Minutes of a Meeting of the Planning Committee (16/02/15)

Present:   J.P.Anderson (Chairman) E. Rodgers, G.Clark (Vice-Chairman)  B.J.Walker,   M.J.Sheppard,  K.Steed.

1/    Apologies: G.Hutter.

2/    Declaration of Interest: Nil.

3/    Minutes of the Previous Meeting: 

RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 20th January, 2015 previously circulated, be confirmed and signed as a true record of the business.

PROPOSED: M.J.Sheppard SECONDED: K.Steed.   Vote: All in favour.

4/    Progress from the last Minutes, not on the Agenda:

Item 9/  Matters to Report: B.J.Walker and G.Hutter had attended the Rushcliffe Borough Council Parish Forum on the 11th February, 2015. R. Mapletoft mentioned the matter of the forthcoming Judicial Review during a presentation of the Core Strategy.

Neighbourhood Planning was discussed which entails a great deal of work, although Gotham drew up a Village Design Statement in 2005 which could be referred to and would lessen the burden.  It would not be relevant to draw up a Neighbourhood Plan until the green belt status of Gotham has been decided. i.e. Green Wash or Green Envelope. A meeting with St.Gobain might be useful in the choice of land to designate for development.  East Leake’s Neighbourhood Plan took four years’ to complete and had designated four hundred houses. Since then, seven hundred houses have been granted permission.

Keyworth Council has nominated its preferred building sites.

5/   Progress re  RBC Core Strategy/Aligned Core Strategy:

Aligned Core Strategy: Decision on the 19th February which is the first legal date for the City’s attempt to strike out the challenge on time grounds.

A letter had been received from Broxtowe Council re the Core Strategy proceeding to Part 2. J.P.Anderson will bring the letter to the attention of K.Mafham.

Core Strategy: RBC aware of the Judicial Review going ahead in the name of Barton Parish Council. J.P. Anderson had sought more information from the Highways Authority re the Traffic Study. To date, no reply.

Sharphill: After six years, since planning permission for twelve hundred houses had been granted, it is believed that a developer is interested in developing Sharphill.

6/ Planning Decisions Received:

14/11: (ref:14/02377/FUL) 1 The Rushes – Two storey side extension (amended plan) GRANTED

14/16: (ref: 14/02339/FUL) 3 Meadow End – Install decked roof terrace on existing flat roof to rear, safety fencing around the deck (1.2me high picket fence) alter window to glazed French door. REFUSED

7/ Planning Applications Received:          

15/2: (ref: 15/00120/FUL) Woodland, Kegworth Road – Construction of wooden stable block within garden.

PROPOSAL: NO OBJECTION

PROPOSED: M. J.Sheppard  SECONDED: G.Clark  Vote: All in favour.

8/ Village Design Statement Update:

A Parish Council critique of the village of Gotham drawn up in 2004 on the expectation that it would be adopted by RBC as planning guidance. In the event, RBC never adopted the document. ~GPC adopted it in 2005 and updated it in 2011. It is a useful document highlighting buildings and views to be protected and to assist with planning decisions. It is time for an update since some new events have taken place, such as St.Lawrence Close and the A453 widening. J.P.Anderson invited members of the Planning Committee to look through the VDS and suggest new input. Clerk to circulate copies to members.

9/  Any Other Business:

The Chairman had received an invitation to a Neighbourhood Planning Event on the 12th March, 2013 at Hodstock Priory.

10/  Matters to Report:

M.J.Sheppard queried the continuation of the informal right of way across the garden of 30 Wodehouse Avenue, with the permission of the householder. As the householder is now in a Nursing Home and Spirita have instigated repairs to the house, it is understood the right of way will continue until the arrival of a new tenant at the property.

E.Rodgers reported conditions worse along the A453 mainly due to a delay in the tram works at Clifton. A fourteen mile journey recently took three hours. Traffic light signals had been altered to no avail. There is currently an increase of rat running through Gotham. The temporary traffic lights on Kegworth Road are repeatedly turning to red, probably due to being tampered with. Some drivers ignore the red light. Clerk to inform the police.

11/  Date & Time of Next Meeting: The next meeting of the Planning and Development Committee will be held in the Weldon Room of the Memorial Hall on Tuesday, 17th March, 2015 at 7.30 p.m.

Meeting closed at 8.30 p.m.

Minutes of a Meeting of Gotham Parish Council (03/02/15)

Present: M.J.Sheppard, (Chairman) K.Steed (Vice-Chairman) Councillors, J.M.F.Royce, B.J.Walker, G.Holbrook, A.Clayworth, G.Clark,  G.Hutter, E.Rodgers,.D.Bexon, J.P.Anderson. In attendance: County Councillor A.Brown.

15/18: Apologies:, C.Dabell, Borough Councillor T.Vennett-Smith.

PROPOSED: G.Clark SECONDED: E.Rodgers. Vote: All in favour.

15/20: Declaration of Interest:

Trustees, G.Hutter, K.Steed, D.Bexon and G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

15/21: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 6th January, 2015, be accepted and signed as a true record of the business transacted.

PROPOSED: G.Hutter SECONDED: K.Steed. Vote: Nine in favour, two abstentions.

Progress from the December Minutes:

14/242: Defibrillator procedure cards: M.J.Sheppard circulated defibrillator procedure cards to Councillors. These cards to be distributed through the coffee shop, via the Trustees of the Memorial Hall, shops and public houses, etc.

15/13: The Royal British Legion: The Chairman reported a meeting of Royal British Legion club members on the 19th January, 2015. The Club would continue until the 28th February, 2015 to allow time for clearance of furniture, etc. The Branch of the British Legion to continue  operating with meetings in the Memorial Hall. The full sized billiard table to be advertised. The Chairman had informed Earl Howe of proceedings and sought advice re the possibility of him writing to the London Headquarters re the possibility of a local organisation taking over the premises. He had sent Earl Howe photographs of the British Legion building together with a copy of  the Deed of Conveyance, dated 1948.

15/22: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.P.Anderson SECONDED: J.M.F.Royce. Vote: All in favour.

Precept for 2015/16 (Paper 5)– Recommendation from Finance Committee for increase of 1%.

PROPOSAL: To accept, the Finance Committee’s recommendation to increase the Precept (Paper 5) by 1%. i.e. £37,944.

PROPOSED: J.M.F.Royce  SECONDED: G.Clark  Vote: two in favour, nine  against. (Motion fell)

Amended PROPOSAL: A nil increase in the Precept for 2015/16 i.e. £37,568.

PROPOSED: J.P.Anderson SECONDED: B.J.Walker. Vote: eight in favour, three against.

Revised (Revenue Paper 2)

PROPOSAL: Acceptance of the Revised Revenue Budget for 2015/16 i.e. £30,655.65.

PROPOSED: J.P.Anderson SECONDED: B.J.Walker. Vote: all in favour.

County Councillor Andrew Brown arrived at 7.50 p.m.

GPC Grants Policy Review: Amount of Total Annual Allocation:

The Clerk had circulated a list of grants paid to Village Clubs and groups over the last five years’. K.Steed queried some of the Clubs annually supported, over many years. It was agreed that further time should be allowed for Councillors to consider the Grants Policy which would be deferred until the March meeting.

Annual Church Clock Service: The Clerk had received an offer from Smiths of Derby, of a three year reduction in cost if paid in advance. This would amount to a cost of £663 to cover the annual church clock service from 2015 – 2018. Council agreed that the offer should be turned down in preference of paying annually.

15/23: Report by Chairman of Planning and Development Committee:

RBC/Aligned Core Strategy progress: J.P.Anderson reported, it will be known by the 13th February whether Nottm. City Council have been successful in getting the Court Hearing cancelled on the grounds of late submission. If this occurs, it would not be worthwhile proceeding to Judicial Review on the RBC Core Strategy, (lodged with Court on the 30th January, 2015 in Barton in Fabis’s name).

PROPOSAL: Recommendation from the Planning and Development Meeting that GPC proceed against the Rushcliffe Core Strategy with Barton in Fabis and Thrumpton.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

J.P.Anderson had launched a Freedom of Information request to the Highways Agency re rat running through Gotham. The Highways Agency had produced a response last summer which negated a problem in Gotham. J.P.Anderson had obtained the Highways Agency’s Traffic Model, such that it is, and D. Prior is studying it and will come back to GPC with his findings. The input from the traffic model is mainly from Oxalis. GPC needs to obtain information from Lawrence Walker on the Traffic Model. Example a quote from the Traffic Model talks about the  ‘existing situation’ but confusing as to what the ‘existing situation’ refers. It is important Gotham keeps this issue in the limelight.

The next meeting of Rushcliffe Borough Council is to be held at the end of March when Borough Councillor T.Vennett-Smith is prepared to propose a motion on our behalf. J.P.Anderson to seek advice from K.Mafham whether this is worthwhile.

County Councillor A.Brown reported:

Barton Sand and Gravel Extraction: Still under review over the next eighteen months’. The landowners’ have put in an environmental report stating that the impact on the environment would not be too destructive. The Environmentally Sustainable Committee at County Hall is keeping County Councillor Andrew Brown informed of what is happening.

Councillor Andrew Brown also sits on the Link with Transport Committee which has recently heard that five railway bridges, in the Nottingham/Loughborough area – Sutton Bonington, Normanton on Soar, have to be adapted as the line is to be electrified. Zouch  road bridge over the river.is near to collapse due to heavy traffic and needs urgent repairs/rebuilding, Other necessary road work is on the A606 at Rempstone crossroads due to collapsed drains.

County Councillor A.Brown left the meeting at 9.00 p.m.           

15/24: Planning Decisions Received:

14/11: (ref: 14/02377/FUL) 1 The Rushes – Two storey side extension (amended plan) GRANTED

14/16: (ref: 14/02339/FUL) 3 Meadow End – Install decked roof terrace on existing flat roof to rear, safety fencing around the deck (1.2me high picket fence) alter window to glazed French door. REFUSED

14/15: (ref: 1406/HYBRID) Baden-Hardstaff – Partial redevelopment to create a Dual Fuel Technology International Centre of Excellence. Application Permitted (Conditional)

15/25: Planning Applications Received: Nil.

The next meeting of the Planning Committee will take place on Monday, 16th February, 2015.

15/26: Environmental Matters: (C.Dabell).

In the absence of C.Dabell, G.Holbrook gave the following report:

Bulb Planting: The Clerk reported she had planted daffodil bulbs alongside Leake Road, from the New Rectory towards the mini roundabout.

Railway Walk Fencing: G.Holbrook had prepared a specification for the Railway Walk fencing, adjacent to Brickyard. GNR fencers and Streetwise to be asked to submit quotations to compare with quotations already in hand. It had been decided to fence across the unofficial entrance to the Railway Walk, adjacent to the telephone exchange.  Squeeze posts or a  kissing gate will be installed at the entrance to prevent horses passing through but allow wheelchair access. The Clerk would seek advice from NCC re suitable access gates for wheelchair use.

Railway Walk Prunings: G.Holbrook to ask S.Watson for a quoation to remove prunings.

New Gotham Entrance Sign: The Clerk had obtained a quotation from Signs of the Times of £800 for an elegant polyurethane sign depicting a golden hare with wording Gotham Village of Legends to replace the stolen Gotham sign on Kegworth Road. She will refer to Copyright owner, D.Charlesworth, for permission to use the drawing of the golden hare.

Dog Bins: The Clerk would ask Streetwise to empty the Hill Road dog bin. She had successfully reported the full dog bin at the end of the Railway Track which had since been emptied.

The next Environment Meeting to take place on Monday, 16th February, 2015.

15/27: Memorial Hall Report from GPC representatives:

G.Hutter reported it was the tenth anniversary of the newly elected Trustees who successfully undertook the running and maintenance of the Memorial Hall.

The Royal British Legion members were planning to meet at the Memorial Hall when the British Legion building is closed.

A report had been made of horsesriding on the Recreation Ground.

There would be no meeting of the Trustees during March, 2015.

15/28: Recording of Parish Council Meetings – Openness and Accountability:

M.J.Sheppard had researched the question of recording parish council meetings with NALC. County Councillor A.Brown is taking the matter up with County Hall. There was a substantial threat of meetings being recorded and uploaded onto the social network by members of the public. E.Rodgers suggested the legislation could be useful for Councillors’ who were unable to attend a meeting. The Clerk had downloaded a copy of another council’s rules for effective management of recording at Parish Council meetings and would add it to GPC’s Standing Orders. It was important to protect the personal safety of Council members.

15/29: Policing Matters/Vandalism: Nil to report.

15/30: Gotham News & Media: Editorial Team: Editorial Team: M.J.Sheppard, K.Steed, B.J.Walker and D.Bexon.

M.J.Sheppard reported copy date 15th February, 2015. A short meeting of the editorial team to take place after this meeting.

15/31: Chairman’s Report: Chairman’s Reception – invitations to follow for late March.

15/32: Clerk’s report:

The Clerk had received an email poster thanking GPC for their donation of £700 towards the purchase of the Scout Hut.

Thanks also received from the Netball Clubs for donations towards recruitment and P.Basford, Chairman of the Gotham W.I. for a donation towards the Christmas Party for the over 70’s.

15/33: Matters to Report:

It was reported a large puddle of water collected on The Ridgeway. Urgent drainage work is in hand on the Ridgeway.

E.Rodgers reported speeding vans turning into the Bus Depot. Clerk to write to the manager of the Bus Depot.

J.M.F.Royce reminded Council of the need to hold the Annual Meeting of the Council on the 12th May, 2015 following the election.

K.Steed suggested holding a village litter pick. It was agreed this was needed urgently. It will take place on Saturday, 21st March, 2015 meeting at The Village Pump at 10.30 a.m.. M.J.Sheppard will advertise the event in Gotham News. The Clerk holds a store of litter pickers and will supply refuse bags.

15/34: Items for Next Agenda:

Grant Policy Update.

15/35: Date of Next Meeting: The next Meeting will be held on Tuesday, 3rd March, 2015 at 7.30 p.m.

Meeting closed at 9.50 p.m.

Minutes of a Meeting of the Planning Committee (20/01/15)

Present:       G.Clark (Vice-Chairman), B.J.Walker,   M.J.Sheppard,     G.Hutter,  K.Steed.

In the absence of the Chairman, the Vice-Chairman, G.Clark, chaired the Meeting.

1/    Apologies:   J.P.Anderson (Chairman) E. Rodgers.    In attendance: Mrs. D. Wattley.

PROPOSED: Acceptance of apologies: K.Steed SECONDED: M.J.Sheppard.  All in favour.

2/    Declaration of Interest: Nil.

3/    Minutes of the Previous Meeting: 

RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 15th December, 2014 as previously circulated, be confirmed and signed as a true record of the business.

PROPOSED: M.J.Sheppard SECONDED: B.J.Walker   Vote: All in favour.

4/    Progress from the last Minutes, not on the Agenda: Nil to report.

The Chairman asked that, in consideration of Mrs. D. Wattley, Agenda item 7 be discussed next.

7/ Planning Applications Received:

14/11: (ref:14/02377/FUL) 1 The Rushes – Two storey side extension (amended plan)

PROPOSAL: Suspension of Standing Orders.

PROPOSED: G.Clark SECONDED: K.Steed   Vote: All in favour.

Mrs. Wattley explained that the amended planning application featured only three bedrooms, would not be rendered on the outside and, in line with current planning preference, the extension would be set back. The drains will be located, if not running under the neighbour’s back garden, as shown on the planning application. Emergency vehicles had frequently called at the house, during her father’s illness and had not encountered difficulty, despite three or four vehicles parked outside the property.

PROPOSAL: Re-instatement of Standing Orders.

PROPOSED: G.Clark SECONDED: K.Steed   Vote: All in favour.

PROPOSAL: NO OBJECTION TO THE AMENDED PLAN.

PROPOSED: M.J.Sheppard  SECONDED: G. Hutter.  Vote: All in favour.

Mrs. D.Wattley left the meeting at 7.45 p.m.

15/1:   (ref: 14/02713/FUL)  165 Nottingham Road – Proposed extensions and double garage.

PROPOSAL: NO OBJECTION.

PROPOSED: G.Clark  SECONDED: K.Steed.  Vote: All in favour.

Comment: Materials should be inkeeping with the existing.

5/   Progress re  RBC Core Strategy/Aligned Core Strategy:

RBC Core Strategy: J.P.Anderson, while on holiday, was keeping in touch with K.Mafham on recent Planning events via the internet. There is an air of confidence re the Judicial Review on the Aligned Core Strategy.

The meeting with RBC leaders had been disappointing when no serious questions were satisfactorily answered. Therefore, and, in consultation with Barton and Thrumpton and K.Mafham, it has been agreed to proceed to Judicial Review against the Core Strategy. Costs will fall within the Aarhus Convention and within GPC’s initial budget

PROPOSAL:Following a discussion re barrister, R.Turney’s availability, it was PROPOSED by M.J.Sheppard to Recommend to full Council that GPC proceed to Judicial Review against RBC’s Core Strategy in conjunction with Barton and Thrumpton.

SECONDED: K.Steed. Vote: All in favour.

6/ Planning Decisions Received: Nil.

8/  Any Other Business: (24 Bidwell Crescent ? adherence to approved plan – E.Rodgers)

The Clerk had confirmed with Ms. I.Paxton of RBC Planning Department that the extension to 24 Bidwell Crescent was within planning consent.

9/  Matters to Report:

M.J.Sheppard reported, the fence between The Royal British Legion and the Western Track had collapsed.

At a meeting of The Royal British Legion social club, committee and members, held on the 19th January, 2015 it had been negotiated, with a representative from Head Office, to continue running the club until the 28th February, 2015.

The Clerk had received an invitation to a Planning Forum to be held at RBC on the 11th February, 2015. G.Hutter and B.J.Walker offered to attend. (G.Hutter to inform the Clerk of her availability)

The Clerk had received an invitation to an Exhibition of Art at Gotham Primary School on the 23rd January, 2015 from 2.30-3.30 p.m. M.J.Sheppard to attend.

M.J.Sheppard intended to hold a reception, for GPC and invited guests, on the 26th March, 2015.

10/  Date & Time of Next Meeting: The next meeting of the Planning and Development Committee will be held in the Weldon Room of the Memorial Hall on Tuesday, 17th February, 2015 at 7.30 p.m.

Meeting closed at 8.45 p.m.

Minutes of a Meeting of the Environment Committee (20/01/15)

Members present: G. Clark, G. Hutter, K. Steed, M. J. Sheppard,

Due to the previous meeting over running, the Meeting commenced at 8.50 pm)

In the absence of the Chairman, it was PROPOSED by M.J.Sheppard, SECONDED by K.Steed, that G.Clark Chair the meeting. All in favour.

1)  Apologies:  C. Dabell, G.Holbrook.

2)  Acceptance of Apologies:

PROPOSED: G. Clark    SECONDED: K.Steed.

3)  Declaration of Interest:  Nil.

4)  Minutes of Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 18TH November, 2014 as previously circulated, be confirmed and signed as a true record of the business transacted..

PROPOSED: G.Clark.  SECONDED:  K.Steed.      Vote: All in favour.

5)  Progress arising: 

Item 7) Donations and Costs: Christmas Carols: The Clerk reported three sponsors’ money for the Christmas Carols still outstanding. She had written reminder letters to two and C.Dabell to contact the third. She had written a letter of thanks to A.Gilman for his donation of selection boxes.

6)  Railway Walk replacement fence:  Clerk to contact C.Dabell re specification, as per the two quotations already received, to submit to Streetwise and the GNR fencers for quotations.

  • Litter Bin for Cheese Hill:

The Clerk would seek the price of a Streetwise bin before ordering the previously chosen bin from Broxap. (Derby E Price £195)

8)  Replacement Entrance Sign for Kegworth Road:

The Clerk had obtained the ‘Sign of the Times’ catalogue re replacement village entrance signs. After careful consideration, a metal sign with illustration was chosen. M.J.Sheppard would provide the Clerk with a picture of the golden hare, depicted on the Village Sculpture, for her to forward to Sign of the Times for a price of one sign on Kegworth Road to read, ‘Gothman, Village of Legends’. The sign could be manufactured in polyurethane as a metal one might be stolen. Budget in place of £1,500 for three replacement signs, depending on individual price.

9) New Notice Board:

The village noticeboard was suffering damp and condensation with notices difficult to read through cloudy glass. One possibility was to supply double glazed windows to the front doors, which would not necessarily prevent condensation. The Clerk would  laminate GPC members’ list. She would ask C.Dabell re progress on his suggestion to ask D.Urry’s advice.

10) Matters to Report:

M.J.Sheppard reported two overflowing litter bins on the Gas and at the old Post Office. Clerk to contact Streetwise.

K.Steed reported work to the ditches on the Ridgeway had taken place to improve drainage.

11) Any Other Business: Nil

12) Date / time next meeting:

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on Tuesday, 17th February, 2015 at  8.30 p.m.

Minutes of a Meeting of Gotham Parish Council (06/01/15)

Present: M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) Councillors J.M.F.Royce, B.J.Walker, G.Holbrook, A.Clayworth, G.Clark,  G.Hutter, E.Rodgers.  In attendance: John Scott-Lees, Managing Director of Streetwise.

15/1: Apologies: D.Bexon, J.P.Anderson, C.Dabell, County Councillor A.Brown, Borough Councillor T.Vennett-Smith

15/2: Acceptance of Apologies:

PROPOSED: E.Rodgers SECONDED: K.Steed. Vote: Eight in favour, one abstention.

The Chairman introduced Mr. John Scott-Lees, Managing Director of Streetwise, to the meeting.

PROPOSAL: Suspension of Standing Orders.

PROPOSED: M.J.Sheppard  SECONDED: E.Rodgers. Vote: All in favour.

Mr. Scott-Lees outlined the work undertaken by Streetwise which is owned by Rushcliffe Borough Council but is an independent business, as from 1st September, 2014. Streetwise can offer competitive terms for jobs such as landscaping, pruning, inspecting and installing play equipment, mowing, litter collection, etc. It has the added bonus of having access to machinery and tools owned by RBC. It can also offer competitive prices for litter bins, fencing, etc. Private householders can book Streetwise for gardening duties. Special event tidying or clearing of a site is offered together with marquee hire, portable lavatories, barbecues, marshalls. Mr Scott-Lees left brochures with the Clerk for further reference.

The Chairman thanked him for his attendance and Mr. Scott-Lees left the meeting at 8.05 p.m.

PROPOSAL: Resumption of Standing Orders.

PROPOSED: M.J.Sheppard  SECONDED: E.Rodgers. Vote: All in favour.

15/3: Declaration of Interest:

Trustees, G.Hutter, K.Steed, G.Clark in matters relevant to the Memorial Hall/Recreation Ground.

15/4: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 2nd December, 2014, be accepted and signed as a true record of the business transacted.

PROPOSED: G.Hutter SECONDED: K.Steed. Vote: Nine in favour, one abstention.

Progress from the December Minutes:

14/242: Defibrillator procedure cards: M.J.Sheppard thought two hundred cards would suffice to hand out to parishioners. G.Holbrook suggested details of the procedure to follow, re use of the defibrillator, could be printed in Gotham News which is circulated to every household in the village. All agreed this method of reaching parishioners would also be an option.

15/5: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: M.J.Sheppard  SECONDED: E.Rodgers. Vote: All in favour.

Carol Singing: Sponsorship totalling £130 outstanding. The Clerk would write letters thanking the sponsors and arranging collection of the funds.

GPC Grants Policy Review: a) Continuation and/or Adoption:

The Clerk circulated the GPC Grants Policy (April 2012). J.M.F.Royce explained the GPC Grants Policy was overdue for its two year review. Some Parishes do not have a Grants Policy and he sought approval for its continuation.

PROPOSAL: GPC continues, subject to review, with a formal Grants Policy.

PROPOSED: J.M.F.Royce SECONDED: B.J.Walker  Vote: All in favour.

Due to the Council being unfamiliar with the Grants Policy document,the matter will be further discussed at the next Council Meeting. The Clerk will circulate a list of grant payments, made by GPC, over the last five years for Council to study and discuss as an agenda item at the next council meeting to enable a decision to be made on a reasonable amount of grant aid during 2015/16.

  1. Amount of Total Annual Allocation: For decision at the GPC February Meeting.

Rolling Balance Update (3rd Quarter)

       The Clerk circulated the budget sheets for the third quarter of the year which were within normal limits.

Precept for 2015/16 (February agenda item). The date for the Precept application to RBC is the 15th February, 2015.

Date for next Finance Meeting: Tuesday, 27th January, 2015.

15/6: Report by Chairman of Planning and Development Committee:

RBC/Aligned Core Strategy progress: B.J.Walker had attended the Rushcliffe Borough Council meeting held on the 22nd December, 2014 when the Core Strategy was adopted, following a free, named, vote.

K.Mafham is following up the progress on the RBC approval of the Core Strategy.

                15/7: Planning Decisions Received: Nil.

15/8: Planning Applications Received:

Amended Planning Application for 1 The Rushes – to be discussed at the Planning Committee Meeting on the 20th January, 2015.

15/9: Environmental Matters: (C.Dabell).

                In the absence of C.Dabell, G.Holbrook gave the following report:

Christmas Tree: G.Holbrook had received an emailed report from C.Dabell re the success of the Christmas tree. Thanks to Councillors who assisted with its installation and removal.

Bulb Planting: Bulb Planting nearly completed. Thanks to D.Bexon and G.Holbrook. The Clerk had been supplied with the last  box of bulbs to plant along Leake Road.

Railway Walk Fencing: Two quotations to date. Streetwise and GNR Fencing Contractor to be invited to quote.

15/10: Memorial Hall Report from GPC representatives:

K.Steed reported the intention to hold a wreath laying ceremony in the Memorial Hall this year. The main march and Remembrance Service is due to take place in East Leake.

15/11: Policing Matters/Vandalism:

E.Rodgers had received the crime figures for December. One burglary of a television from a house on Nottingham Road.

T.Coles, Chairman of the Royal British Legion, Gotham and District Branch, had asked GPC to thank the Police for their attendance at the Remembrance Day Parade. M.J.Sheppard offered to write the letter had written a letter of congratulation and thanks .

15/12: Gotham News & Media:    

Editorial Team: Editorial Team: M.J.Sheppard, K.Steed and D.Bexon. (Next Copy date: 15th February, 2015.)

M.J.Sheppard reported, hopefully, there would be photographs of three of the Gotham War heroes in the next edition of Gotham News in an additional 4 page centre spread headed ‘Gotham remembers the fallen’. Ten of the Gotham soldiers had served in the Sherwood Foresters and two in the Lancashire Fusiliers. J.M.F.Royce had researched the history of the Gotham war dead from three sources, The Museum of the Mercian Regiment The Worcestershire and Sherwood Foresters Collection and the Fusilier Museum. A small charge was levied for information. Further details might be available via the Nottingham Evening Post archives. E.Rodgers suggested an article about the Gotham War dead could be incorporated within the Messenger.

M.J.Sheppard called for another Councillor to join the Gotham News editorial team. B.J. Walker volunteered to proof read.

15/13: Chairmans Report:

The Royal British Legion:The Chairman reported he had written a letter of sympathy to T.Coles re the possible closure of The Royal British Legion Social Club on the 31st January, 2015. He had also written a letter to Mike Newth-West, Agent to Earl Howe whose forbear had originally sold the land for £150 for the building of the Gotham Branch of The Royal British Legion. He had agreed to send him a copy of the original Deed of Conveyance dated 31st December, 1948 plus photographs. The future of the empty building is uncertain but it will be boarded up in the first instance.

It was suggested the building would make an excellent shop and post office, (P.O. closed since September 2012)  .

Application for Funds: The Chairman had received an email from George Challand and Phoebe Lomas, two pupils of East Leake Academy chosen to travel to Ghana to assist in building an orphanage and sports arena in the Volta area. G.Challand was seeking funds from GPC and had offered to carry out work for a donation towards funding the trip to be split equally between the two pupils. The Clerk reminded Council that financial regulations prevent Parish Councils from supporting individuals. E.Rodgers suggested the two pupils carry out jobs, such as litter picking for a donation. The Clerk to contact G.Challand with this suggestion.

Chairman’s Reception: Date to be announced.

15/14: Clerks report: Nil to report.

15/15: Matters to Report:

B.J.Walker reported the sad death of John Pank who had supported Gotham Village and originally advised the Trustees of the Memorial Hall on architectural plans for its refurbishment. Clerk to write a letter of condolence to Mrs. E.Pank.

E.Rodgers reported fly tipping on Cheese Hill. Clerk to report to Streetwise.

15/16: Items for Next Agenda:

RBC Parish Forum Wednesday, 11th February, 2015 (planning issues).

Acceptance of Grant Policy Update.

Precept for 2015/16

15/17: Date of Next Meeting: The next Meeting will be held on Tuesday, 3rd February,  2015 at 7.30 p.m.

Meeting closed at 9.50 p.m.

Minute of a Meeting of the Finance Committee (28/10/14)

Present:     J.M.F.Royce, G.Clark, M.J. Sheppard, J.P.Anderson, B.J.Walker.

1/   Apologies: Nil

2/   Acceptance of Apologies: N/a

3/   Election of Chairman:

It was moved by B.J.Walker, seconded by M.J.Sheppard and duly carried, that J.M.F.Royce be appointed Chairman of the Finance Committee.

Vote: All in favour.

J.M.F.Royce thanked the Committee and agreed to stand as Chairman.

4/   Election of Vice-Chairman:

It was moved by G.Clark, seconded by J.P.Anderson and duly carried, that B.J.Walker be appointed Vice-Chairman of the Finance Committee.

Vote: All in favour.

B.J.Walker thanked the Committee and agreed to stand as Vice-Chairman.

5/   Declaration of Interest: Nil.

6/   Minutes of the Finance Committee Meeting held 28th January, 2014:

RESOLVED: The Minutes of the Finance Committee Meeting held on 28th January, 2014, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: J.P.Anderson   SECONDED: B.J.Walker Vote: All in favour. 

Progress: Nil to report.

7/   Bank Account Balances

  1. Co-Op Current Account: £ 20,494.84
  2. Co-op 14 Day Account: £          77
  3. Handelsbanken current account: £ 64,047.44
  1. 2014/15 Budget Rolling Balances (as per sheets circulated by e-mail)
  2. a)      Capital
  3. b)      Revenue
  4. c)      Recreation Ground
  5. d)      Environment
  6. e)     Gotham News

 

  1. a) Capital: Figures accepted.
  2. b) Revenue: The Revenue rolling balance was within normal limits for the third quarter of the year.
  3. c) Recreation Ground: Reduction in pavilion insurance costs to £1,000. Other costs within normal limits for the third quarter of the year. The Pavilion refurbishment is in year two of a four year programme of improvements with the tennis pavilion completed. Ultimately, it is anticipated that, the pavilion maintenance and play equipment maintenance will become the financial responsibility of the Trustees of the Memorial Hall/Recreation Ground.
  4. d) Environment: The Environment rolling balance was within normal limits for the third quarter of the year. Plans afoot for re-establilshing vandalised fencing, litter bin and pruning.
  5. e) Gotham News: All advertisements altered to comply with copyright rules since a change in editorial team.

 

9/ Capital Requests to Date::

  1. a) Judicial Review Legal Fees                               £  10,000 (Recommendation from Planning Committee)
  2. b)      Village Pump                                        £    1,000
  3. c)      Railway Walk                                       £    1,000
  4. d)     Children’s  New Play Equipment      £       500
  5. e)     Pavilion Refurbishment                      £    1,000
  6. f)      Gotham Remembers                            £       500

 

J.P.Anderson reported, K.Mafham had agreed to work on the Judicial Review on a ‘no win, no fee basis’. Regarding the RBC  Core Strategy, he will charge a fee. Gotham would be to pay a proportionate share with Barton and Thrumpton.

PROPOSAL: That all Capital items be adopted. PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson  Vote: All in favour.

 

10/  Horizon Contract Review:

The 2015/16 contract shows a 3% increase. It was agreed to reduce the mowing frequency of The Square and Cemetery from fourteen to twelve cuts per season. August and September to be cut from two to one monthly cut. Regarding the Nottingham Road verge under the Village Sculpture, Horizon had quoted £12.50 per cut. Currently the cost of eight cuts per season is £160.  The Clerk would seek advice from the Chairman of the Environment Committee re plans to fill the verge with Spring bulbs which would prevent mowing up to April/May. (Decision pending).

M.J.Sheppard left the meeting at 9.00 p.m.

11/ New Revenue Budget Items:

  1. a)     Cemetery Gardening                            £       500
  2. b)     Cemetery Horizon Contract                 to be agreed.

 

Cemetery Gardening had been moved from the Environment budget to the Revenue budget at an annual cost of £500 to allow for additional plant supplies.

Horizon: An extra weed spray of the Cemetery front apron was required. Clerk had contacted Horizon for a price.

12/  Preliminary Budgets for 2015/16 (to date).

  1. Revenue Paper 2                                 £   30,047.07 (increased to £30,097.07)
  2. Environment Paper 3 £     3,971.93 (subject to adjustment)
  3. Recreation Ground Paper 4                 £     6,600.00

 

PROPOSAL: Acceptance of 2015/16 budgets with an original budget of £50 for printing ink to be continued on the Revenue Budget – £30, 097.07 .

The Environment Budget – to be accepted subject to a reduction in mowing sessions as agreed by J.M.F.Royce and the Clerk.

PROPOSED: J.M.F.Royce, SECONDED: J.P.Anderson  Vote: All in favour.

Capital items:

Boundary Signs: The Boundary Planter Budget of £1,500 to stay in place for future signage. Before his departure, M.J.Sheppard confirmed the British Gypsum boulders could not be used as Village entry signs due to the inability to find a site at The Ridgeway entrance due to the narrowness of the verge.

Cemetery: A draw down facility of £1,500 from the Capital budget for 2015/16.

Burial Fund: To comply with the wishes of St. Lawrence PCC, the burial fund only to be spent on Cemetery infrastructure, not maintenance.

SSSI:The SSSI facility fund of £4,500 could be reduced to £3,500 in accordance with the instructions of D.Power (treasurer of the SSSI – (now Gotham Nature Reserve).

Village Pump: The Village Pump is in need of re-decoration of the ceiling.

Railway Walk: Notts County Council had confirmed in writing it would be responsible for Railway Walk path re-stoning as the Railway Walk had been included on the NCC definitive map of footpaths.

 

13/  Any Other Financial Matters to Report: Nil.

14/ Date and Time of Next Meeting: To be announced.

 

Meeting closed at 9.15 p.m.