endeavouring to expedite matters with the aid of a planning performance agreement. However, the anticipated on-set development is now expected to be delayed by three years and the dwellings to be delivered within five years are reduced by 575 to less than half of those envisaged in the trajectory. J.P. Anderson had contacted Borough Councillor, S. Matthews, to get clarification on the reason for the three-year delay but no reason was forthcoming. The Local Plan is seemingly unviable.
K. Mafham has carried out an appraisal on available pockets of land within Gotham. The appraisal has not yet been sent to RBC. J.P. Anderson had arranged an informal meeting to be held at the home of B.J. Walker on Thursday, 9th February, 2017 to meet J. Coles of Barton P.C. and Ken Mafham to discuss green belt issues and the way forward re a potential problem with building around Gotham. Article to appear in Gotham News if time allows before the next issue goes to print.
Before any new building in Gotham be considered, the problem with drains must be tackled. The storm drain at Dead Man’s Island is blocked.
The Royal British Legion site is still under offer.

17/36: Planning Decisions Received: Nil.

17/37: Planning Applications Received:
17/1: (Ref: 17/00196/FUL) 329 Leake Road – 1st side extension single storey rear extension, loft conversion (resubmission).
PROPOSAL: OBJECTION.
PROPOSED: J.P. Anderson SECONDED: G. May. Vote: All in favour.
Reason for objection: The garage is in front of the building line and would set a precedent for all the properties along Leake Road. (The Ridgeway).

17/38: Report by Chairman of the Environment Committee:
Bidwell Crescent to Gotham Garage Tree Planting Project: In view of the amount of services identified below ground, it was agreed shrubs would be more appropriate along the Nottingham Road verge. Extra attention to verge mowing would tidy the area.
Relocation of 5 Village Seats: A site meeting took place on the 5th February, 2017 in The Square. Two former Well House seats to be sited next to the church wall.
PROPOSAL: To site two black seats from the Well House against the church wall and offer the two wooden seats to the Trustees of the Memorial Hall.
PROPOSED: G. May SECONDED: G. Hutter. Vote: All in favour.
A. Howick to quote to re-instate the NCC benches. Suggestions for siting the third black seat included Cheese Hill bus stop. (Environment Agenda item)

PROPOSAL: Suspension of Standing Orders to allow M. Raven to speak.
PROPOSED: G. Hutter SECONDED: J.P. Anderson. Vote: All in favour.

PROPOSAL: Re-instatement of Standing Orders to allow M. Raven to speak.
PROPOSED: G. Hutter SECONDED: J.P. Anderson. Vote: All in favour.

At 9.30 p.m. it was PROPOSED: To continue the meeting until the end of the Agenda.
PROPOSED: M. Wilkins SECONDED: J.P. Anderson. Vote: All in favour.

Recommendations from the Environment Committee to main Council:
Tree species for planting in The Square. (Revised Proposal) Advice from Six Acres Nursery made the choice of white beam or cherry trees inadvisable due to the amount of root space available. It was therefore, PROPOSED by B.J. Walker and SECONDED by D. Bexon to choose Liquidambar trees. Cost £150 – £200 depending on size. Vote: All in favour.
Railway Walk Quotations for removal of Elders: Three quotations had been received for the removal of elders along the Railway Walk. J. Taylor had advised that the method of removal would be sawing off which would not disturb the badger setts. Cost £1,750 plus VAT.
PROPOSAL: Acceptance of J. Taylor’s quotation of £1,750 plus VAT for elder removal along the Railway Track.
PROPOSED: J.P. Anderson SECONDED: G. May. Vote: All in favour. (G. May to inform J. Taylor).
PROPOSAL: Funding for elder removal to be taken from the Railway Walk budget and environment improvement budget increased by vired underspends, if necessary.
PROPOSED: G. Hutter SECONDED: M. Wilkins. Vote: ten in favour, one against.
Village Litter Pick: The date has been changed from the 11th March to the 18th March, 2017. B.J.Walker unavailable. An item in Gotham News to advertise the event.

17/39: Memorial Hall Report:
D.Bexon had run a successful survey at Gotham School to gain parents’ preferences re new playground equipment.
Adult equipment might be incorporated. G. May offered to join a sub-committee made up of GPC representatives, parents and Trustees of the Memorial Hall. A great deal of sponsorship money is currently available for sports/play equipment.

17/40: Flooding Progress Report:
A well-attended meeting of the Flooding Action Group took place in the Memorial Hall on the 30th January, 2017. The plan is to continue working with County Councillor A. Brown who will work on Gotham’s behalf at County Hall. The new ditch, running adjacent to the New Rectory, has been dug out. NCC to clear the culvert running under Leake Road to meet the new ditch. The Clerk had advised M. Simes of the newly dug ditch and M. Simes had confirmed she had checked the ditch alongside her field for blockages

PROPOSAL: To suspend Standing Orders to allow M. Raven to speak.
PROPOSED: J.P. Anderson SECONDED: G. Hutter. Vote: All in favour.

17/41: Data Access Request:
A Subject Access Request for personal data has been received from retired Councillors M.J. Sheppard and G. Holbrook. The data search will involve reviewing emails and correspondence, but not Minutes of Meetings. M.Raven is currently undertaking this work, having taken advice from the ICO and NALC. A charge for the search of £10 per applicant is the maximum that can be levied. (A Data Access Policy should be included in revised Standing Orders).

17/42: Clerk’s Appraisal:
PROPOSAL: Date of Appraisal to be arranged when A. Clayworth has completed an appraisal course.
PROPOSED: G. May SECONDED: M. Wilkins. Vote: All in favour.

17/43: Policing Matters/Vandalism:
Sheds broken into and car theft during January. B.J. Walker to enquire at the Police Priority Setting Meeting, why GPC not alerted to current crime in the village.

17/44: Gotham News and Media:
Thanks to M. Wilkins for his kind offer to lay out the March edition of Gotham News. He is currently awaiting copy.

G. Hutter left the room at 9.55 p.m.

C.Dabell left the meeting at 9.55 p.m.

B.J. Walker had written a long article for Gotham News in respect of retired Chairman, M.J. Sheppard’s work for GPC.
PROPOSAL: A five-line paragraph to mark the work undertaken by M.J. Sheppard during his Chairmanship of GPC to be included in the March edition of Gotham News.
PROPOSED: A.Clayworthl SECONDED: M. Wilkins. Vote: five in favour, four against.

G. Hutter returned to the meeting at 10.00 p.m.

17/45: Chairman’s Report:
G. Hutter thanked Councillors for their hard work over the last two months.

17/46: Clerk’s Report:
The Clerk reported, the Memorial Hall Honours Board had been updated.
.
17/47: Matters to Report:
H. Taylor enquired whether Gotham’s roadside entrance signage was to be improved as per previous discussions. The Chairman explained this had been unnecessary due to the discovery of the stolen sign from Nottingham Road having been returned by Police. The three GOTHAM entrance signs had since been firmly secured by NCC to prevent further theft.

17/48: Items for Next Agenda:
Standing Orders – continued review.

17/49: Date of Next Meeting: The next Meeting will be held on Tuesday, 7th March, 2017 at 7.30 p.m.

Meeting closed at 10.10 p.m.

Minutes of a Meeting of the Planning & Development Committee (21/02/17)

Present: Councillors, J.P. Anderson (Chairman), A. Clayworth (Vice-Chairman) M. Wilkins, J.M.F. Royce, B.J.Walker, G.Hutter.

1/ Apologies: Nil Absent: H.Taylor. In Attendance: Barton Councillor, J. Coles, Planning Representative, K. Mafham.

The Chairman welcomed J. Coles and K. Mafham to the meeting.

2/ Declaration on Interest: B.J. Walker declared an interest in Item 5 on the Agenda as she is a village landowner.

3/ Minutes of the Meeting held on Tuesday, 18TH October, 2016.
RESOLVED: That the Minutes of the Planning & Development Committee, held on the 18th October, 2016 as previously circulated, be confirmed and signed as a true record of the business transacted.
PROPOSED: B.J. Walker SECONDED: J.M.F. Royce. Vote: All in favour.

4/ Progress from the Minutes, not on the Agenda: Nil to report.

PROPOSAL: Suspension of Standing Orders during the meeting to allow K. Mafham and J. Coles to join the debate.
PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce. Vote: All in favour.

5/ RBC village Local Plan part 2 ‘Further Options’ Consultation 17th February – 31st March
RBC presentation 3-8pm 9th March 2017 at the Memorial Hall

RBC has produced its Local Plan Part 2 with associated green belt review and a Rushcliffe Community Infrastructure Levy. The Consultation period is between the 17th February to the 31st March, 2017. GPC has to submit the best response possible by this time. There is a total of five consultation meetings planned around the Borough with the one at Gotham Memorial Hall due to take place on the 9th March, 2017 from 3pm – 8 p.m.
RBC must find land in the Borough for nine hundred new homes with Clifton South land not an option, at the present time due to transport/sustainability reasons. Eight possible plots of land in Gotham have been identified as possible building sites.

K.Mafham reported to the meeting.

RECOMMENDATIONS to main Council:
1. To pay Ken Mafham £500 for planning advice.
2. That GPC reaffirms its policy for a ‘shrink-wrap’ green belt envelope around the village and supports provision of affordable housing, behind the former Royal British Legion site.
3. That GPC register for a Neighbourhood Plan.
4. A Public Meeting to be held on Monday, 20th March, 2017 in the Memorial Hall, main hall at 7.30 p.m.

PROPOSED: J.P. Anderson SECONDED: G. Hutter. Vote: All in favour.

Item 10. To be taken next on the agenda.

10. Date & Time of Next Meeting:
The next meeting of the Planning Committee will be held in the Memorial Hall Weldon Room on Tuesday, 28th February, 2017 at 7.30 p.m.

Meeting closed at 7.40 pm

Minutes of a Meeting of the Planning & Development Committee (18/10/16)

Present: Councillors, J.P.Anderson (Chairman) , A.Clayworth (Vice-Chairman) M.Wilkins, J.M.F.Royce, B.J.Walker, M.J.Sheppard.

1/ Apologies: G.Hutter Absent: H.Taylor.

2/ Declaration on Interest: Nil.

3/ Minutes of the Meeting held on Tuesday, 20TH September, 2016.
RESOLVED: That the Minutes of the Planning & Development Committee, held on the 20th September, 2016 as previously circulated, be confirmed and signed as a true record of the business transacted, with the following amendment: 6/ Clifton Pastures Update: 2nd sentence delete ‘New Year’ replace with ‘any time now’.
PROPOSED: M.J.Sheppard SECONDED: B.J.Walker. Vote: All in favour.

4/ Progress from the Minutes, not on the Agenda: Nil to report.

5/ Affordable Houses In Gotham:
J.P.Anderson had, unsuccessfully, attempted to contact Ross Jones, Waterloo Property Representative, who had indicated a meeting was to take place with British Gypsum re the release of land for affordable housing. The two parties might be awaiting the outcome of the former RBLsite sale.

6/ Clifton Pastures Update:
J.P.Anderson reported his attempt to speak to a representative of Notts Highways, re traffic issues, should the housing development at Clifton go ahead. GPC will need to work with Highways to achieve the best road system.
K.Mafham has sent the Kimberley Neighbourhood Plan first stage as an example of how he might be able to assist Gotham draw up a Neighbourhood Plan,if required. It will be advisable to await the outcome of Gotham’s green belt status after the RBC Local Plan Part 2 is published and seek Ken’s opinion on the need for a Neighbourhood Plan.
Over the past few years, several major projects have required capital funds. J.P.Anderson suggested a capital fund could be set up for Development Plans.
A sum of money needs to be injected into the green belt fund, say £10,000. Recommendation to the Finance Committee PROPOSED by B.J.Walker and SECONDED by J.P.Anderson that it is appropriate to increase the Capital sum in the green belt fund to total £10,000.
Vote: four in favour, one against and one abstention.

A discussion took place re the future of the Tithe Barn which could be refurbished by the Heritage Lottery Grant only if it was to be put to community use. A public consultation might assist with ideas for using the Tithe Barn if it should become available .

7/ Planning Decisions Received: Nil.

8/ Planning Applications Received: Nil.

9/ Matters to Report:
The grass in the Cemetery is too long. Clerk to check with Horizon re another cut.
Well House refurbishment total cost to date – £35,389. Benches and gates still to be ordered. Contingency – £339.
10/ Date & Time of Next Meeting:
The next meeting of the Planning Committee will be held in the Memorial Hall Weldon Room on Tuesday, 15th November, 2016 at 7.30 p.m.

Meeting closed at 8.25 p.m.