Present: M.J. Sheppard, (Chairman) B.J.Walker (Vice-Chairman) J.M.F.Royce, J.P.Anderson, G.Holbrook, G.Hutter, G.Clark, H.Taylor.
In Attendance: County Councillor A. Brown, Borough Councillor S. Matthews, Peter Gaw, Andrea Lowe (NCC Library reps)
The Chairman welcomed attendees to the meeting.
15/117: Apologies: D.Bexon, M.Wilkins, C.Dabell, A.Clayworth.
15/118: Acceptance of Apologies:
PROPOSED: J.P.Anderson SECONDED: B.J.Walker. All in favour.
15/119: Declaration of Interest:
G.Hutter, H.Taylor in matters relevant to the Memorial Hall/Recreation Ground
PROPOSAL: Suspension of Standing Orders.
PROPOSED: J.M.F.Royce SECONDED: G. Clark. Vote: All in favour.
County Councillor A. Brown introduced Peter Gaw, Group Manager of Libraries, Archives and Information and Andrea Lowe, Libraries’ Team Manager.
P.Gaw explained he had asked to meet Gotham Parish Council in order to explain changes to the Notts County Council Community Library Service. It is important to emphasise that the Gotham library is not in danger of closure but that NCC is approaching small libraries in the hope that they will become sustainable enterprises and reduce ongoing costs. There are currently 188 regular subscribers at Gotham library with 5,500 books taken out annually. Running costs are £8,000 per annum. Over the last two years, the service has saved costs by cutting opening hours and staffing levels by attracting volunteers to help run the libraries. The hope is to bring more services to libraries for a wider age range and this enterprise will be supported by the Government. Money saved will be put back into the Council Community Partnership for Libraries.
M.J.Sheppard offered to produce an article in the next edition of Gotham News calling for volunteers to form a Gotham Library Support Group, perhaps with advice from the librarian as to those who might be interested. The Library could incorporate attractions such as children’s reading challenges, art exhibitions, computer studies, etc.
Some points raised were, as follows:
Gotham librarian is aware of the proposals to appoint volunteer help.
Volunteers are offered training and ongoing support with telephone access for advice and support, etc.
Disclosure Barring Service costs will be covered by the Library Service.
Important that new parishioners are made aware of the existence of the village library.
The Library Service has researched the age profile of library users which usually matches the age profile of the Community.
Affluent areas use libraries more frequently..
The Chairman thanked P.Gaw and A.Lowe for their attendance and they left the meeting at 8.07 p.m.
PROPOSAL: Resumption of Standing Orders.
PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson. Vote: All in favour.
15/120: County Councillor A.Brown:
County Councillor A.Brown reported the Nottinghamshire Boundary Changes have resulted in one less Councillor.
The Parishes of Thrumpton, Barton and Ratcliffe on Soar are to be joined with Ruddington from 2017 – named Ruddington Ward. Gotham will be joined with East Leake to form the Soar Valley Ward.
The work on electrification of the railway bridges in and around Loughborough has been delayed.
Building work on the new Borough Council offices at the Arena on Rugby Road has commenced. Total cost of building is £15.9 million.
The untimely death of Peter Steed, aged 46, RBC Executive Manager Finance and Commercial officer, has been a huge shock. The Clerk will write a letter of condolence to his widow.
15/121: Borough Councillor S.Matthews:
Councillor S.Matthews reported, he has attended his first meetings and is ‘getting his feet under the table’. He re-iterated his pledge to support Gotham, Kingston, Thrumpton, Barton and Ratcliffe on Soar to the best of his ability.
The Chairman thanked Councillors A.Brown and S.Matthews and they left the meeting at 8.25 p.m.
15/122: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Annual Parish Council meeting held on the 2nd June, 2015, be accepted and signed as a true record of the business transacted, with the following amendments:
Pg. 1 See S.Matthews’ report: second sentence insert ‘Kingston’.
Pg. 1. See County Councillor A. Brown’s report: 8th sentence, insert before ‘bridge’ ‘road’.
Pg. 2. 15/103: Gotham Village Pump Refurbishment plans/costs: amend first sentence to read ‘J.Jones architectural technologist’.
Pg. 3. 15/104: Report by Chairman of Planning: RBL site: 16th sentence, add ‘and a loan from the Public Works Loan Board’.
Progress from the June Minutes:
Pg. 4: 15/108: Memorial Hall Report:
J.P.Anderson suggested the Memorial Hall could benefit from the purchase of a screen for future presentations, especially as he had recently donated a projector for use at the Hall.
PROPOSAL: Acceptance of the June Minutes. PROPOSED: J.P.Anderson SECONDED: M.J.Sheppard. Vote: All in favour.
15/123: Finance Monthly Payments and Receipts:
Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.
PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce. Vote: All in favour.
GPC Grants Policy – J.M.F.Royce explained this is to review the amount of funding to give away out of the annual precept. B.J.Walker thought the annual grants policy had worked very well over the years and should remain flexible. A judgement on each application for funding seems sensible. J.M.F.Royce disagreed suggesting it is important to establish an annual funding ‘ceiling’.
PROPOSAL: J.P.Anderson and J.M.F.Royce to draft a reviewed grant policy to be referred to the Finance Committee.
PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce. Vote: all in favour.
Gotham Village Pump Refurbishment plans/costs:
M.J.Sheppard reported, the Clerk had previously sought advice from Mark Goodwill-Hodgson, architectural technologist specialising in listed buildings; he had previously refurbished West Leake Lych Gate. Mr. Goodwill-Hodgson had examined the Pump remarking that the roof is in good order requiring only 10% new tiles. He had submitted a specification of a work schedule for each stage of the project. To meet grant requirements, two more architectural specifications are required.
G. Hutter reported, James Bate, the RBC Conservation officer, had visited the Pump and suggested that GPC may not need planning permission in order to carry out renovation work. M.J.Sheppard is to be his point of contact with regards future work.
P. Dines had learned that the Pump had been registered as a Well House in 1966.
J. Mordan, NCC Senior Practitioner for Historic Buildings informed G. Hutter that there are 298 well houses on the national Heritage list, but only one in Nottinghamshire. He might be willing to advise/ help raise funds with the Heritage Lottery fund.
G.Hutter had researched some available grants, such as the Heritage Lottery Fund for a fundraising event offering from £10,000 – £100,000.
G.Holbrook reported, he had approached Alan Joyce, architectural technologist, who had recently overseen the work on the Bingham Church Lych-gate.
As previously reported in the June minutes, J.M.F.Royce had met J.Jones architectural technologist who had also inspected the Pump.
It was agreed that architects, A.Joyce and J.Jones would be invited to submit a specification of a work schedule in order to have, in hand, three documents to meet the Grant requirements.
In view of the work involved in obtaining the RBL site, renovation work on the Village Pump could be delayed until next year.
15/124: Report by Chairman of Planning and Development Committee:
RBL Site: Proposal from GPC to express an Interest to Bid: J.P.Anderson reported, the decision on the application to list the RBL site an ‘Asset of Community Value’ is due on the 8th July, 2015. If it has failed to be listed, it will be sold on the open market. If it is listed, it will be held in moratorium until November, 2015. Gotham, and neighbouring villages need to be kept informed of events which J.P.Anderson offered to undertake. If listing is successful, the parishioners will be invited to pledge money to purchase the site. Pledge invitations planned to be sent out in September, 2015.
Aligned Core Strategy/RBC Core Strategy: J.P.Anderson had received an e-mail from D.Mitchell, (RBC Leisure Contract Manager) re the Oxalis planning application which is in no rush to be passed due to traffic issues. J.P.Anderson has asked that GPC be kept informed on technical matters. There is a suggestion, by Nottingham City Council, that a secondary access to the housing development should be established with access from Summerwood Lane, Clifton.
15/125: Planning Decisions Received: Nil.
15/126: Planning Applications Received:
15/4: (ref: 15/00981/FUL) 3 Kegworth Road – Single storey rear and side extension (already discussed, decision of No Objection – at the June main meeting).
15/9: (ref: 15/01405/AGRIC) Forge Farm, Moor Lane – Erect fodder barn. (refer to Planning meeting on 21st July, 2015).
15/7: Notification – Gotham Primary School – Install a multi-games area 10m x 15m on school field with path/fencing.
PROPOSAL: NO OBJECTION
PROPOSED: J.P.Anderson SECONDED: G. Hutter. Vote: All in favour.
15/8: – 3 Meadow End – decking at first floor. (Notification of Enforcement Appeal)
15/10: British Gypsum – vary terms of PP 10/01186/FUL as varied by PP 13/01943/VAR permit desulph. storage. (British Gypsum already have planning permission to store gypsum at the rear of the site.
The site would be used for the temporary (up to 5 years) storage of desulphurised gypsum, the site previously used for outside storage of glass wool/mineral insulations products. The site is adequately screened from view by landscaping, warehouse buildings and landform. The stockpile will be covered by a double skinned geotextile membrane, green in colour. There could be an issue of noise and dust. (refer to Planning meeting on 21st July, 2015).
15/127: Environmental Matters: (C.Dabell).
In the absence of C.Dabell, G.Holbrook reported the following matters:
Railway Walk Steps/Seats: The Railway Walk steps to the Schoolhouse path and opposite hillside walk, had been completed, together with a handrail. The Clerk had received a complaint from a householder adjacent to the School House path, that she was not informed of the new steps which she felt might lead to more dog walkers with a resultant problem of dog mess.
Two Railway Walk seats in need of replacement. G.Hutter to research suitable maintenance-free replacement seats.
New Bench on Hillside, off Railway Walk: A. Urry progressing replacement bench at the top of the hillside off the Railway Walk. Cheese Hill: The Cheese Hill seat in need of strimming and trees pruning to open up the vista. Cheese Hill litter bin needs fixing to 2ft x 2ft concrete drilled for fixing bolts. C.Dabell and G.Holbrook progressing. The bin is in storage at the Clerk’s house.
Christmas Decorations: Christmas Tree application sent to NCC has not been acknowledged to date.
Village Assets: Clerk to draw up an asset list of village seats/dog bins.
Cuckoo Bush Mound: The Clerk had reported the hole in the fence, adjacent to the Cuckoo Bush Mound, to British Gypsum who have confirmed they will carry out the necessary repair.
15/128: Memorial Hall Report from GPC representatives:
G.Hutter reported the following matters:
A.Clayworth attended the last meeting of the Trustees.
A hole in the mesh fence behind the netball post has been reported. It was agreed that GPC are responsible for repairing this fence. G.Hutter to confirm with P.Dines that the Trustees should repair the fence and invoice GPC for the work.
15/129: Policing Matters/Vandalism:
B.J.Walker reported one crime in June, involving a stolen number plate from Grasmere Gardens.
The Police Priority ~Setting Meeting to be held in East Leake Village Hall on the 15th July, 2015. M.J.Sheppard and B.J.Walker to attend.
15/130: Gotham News & Media: Editorial Team: Editorial Team: Councillors: M.J.Sheppard, B.J.Walker and D.Bexon. Photographer: H.Trobridge.
M.J.Sheppard reported one or two complaints re spelling mistakes in the full page advertisement in the July issue. Two adverts withdrawn. One new ¼ page advert taken up.
15/131: Digital Champions (H.Taylor)
H.Taylor suggested, that due to the lack of availability of the net for older parishioners, due, in part, to them not understanding the method of accessing the internet, it might be a popular idea to run a training session. One or two sessions could be held in Gotham library to ascertain interest. H.Taylor offered to teach, free of charge, and would produce a poster offering net training courses. An item in Gotham News and posters in the library and coffee shop to be organised.
15/132: Chairman’s Report:
The Chairman reported he had received an e-mail from Alison Davis re her injured cat due to an unleashed dog from the Recreation Ground accessing her garden and carrying out a savage attack. Ms. Davis suggested an article about the incident could be printed in Gotham News. The fencing around the garden of the house in question is the property of RBC Housing Association. M.J.Sheppard had forwarded the message to P.Dines.
15/133: Clerk’s report:
The Clerk had been invited, and will attend, the opening of the A453 on the 20th July, 2015 at Thrumpton Hall.
15/134: Cancellation of August Meeting for the Holiday Period.
PROPOSAL: Cancellation of GPC meeting in August. The Clerk and J.M.F.Royce to be responsible for urgent payment of invoices during the holiday period.
PROPOSED: B.J.Walker SECONDED: J.P.Anderson. Vote: All in favour.
15/135: Matters to Report:
Litter: H.Taylor reported, youngsters in cars discarding metal tubes, used to sniff gas, into the driveway opposite Elliott’s Transport garage on Hill Road. H.Taylor to report these incidents to P.C. Kelly Warwick.
History Society Archives: G.Hutter had spoken to K.Thorpe re History Society archives which could be stored in a suitable building such as the listed barn in the Bus Depot. G.Hutter to contact A.Carver-Smith at NCC Transport to put forward this idea..
Static Caravan: B.J.Walker reported a static caravan parked adjacent to the farm on The Ridgeway. RBC Planning Dept have already investigated and confirmed the caravan is allowed on a residential site adjacent to the farmhouse.
15/136: Items for Next Agenda:
Air Pollution south of Clifton (Report on house building unsuitable alongside main roads due to nitrogen dioxide from diesel).
15/137: Date of Next Meeting: The next Meeting will be held on Tuesday, 1st September, 2015 at 7.30 p.m.
Meeting closed at 10.10 p.m.