Proposed closure of Gotham Royal British Legion

15th December 2014

Public Notice – Proposed Club Closure

It is with great sadness that we have to announce that the Club’s present Committee have unanimously agreed that the Club can no longer continue operating mainly due to financial constraints and propose to cease trading at the end of January 2015. In accordance with the procedures a Special General Meeting is to be held on the 19th January 2015 at which a final decision will be made regarding this proposal.

legionPlease be advised that only fully paid-up members will receive a formal letter of invitation and they will be the only people allowed to vote on this issue.  

The financial constraints referred to above relate to the continued down turn in consumable sales, the liability for the maintenance and upkeep of the building. The situation has not been helped by the Club’s inability to attract new Committee Members, particularly in the positions of Secretary and Treasurer respectively.  

Whilst this was an almost inevitable outcome, given the policies adopted by previous regimes in not encouraging the younger generations, it is nevertheless extremely sad that another facility will be lost to the village and the surrounding areas.

The Committee would, however, like to take this opportunity to thank all of those members who have supported the Club over the years and would hope that you will continue to do so over the coming Festive Season as it will be business as usual until the final decision has been made.

To any non-members who may be interested in visiting the Club over the coming weeks please feel free to do so as you may not have another opportunity!

We should not forget that some 16 years ago the Club was pushed to the brink of bankruptcy following a period of unconstrained expenditure by the previous incumbent.

The fact that we survived that particular period and continued to trade was purely down to the unpaid voluntary work carried out by the few and whilst that still continues to this day it is, unfortunately, not enough to ensure survival.

Yours truly,

Mr. S. Kent

Club Treasurer

For and on behalf of the Club Committee

Notice of a Meeting of the Planning & Development Committee (15/12/14)




Tel : 0115 9830863 Email:

9th December, 2014

Dear Councillor,


Yours sincerely,

J.A. Raven

Clerk to the Council


1/ Apologies

2/ Declaration of Interest

3/ Minutes of the Meeting held Tuesday 18th November, 2014.

4/ Progress from the Minutes, not on the Agenda.

5/ Progress re RBC Core Strategy/Aligned Core Strategy

6/ Meeting with RBC N.Clarke

7/ Planning Decisions Received:

14/9: ref: 14/02080/FUL – 3 Kegworth Road – Construct pavement crossing & off road vehicle standing GRANTED

8/ Planning Applications Received:

14/15: (ref: 14/01406/HYBRID) Baden-Hardstaff – Partial redevelopment to create a Dual Fuel Technology International Centre of Excellence

14/16: (ref: 14/02339/FUL) 3 Meadow End – Install decked roof terrace on existing flat roof to rear, safety fencing around the deck (1.2m high picket fence) alter window to glazed french door.

9/ Any Other Business

10/ Matters to Report

11/ Date & Time of Next Meeting

Committee Members: J.P.Anderson (Chairman), G.Clark (Vice-Chairman) B.J.Walker, M.J.Sheppard, K.Steed, G.Hutter, E. Rodgers.

Distribution List: All Councillors

Members of the Public and Press are cordially invited to this meeting.

Minutes of a Meeting of Gotham Parish Council (04/11/14)

Present: M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) Councillors J.M.F.Royce, B.J.Walker, G.Holbrook, A.Clayworth, D.Bexon, J.P.Anderson, G.Hutter.

In attendance: County Councillor A.Brown.

14/210: Apologies: G.Clark, E.Rodgers E.Padden, Borough Councillor T.Vennett-Smith.

14/211: Acceptance of Apologies:

PROPOSED: D.Bexon SECONDED: K.Steed. Vote: All in favour.

14/212: Declaration of Interest:

Trustees, G.Hutter, K.Steed, D.Bexon in matters relevant to the Memorial Hall/Recreation Ground.

14/213: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 7TH October, 2014, be accepted and signed as a true record of the business transacted, with the following amendments: 14/198: RBC/Aligned Core Strategy progress: 5th line: replace ‘RBC is due’ with ‘The Inspector is due’  8th line: after ‘One clause’ add ‘that could be strengthened’ 18th line: delete two sentences beginning: ‘There is a 26 week, etc’.

Pg 2. County Councillor A. Brown reported the following matters: Parking at Gotham School: The Headmistress: replace ‘has been’ with ‘will be supplied’ with a banner, etc.

PROPOSED: G.Holbrook. SECONDED: K.Steed. Vote: Seven in favour, two abstentions.

Progress from the October Minutes:

14/198: Report by Chairman of Planning and Development Committee: 3 Meadow End: No news from the RBC Planning Enforcement Officer re planning permission for first floor decking.

Pg 2: County Councillor A. Brown’ report: A453 Widening Progress: B.J.Walker had attended a consultation meeting held in the Village Hall, Clifton Green on the 8th October, 2014. It was mainly to update those businesses and homes adjacent to the roadworks, on the progress of the A453 widening.

14/201: Environmental Matters: Gritting Salt: No gritting salt required as thirteen bags in store which can deteriorate if not used.

County Councillor A. Brown reported the following matters:

Death of County Councillor: County Councillor Stella Smedley had died. She had been a County Councillor, representing Labour in Ollerton since 1977 when she had forced a bi-election. A well liked and able Councillor who would be very much missed.

County Council Budget Review: County Council Budget Review consultations inviting the public to fill in an on line form detailing Council budget requirements for 2016-2018.

Electoral Review of Notts: The Commission has announced that it is minded to recommend that 67 county councillors should be elected to the council in future, (the same as the current arrangement). Councillor Brown endorses this number and hopes it stays the same.

Policing: Councillor Brown is unhappy with policing levels in the Gotham and surrounding area. He has written to the Police Commissioner, Paddy Tipping re this matter. There are problems in East Leake with increased crime. No response re enquiry to P.C. Kelly Warwick.

Medi-Link Bus: An on-line petition available to the public to press the City Council for an extension of the medi-link bus to the new tram extension at Clifton. Clerk to email Councillors with the link.

The Chairman thanked County Councillor A. Brown who left the meeting at 7.45 p.m.

14/214: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

The Clerk reported one Gotham News advertisement charge of £42  outstanding.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

Capital Requests:

Recommendation from the Planning and Development Committee for Green Belt Fund/Judicial Review Legal fees of £10,000.

Other Capital Requests:

a)  Village Pump                       £   1,000

b)  Railway Walk                       £   1,000

c)  Pavilion Refurbishment          £   1,000

d) Children’s  Play Equipment     £      500

e) Gotham Remembers             £      500

PROPOSAL: Acceptance of the above Capital Requests

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.


Budgets for 2015/16      

Acceptance of the provisional Revenue Budget: £ 30,097.07 Paper 2

PROPOSAL: To increase the Chairman’s allowance by £50 to £700.

PROPOSED: J.M.F.Royce  SECONDED: G.Hutter. Vote: seven in favour, one against, one abstention.


Acceptance of the provisional Environment Budget: £ 3,971.93 Paper 3 The Square and Post Office areas routinely sprayed by NCC Highways so can be dropped from the Horizon Contract. The village sculpture bay planted with bulbs, therefore nine mows necessary per season from mid-May.

The Environment and Revenue Budgets to be an agenda item at the December meeting following mowing contract confirmation.


Acceptance of the recommended Recreation Ground Budget £6,600 Paper 4

PROPOSAL: Acceptance of Paper 4 Recreation Ground Budget for 2015/16  – £6,600.

PROPOSED: J.M.F.Royce  SECONDED: G.Hutter. Vote: six in favour, one against, two abstentions.


14/215: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

RBC/Aligned Core Strategy progress: J.P.Anderson reported that GPC were to host a closed meeting on the 6th November, 2014 in the Moonrakers’ Room. Representatives from Calverton, Thrumpton and Barton Parish Councils invited to attend to hear an update on the Judicial Review process, etc. from K. Mafham. J.P.Anderson had attempted to invite Borough Councillor T.Vennett-Smith to the meeting but was unable to make contact. J.M.F.Royce confirmed T.Vennett-Smith is on holiday abroad.

To date, the documents were submitted to the High Court by K.Mafham on the 20th October, 2014. Gedling, Broxtowe and Nottingham City now preparing their case following which GPC and the other Parish Councils involved have a chance to comment. The Judge will then decide if the challenge is acceptable to proceed. The proceedings could fall flat if the Judge decides the case is not strong enough or the combined Councils fail to qualify for the Aarhus Convention. Individual Councils have received a request from Gedling Borough Council for information, under the Freedom of Information Act, regarding minuted decisions to bring the challenge on the Aligned Core Strategy and the cost implications of the proceedings. The Clerk had acknowledged Gedling Borough Council’s letter and will respond within the statutory twenty working days. Financial implications to GPC, if the case was lost, would be approximately £6,500 i.e. one third of the total costs.

PROPOSAL: That GPC pay one third of the costs of the Judicial Review.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard Vote: All in favour.


RBC Core Strategy: RBC awaiting the Inspector’s report on the Core Strategy. No response on a letter from GPC questioning the use of brown field sites in preference to green field.


Woodlands Bungalow – Kegworth Road: The Clerk had queried, with the RBC Enforcement Officer, the planning permission for stables and ménage recently installed. No reply to date.


14/216: Planning Decisions Received: Nil.


14/217: Planning Applications Received: Nil.


14/218: Environmental Matters: (C.Dabell).

C.Dabell reported the following items:

Christmas Tree: An offer from an anonymous donor to finance the cost of the Christmas Tree. G.Holbrook demonstrated a star purchased for the top of the tree. Unfortunately, it was unsuitable due to a flashing movement that could not be stopped. G.Holbrook to exchange the star for a non-flashing type. C.Dabell to purchase fairy lights to hang round the Village Pump at an approximate cost of £30.

Christmas Carols: 16th December, 2014 at 6 p.m. M.J.Sheppard reported sponsorship money of £75 pledged. The Phil Reckless band to charge £180.

Railway Walk: A.Urry had provided a quotation to replace the vandalised fencing alongside the Brickyard Path. Two more quotations to be sought. (Fence approximately nineteen and a half metres long).

G.Holbrook and C.Dabell had arranged with the Scouts to collect the Railway Walk prunings, on the 2nd November, in time for the Guy Fawkes Bonfire.

PROPOSAL: Donation of £50 to the Scouts for the collection of prunings from the Railway Walk..

PROPOSED: J.P.Anderson  SECONDED: G.Hutter  Vote: All in favour.

Bulb Planting: G.Holbrook and C.Dabell had planted one thousand crocus bulbs in the verge under the Village Sculpture. Daffodil bulbs to be planted on the Primary School verge. Cost of bulbs £248.


14/219: Memorial Hall Report from GPC representatives:

Defibrillator Demonstration: K.Steed reported a successful demonstration of the defibrillator took place on the 30th October, 2014. Thirty eight people attended. M.J.Sheppard had paid a donation of £25 to G.Whitehead for the demonstration which he would send to the British Heart Foundation. An information card to be circulated providing the sequence of treatment to follow, if a heart attack is suspected. G..Hutter thought if would be beneficial to acquire another defibrillator for the Leake Road end of the village as the Bus Station equipment is unavailable during the night.

GPC Trustee: D.Bexon had confirmed with L.Bramley, secretary of the Trustees, that she would continue to represent GPC as a Trustee but could not attend all their meetings due to work commitments. She would support functions and be available to help with the bar duties, as necessary. M.J.Sheppard thought the Trustees were well represented with four members of GPC and there was always one representative able to attend meetings and report on recent events.

Memorial to WW1: The Clerk to write a letter of thanks to E.Perrrell for his work on an outstanding memorial stone and plaque. He had also spent many hours arranging the Memorial Hall Service of Remembrance, together with a hard working team. Many thanks to all involved.

Memorial Hall Gates: The Memorial Gates undergoing renovation. The grant conditions were too arduous to consider so the Trustees were bearing the cost. Council was reminded that it only had the power to contribute to the maintenance of a memorial item, on receipt of a written application for funds.


14/220: Policing Matters/Vandalism:

D.Bexon reported, to date, no crime figures received for October.

B.J.Walker and M.J.Sheppard had attended a Police Priority Setting meeting, on the 15th October, 2014, when the matter of speeding through the village was discussed. The Police confirmed they had recently held a speed trap in Rempstone and caught 1,200 speeding cars.

Crime in Gotham had increased by 169% during the last three months, mostly due to shed burglaries. Boys, from Clifton, had recently been apprehended for stealing bicycles from Gotham. P.Tipping, the Police Commissioner to be invited to the next Police Priority Setting Meeting.


14/221: Gotham News & Media:           

Editorial Team: M.J.Sheppard, E.Padden, K.Steed and D.Bexon.

M.J.Sheppard thanked Councillors for distributing copies of Gotham News. He had received one complaint from an advertiser about the change in the format of their advertisement. This was due to the advertisements having been tweaked in order to avoid infringement of copyright. M.J.Sheppard had apologised to the complainant and offered them a free advertisement in the March copy.

In the November edition, the type size had been larger for easier reading. It was important to meet the copy deadline so that litho can be used in preference to digital printing which is more expensive but necessary if on a tight timescale.

Thanks to K.Steed for checking copy and D.Bexon for her interesting articles re recent events undertaken by the school children and sports groups.


14/222: Chairman’s Report:

The Chairman confirmed he would lay the wreath, on behalf of the people of Gotham, at the Memorial Hall Service of Remembrance on the 9th November, 2014. J.M.F.Royce and J.P.Anderson to steward the march from The Square to the Memorial Hall.


The Chairman had received the following applications for funds: (December Agenda item).

1.       Senior Netball Club to cover expenses of £250 for an open day to attract new  members.

2.       Junior Netball Club for training.

3.       Gotham Scouts for £1,000 to assist in paying the remaining loan of the Scout Hall of £12, 500.

4.       Gotham Women’s Institute for funds towards the Over 70’s Christmas Party to be held on the 11th December, 2014.


14/223: Clerk’s report:

The Clerk had attended the SLCC meeting in Southwell on the 14th October, 2014. A.Cotter from Came and Co. insurers had advised insurance cover for volunteers helping the Council. He warned that a volunteer involved in an accident, whilst carrying out Council work, could sue the Council for injuries. The Clerk had enquired with the GPC insurers who confirmed volunteers would be covered under Public Liability and there was no need to add volunteer cover to the policy.


A letter from RBC Streetwise offering the attendance of John Scott Lee, Managing Director, at a Council meeting to explain the support Streetwise can now offer Parish Councils. The Clerk to invite Mr. Lee to the January, 2015 meeting.


Better Broadband for Nottingham – an invitation to attend a meeting on the 27th November, 2014 at Holme Pierrepont Water Sports Centre from 2.30 p.m.

RBC Community Awards on the 12th November at Becket School at 6.30 p.m. The Clerk and B.J.Walker to attend. GPC had nominated A.Litchfield, his outstanding work in running Gotham Rangers Football Club for the youngsters of Gotham and surrounding villages.


The Mayors Reception, an invitation to attend on the 24th November, 2014 at 7.00 p.m. at Keyworth. Clerk to attend.


NCC – re footpath SK53482927 – SK53462908 (Hill Road) diversion/new route to be included on the definitive map.


The Gotham entrance sign had been stolen from Kegworth Road.


14/224: Matters to Report: Nil.


14/225: Items for Next Agenda: Applications for funding. Woodland Decorations, Christmas Tree/Carols.


14/226: Date of Next Meeting: The next Meeting will be held on Tuesday, 2nd December,  2014 at 7.30 p.m.


Meeting concluded at 9.35 pm.