Notice of a Meeting of the Planning & Development Committee (20/10/15)

GOTHAM       PARISH      COUNCIL

Mrs J.A.RAVEN

CLERK TO THE COUNCIL

33, LEAKE RD                                                                                                                         GOTHAM                                                                                                                                 NOTTS
NG11  OHW

Tel :  0115 9830863

Email: gothamclerk@yahoo.co.uk

13th OCTOBER, 2015

YOU ARE DULY SUMMONED to attend a PLANNING & DEVELOPMENT COMMITTEE MEETING to be held in the Weldon Room on TUESDAY, 20TH OCTOBER, 2015  at 7.30 p.m.

Yours sincerely,

J.A. Raven

Clerk to the Council

AGENDA:

1/         Apologies

2/         Declaration of Interest

3/         Minutes of the Meeting held on Tuesday, 21st July, 2015 and discussion on 8th September, 2015

4/         Progress from the Minutes, not on the Agenda.

5/         Green Belt Envelope

6/         Air Pollution south of Clifton (Report on house building unsuitable alongside main roads due to nitrogen dioxide from                 diesel).

7/         Planning Decisions Received:    Nil

8/         Planning Applications Received:

15/13: (ref: 15/01767/CLUEXD) Highthorn Farm, Leake Rd. – Use of land as garden.

9/         Matters to Report

10/        Date & Time of Next Meeting

Committee Members:  J.P.Anderson (Chairman) ,   G.Clark, (Vice-Chairman),   A.Clayworth,  M.J.Sheppard, G.Hutter, B.J.Walker, H.Taylor.

Distribution List:          All Councillors

Members of the Public and Press are cordially invited to this meeting.

Notice of a Meeting of the Environment Committee (20/10/15)

GOTHAM       PARISH      COUNCIL

Mrs J.A.RAVEN

CLERK TO THE COUNCIL

33, LEAKE RD                                                                                                                         GOTHAM                                                                                                                                 NOTTS
NG11  OHW

Tel :  0115 9830863

Email: gothamclerk@yahoo.co.uk

13th OCTOBER, 2015

YOU ARE DULY SUMMONED to attend an ENVIRONMENT COMMITTEE MEETING to be held in the Weldon Room on TUESDAY, 20TH OCTOBER, 2015  at 8.00 p.m.

Yours sincerely,

J.A. Raven

Clerk to the Council

AGENDA:

1.         Apologies

2.         Acceptance of Apologies

3.         Declaration of Interest

4          Minutes of previous Meeting held on the 15th September, 2015

5.         Progress Arising from the Minutes

6.         Well House Refurbishment – Technical Architect.

7.         Railway Walk Seating (G.Hutter)

8.         Solar lighting/Meeting with NCC Officer re Christmas Fairy Lighting in Rowan Trees in Square

9.         Improvements/Weatherproofing Village Noticeboard

10.        Slabs at the side and in front of the Village Sculpture seat. (Estimate from NCC).

11.        Environment Budget for year 2016/17 (Capital recommendations)

12.        Village Seat on Kegworth Road relocation/placque

13.        Litter Sign for Hill Road (opposite to Elliott’s Transport Depot).

14.        Matters to Report

15.        Any Other Business

16.        Date and Time of Next Meeting

Committee Members: C.Dabell, (Chairman) G.Holbrook (Vice-Chairman) M.Sheppard, J.M.F.Royce, G.Hutter, G.Clark, D.Bexon, M.Wilkins.

British Gypsum Representative – A.Gorringe

Distribution: All Councillors.

Members of the Public and Press are cordially invited to attend this meeting.

Minutes of a Meeting of Gotham Parish Council (01/09/15)

Present: M.J. Sheppard, (Chairman) B.J.Walker (Vice-Chairman) J.M.F.Royce,  J.P.Anderson,  G.Hutter,  G.Clark, H.Taylor, D.Bexon, M.Wilkin.

In Attendance: County Councillor A. Brown, Mr. P.Timms.

The Chairman welcomed attendees to the meeting.

15/138: Apologies:  A.Clayworth, G.Holbrook, C.Dabell, Borough Councillor S.Matthews

15/139: Acceptance of Apologies:

PROPOSED: J.P.Anderson  SECONDED: B.J.Walker. All in favour.

15/140:  Declaration of Interest:

G.Hutter, H.Taylor, D.Bexon in matters relevant to the Memorial Hall/Recreation Ground

15/141:  To Save Time – Update System for Accuracy of Minutes:

The Chairman expressed his wish that meetings should last no longer than two hours. To meet this criteria, he suggested the draft minutes should be circulated by the Clerk within a week of the meeting and amendments returned to the Clerk by Councillors within five working days. Should the Clerk receive conflicting amendments, the minute in question will be discussed at the next meeting.

PROPOSAL: New minute amendment timescale to be implemented for a trial period of three months.

PROPOSED: M.J.Sheppard  SECONDED: J.P.Anderson. Vote: All in favour.

15/142:  Earlier Start when there is a Presentation: (B.J.Walker)

B.J.Walker called for a 7 p.m. meeting start if a presentation is to be made. This move will prevent meetings lasting beyond 10. p.m.

PROPOSAL: Meetings with presentations to be commenced at 7 p.m.

PROPOSED: B.J.Walker  SECONDED: M.J.Sheppard.  Vote: All in favour.

15/143: County Councillor A.Brown:

County Councillor A.Brown reported the following matters:

Building in process of the new Borough Council Chambers at the Arena on Rugby Road, West Bridgford. The new accommodation will offer more facilities at the Arena with extra indoor bowling lanes and a swimming pool.

The next full County Council meeting takes place in mid September at which Councillor Brown will complain about his name being omitted from the invitation list to the lavish ceremony, held at Thrumpton Hall on the 20th July, 2015 to celebrate the opening of the A453. The Clerk had written to the Chief Executive at Notts County Council seeking the reason for this omission and had received a letter advising the fault lay at the Highways Agency. Councillor Brown had received an apology, via Councillor Kay Cutts, who had advised it had been an oversight by County Hall.

During the Opening Ceremony, J. Bosniak had spoken of her delight at the newly widened A453 and that it had ‘caused no local disruption during completion’. This statement is blatantly untrue.

Councillor Brown has written to East Midlands Airport suggesting a new bus route, via Gotham, to the airport to compensate for all the flight noise the villages, east of the Airport suffer. He will query why Notts County Council have not pushed for a bus service when other councils, north of the area and not so affected, have taken the opportunity to ask for one.

Councillors Brown and Matthews had attended the inaugural run of the tram from Clifton to the centre of Nottingham. During the journey the tram broke down and a replacement continued the forty minute journey.

Notts County Council have purchased a Peugeot 107 camera car which will tour local schools and issue tickets through the post to drivers committing parking offences. The system will commence in January, 2016 and a fixed penalty ticket will be £160.

Councillor Brown suggested the Clerk to the Parish Council keeps an informal list of local crime to be able to judge whether crime figures, issued by the Police on a monthly basis, contain all crimes committed. The Clerk agreed to keep a list.

The bus shelter, scheduled for Leake Road, is nearing the top of the list of NCC scheduled jobs to be undertaken in the current financial year.

Fracking for oil and gas is controlled by license from the County Council. One hundred and fifty nine areas nationally have been identified as potential sites. Gotham is split into two sites and will require two different licenses. Egdon Resources have been given a license for fracking in Gotham which might lead simply to a cable being laid. A more in depth investigation with the extraction of a core sample would require planning permission. Fracking is an emotive subject with fears of water contamination but there has been a certain amount of scaremongering in the press.

The Barton Minerals discussion has been put on hold indefinitely by the County Council.

The former quarry at East Leake has been beautifully re-instated.

The Community Support Scheme is to replace the Local Improvement Scheme. Most of the applications from this area have been turned down in favour of projects in the North of Nottingham. This is probably due to Rushcliffe being perceived as a wealthy area.

Stanford Hall is currently being refurbished to form a Defence and National Rehabilitation Centre, (D.N.R.C.) to replace Headley Court, Defence Medical Rehabilitation Centre, in Epsom, Surrey. and will treat civilians as well as militiary casualties.

The Chairman thanked County Councillor Brown for attending the meeting and giving a very full and interesting report.

Councillor Brown left the meeting at 8.10 p.m.

15/144: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council meeting held on the 7TH July, 2015, be accepted and signed as a true record of the business transacted.

PROPOSAL: Acceptance of the July Minutes. PROPOSED: J.P.Anderson  SECONDED: B.J.Walker. Vote: All in favour.

Progress: Nil to report.

15/145: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.P.Anderson  SECONDED: B.J.Walker. Vote: All in favour.

Horizon Contractors: The Clerk was asked to contact Horizon mowing contractors to ask them to replace the Cemetery benches after mowing. Also query the lack of a perimeter weed spray.

GPC Grants Policy – (J.M.F.Royce/J.P.Anderson)

J.P.Anderson and J.M.F.Royce had reviewed the GPC grants policy and made some relevant alterations. The document was circulated to Councillors. The maximum amount of a grant had been reduced from £700 to £500 but could be exceeded at the Council’s discretion.

PROPOSAL: Adoption of the GPC Grant Policy with the addition of a spending limit of £2,000 per annum.(excluding Bowls/Cricket Clubs and the Memorial Hall/Recreation Ground).

PROPOSED: J.P.Anderson SECONDED: M.Wilkins  Vote: All in favour.

S.Watson Small Claim Court Case for £30:

M.J.Sheppard reported, the Clerk had received a claim against GPC by S.Watson from the Small Claims Court, for the extra amount of £30, arising from his dispute over an invoice for £60, for prunings clearance, when a sum of £30 had previously been the agreed charge. Due to the Clerk only returning home from holiday two days prior to the expiry date, she had scanned GPC’s defence statement and returned the document via email, as advised by the Court. To date, no further acknowledgement had been received from the Court.

15/146: Casual Vacancy:

M.J.Sheppard reported one vacancy had occurred following the resignation of  Councillor K. Steed who had moved away from the area. The Clerk had informed the Electoral Officer at RBC and would post up a notice of a Casual Vacancy.

15/147: Report by Chairman of Planning and Development Committee:

RBC Housing Delivery Consultation: J.P.Anderson would submit GPC’s comments by the closing date of the 14th September, 2015.

J.P.Anderson reported an exciting time ahead with planning challenges in Gotham. Ken Mafham has offered his advice on the following matters:

Sand and Gravel Extraction:

Barton is to take the lead on the sand and gravel extraction.

Clifton Pastures: A development, in accordance with the design brief with detailed design panel, supported by the National Planning Guidance. GPC can get input into Section 106 payment for recompense but it will be necessary to press for this payment. GPC can work closely with Anna Soubry, M.P. for good planning advice.

Ken Mafham has offered to advise GPC at a cost of £600. His advice will be playing a pro-active role in what happens at Clifton. Advice on Oxalis development to keep control of building and to prevent further development. Viability is a major problem in Nottingham as all the financial action takes place in the South of England. The development is solely landowner driven. Warehousing, travellers’ site further make the development unviable. Oxalis is in a difficult position with Section 106 demands. How will the new Homes Bonus Scheme be spent if the Clifton Pastures development takes place?

RBC Core Strategy Part 2: (Expected late October, 2015) Fifteen hundred houses have to be built within smaller villages and Gotham will fall within a boundary envelope which will allow small developments. Ken Mafham will advise GPC at a cost of £300.

Neighbourhood Plan: Ken Mafham not keen on drawing up a Neighbourhood Plan as it is time consuming and not always adhered to.

Gotham Plans: Ken Mafham has offered to attend GPC planning meetings to advise on local plans and would charge a small retainer. It was agreed the sort of domestic plans Gotham normally receives does not warrant Ken’s assistance.

P.Timms left the meeting at 9.00 p.m.

J.P.Anderson had arranged a meeting with St.Gobain on the 2nd September, 2015. M.J.Sheppard and B.J.Walker also to attend. The discussion is to propose the Gotham green belt envelope, previously discussed and circulated to Councillors. This document will be useful to submit to RBC, with GPC’s agreement, to hopefully  fend off unsuitable planning.

The next Planning and Development Meeting will take place on Tuesday, 8th September, 2015 at 6.p.m.

PROPOSAL: An Allocation of £1,000 to cover Ken Mafham’s assistance with forthcoming green belt issues.

PROPOSED: J.P.Anderson  SECONDED: B.J.Walker. Vote: All in favour.

Royal British Legion: A public meeting will take place in the Memorial Hall on Thursday, 10th September, 2015 at 7 p.m. arranged by the Steering Group marketing team. The Royal British Legion are arguing with RBC re the validity of GPC’s registration of the Asset of Community Value. This move delays the moratorium on the open sale of the building. GPC needs to apply for planning permission for ‘change of use from club to shop’ with the cost covered by a grant from an outside source and paid to the Steering Group.

On Shore Oil & Gas Licensing Consultation: J.P.Anderson reported, Gotham stands on a bed of shale stretching from Derby to North Notts.  Fracking is an emotive issue with fears of large machinery, pollution of the water table, etc. Planning permission would be required prior to any license being granted. (see Councillor A.Brown’s comments above).

15/148:  Planning Decisions Received:     Nil.

15/6:   Notification – Gotham Primary School – Install a multi-games area 10m x 15m on school field with path/fencing. –   GRANTED

15/8:   British Gypsum – vary terms of PP 10/01186/FUL as varied by PP 13/01943/VAR permit desulph. storage.

GRANTED

15/149: Planning Applications Received:

15/11: (ref: 15/01647/FUL) Woodland, Kegworth Rd.- Levelling of area and importation of topsoil to facilitate grass growth to create grazing land for horses/fencing/gates.

PROPOSAL: NO OBJECTION

PROPOSED: J.P.Anderson SECONDED: G. Hutter. Vote: All in favour.

15/150: Environmental Matters: (C.Dabell).

C.Dabell (Chairman) and G.Holbrook (Vice-Chairman) unable to attend this meeting. A brief report had been received from G.Holbrook, as follows:

1) Foliage overhanging footpaths. A particular area of concern is on the Rushes near Moor Lane, belonging to a Parish Councillor, brambles, some concealed in Buddleia!

2) Again on the Rushes, corner of Malt Street, privet hedge.

A pointed article in the next Gotham News might remind householders of their commitment!

3) Well house. I think GPC should proceed with renovation, regardless of RBL developments as it could take until 2016 to maximise available funding, even if we start now.

G.Hutter reported she had researched a grant available for Pump repairs from the Heritage Lottery Fund. Conditions require events to highlight the project to the general public. It had become apparent that the Village Pump is actually a Well House and the only one in the County.

M. Wilkins had inspected the nuts attaching the Gotham entrance signs to find the nuts on The Ridgeway sign had sheered off. He will inform K. Hourd.

15/151: Memorial Hall Report from GPC representatives:

No meeting had taken place during the August holidays.

15/152: Policing Matters/Vandalism:

D.Bexon reported, no crime reported in August.

The kissing gate had been stolen from the Logan Trail. K. Thorpe informed.

The Clerk had been asked to report fly tipping on Gypsum Way.

15/153: Gotham News & Media: Editorial Team: Editorial Team: Councillors: M.J.Sheppard,  B.J.Walker and D.Bexon. Photographer: H.Trobridge.

M.J.Sheppard reported copy date for the next edition is 20th October, 2015.

15/154: Chairman’s Report:

M.J.Sheppard reported, a table and seating had been dedicated to the late George Bowley and is to be sited in the Children’s play area behind the Memorial Hall.

15/155: Clerk’s report:

The Clerk reported, she had received an invitation to the NALC A.G.M. on the 18th November, 2015 at the Epperstone Village Hall. She would attend to collect the cheque for £100 prize for the Best Kept Village newcomer – promoting the Village Sculpture.

Legal Briefing LO5 -15 re Public Contracts Regulations 2015 model standing order 181 pg 96 of Local Councils Explained). Ref to be inserted into Standing Orders. This refers to contracts awarded for an estimated value of £25,000 or above. (Regulation 11.1b,f,h.) PROPOSED: M.J.Sheppard  SECONDED: J.P.Anderson. Vote: All in favour.

15/156: Matters to Report:

G.Hutter reported the following items:

The hedge at the roundabout on Leake Road requires trimming.

She had researched new seats for the Railway Walk from the Glasdon catalogue. The plastic seats are functional, graffiti and fire proof. (Environment Agenda item).

The Horse rider warning signs had not yet appeared on The Ridgeway but were in the pipeline.

G Clark reported that a revised speed watch system is being introduced by the police in association with the Parish Councils. GPC’s speed camera equipment is presently in storage at the home of B.J.Walker.

15/157: Items for Next Agenda:

Budgets for 2016/17.

15/158: Date of Next Meeting: The next Meeting will be held on Tuesday, 6th October,  2015 at 7.30 p.m.

Meeting closed at 10.10 p.m.

Minutes of a Planning & Development Committee Meeting (16/06/15)

 

In the absence of the Clerk notes taken by B.J.Walker

Present: J.P.Anderson, G.Clark, G.Hutter, M.J.Sheppard, B.J.Walker, Andrew Clayworth.

In attendance Martin Wilkins and Harry Taylor.

AGENDA:

1/ Election of Chairman

It was proposed by Michael Sheppard and seconded by Geoff Clark that John Anderson be elected Chairman.

Vote: All in favour

2/Election of Vice Chairman

It was proposed by M.Sheppard and seconded by Gill Hutter that Geoff Clark be appointed Vice Chairman.

Vote; All in favour

Harry Taylor was invited to join the Planning and Development committee and he agreed to stand.

He was thanked and welcomed by the Chairman.

3/ Apologies – Nil

4/ Declaration of Interest

Michael Sheppard declared an interest in Item 10, both for 16, Curzon Street and Land off Moor Lane.

5/ Minutes of the Meeting held on 17th March 2015.

It was resolved that the minutes of the Planning and Development Committee held on 17th March 2015 as previously circulated, be confirmed and signed as a true record of business.

PROPOSED G.Clark SECONDED M.J.Sheppard. Vote: All in favour

6/ Progress from the minutes, not on the Agenda, nothing to report

7/ Progress re RBC Core Strategy/Aligned Core Strategy

The Chairman confirmed that GPC had agreed to withdraw from the RBC Judicial Review and that RBC had submitted costs for £5,000 which would be shared with Barton and Thrumpton.

This would leave the way open for Oxalis to resubmit their planning application South of Clifton.

Cllr Taylor is concerned about air pollution affecting any building near the A453 and is collating evidence re air quality which we will use in any response to the planning application.

The Chairman confirmed that we would hope to retain Ken Mafham to guide us in our responses to the forthcoming plan

8/Royal British Legion/Spa Shop – report on Public meeting held on 4th June 2015

We have until 8th July to receive the decision re the Asset of Community Value from RBC.

From the above meeting a new steering group has emerged from within the village. The notes taken by the Clerk will be confirmed at their next meeting (30th June)

A general discussion took place around the funding of this proposal; there is still much preparatory work to be undertaken.

A suggestion was made to consider approaching the Public Loans Board.

The Clerk had written to RBC in answer to some clarification information re the ACV. John Anderson would follow this up.

9/ Planning Decisions Received: It was noted that permission had been granted for 15/3  ref:15/00978/FUL for 9, Naylor Avenue . We did not object.

10/Planning Applications Received: 15/5(ref: 15/00681/FUL 16 Curzon Street – Conversion of garage into bedroom. No objection – Proposed G. Clark Seconded John Anderson. Vote I abstention, rest in favour.

15/6 (ref 15/01206/AGRIC Land off Moor Lane – Erection of machinery and fodder store building.

No objection but strong concerns were made.

11/ 3 Meadow End – removal of decking. A letter from the Enforcement officer of RBC was read out giving the owner 14 days from 12th June to remove the first floor balcony decking.

12/Any other business – Nil

13/Matters to report. Harry Taylor brought to our attention the lack of update on the current Gotham website. He will pursue with Steve Webster? (Have I got the correct name?)

14/ Date of next meeting Tuesday 21st July 2015

Minutes of a Meeting of Gotham Parish Council (07/07/15)

Present: M.J. Sheppard, (Chairman) B.J.Walker (Vice-Chairman) J.M.F.Royce,  J.P.Anderson, G.Holbrook, G.Hutter,  G.Clark, H.Taylor.

In Attendance: County Councillor A. Brown, Borough Councillor S. Matthews, Peter Gaw, Andrea Lowe (NCC Library reps)

The Chairman welcomed attendees to the meeting.

15/117: Apologies: D.Bexon, M.Wilkins, C.Dabell, A.Clayworth.

15/118: Acceptance of Apologies:

PROPOSED: J.P.Anderson  SECONDED: B.J.Walker. All in favour.

15/119:  Declaration of Interest:

G.Hutter, H.Taylor in matters relevant to the Memorial Hall/Recreation Ground

PROPOSAL: Suspension of Standing Orders.

PROPOSED: J.M.F.Royce SECONDED: G. Clark.  Vote: All in favour.

County Councillor A. Brown introduced Peter Gaw, Group Manager of Libraries, Archives and Information and  Andrea Lowe, Libraries’ Team Manager.

P.Gaw explained he had asked to meet Gotham Parish Council in order to explain changes to the Notts County Council Community Library Service. It is important to emphasise that the Gotham library is not in danger of closure but that NCC is approaching small libraries in the hope that they will become sustainable enterprises and reduce ongoing costs. There are currently 188 regular subscribers at Gotham library with 5,500 books taken out annually. Running costs are £8,000 per annum. Over the last two years, the service has saved costs by cutting opening hours and staffing levels by attracting volunteers to help run the libraries. The hope is to bring more services to libraries for a wider age range and this enterprise will be supported by the Government. Money saved will be put back into the Council Community Partnership for Libraries.

M.J.Sheppard offered to produce an article in the next edition of Gotham News calling for volunteers to form a Gotham Library Support Group, perhaps with advice from the librarian as to those who might be interested. The Library could incorporate attractions such as children’s reading challenges, art exhibitions, computer studies, etc.

Some points raised were, as follows:

Gotham librarian is aware of the proposals to appoint volunteer help.

Volunteers are offered training and ongoing support with telephone access for advice and support, etc.

Disclosure Barring Service costs will be covered by the Library Service.

Important that new parishioners are made aware of the existence of the village library.

The Library Service has researched the age profile of library users which usually matches the age profile of the Community.

Affluent areas use libraries more frequently..

The Chairman thanked P.Gaw and A.Lowe for their attendance and they left the meeting at 8.07 p.m.

PROPOSAL: Resumption of Standing Orders.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

15/120: County Councillor A.Brown:

County Councillor A.Brown reported the Nottinghamshire Boundary Changes have resulted in one less Councillor.

The Parishes of Thrumpton, Barton and Ratcliffe on Soar are to be joined with Ruddington from 2017 – named Ruddington Ward. Gotham will be joined with East Leake to form the Soar Valley Ward.

The work on electrification of the railway bridges in and around Loughborough has been delayed.

Building work on the new Borough Council offices at the Arena on Rugby Road has commenced. Total cost of building is £15.9 million.

The untimely death of Peter Steed, aged 46, RBC Executive Manager Finance and Commercial officer, has been a huge shock. The Clerk will write a letter of condolence to his widow.

15/121: Borough Councillor S.Matthews:

Councillor S.Matthews reported, he has attended his first meetings and is ‘getting his feet under the table’. He re-iterated his pledge to support Gotham, Kingston, Thrumpton, Barton and Ratcliffe on Soar to the best of his ability.

The Chairman thanked Councillors A.Brown and S.Matthews and they left the meeting at 8.25 p.m.

15/122: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Annual Parish Council meeting held on the 2nd June, 2015, be accepted and signed as a true record of the business transacted, with the following amendments:

Pg. 1 See S.Matthews’ report: second sentence insert ‘Kingston’.

Pg. 1. See County Councillor A. Brown’s report:  8th sentence, insert before ‘bridge’ ‘road’.

Pg. 2. 15/103: Gotham Village Pump Refurbishment plans/costs: amend first sentence to read ‘J.Jones architectural technologist’.

Pg. 3. 15/104: Report by Chairman of Planning: RBL site: 16th sentence, add ‘and a loan from the Public Works Loan Board’.

Progress from the June Minutes:

Pg. 4: 15/108: Memorial Hall Report:

J.P.Anderson suggested the Memorial Hall could benefit from the purchase of a screen for future presentations, especially as he had recently donated a projector for use at the Hall.

PROPOSAL: Acceptance of the June Minutes. PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

15/123: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.P.Anderson  SECONDED: J.M.F.Royce. Vote: All in favour.

GPC Grants Policy – J.M.F.Royce explained this is to review the amount of funding to give away out of the annual precept. B.J.Walker thought the annual grants policy had worked very well over the years and should remain flexible. A judgement on each application for funding seems sensible. J.M.F.Royce disagreed suggesting it is important to establish an annual funding ‘ceiling’.

PROPOSAL: J.P.Anderson and J.M.F.Royce to draft a reviewed grant policy to be referred to the Finance Committee.

PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce. Vote: all in favour.

Gotham Village Pump Refurbishment plans/costs:

M.J.Sheppard reported, the Clerk had previously sought advice from Mark Goodwill-Hodgson, architectural technologist specialising in listed buildings; he had previously refurbished West Leake Lych Gate. Mr. Goodwill-Hodgson had examined the Pump remarking that the roof is in good order requiring only 10% new tiles. He had submitted a specification of a work schedule for each stage of the project. To meet grant requirements, two more architectural specifications are required.

G. Hutter reported, James Bate, the RBC Conservation officer, had visited the Pump and suggested that GPC may not need planning permission in order to carry out renovation work. M.J.Sheppard is to be his point of contact with regards future work.

P. Dines had learned that the Pump had been registered as a Well House in 1966.

J. Mordan, NCC Senior Practitioner for Historic Buildings informed G. Hutter that there are 298 well houses on the national Heritage list, but only one in Nottinghamshire. He might be willing to advise/ help raise funds with the Heritage Lottery fund.

G.Hutter had researched some available grants, such as the Heritage Lottery Fund for a fundraising event offering from £10,000 – £100,000.

G.Holbrook reported, he had approached Alan Joyce, architectural technologist, who had recently overseen the work on the Bingham Church Lych-gate.

As previously reported in the June minutes, J.M.F.Royce had met J.Jones architectural technologist who had also inspected the Pump.

It was agreed that architects, A.Joyce and J.Jones would be invited to submit a specification of a work schedule in order to have, in hand, three documents to meet the Grant requirements.

In view of the work involved in obtaining the RBL site, renovation work on the Village Pump could be delayed until next year.

15/124: Report by Chairman of Planning and Development Committee:

RBL Site: Proposal from GPC to express an Interest to Bid: J.P.Anderson reported, the decision on the application to list the RBL site an ‘Asset of Community Value’ is due on the 8th July, 2015. If it has failed to be listed, it will be sold on the open market. If it is listed, it will be held in moratorium until November, 2015. Gotham, and neighbouring villages need to be kept informed of events which J.P.Anderson offered to undertake. If listing is successful, the parishioners will be invited to pledge money to purchase the site. Pledge invitations planned to be sent out in September, 2015.

Aligned Core Strategy/RBC Core Strategy: J.P.Anderson had received an e-mail from D.Mitchell, (RBC Leisure Contract Manager) re the Oxalis planning application which is in no rush to be passed due to traffic issues. J.P.Anderson has asked that GPC be kept informed on technical matters. There is a suggestion, by Nottingham City Council, that a secondary access to the housing development should be established with access from Summerwood Lane, Clifton.

15/125:  Planning Decisions Received:     Nil.

15/126:  Planning Applications Received:

15/4:   (ref: 15/00981/FUL)  3 Kegworth Road – Single storey rear and side extension (already discussed, decision of No Objection – at the June main meeting).

15/9:   (ref: 15/01405/AGRIC) Forge Farm, Moor Lane – Erect fodder barn. (refer to Planning meeting on 21st July, 2015).

15/7:   Notification – Gotham Primary School – Install a multi-games area 10m x 15m on school field with path/fencing.

PROPOSAL: NO OBJECTION

PROPOSED: J.P.Anderson SECONDED: G. Hutter. Vote: All in favour.

15/8: – 3 Meadow End – decking at first floor. (Notification of Enforcement Appeal)

15/10:   British Gypsum – vary terms of PP 10/01186/FUL as varied by PP 13/01943/VAR permit desulph. storage. (British Gypsum already have planning permission to store gypsum at the rear of the site.

The site would  be used for the temporary (up to 5 years) storage of desulphurised gypsum, the site  previously used for outside storage of glass wool/mineral insulations products. The site is adequately screened from view by landscaping, warehouse buildings and landform. The stockpile will be covered by a double skinned geotextile membrane, green in colour. There could be an issue of noise and dust. (refer to Planning meeting on 21st July, 2015).

15/127: Environmental Matters: (C.Dabell).

In the absence of C.Dabell, G.Holbrook reported the following matters:

Railway Walk Steps/Seats: The Railway Walk steps to the Schoolhouse path and opposite hillside walk, had been completed, together with a handrail. The Clerk had received a complaint from a householder adjacent to the School House path, that she was not informed of the new steps which she felt might lead to more dog walkers with a resultant problem of dog mess.

Two Railway Walk seats in need of replacement. G.Hutter to research suitable maintenance-free replacement seats.

New Bench on Hillside, off Railway Walk: A. Urry progressing replacement bench at the top of the hillside off the Railway Walk. Cheese Hill: The Cheese Hill seat in need of strimming and trees pruning to open up the vista. Cheese Hill litter bin needs fixing to 2ft x 2ft concrete drilled for fixing bolts. C.Dabell and G.Holbrook progressing. The bin is in storage at the Clerk’s house.

Christmas Decorations: Christmas Tree application sent to NCC has not been acknowledged to date.

Village Assets: Clerk to draw up an asset list of village seats/dog bins.

Cuckoo Bush Mound: The Clerk had reported the hole in the fence, adjacent to the Cuckoo Bush Mound, to British Gypsum who have confirmed they will carry out the necessary repair.

15/128: Memorial Hall Report from GPC representatives:

G.Hutter reported the following matters:

A.Clayworth attended the last meeting of the Trustees.

A hole in the mesh fence behind the netball post has been reported. It was agreed that GPC are responsible for repairing this fence. G.Hutter to confirm with P.Dines that the Trustees should repair the fence and invoice GPC for the work.

15/129: Policing Matters/Vandalism:

B.J.Walker reported one crime in June, involving a stolen number plate from Grasmere Gardens.

The Police Priority ~Setting Meeting to be held in East Leake Village Hall on the 15th July, 2015. M.J.Sheppard and B.J.Walker to attend.

15/130: Gotham News & Media: Editorial Team: Editorial Team: Councillors: M.J.Sheppard,  B.J.Walker and D.Bexon. Photographer: H.Trobridge.

M.J.Sheppard reported one or two complaints re spelling mistakes in the full page advertisement in the July issue. Two adverts withdrawn. One new ¼ page advert taken up.

15/131: Digital Champions (H.Taylor)

H.Taylor suggested, that due to the lack of availability of the net for older parishioners, due, in part, to them not understanding the method of accessing the internet, it might be a popular idea to run a training session. One or two sessions could be held in Gotham library to ascertain interest. H.Taylor offered to teach, free of charge, and would produce a poster offering net training courses. An item in Gotham News and posters in the library and coffee shop to be organised.

15/132: Chairman’s Report:

The Chairman reported he had received an e-mail from Alison Davis re her injured cat due to an unleashed dog from the Recreation Ground accessing her garden and carrying out a savage attack. Ms. Davis suggested an article about the incident could be printed in Gotham News. The fencing around the garden of the house in question is the property of RBC Housing Association. M.J.Sheppard had forwarded the message to P.Dines.

15/133: Clerk’s report:

The Clerk had been invited, and will attend, the opening of the A453 on the 20th July, 2015 at Thrumpton Hall.

15/134: Cancellation of August Meeting for the Holiday Period.

PROPOSAL: Cancellation of GPC meeting in August. The Clerk and J.M.F.Royce to be responsible for urgent payment of invoices during the holiday period.

PROPOSED: B.J.Walker  SECONDED: J.P.Anderson. Vote: All in favour.

15/135: Matters to Report:

Litter: H.Taylor reported, youngsters in cars discarding metal tubes, used to sniff gas, into the driveway opposite Elliott’s Transport garage on Hill Road. H.Taylor to report these incidents to P.C. Kelly Warwick.

History Society Archives: G.Hutter had spoken to K.Thorpe re History Society archives which could be stored in a suitable building such as the listed barn in the Bus Depot. G.Hutter to contact A.Carver-Smith at NCC Transport to put forward this idea..

Static Caravan: B.J.Walker reported a static caravan parked adjacent to the farm on The Ridgeway. RBC Planning Dept have already investigated and confirmed the caravan is allowed on a residential site adjacent to the farmhouse.

15/136: Items for Next Agenda:

Air Pollution south of Clifton (Report on house building unsuitable alongside main roads due to nitrogen dioxide from diesel).

15/137: Date of Next Meeting: The next Meeting will be held on Tuesday, 1st September,  2015 at 7.30 p.m.

Meeting closed at 10.10 p.m.

Notice of a Meeting of Gotham Parish Council (06/10/15)

GOTHAM         PARISH        COUNCIL

33, LEAKE ROAD
GOTHAM
NOTTS
NG11  OHW

Mrs J.A.RAVEN
CLERK TO THE COUNCIL
Tel :  0115 9830863
Email: gothamclerk@yahoo.co.uk

28th September, 2015

Dear Councillor,

YOU ARE duly summoned to attend a MEETING OF THE GOTHAM PARISH COUNCIL to be held  on TUESDAY, 6th October, 2015 commencing at 7.30 p.m. in the Weldon  Room of the Memorial Hall.

Yours sincerely,

J.A.Raven, Clerk to the Council

AGENDA:

1/         Apologies

2/         Acceptance of Apologies

3/         County Councillor A.Brown

4/         Borough Councillor S.Matthews

5/         Declaration of Interest

6/         Minutes of the of the Parish Council meetings held on the 1st September, 2015 (attached)

Accuracy/Progress

7/         Finance Monthly Accounts and Receipts:

Budgets for 2016/17 – Environment Budget Paper 3 (Recommendation by Environment Committee).

S.Watson Small Claim Judgement.

8/         Report by Chairman of Planning and Development Committee

Village Envelope (see attached documents)

9/         Planning Applications Received:

15/11: (ref: 15/01647/FUL) Woodland, Kegworth Rd.- Levelling of area and importation of topsoil to facilitate grass growth to create grazing

10/        Planning Decisions Received:

15/12:   (ref: 15/01459/FUL) 15 Wodehouse Avenue – Replacement of existing single storey front porch with one of         increased footprint land for horses/fencing/gates. APPLICATION PERMITTED CONDITIONAL.

11/        Casual Vacancy

12/        Report by Vice Chairman of Environment Committee (C.Dabell)

Gotham Village Pump Refurbishment plans/costs

Paving in front of village sculpture for disabled access to seating.

13/        Memorial Hall Report (H.Taylor, A.Clayworth, D.Bexon, G.Hutter)

14/        Policing Matters/Vandalism (D.Bexon and B.J.Walker)

15/       Gotham News & Media  (D.Bexon/M.Sheppard/ B.J.Walker, G.Hutter)

16/        Chairman’s Report

17/       Clerk’s Report/Correspondence: see overleaf: (NALC A.G.M. Weds. 10th Nov. 7.30 p.m. Epperstone Village Hall.)

18/       Matters to Report

19/        Items for Next Agenda

20/       Date of Next Meeting – ( 3rd November, 2015) at 7.30 p.m.

The Public and Press are cordially invited to attend this meeting.