Minutes of the Annual Meeting of Gotham Parish Council (12/05/15)

Present: M.J. Sheppard, B.J.Walker, J.M.F.Royce,  C.Dabell, J.P.Anderson, G.Holbrook, A.Clayworth, G.Hutter, (7.25 p.m.) G.Clark (7.25 p.m.)  In Attendance: Borough Councillor Stuart Matthews.

The Clerk received the Acceptance of Office Forms from Members of the Council following the uncontested election on the 7th May, 2015. Declaration of Interest Forms were collected by the Clerk to be submitted to the Returning Officer at RBC. Election expenses forms to be collected for submission to the Returning Officer.

15/71: Appointment of Chairman for the ensuing year: (2015-2016).

It was moved by J.P.Anderson, seconded by G.Holbrook and duly carried by unanimous vote, that M.J.Sheppard should be appointed Chairman for the ensuing year. M.J.Sheppard thanked the Council and agreed to serve as Chairman and signed the Acceptance of Office form.

15/72: Appointment of Vice-Chairman for the ensuing year:

It was moved by J.P.Anderson, seconded by M.J. Sheppard that B.J.Walker be appointed Vice-Chairman for the ensuing year. B.J.Walker thanked the Council and agreed to stand as Vice-Chairman and signed the Acceptance of Office form.

15/73: Welcome to new Councillors:

The Chairman welcomed H.Taylor as a new member to Gotham Parish Council.

15/74: Apologies: D.Bexon,  County Councillor A.Brown.

15/75: Acceptance of Apologies:

PROPOSED: M.J.Sheppard  SECONDED: G.Holbrook. All in favour.

15/76:  Declaration of Interest: Nil.

15/77: Casual Vacancy:

The Clerk reported one vacancy exists on GPC. There are thirty five days from the date of the Election (7th May, 2015) in order to co-opt a new Councillor. If this is not achieved, a Casual Vacancy notice would be displayed.

The Chairman introduced newly elected Borough Councillor Stuart Matthews to the meeting.

PROPOSAL: Suspension of Standing Orders.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

Borough Councillor Stuart Matthews introduced himself as a local man having been brought up in Ruddington and serving twelve years on East Leake Parish Council. Now living in Ratcliffe on Soar he is keen to put something back into the Community having recently sold his successful business. He is contracted to continue to work for the new owners for the next two years’. He would like the parishioners of Thrumpton, Ratcliffe on Soar, Barton, Kingston and Gotham to benefit in kind as much as West Bridgford. His Councillor Divisional Fund is £6,000 to be shared among the five villages.

A discussion, led by J.P.Anderson, took place re the purchase of the redundant Royal British Legion building by the owners of the Spa Shop who had Spa’s backing to remove the shop and provide a greater range of goods and a post office. Parking would be available. This shop would prove a vital amenity for the community. A decision by the Agents re the successful purchaser will be made on the 6th June when sealed bids will be opened.

J.P.Anderson and M.J.Sheppard had appealed to Samantha Edmunds, British Legion Property Manager for the West Midlands, to assist the village in securing the RBL building for the Community. Ms. Edmunds did not seem interested in the original 1948 Conveyance covenant re the Building should be retained for the benefit of the Community. It was apparent that the Royal British Legion would be likely to sell to the highest bidder. The Registration of a building ring fenced for an ‘asset to the Community’ takes eight weeks. S. Matthews confirmed he would put the case for retaining the building for a shop to RBC planning department. Another method of saving the building for the Community would be to designate it as a Public House. This might save the site from becoming a housing development and provide a meeting room for the members of the RBL social clubs together with the shop and other small businesses. Village produce would be available to parishioners. It might be too late to take out a moratorium to prevent the sale of the RBL for six months.

PROPOSAL: J.P.Anderson submits an appeal to RBC for the Royal British Legion to be registered as an ‘Asset of Community Value’.

PROPOSED: J.P.Anderson  SECONDED: M.J. Sheppard  Vote: All in favour.

S.Matthews to make enquiries on GPC’s behalf on the 13th May, 2015.

PROPOSAL: Resumption of Standing Orders.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

The Chairman read out a report from Nott’s County Councillor A. Brown re the following matters:

The A453 is due to open on the 29th May, 2015.

The traffic lights outside Gotham Primary School will be removed on the 22nd May, 2015.M..J.Shepppard suggested a celebratory reception in the Memorial Hall to congratulate Messrs Lainge O’Rourke on the A453 opening. M.J.Sheppard to progress.

H.Taylor commented the traffic lights at the Crusader Roundabout only let a few cars through at a time leading to a long tailback which had not improved the traffic situation for Gotham residents.

The Chairman thanked Borough Councillor S.Matthews for his attendance and he left the meeting at 8.10 p.m.

15/78: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 7th April, 2015, be accepted and signed as a true record of the business transacted, with the following amendments:

15/56: Finance Monthly Payments and Receipts: Last sentence: Insert ‘well’ after represented.

15/60: Village Bench: reword: G.Hutter reported the preferred site for the memorial bench was adjacent to Cuckoo Bush Mound. Clerk had sought permission to install the seat from A. Gorringe, Estates Manager for St. Gobain and informed Mrs. Padgett.

PROPOSED: M.J.Sheppard  SECONDED: J.M.F. Royce. Vote: All in favour.

Progress from the April, Minutes:

Pg. 2 15/68: Bus Depot: The Clerk had not yet contacted Nottingham City Transport re the shabby exterior of the Gotham Bus Depot office.

15/68: Barton in Fabis Sand and Gravel Quarry: J.P.Anderson had submitted a report to Nottingham City Council re Scoping at Barton in Fabis. He had alerted the Council to the increased traffic problems in the area in the event of the siting of a sand and gravel quarry at Barton in Fabis.

Faulty Street Lights: The Clerk had reported the faulty street light in The Square. M.J.Sheppard reported another faulty streetlight adjacent to The Gas. The Clerk would re-advise NCC of both lights, via the internet.

15/56: Finance Monthly Payments and Receipts: Barn Owl Box: C.Dabell reported the Barn Owl Box had been installed in the New Rectory ash tree. A donation of £100 had been forwarded to RBC Barn Owl Project.

Donation from Thrumpton P.C. towards the retirement gift for Borough Councillor T.Vennett-Smith. The Clerk had not yet received the £50 donation from Thrumpton. J.M.F.Royce offered to follow the matter up with the Chairman of Thrumpton P.C.

15/79: Appointment of Committee Members/4 Trustees for the Memorial Hall/Recreation Ground Trust:

Finance Committee Members:

J.M.F.Royce, G.Clark, B.J.Walker,  M.Sheppard, J.P.Anderson, H.Taylor.

Planning & Development Committee Members:

J.P.Anderson,  B.J.Walker,   G.Clark,   A.Clayworth,  M.J.Sheppard, G.Hutter.

Environment Committee Members:

G.Clark, C.Dabell, M.Sheppard, G.Hutter, G.Holbrook, J.M.F.Royce.

Cemetery Sub-Committee:

J.P.Anderson, D.Bexon, C.Dabell, G.Clark, J.M.F.Royce. – PCC Representatives: D.Power, A.Farnsworth.

The Chairman and Vice-Chairman are ex officio members of all Committees and sub-Committees of GPC..

Nominees to act as Trustees of the Memorial Hall/Recreation Ground 2015/16

D.Bexon, G.Hutter, A.Clayworth, H.Taylor.

15/80: Appointment of Members for Working Parties/Groups:

Sports Arena Management Committee:

J.P.Anderson, M.J.Sheppard.

Gotham News Editorial.

D.Bexon,  M.J. Sheppard, G.Hutter, B.J.Walker – Photographer – H.Trobridge.

Gotham Website.

(Webmaster – S.Butler)

Gotham Countryside Trust:


Snow Warden:

J.M.F. Royce

15/81: Appointment of Delegates/Representatives:

N.A.L.C:                                           B.J.Walker/Clerk

Parish Paths Partnership:              C.Dabell, to assist ex Councillor, K.G.Thorpe.

Neighbourhood Watch:                  B.J.Walker

Police Liaison:                                D.Bexon, B.J.Walker

C.P.R.E:                                           B.J.Walker, Clerk

PROPOSAL: To accept the list of Councillors to serve as representatives on the aforementioned Committees.

PROPOSED: M.J.Sheppard  SECONDED: G.Clark. Vote: All in favour.

15/82: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSAL: Acceptance of Finance monthly receipts and payments in May 2015.

PROPOSED:J. P. Anderson SECONDED: G.Hutter  Vote: All in favour.

Acceptance by the Parish Council of the Audit for Year end  2014/15:

The Chairman read out the financial conditions that the Council had  adhered to during the year 2014/15.

PROPOSAL: To accept the Audit of the Accounts for the year 2014/15.

PROPOSED: J.P.Anderson SECONDED: M.J.Sheppard.  Vote: All in favour.

The Chairman and Clerk signed the Audit sheet. The Clerk would forward the accounts to the Internal Auditor, Mr.G.Stafford for his  inspection and approval.

Gotham Rangers continued contribution of £65 towards pitch mowing costs of £1,100. (G.Hutter)

G.Hutter reported, the Trustees of the Memorial Hall/Recreation Ground had agreed with A.Litchfield, Chairman of Gotham Rangers that, since the football pitches has ceased to be rolled since 2011, the annual rental of £60 should be waived. Regarding the £5 annual rental charge levied to Gotham Rangers, it was agreed, that in view of the new system whereby the Trustees are responsible for collection of rents, the Parish Council will no longer continue with this charge.

It was PROPOSED that £130 paid since 2011/12 should be refunded to Gotham Rangers.

PROPOSED: J.P Anderson SECONDED: B.J.Walker. Vote: All in favour.

GPC Grants Policy (Clerk – on condition copy of Cricket Club accounts received)

The Clerk had asked the retired Treasurer of the Cricket Club, the newly appointed Treasurer and the Chairman for a set of Cricket Club accounts. All to no avail. She would write a letter to T.Burton, Chairman seeking a response. On receipt of the Cricket Club Accounts, the GPC Grants Policy can be reviewed.

Gotham Garage Three Peaks Challenge sponsorship:

A.Carver-Smith, representing Gotham Bus Depot, had applied for sponsorship for his challenge to climb the North Yorkshire Three Peaks in order to raise money for Cancer Research. He had since e-mailed the Clerk with photographic proof of his success.

PROPOSAL: To support Cancer Research with a £100 donation (to be forwarded to A.Carver-Smith).

PROPOSED: J.P.Anderson SECONDED: G.Holbrook. Vote: three abstentions, six in favour.

Aon Insurance: The Clerk had applied to Zurich Insurers for a cheaper quotation for the GPC annual insurance. On inspection, Aon Insurers offer a better deal with an excess payment of £125 on a claim against Zurich’s excess payment of £250. It was, therefore, agreed to continue to insure with Aon at an annual premium of £524.13.

15/83: Report by Chairman of Planning and Development Committee:

RBC Core Strategy/Aligned Core Strategy progress: J.P.Anderson reported the Judicial Review on the Aligned Core Strategy had been dismissed by the Judge. This outcome had been discussed by K.Mafham and barrister, R.Turney who had circulated the Judgment. He was surprised and upset by the judgment and maintained that Nottingham City Council ‘had not won but that the Judge had won it for them’. R.Turney gave an exceptionally good delivery and argument which was defended by a very poor plan and equally poor Inspector. i.e. Rushcliffe proposed nine and a half thousand houses but the Inspector raised the numbers to thirteen and a half thousand which was a huge mistake. As RBC have carried out a green belt review, the housing numbers is the only argument GPC has.. It seems the argument to Save the Green Belt is just not strong enough. It is a definition of sustainability that the planners get what they want which is a very sad outcome for the future of the Nation’s green belt. It would perhaps be advisable to spend time on concentrating on the Planning Application and to employ K.Mafham to assist with this.

To sum up, GPC gave a good argument but the Judge gave the City Council the benefit of the doubt.

PROPOSAL: GPC withdraw from a Judicial Review on the RBC Core Strategy.

PROPOSED: J.P.Anderson SECONDED: M.J. Sheppard. Vote: All in favour.

Thanks recorded to K.Mafham for his professional work and a good working relationship with Barton and Thrumpton. A letter of thanks to be sent to K.Mafham, drafted by J..P. Anderson.

B.J.Walker gave thanks to J.P.Anderson who had spent a great amount of time on the project to save Clifton Pastures. All agreed.

The issues and options of the first consultation stage of the Local Plan which will bring changes to Gotham’s green belt status from green wash to green envelope. J.P.Anderson invited other Parish Councillors to assist with the work pertaining to this matter. GPC can achieve a lot to improve Gotham to counterbalance the destruction of the green belt at Clifton Pastures.

Green Belt Campaign Costs: J.P.Anderson reported more bills expected pertaining to the Judicial Review and K.Mafham’s charges for professional advice when the VAT situation has been decided.

15/84:  ‘Asset of Community Value:’

See Item 15/176.

15/85:    Planning Decisions Received:    

15/86:    Planning Applications Received:               

15/3 (ref: 15/00681/FUL) 9 Naylor Ave. – Single storey rear extension.(date for return to RBC 13/5/15)


PROPOSED: J.P.Anderson  SECONDED: H.Taylor. Vote: two abstentions, seven in favour, two against.

Comment: Work had commenced prior to consultation.

No need for a Planning and Development Meeting during May 2015.

15/87: Environmental Matters: (C.Dabell).

C.Dabell reported a meeting of the Environment Committee was held on the 24th March.

The next meeting will be held on the 19th May, 2015.

15/88: Memorial Hall Report from GPC representatives:

G.Hutter reported car park drain had been successfully repaired.

15/89: Policing Matters/Vandalism:

No crime figures for April, to date. B.J.Walker to progress.

15/90: Gotham News & Media: Editorial Team: Editorial Team: M.J.Sheppard,  B.J.Walker and D.Bexon.

M.J.Sheppard reported a meeting of the Editorial team due to take place on the 27th May, 2015.

15/91 : 2nd Defribrillator :

G.Hutter reported she had arranged the defibrillator cabinet order with Community Heartbeat Trust who had forwarded the sales order acknowledgement to the Clerk. The total cost of the cabinet was £630 plus £25 carriage. This was £110 more that expected due to the cabinet being of a better quality steel. In view of the Bus Depot taking on the maintenance and insurance of the equipment, it was agreed that the extra cost was acceptable. The Clerk had forwarded a copy of the order form to Nottingham City Transport seeking half the cost, as previously agreed.

15/92 : Report on Annual Parish Meeting – 28th April, 2015 (RBL resolution)

The Chairman reported a successful Parish Meeting took place in the main hall of the Memorial Hall on the 28th April, 2015 with approximately one hundred parishioners in attendance.

The meeting commenced with a presentation of three framed prints by Barton, Thrumpton and Gotham to retiring Borough Councillor T.Vennett-Smith. The evening continued with a report by planning adviser K.Mafham on the outcome of the Judicial Review on the Aligned Core Strategy.

Mr. and Mrs. A. Towle presented their plan to purchase the Royal British Legion building currently for sale with agents Innes. The original conveyance signed in 1948 by Earl Howe on the building’s purchase by RBL, contained a covenant whereby the property should be held as a Community asset. It was therefore PROPOSED by P.Inskeep and SECONDED by J.P.Anderson that ‘this meeting believed that the British Legion site should be developed in such a way that will prove a benefit to our village and recognise that an enlarged village shop and post office is a vital village amenity.’ Vote: All in favour.

The meeting continued with light refreshments and an opportunity to inspect the display panels showing details of various village Clubs and Societies.

15/93: Formal Adoption of the ‘Effective Management of Recording at Parish Council meetings’ Rules for S/O’(item:1.Meetings). The Clerk had circulated the document entitled ‘Effective Management of Recording at Parish Council meetings’ to Councillors for inspection prior to incorporation to Standing Orders.

PROPOSAL: Incorporation of Appendix 7 ‘Effective Management of Recording at Parish Council meetings’ into Standing Orders. PROPOSED: B.J.Walker SECONDED: G.Holbrook. Vote: All in favour.

Village Design Statement Update 2015 formal adoption for Standing Orders (acknowledgement appendix 1).

PROPOSAL: incorporation of (acknowledgement appendix 1). Village Design Statement Update 2015 formal adoption for Standing Orders. PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

15/94: Chairman’s Report:

The Chairman thanked Councillors for their support and assistance at the Annual Parish Meeting. He would make notes re the format of the meeting which had proved successful with display panels, etc. It was noted that more time was needed for the enjoyment of the buffet. Less time for verbal reporting.

15/95: Clerk’s report:

The Clerk would be on holiday from the 13th – 28th June, 2015.

15/96: Matters to Report:

G.Hutter reported J.Freeman of Nott’s County Council Highways had inspected and approved the Ridgeway ditch and would organise improvements when possible.

A recent accident involving a horse rider had occurred on the Ridgeway. On telephoning for an ambulance, the advice was to wait an hour to ascertain if the rider still required treatment. Eventually, when medical assistance arrived, it was suspected that the horse rider had sustained two cracked vertebrae. It seems apparent that the ambulance service is reluctant to attend call outs since its privatisation. A.Clayworth offered to raise this point with Arriva at a forthcoming meeting.

G. Clark reported fly tipping on the Logan Walk had been cleared by the Countryside Trust and awaiting collection.

B.J.Walker reported that the bag of drug paraphernalia deposited on Cheese Hill had, eventually, been collected.

J.P.Anderson suggested a circulation of information sheets around the village re the plans for the Royal British Legion site.

M.J.Sheppard confirmed the copy date for the next edition of Gotham News is the 20th May, 2015.

15/97: Items for Next Agenda: Grant Policy: 

15/98: Date of Next Meeting: The next Meeting will be held on Tuesday, 2nd June,  2015 at 7.30 p.m.

Meeting closed at 10.20 p.m.

Minutes of a Meeting of the Environment Committee (24/03/15)

Members present: Councillors: C. Dabell, (Chairman), G. Clark, , M. J. Sheppard, G.Holbrook. In Attendance: M.Wilkins, H.Taylor, S.Watson.

The Chairman welcomed M.Wilkins, H.Taylor and S.Watson to the meeting.

1)  Apologies:  G. Hutter, K. Steed

2)  Acceptance of Apologies:


3)  Declaration of Interest:  Nil.

4)  Minutes of Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 16th February, 2015 as previously circulated, be confirmed and signed as a true record of the business transacted.PROPOSED: G.Holbrook  SECONDED: G.Clark.  Vote: All in favour.

5)  Progress arising: 

Item: 5) Donations and Costs: Christmas Carols: The Clerk had received and banked all the sponsorship money for the Christmas Carols event. Thanks recorded to Gotham Garage, The Sun Inn and the Cuckoo Bush Inn.

Item:  7) Litter Bin for Cheese Hill: The Clerk confirmed the Broxap litter bin should be delivered on the 1st April, 2015.

Item: 11) Any Other Business: The Clerk had investigated grants available from Nottingham Heritage re replacement stanchions for the village pump. It appeared no finance available, advice only on the extent of the work involved.

Further research re English Heritage progressing.

6)  Railway Walk Replacement Fence Quotations:  G.Holbrook had received two more quotations for the Railway Walk fencing. Together with Streetwise, the three quotations were as follows:

Streetwise: £985.59 plus VAT. RHL: £388.30 inc. VAT Terrier Groundcare: £360 inc. VAT.

PROPOSAL: To instruct Terrier Groundcare to provide fencing alongside the Brickyard Track abutting the Railway Walk at a cost of £360.

PROPOSED: M.J. Sheppard  SECONDED: G.Clark  Vote: All in favour.

G.Holbrook to contact Terrier Groundcare.

7)  Replacement Entrance Sign for Kegworth Road:

M.J.Sheppard had approached Steve Douglas re signage contractors and would pass the information to the Clerk to progress. It was agreed, the lozenge containing the Golden Hare should be larger than depicted on the Signs of the Times example.

8) Report on  Litter Pick Saturday, 21st March, 2015 at 10.30 a.m.

The Clerk reported Councillors B.J.Walker, G.Hutter and J.M.F.Royce and eight members of the public, ex. Councillor E. Padden, M. Wilkins, L.Thorp, Mr. and Mrs. C.Lomas, B. Hutchinson and the Clerk had assembled at the Pump in order to carry out a litter pick. Bags of litter were either collected and taken home or deposited at the recycling banks at the Memorial Hall Car Park. Councillors D.Bexon, K.Steed and M.J.Sheppard had offered to carry out a litter pick later in the week. Thanks to all who worked hard on clearing areas of Nottingham Road, Kegworth Road, The Ridgeway, Moor Lane, Stoney Lane, Wood Lane, Railway Walk and the Brickyard Track. Further areas to be cleared are Gypsum Way, Leake Road and continuation of Kegworth Road up to Soldiers Lane.

A blue plastic bag containing hypodermic needles was left in situ on Cheese Hill and a photograph of it sent to P.C.Kelly Warwick for collection.

PROPOSAL: Suspension of Standing Orders.

PROPOSED: C.Dabell  SECONDED: G.Clark  Vote: All in favour.

H.Taylor offered to speak to Elliott’s Haulage Company on Hill Road, re litter dropped by lorry drivers outside the depot on Hill Road.

S.Watson appealed to the Committee re a charge of £60 for clearance of prunings on the Railway Walk. His original verbal estimate had been £30 but, on arriving at the job and working for an hour, he realised the clearance would take up to three hours. He had paid his colleague £20 and was seeking payment of more than £10 for his own three hours’ work.

M.J.Sheppard reminded S.Watson that the verbal estimate had been made to two Councillors and witnessed by a member of the public. He urged S.Watson to survey the work involved properly in future before arriving at a cost. He regretted the misunderstanding over the amount of work had occurred but ordered that the Council stand firm and pay the original estimated cost of £30.

H.Taylor and Councillor G.Clark offered to pay the extra cost at £15 each but S.Watson declined the offer to accept either the cheque made out in his favour for £30 or the combined offers of the payment of £30 from the two persons, as above.

S.Watson left the meeting at 8.15 p.m.

PROPOSAL: Re-instatement of Standing Orders.

PROPOSED: C.Dabell  SECONDED: M.J.Sheppard  Vote: All in favour.

9)   Railway Walk installation of steps to back of Old School House Path:

C.Dabell had received a complaint from a parishioner re the slippery slope from the School House track down to the Railway Walk. G.Holbrook offered to speak to Terrier Groundcare for advice and a price of installing wooden plank style steps. The work could be carried out on the same day as the fencing.

10)   Meeting with NCC Officer re Christmas Fairy Lighting in Rowan Trees in Square:

The Clerk had contacted Jim Freeman of Notts County Council Highways Department re installing low voltage electric Christmas Lighting in the Rowan trees in The Square during the Christmas period. Mr. Freeman had emailed that the Clerk should complete the Seasonal Decoration Licence application form and highlight the question of electricity supply from the nearby street light.

11)   Improvements/Weatherproofing Village Noticeboard:

C.Dabell progressing. No word from D.Urry, to date, re advice on weatherproofing the village noticeboard. With the amount of notices, it was agreed the noticeboard could be extended to four panels if a new one was purchased. The Clerk had laminated the GPC members contact list to protect it from condensation.

The Clerk had obtained the cost of an Arien three panelled noticeboard with each panel considerably wider  was £1,290 (with an extra cost of £330 for a routed engraved header and three 100mm oak posts). There did not appear to be a four panel noticeboard available.

12)  Matters to Report:

M.J.Sheppard reported the verdict on the Judicial Review submitted by Gotham, Barton, Thrumpton and Calverton on the Nottingham City, Gedling and Broxtowe Aligned Core Strategy would be available on Friday, 27th March, 2015. B.J.Walker and J.P. Anderson had attended the Hearing on behalf of Gotham Parish Council.

13) Any Other Business:

The Chairman had received an application form for the Best Kept Village Competition for 2015 sponsored by Wilkinson. Last date for entry, 29th May, 2015. (Section Community Effort).

PROPOSAL: To enter the Village Sculpture for the Best Kept Village Competition 2015.

PROPOSED: M.J.Sheppard  SECONDED: G.Clark  Vote: All in favour.

14) Date / time next meeting: 

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on Tuesday, 21st April, 2015 at  8.30 p.m.

Meeting closed at 9.45 p.m.

Minutes of a Meeting of Gotham Parish Council (07/04/15)

Present: M.J.Sheppard, (Chairman) K.Steed (Vice-Chairman) Councillors, J.M.F.Royce, B.J.Walker, G.Holbrook, G.Clark,  G.Hutter, J.P.Anderson, C.Dabell, E.Rodgers, D.Bexon In attendance: Mr. M.Wilkins, Mr. and Mrs. A.Towle.

The Chairman welcomed Mr. Wilkins and Mr. and Mrs. A. Towle to the meeting.

15/53: Apologies: County Councillor A.Brown, , Borough Councillor T.Vennett-Smith., H. Taylor Absent: A.Clayworth

PROPOSED: J.P.Anderson SECONDED: K.Steed. Vote: All in favour.

15/54: Declaration of Interest:

Trustees, G.Hutter, K.Steed, D.Bexon and G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

PROPOSAL: Suspension of Standing Orders.


Mr. Towle had submitted a letter of interest to the Royal British Legion HQ re the acquisition of the redundant Royal British Legion building, as it stands,  for the purpose of transferring the Spa Shop to a more spacious venue. The range of stock could be extended and there would be room to incorporate a Post Office. Over the years, fourteen shops in the village have been lost and it would greatly benefit the community if more goods became available to compensate for the loss of these shops. The property is due to come onto the open market for sale and will be advertised nationally by Messrs. Frank Innes. The property has adequate car parking space with separate entrance and exit onto Nottingham Road. The pressure of cars parked outside the existing shop, on Nottingham Road, would be alleviated.

The Chairman invited Councillors to give their opinion on the proposal and it was unanimously agreed that a larger shop would be greatly valued by parishioners.

The Chairman wished Mr and Mrs Towle success with the venture and thanked them for attending the meeting. Mr. and Mrs. Towle left the meeting at 7.55 p.m.

PROPOSAL: Re-instatement of Standing Orders:

PROPOSED:J.P. Anderson SECONDED: J.M.F.Royce. Vote: All in favour.

15/55: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 3rd March, 2015, be accepted and signed as a true record of the business transacted, with the following amendments:

15/40: Core Strategy – third sentence alter ACS to RBC.

15/40: Nott’s County Council Meeting – delete last sentence.

Progress from the December Minutes:

15/4  GPC ref: 14/16: (ref: 14/02339/FUL) 3 Meadow End – Install decked roof terrace on existing flat roof to rear, safety fencing, around the deck (1.2me high picket fence)alter window to glazed French door. REFUSED

It had been noted that, to date, the above installation had not been removed. Clerk to query with Mr. M.Baugh, RBC planning enforcement officer.

15/56: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

The Clerk reported two uncashed cheques at the 31st March, 2015 amounting to £180.

PROPOSAL: Acceptance of Finance monthly receipts and payments.:

PROPOSED:J. P. Anderson SECONDED: G.Hutter  Vote: All in favour.

Appointment of Internal Auditor:

PROPOSAL: Appointment of G.Stafford to carry out an internal audit on the accounts for the year end 31st March, 2015.

PROPOSED: J. M.F. Royce SECONDED: J.P. Anderson.. Vote: All in favour.

GPC Grants Policy Review: Amount of Total Annual Allocation: (last reviewed in 2012).

The Clerk had contacted A.Pearson for a copy of the Cricket Club accounts but, to date, not received them. The new Treasurer is Kim Daykin who she had attempted to contact but been unsuccessful. J.P.Anderson suggested contacting the Chairman of the Cricket Club, Mr. T. Burton for further advice.

Until further review, it was agreed to continue the grant to the Bowls Club as formerly. The Clerk would draw up a cheque for unspent monies from the grant for the year 2014/15 and forward it to the Bowls Club Treasurer.

Application for a Grant to Ruddington Cadets:

The Clerk was asked to issue an invitation to R.Jones of the Ruddington Cadets to attend the June meeting to explain the application for funds/ whether Gotham parishioners were involved, cost of next trip to the War Graves, etc.

Application for funds towards the RBC Barn Owl Project:

C.Dabell suggested writing to the Barn Owl Trust seeking information on the cost of a nest box with a view to GPC funding one box to be sited in the lime trees in the Rectory garden, Leake Road. Clerk to progress.

J.M.F.Royce explained the progress of acquiring A2 size framed aerial photographs of Gotham, Barton and Thrumpton at a cost of £120 each. He sought permission to order the photographs to be presented to retiring Borough Councillor T.Vennett-Smith. The shortfall in the budget, amounting to £139.90 will be made up by Barton and Thrumpton Parish Councils, as confirmed by Councillors D.Greenwood and B. Harrison.

PROPOSAL: Order three photographs at a total cost of £360, for presentation to Borough Councillor T.Vennett-Smith on his retirement with a plaque containing wording, as follows: ‘Presented by Gotham Parish Council to Trevor Vennett –Smith, Rushcliffe Borough Councillor, 1983 to 2015, on the occasion of his retirement. A man of great personal integrity who represented well, the people of Gotham for 32 years’.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote seven in favour, four against.

15/57: Report by Chairman of Planning and Development Committee:

RBC/Aligned Core Strategy progress: J.P.Anderson reported the Judicial Review on the Aligned Core Strategy had been held at the Royal Courts of Justice  on the 24th March, 2015. Attendees from GPC were Councilors’ J.P.Anderson and B..J.Walker, together with J.Potter who represented Clifton and J.Coles, Barton in Fabis. Also in attendance was K.Mafham. Barrister, R.Turney, spoke for three hours delivering a flawless account of the proceedings leading up to the Judicial Review. The barrister, representing Nottingham City Council replied with an ill prepared defence. Summing up, J.P.Anderson reported the case for GPC was strong which was not fully addressed by the respondent. The verdict on the Judgment is awaited but can take weeks’ to arrive.

RBC Core Strategy: J.P.Anderson reported no date agreed for the RBC Judicial Review on which the Oxalis Planning Application depends. The planned housing should have been subject to a two stage application followed by an environmental sustainability study upon which the Inspector failed to insist. Should the Judicial Review on the Aligned Core Strategy be lost, costs will be due and a decision will be required whether to proceed with the Judicial Review on the RBC Core Strategy. If the case is won, the respondents will pay GPC’s costs.

Village Design Statement Update:

J.P.Anderson had produced an updated version of the Village Design Statement. A master copy would be kept on file by the Clerk. The document now contains the new small housing developments within the village since 2012, the A453 widening and tram terminus and car park at Clifton.

PROPOSAL: Adoption of the updated Village Design Statement 2015.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

15/58: Planning Decisions Received: Nil.

15/59: Planning Applications Received: Nil.

15/60: Environmental Matters: (C.Dabell).

C.Dabell reported a meeting of the Environment Committee was held on the 24th March.

Railway Walk Fencing: The Railway fencing quotation from Terrier Groundcare was accepted. Cost £320.

The slope down to the Railway Walk from the Schoolhoue Track had become slippery. G.Holbrook had spoken to K.Thorpe, Parish Paths representative, re the installation of steps, similar to the newly installed steps on the extension to the Logan Trail, adjacent to  Gypsum Way. K.Thorpe to speak to the same contractor who will be asked to price similar steps for the Railway Walk.

Village Pump Stanchions:  Clerk progressing contact via West Leake PCC re grant for listed building.

Village Bench: G.Hutter had spoken to Mrs. A. Padgett re provision of a memorial bench. The suggested site was the Cuckoo Bush Mound, adjacent to the top gate to Wood Lane. The Clerk to contact A.Gorringe of British Gypsum seeking permission for Mrs. A. Padgett to install a memorial seat adjacent to the Cuckoo Bush Mound.

Traffic Hazard: M.J.Sheppard had reported, to Notts Highways, the dangerous junction at Kegworth Road with Nottingham Road. If Nottingham Road is clear from the right, traffice travelling down Kegworth Road tends to turn straight out onto Nottingham Road causing a potentially dangerous situation to pedestrians crossing the road to the Spa shop or alighting from park cars outside  adjacent houses or the Spa shop. The Highways Dept. had confirmed that the white lines at the end of Kegworth Road would be repainted indicating the need to halt before pulling out onto Nottingham Road.

Daffodil Bulbs: The Clerk had received advice from Mr. P. Inskeep re the loss of the border of bulbs on Nottingham road at Cheese Hill, due to recent water pipe work undertaken by Severn Trent. It was agreed, it would be difficult to get the daffodil bulbs replaced by Severn Trent but the area will be considered in November when new bulb planting is planned.

Cemetery Sub-Committee: J.P.Anderson had held a site meeting of members of the Cemetery Sub-Committee (attended by J.P.Anderson, A.Farnsworth, D.Power, J.M.F.Royce and the Clerk) to discuss tree pruning and grave improvements. He had obtained some quotations for maintenance work. Annually, £2,000 is drawn down from Cemetery Capital funds for maintenance purposes. There are three burial plots still available at the top of the Cemetery before the re-ordered middle section is used.

Cemetery maintenance to be undertaken in 2015:

Front border requires two sessions to manure/replant. Cost: £375 x 2.

Two maple trees at the front too big. Prune and remove spoil. . Cost: £150

Fifteen yew trees require trimming and clear up of far border hedge. Cost: £480.

Health and Safety check on headstones. Cost: £100

Graves need spraying with weedkiller and eight refurbished. Cost: £200.

D.Power seeking permission from Southwell Diocese re grave stone work. Bark mulch to be spread on graves to prevent weeds.

PROPOSAL: Maintenance work costing £1,680 to be undertaken in 2015.

PROPOSED: J.P. Anderson  SECONDED: G.Holbrook. Vote: nine in favour, two abstentions

15/61: Memorial Hall Report from GPC representatives:

J.M.F.Royce had attended a site meeting at the Memorial Hall car park re a problem of water collecting in puddles in the middle drainage area (behind the Bowls Club). This is due to a depression along the central gulley caused by a certain amount of settlement. Query enough compaction of the ground before the top coat of tarmac administered. The estimate for the work from Bowers is £825 plus V.A.T to be shared equally by GPC and the Trustees.

PROPOSAL: GPC meet half the cost of remedial work on the Car Park –  £412.50.

PROPOSED: B.J. Walker SECONDED: G.Hutter. Vote: All in favour. The Clerk will send a letter of confirmation to the Trustees.

15/62: Policing Matters/Vandalism:

No crime figures for March, to date. A Police Priority Setting meeting to be held in Keyworth next week attended by Crime Commissioner, Paddy Tipping.

The bag of drug paraphernalia spotted by B.J.Walker and E.Padden while litter picking on Cheese Hill, on the 21st March, 2015,  has been reported to P.C. Kelly Warwick who had alerted Streetwise for collection. To date, it is still in situ.

15/63: Gotham News & Media: Editorial Team: Editorial Team: M.J.Sheppard, K.Steed, B.J.Walker and D.Bexon.

M.J.Sheppard thanked Councillors’ and other delivery volunteers for their continued work. He suggested it is time for an editorial restructure of Gotham News and a review of the advertising prices for 2016. There had been a complaint re lack of photographs of the Scouts. In line with recent legislations, permission needs to be sought and confirmed in writing by parents, prior to printing photographs of children. Some photographs from mobile telephones had proven of too poor to quality for printing.

M.J.Sheppard had invited Hazel Trowbridge to take a photograph of the Village Sculpture for entry into the Best Kept Village Competition 2015. He suggested Mrs.Trowbridge might be appointed as Gotham News Photographer. A meeting of the Gotham News Media Team will be arranged to discuss future format.

15/64 : 2nd Defribrillator :

G.Hutter reported she had spoken to Chris Nesbitt of Gotham Bus Depot re the installation of the Depot’s defibrillator to be placed into a cabinet on the outside wall, provided by GPC and the Bus Depot, sharing the cabinet cost equally. Total cost of the cabinet is £510 plus VAT.

PROPOSAL : To provide half the cost of a defibrillator cabinet. £255.

PROPOSED : G. Hutter.  SECONDED : J.P.Anderson. Vote : All in favour.

G.Hutter to organise. The Chairman thanked G.Hutter for her efficiency.

15/65: Arrangements for Annual Parish Meeting on the 28th April, 2015

The Chairman reported, Ms. Lymn-Brewin had offered to select six pupils, two from each village of Barton, Gotham and Thrumpton, to present a retiring gift to Borough Councillor, T.Vennett-Smith at the Annual Parish Meeting on the 28th April, 2015. A short thank you speech for Trevor’s hard work will be made from a representative from each village Council, lasting up to four minutes each. M.J.Sheppard will propose the closing toast. The Clerk had drawn up an agenda for the formal meeting to commence at 7.45 p.m. Display panels will be available for village groups and clubs to post photographs. Hire cost of panels – £120.

PROPOSAL: To hire display panels from ‘Off the Wall’ at a cost of £120.

PROPOSED : M.J.Sheppard .  SECONDED B.J.Walker. Vote : All in favour. (M.J.Sheppard to arrange).

D.Bexon, B.J.Walker, G.Hutter and the Clerk to provide refreshments. Wine and soft drinks could be served from the Memorial Hall bar.

15/66: Chairman’s Report:

The Chairman read out a letter from W.I.Chairman, Mrs. Pat Basford, re the decision of the Gotham W.I. to discontinue the annual Christmas Party for the Over 70’s. This decision was made due to the hard work entailed which fell on the W.I. members, most of whom were in their 70’s and finding the evening too onerous. The Chairman wished to thank the ladies of the W.I. for their wonderful work over many years providing a generous and enjoyable evening. The Clerk will write and thank them formally.

15/67: Clerk’s report:

The Clerk had met Jeff Saxby, Electoral Officer at RBC on the 31st March, 2015 and submitted eleven Council nominations. One Councillor had passed her own nomination application into RBC and another Councillor chose not to stand for re-election. There is, therefore, one vacancy to be filled.

The Clerk had received details of NALC training for new Councilors. M.Wilkins expressed an interest and the Clerk will alert H.Taylor to the offer. Cost £25 each.

15/68: Matters to Report:

J.P.Anderson had received a letter of request from Notts County Council for Scoping for sand and gravel at Barton in Fabis. J.P.Anderson to respond, on behalf of GPC, citing traffic problems in the area.

G.Hutter reported the Rushcliffe Golf Club had cleared the ditch at Ridgeway but it was not a particularly good job. Laing O’Rourke to assess the road after the widening of the A453 has been completed. A non slip road surface is to be advised when the road is resurfaced for the provision of extra safety for horse riders.

C.Dabell asked the Clerk to contact Nottingham City Transport re the shabby exterior of the Bus Depot offices on Leake Road.

J.M.F.Royce reported street light no. 3 in The Square was switched on all day and night. The Clerk confirmed she had already reported it to Nott’s County Council.

J.M.F.Royce sought permission for the Clerk and himself to sign urgent cheques before the next main meeting due on the 12th May, 2015. The delay in the meeting date is due to the Elections taking place on the 7th May, 2015.

PROPOSAL: To permit the Clerk and J.M.F.Royce to pay cheques to cover payments due before the date of the next meeting.

PROPOSED: G.Hutter  SECONDED: J.M.F.Royce. Vote: All in favour.

15/69: Items for Next Agenda:

Grant Policy:

Report on Annual Parish Meeting – 28th April, 2015

Audit for 2014/15.

15/70: Date of Next Meeting: The next Meeting will be held on Tuesday, 12th May,  2015 at 7.00 p.m.

Meeting closed at 10.10 p.m.

Notice of a Meeting of Gotham Parish Council (02/06/15)



Tel :  0115 9830863
Email: gothamclerk@yahoo.co.uk

26th May, 2015

Dear Councillor,

YOU ARE duly summoned to attend a MEETING OF THE GOTHAM PARISH COUNCIL to be held  on TUESDAY, 2nd June, 2015 commencing at 7.30 p.m. in the Weldon  Room of the Memorial Hall attended by a representative of Ruddington Cadets.

Yours sincerely,


Clerk to the Council


1/         Apologies

2/         Acceptance of Apologies

3/         Declaration of Interest

4/         Minutes of the of the Parish Council meetings held on the  12th May, 2015 (attached)


5/         Finance Monthly Accounts and Receipts:

GPC Grants Policy Review Amount of Total Annual Allocation

Support for Ruddington Cadets’ Pilgrimage to War Graves

Gotham Village Pump Refurbishment plans/costs

6/         Report by Chairman of Planning and Development Committee

RBL site: Proposal from GPC to express an Interest to Bid

Aligned Core Stategy /RBC Core Strategy:

7/         Planning Decisions Received:

8/         Planning Applications Received:

15/4:   (ref: 15/00981/FUL)  3 Kegworth Road – Single storey rear and side extension

9/         Report by Chairman of Environment Committee (C.Dabell)

10/        Memorial Hall Report (H.Taylor, A.Clayworth, D.Bexon, G.Hutter)

11/        Policing Matters/Vandalism (D.Bexon and B.J.Walker)

12/       Gotham News & Media  (D.Bexon/M.Sheppard/ B.J.Walker)

13/       2nd Village Defibrillator

14/       Chairman’s Report

15/       Clerk’s Report/Correspondence: see overleaf:

16/       Matters to Report

17/       Items for Next Agenda

18/       Date of Next Meeting – (7th July, 2015) at 7.30 p.m.

The Public and Press are cordially invited to attend this meeting.