Minutes of a Meeting of Gotham Parish Council (03/11/15)

Present: M.J. Sheppard, (Chairman) B.J.Walker (Vice-Chairman), J.M.F.Royce,  J.P.Anderson,  G.Hutter,  G.Clark, H.Taylor,  D.Bexon, M.Wilkins, G.Holbrook, C.Dabell.

In Attendance: Borough Councillor S.Matthews

The Chairman welcomed Borough Councillor S.Matthews. to the meeting.

A One Minute Silence was observed in memory of the War Dead.

Donations of Food and Cosmetics were collected by the Clerk to pass to the St. Lawrence Church Food Collection to then be delivered to Clifton Food Bank. The Chairman thanked participating Councillors.

15/178: Apologies:  A.Clayworth, County Councillor A. Brown.

15/179: Acceptance of Apologies:

PROPOSED: B.J.Walker  SECONDED: M.J.Sheppard.  All in favour.

15/180:  Declaration of Interest:

G.Hutter, H.Taylor, D.Bexon, in matters relevant to the Memorial Hall/Recreation Ground.

J.M.F.Royce in the donation towards the Civic Wreath.

15/181: County Councillor A.Brown: N/a – apologies received.

15/182:   Borough Councillor Stuart Matthews:

M.J.Sheppard thanked Borough Councillor S. Matthews for his generous gift of a strimmer to the Gotham Nature Reserve Committee. The strimmer is to be stored in the safekeeping of Councillor C. Dabell and three other GNR members. It is important it does not get lost among the volunteers who work on the GNR. It will be maintained and insured by the GNR. It is for the use of the members of the Logan Trust and GNR but not for outside contractors. S.Matthews expressed thanks to the many volunteers for their hard work maintaining the Logan Trail and the GNR.

Councillor S. Matthews reported the following items:

No sign of RBC Core Strategy Part 2.

The grass riverbank is very overgrown at Ratcliffe on Soar. The land is thought to be the property of the adjacent farmer. C. Dabell thought it was the duty of the National River Authority to clear overgrown banks.

15/183: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 6th October, 2015, be accepted and signed as a true record of the business transacted with the following amendment:

Pg. 2: 15/165: Report by Chairman of Planning and Development Committee: 7th line after ‘envelope’ start next sentence with ‘J.M.F.Royce’. 3rd paragraph  change Part 2 to Part ‘1’. 6th paragraph – start with ‘Councillor A.Brown’.

PROPOSAL: Acceptance of the October 2015 Minutes. PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

Progress:

15/167: Finance Monthly Payments and Receipts: D.Bexon had researched the projector on sale at £10 – £15 but had discovered it would not be large enough for the Memorial Hall requirements.

15/184: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSAL: Additional payment to be included in favour of S. Douglas for the prompt delivery of posters for the ACV. (Asset of Community Value).

PROPOSED: J.P.Anderson  SECONDED: J.M.F.Royce. Vote: All in favour.

Contribution to the Civic Wreath: PROPOSAL: A donation of £250 to defray the costs of the Remembrance Day wreath. PROPOSED: J.P.Anderson SECONDED: G. Hutter. Vote: Ten in favour, one abstention. (Dec. of interest).

Recommendations by Environment Committee:

a)       Acceptance of NCC estimate of £575.23 (+VAT) for paving around village sculpture seat.

PROPOSAL: Acceptance of NCC quotation of £575.23 to pave around village sculpture seat.

PROPOSED: J.P.Anderson SECONDED: C.Dabell. Vote: All in favour.

J.M.F.Royce explained the plan to include the removal of the Kegworth Road seat to a new site outside Gotham Primary School, opposite to the entrance of the Railway Walk. The Clerk had asked K. Hourd, of NCC Highways, for permission, and an estimate for the work, which could be carried out at the same time as the paving.

b) Acceptance of M.Goodwill-Hodgson architectural project management of well house refurbishment £1,540.

PROPOSAL: Acceptance of M.Goodwill-Hodgson’s quotation to project manage the well house refurbishment at a cost of £1,540. PROPOSED: G.Holbrook SECONDED: G.Hutter. Vote All in favour.

G.Hutter reported, no planning permission required for the refurbishment, as confirmed by James Bate, RBC Heritage advisor.

Recommendations by Finance Committee:

a) Repayment of Precept overcharge:

J.M.F.Royce had spoken to Ms. A. Hall-Wright, (RBC finance team) who had confirmed that the overcharge on the 2015/16 Precept amounted to £1,918. It was PROPOSED by J.M.F.Royce SECONDED by J.P.Anderson that  the 2016/17 Precept should be reduced by that amount. Vote: All in favour.

b) Gotham Remembers  £500:

It was PROPOSED by M.J.Sheppard SECONDED by G.Holbrook, that the Gotham Remembers budget should be credited with £500, from the 2014/15 underspend, to cover the costs of research. Vote: All in favour.

This project is much appreciated but proving an arduous task.

Recommendation by Planning Committee:

a)  SHLAA Assessment by K. Mafham £1,000.

It was PROPOSED by J.P.Anderson SECONDED by J.M.F.Royce that K. Mafham, (with GPC input), carry out an assessment of planning applications in Gotham that had been previously rejected by RBC at a cost of £1,000. Vote: All in favour.

Date of next Finance Meeting will be the 24th November, 2015 at 7.30 p.m.

15/185: Report by Chairman of Planning and Development Committee:

Royal British Legion:  J.P.Anderson reported, the survey of village financial support, for the purchase of the former Royal British Legion building, had resulted in fifty responses totalling £109,000, in the form of shares, bonds or loans. This amount will perhaps increase in the run up to Christmas. The Plunkett Foundation had assured J.P.Anderson that a 2% uptake was normal at this stage in the proceedings. There might be an application to GPC for financial support. Thanks to those parishioners for their generous support.

There will be another public meeting in January with a view to a submission in April 2016. J.P.Anderson is viewing the inside of the building to ascertain possible extra uses, other than a shop and post office. Alan and Jane Towle have now retired from the Steering Committee as their presence might cause a conflict of interest. There will be weekly up-date meetings with them for information purposes. C. Dabell suggested that some parishioners were confused about the proceedings, despite two public meetings and house to house information sheets. The January, 2016 meeting will explain clearly what the Steering Committee are hoping to achieve. J.P.Anderson to write a report on proceedings to purchase the RBL building in Gotham News.

General Power of Competence: During the recent period of financial austerity,the  Local Government Association has helped shape the Localism Act 2011, which seeks to empower Councils to make a difference to their communities and continue to deliver vital services. Councils are encouraged to make use of the freedom the Localism Act offers to find innovative ways to improve communities. J.P.Anderson suggested, this power may come into play when we seek to take control of the British Legion building.

3 Meadow End – decking: The decking at 3 Meadow End is still in place despite the Enforcement Officer’s order to have it removed. Clerk to check the length of time allowed within notice of removal.

Proposed Sand and Gravel Extraction at Barton in Fabis: J.P.Anderson reported, Barton in Fabis Parish Council had circulated a newsletter re a Notts County Council meeting to discuss the Minerals Local Plan proposals, to include sand and gravel extraction at Barton. The letter asked for letters of opposition to the proposals to be sent to Notts County Council. PROPOSAL: The Clerk to send a repeat of the GPC letter of opposition, to sand and gravel extraction at Barton in Fabis, to the nine County Councillors’ who serve on the NCC Environment and Sustainability Committee. PROPOSED: J.P.Anderson SECONDED: M.Wilkins. Vote: All in favour.  (Copy to the Clerk to Barton P.C.)

15/186: Planning Applications Received: None

15/187:  Planning Decisions Received: None

15/188: Casual Vacancy: The Clerk reported no applications to serve on GPC to date. Councillors to invite parishioners willing to serve as a Councillor to apply to the Clerk.

15/189: Report by the Chairman of the  Environmental Committee: (C.Dabell)

C.Dabell reported the following matters:

1) Christmas Carols 15th December, 2015: Pledged donations to date total £140.

2) Autumn Bulb Planting: The Clerk had received 600 daffodil bulbs to be divided out for planting by J.M.F.Royce, G. Hutter, C. Dabell and A.Urry.

3) Kegworth Road Seat: The Clerk had contacted K. Hourd of NCC Highways, seeking permission to remove the seat from its dangerous site on Kegworth Road, to a more useful site outside Gotham Primary School. The NCC Estimates Team will be invited to submit an estimate for its removal and resiting to be carried out at the same time as the Village Sculpture paving around the seat on Nottingham Road.

4) Railway Walk Seat: J.M.F.Royce had asked Arthur Howick to remove the dilapidated seat at the Kegworth Road end of the Railway Walk.

5) Well House refurbishment: G. Hutter reported, she is  progressing with applicatioins to grant funders. The 2016/17 Precept will add £1,000 to the capital fund which will then total £7,850. G. Hutter requires letters of support for the refurbishment work from members of the public. Councillors’ were asked to send personal letters of support for the work to satisfy the funding applications criteria. i.e. evidence of need by the Community. An evidence of commitment to continue maintenance of the building must also be demonstrated. It was, therefore, PROPOSED by M.J.Sheppard, SECONDED by G. Holbrook, that GPC will make good any shortfall in the cost of the Well House refurbishment work. Vote: All in favour.

G.Hutter reported the Samfire Creative Arts representative had visited the Well House to discuss the installation of artistic tale boards in the roof space. Two other companies had sent in quotations without the benefit of visiting to inspect the Well House. It was,  therefore, PROPOSED by G.Hutter and SECONDED by G. Holbrook to accept a quotation of £1,800, plus fitting, for five artistic panels produced by Samfire Creative, subject to the agreement of James Bate, (RBC Conservation Officer) and the structural architect.

15/190: Memorial Hall Report from GPC representatives:

G.Hutter reported there would be no Memorial Hall cabaret evening this year.

15/191: Policing Matters/Vandalism:

D.Bexon reported, no October crime figures to date.

M.J.Sheppard and G.Holbrook had set up the Moonrakers’ room for the quarterly Police Priority Setting Meeting held on the 26th October, 2015, chaired by Sam Boote. The meeting concerned general crime in East Leake. Both Bunny and East Leake reported speeding traffic and anti-social behaviour.

15/192: Gotham News & Media: Editorial Team: (Editorial Team: Councillors: M.J.Sheppard,  B.J.Walker, G. Hutter and D.Bexon. Parishioner: B.Sherratt. Photographer: H.Trobridge).

M.J.Sheppard circulated the draft copy of the ‘new look’ Gotham News. He had worked hard on this edition with a great many articles to incorporate and some new advertisers. He thanked the editorial team for their help and support. G. Hutter had asked to retire from the editorial team but M.J.Sheppard urged her to remain.

J.M.F.Royce commented on the loss of the ‘speckled and barred breasted cuckoo with barred wings’ on the masthead, in favour of the golden hare. M.J.Sheppard replied that the cuckoo too much resembled a pigeon.

The Clerk to include Barton, Thrumpton and Kingston Parish Councils in the postal list.

PROPOSAL: Extension of meeting beyond 9.30 p.m. to reach the end of the Agenda.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

15/193: Chairman’s Report:

The Chairman reported a ceremony to switch on the Christmas Tree lights will be held on the 6th December at 6.p.m. attended by Batman and Robin. H. Taylor offered to drive them to the venue of the Well House in his vintage car.

15/194: Clerk’s report:

The Clerk asked if any Councillor would be willing to attend the NALC A.G.M. on the 18th November, 2015, at Epperstone Village Hall, to claim the cheque for the £100 prize for the Best Kept Village newcomer – promoting the Village Sculpture.

The Clerk reminded Councillors that correspondence should be directed through her, not to individual Councillors, for continuity and filing reasons.

15/195: Matters to Report:

M.Wilkins reported a meeting concerning Fracking is to be held at St. Mary’s Church, East Leake on the 16th November, 2015 at 7 p.m.

G.Hutter reported, the Memorial Hall defibrillator is a year old and would be ready for a service costing £40. An annual service contract would cost £126 per year. As G. Hutter carries out regular checks, and the equipment has not yet been used, it was agreed that no check was required at the present time. GPC to take over checks should G. Hutter be unable to continue.

The Clerk had registered G.Hutter to attend the Armed Forces Event at County Hall on the 12th November, 2015.

J.P.Anderson reported fly tipping of black bags on Kegworth Road, between the mini roundabout and Wood Lane. Clerk to report to Streetwise.

J.M.F.Royce will attend the East Leake Service of Remembrance on the 8th November, 2015.

M.J.Sheppard will lay a wreath at the Service of Remembrance at Gotham.

15/196: Items for Next Agenda: Christmas meetings. Carols by the Well House.

15/197: Date of Next Meeting: The next Meeting will be held on Tuesday, 1st December,  2015 at 7.30 p.m. Nibbles and celebration drink to take place before the meeting.

Meeting closed at 9.50 p.m.

Minutes of a Meeting of the Finance Committee (27/10/15)

The meeting commenced at 8.00 p.m.

Present:     J.M.F.Royce,  J.P.Anderson, B.J.Walker.

1/   Apologies: G.Clark, M.J.Sheppard.

2/   Acceptance of Apologies:

PROPOSED. B.J. Walker  SECONDED: : J.P. Anderson All in favour.

3/   Election of Chairman:

It was moved by J.P.Anderson, seconded by. B.J.Walker and duly carried, that J.M.F.Royce be appointed Chairman of the Finance Committee.

Vote: All in favour.

J.M.F.Royce thanked the Committee and agreed to stand as Chairman.

4/   Election of Vice-Chairman:

It was moved by J.P.Anderson, seconded by J.M.F.Royce and duly carried, that B.J.Walker be appointed Vice-Chairman of the Finance Committee.

Vote: All in favour.

B.J.Walker thanked the Committee and agreed to stand as Vice-Chairman.

5/   Declaration of Interest: Nil.

6/   Minutes of the Finance Committee Meeting held 27th January, 2015:

RESOLVED: The Minutes of the Finance Committee Meeting held on 27th January, 2015, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: B.J.Walker SECONDED: J.M.F.Royce. Vote: All in favour.

Progress: Nil to report.

7/   Bank Account Balances (As at 22.10.2015)

a)       Co-Op Current Account:                                    £ 23,459.79 (unreconciled)

b)       Co-op 14 Day Account:                                      £          3.77

c)       Handelsbanken current account:                     £ 64,126.93

8/   2015/16 Budget Rolling Balances (as per sheets circulated by e-mail)

a)      Capital

b)      Revenue

c)      Recreation Ground

d)      Environment

e)     Gotham News

a) Capital:

Cemetery: J.P.Anderson confirmed that the £10,000 in the Cemetery Capital/Burial Fees was sufficent for the forsedable future with no more than an annual draw down of £2,000 required.

Boundary Signs: £1,500 – it was debated whether this fund was necessary in view of the re-instated boundary signs which have now been fixed for security reasons.

Railway Walk: £2,026 (still in budget) – NCC have confirmed their ongoing commitment to re-stone the Railway Walk path so this budget is adequate for the present time.

Well House: £6,300 – Contributions to the refurbishment are progressing. J.M.F.Royce suggested an approach to the Logan Trust for funds towards the project.

Office Equipment: £909 – J.P.Anderson suggested the Clerk’s software would require updating and would suddenly become too slow to use. For consideration when the equipment slows too much to be efficient.

b) Revenue:

Cemetery Border: Currently shows a deficit of £445. J.P.Anderson to organise a meeting with the gardeners to discuss future planting needs.

Section 137: Balance £774.42. This budget is adequate to cover Christmas celebrations as it is a budget intended to be used for the Community.

c) Recreation Ground: Awaiting instructions from the Trustees of the Memorial Hall/Recreation Ground before the 2016/17 budget can be drafted.

d) Environment: Approved budget of £4,043. (including a 2% increase in mowing charges).

e) Gotham News: One more  edition of Gotham News to be charged during this financial year. More advertisers signed up for the next edition. Presently in credit by £767 with three outstanding advertising creditors totalling £144.

9/ Capital Requests to Date:

a)     Green Belt (rename Rushcliffe Local Plan)           £3,000. (to include K.Mafham’s charges).

b)      Ken Mafham  (see above)

c) Village Pump (Well House)                                            £1,000   (minimum)

d)      Railway Walk                                                              £              (cancelled).

e)      Gotham Remembers                                                 £    500

f)       Children’s  New Play Equipment                            £    500   (subject to confirmation)

g)      Pavilion Refurbishment                                            £ 1,000   (subjedt to confirmation)

10/  Precept 2016/17:

a)        2015/16 Over Charge Adjustment:

Recommendation to repay the grant overcharge for 2015/16.

PROPOSED: B.J.Walker  SECONDED: J.P.Anderson. Vote: All in favour.

11/ New Revenue Budget Items:

a)     Christmas Celebrations: No budget required. Community event to be taken from S137.

12/  Preliminary Budgets for 2016/17 (to date).

a)      Revenue   Paper 2                   £     to be confirmed when Recreation Ground Budget received.

b)         Environment Paper 3              £     4,043  (aproved).

13/  Any Other Financial Matters to Report:

Purchase of former Royal British Legion Building: J.P.Anderson reported, village funding survey concluded on the 26th October, 2015 resulted in a £105,000 preliminary funding figure towards the aqquisition of the former Royal British Legiion building. Other fund raising options were discussed, to include a possible loan from the Public Works Board. Closing date for purchase of the building is April 2016.

14/ Date and Time of Next Meeting: Tuesday, 24th November 2015 at 7.30 p.m.

Meeting closed at 9.10 p.m.

Minutes of a Meeting of the Environment Committee (20/10/15)

Meeting commenced at 8.15 p.m.

Members present: Councillors C.Dabell (Chairman), G. Hutter, J.M.F. Royce,   M. Wilkins, M. Sheppard, G.Holbrook.

1.)      Apologies: D. Bexon,  G.Clark.

2.)      Acceptance of Apologies: Proposed: J.M.F.Royce, Seconded: G.Holbrook.

3.)      Declaration of Interest: None

4.)      Minutes of previous meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 15TH September, 2015 as previously circulated, be confirmed and signed as a true record of the business transacted..

PROPOSED: M.J.Sheppard.      SECONDED: J.M.F.Royce.   Vote: All in favour.

5.)      Progress Arising from the Minutes:

Pg. 2. Village Seat Count (Clerk) C.Dabell reported village seat identity tabs in the process of being manufactured.

Pg. 2. Item 15: Autumn Bulb Planting: The Clerk had purchased six hundred daffodil bulbs (cost £78), for C.Dabell and G. Holbrook to plant around identified sites in the village. G. Hutter offered to plant bulbs on The Ridgeway.

6.)      Well House Refurbishment:

The Chairman reported, three quotations had been obtained from architectural technologists.

PROPOSAL: In view of punctuality and professionalism, including his specialist qualification in the restoration of ecclesiastical buildings, the quotation from M. Goodwill-Hodgson to supervise the refurbishment of the Well House, at a cost of £1,540, to be recommended to main Council. PROPOSED: G.Holbrook  SECONDED: M.J.Sheppard. Vote: five in favour, one against.

G. Hutter researching the NCC Supporting Local Communities Fund 2016/17 for a contribution towards the costs.

G. Hutter reported East Midlands Airport application or funds had been turned down. A contribution had been received from County Councillor A. Brown for £200 and a further contribution from British Gypsum for £100. Further outstanding applications had been made to Parkway, Biffa, Wren, Eon and Borough Councillor S. Matthews. G. Hutter suggested the art work planned for the roof of the Well House could be part funded by the left over Heritage Committee funds of £3,374.34.The Chairman thanked G. Hutter for her continued hard work.

G.Holbrook suggested removal of the Well House seats to other sites within the village to be replaced by original style seats, i.e. slat benches. (should future finances allow).

7.)      Railway Walk Seating (G.Hutter)

J.M.F.Royce reported, he had spoken to D. Howick re removal of the Kegworth Road seat to the verge outside school, opposite to the entrance to the Railway Walk, on Kegworth Road.

The middle seat on the Railway Walk is in poor repair and the Clerk would ask D. Healey to make improvements.

8.)      Solar Lighting/Meeting NCC Officer re Christmas Lights in lights in the two Rowan trees.

Having researched the Lights4Fun solar lights, it had been agreed that they would be too small to make any impact.

G.Holbrook suggested running Christmas lights to the Rowan trees from the same source as the Christmas tree, i.e. Well House. Street lighting source would require a terminal box.

9.)      Improvements/Waterproofing Village Noticeboard:

C. Dabell had spoken to D. Urry, and is still awaiting recommendation and quote.

10.)    Slabs at the Side and in front of the Village Sculpture Seat:

The Chairman reported, NCC had provided an estimate of £575.23 plus VAT to slab the area around the village sculpture seat.

PROPOSAL: To recommend to main Council the acceptance of the NCC Estimates’ Team quotation of £575.23 + VAT to slab the area around the seat in front of the village sculpture. In view of the extenuating circumstances of this project, and its location, we obviate the need for three quotations.

PROPOSED: J.M.F.Royce  SECONDED: C.Dabell. Vote: All in favour.

11.)    Environment Budget for year 2016/17: (£4,043).

The Clerk circulated the draft Environment Budget for 2016/17. The Horizon mowing contract had been increased by 2%. The previous increase had been 3% in the year 2015/16.

PROPOSAL: A recommendation to the Main Council for the Draft Environment Budget 2016/17 – £4,043. showing provision of an increase to the living wage for maintenance/litter clearance.

PROPOSED: M.J.Sheppard  SECONDED: C.Dabell Vote: All in favour.

12.)    Village Seat on Kegworth Road relocation/plaque:

J.M.F.Royce suggested the seat on Kegworth Road, too dangerously near to the road to sit on, should be removed to outside the primary school. The Clerk to ask for an estimate from NCC estimates team with a view to the work being undertaken during the scabbing of the village sculpture seat area.

13.)   Litter Sign for Hill Road.

The Clerk had been advised by K. Hourd of NCC to approach RBC for a litter sign on Hill Road, opposite to Eric Elliott’s Transport Garage. (progressing).

14.)   Matters to Report:

Street lights: M. Wilkins to enquire whether LED lights should replace street lights as so many are out.

Police report: A report from the Police has highlighted a recent spate of cars broken into. The Clerk had recovered a stolen black beauty case and girl’s clothing and reported it to the Police. PCSO had since collected the items as they had been identified as those stolen from a car parked outside a house on Leake Road.

Heritage Board: C. Dabell to ask K. Towers if he would restore the broken Heritage Board at Strawberry Hill. The Board needs to be relocated away from cows who rub against it and knock it over.

Ridgeway Trees: The Clerk had reported overhanging trees on The Ridgeway to NCC Highways. They had since reassured the Clerk that their maintenance team could see no problem.

Kegworth Road path: K.Hourd had contacted the Clerk, re the narrowness of the pathway from Wood Lane to the mini roundabout on Kegworth Road. The NCC maintenance team to inspect.

Ridgeway Ditch: G. Hutter reported, the Rushcliffe Golf Club had pledged to clean out the ditch by the seat opposite the entrance to Bunny Lane.

Well House Stanchions: J.M.F. Royce had probed the stanchions at the Well House to test their strength.

Pharmacy at Keyworth: The Clerk circulated a letter from K.M.P. pharmacy which is opening shortly at Keyworth and will be available for night time prescriptions.

15.)     A.O.B. (delete)

16.)     Date and Time of Next Meeting:

Tuesday 17th November, 2015 at 8.30 pm (since changed to 7. p.m.)

Meeting closed: 10.05 p.m.

Minutes of a Meeting of the Planning & Development Committee (20/10/15)

 

Present:  Councillors, J.P.Anderson (Chairman) G.Hutter, M.J.Sheppard. Absent: H.Taylor.

In Attendance: M.Wilkins, J.M.F.Royce.

The Chairman welcomed the attendees to the meeting.

Nomination: M.Wilkins and J.M.F.Royce nominated to serve on the Planning and Development Committee.

Nominated by: J.P.Anderson  Seconded: G.Hutter. Vote: All in favour.

M.Wilkins and J.M.F.Royce accepted the nomination and thanked the Committee.

1/  Apologies: B.J.Walker, A.Clayworth, G.Clark.

2/ Declaration on Interest: Nil.

3/ Minutes of the Meeting held on Tuesday, 21st July, 2015.

RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 21ST July, 2015 as previously circulated, be confirmed and signed as a true record of the business.

PROPOSED: J.P.Anderson SECONDED: G.Hutter.   Vote: All in favour.

4/ Progress from the Minutes, not on the Agenda.           

Pg. 1 item 5/   Progress re  RBC Core Strategy: J.P.Anderson reported, D. Mitchell, RBC Executive Manager had copied GPC in on an email to A. Kerr (Chairman of Barton Parish Council) re Barton Parish Council’s interest in involvement with the planning element of the Clifton Pastures development. i.e. Policy 24 of the Local Plan Part 1.

5/ Green Belt Envelope:

J.P.Anderson reported he had inspected the Gotham SHLAA sites (Strategic Housing Land Availability Assessment) with K. Mafham who will draw up an appraisal. The Planners are still talking about the Core Strategy Part 2 issues and options.

K. Mafham had spoken to Chris Walmesley, of British Gypsum re potential building sites within Gotham. Britsh Gypsum have not yet confirmed its willingness to sell the land behind the former Royal British Legion building.

K. Mafham has quoted GPC £1,000 to study the Rushcliffe SHLAA sites and provide an assessment. Following the SHLAA report, a Neighbourhood Plan could be drawn up to identify local need.

Recommendation to main Council:

To accept K. Mafham’s charge of £1,000 for a Rushcliffe Borough Council SHLAA assessment.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

6/ Air Pollution south of Clifton (Report on house building unsuitable alongside main roads due to nitrogen dioxide from diesel).  Deferred until next meeting when Councillor H.Taylor is present.

7/  Planning Decisions Received:

15/12:   (ref: 15/01459/FUL) 15 Wodehouse Avenue – Replacement of existing single storey front porch with one of increased footprint. Application Permitted (Conditional)

8/  Planning Applications Received:

15/13: (ref: 15/01767/CLUEXD) Highthorn Farm, Leake Rd. – Use of land as garden.

PROPOSAL: Offer of Factual Advice: i.e.  Members of the Parish Council can remember playing and working on this area as a kitchen garden as far back as 1950/60’s. PROPOSED: J.P.Anderson. SECONDED: J.M.F.Royce Vote All in favour.

9/  Matters to Report:

J.P.Anderson had received notice from A. Pegrum, Services Manager/ RBC, re changes to its planning system. A new communication link has been set up.i.e. https://planningon-line.rushcliffe.gov.uk. M.Wilkins to register GPC.

10/  Date & Time of Next Meeting: The next meeting of the Planning Committee will be held in the Weldon Room of the Memorial Hall on Tuesday, 17th November, 2015 at 7.30 p.m. (since changed to 8.00 p.m.) Meeting closed at 8.15 p.m.