Minutes of a Meeting of Gotham Parish Council (07/10/14)

Present:   M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) Councillors J.M.F.Royce, G.Clark,  B.J.Walker, G.Holbrook,  A.Clayworth,  D.Bexon, J.P.Anderson,  E.Rodgers.  In attendance: County Councillor A.Brown.

14/192: Apologies:  G.Hutter C.Dabell, E.Padden, Borough Councillor T.Vennett-Smith.

14/193: Acceptance of Apologies:

PROPOSED: J.P.Anderson SECONDED: B.J.Walker.  Vote: All in favour.

14/194: Declaration of Interest:

Trustees, G.Clark, G.Hutter, K.Steed, D.Bexon in matters relevant to the Memorial Hall/Recreation Ground.

14/195: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 2nd September, 2014, be accepted and signed as a true record of the business transacted.

PROPOSED: G.Holbrook. SECONDED: D.Bexon. Vote: ten in favour, one abstention.

Progress from the Minutes:

14/189: Matters to Report: Horse riding warning signs: County Councillor A.Brown has requested horse rider warning signs to be placed at the entrances to The Ridgeway.

Bus Shelter: County Councillor A.Brown had requested a bus shelter for Leake Road on the grounds that a number of  school children use the stop. NCC have written to him saying shelter will be built, but not until 2015-’16.

Temporary Traffic Lights on Kegworth Road: E.Rodgers highlighted the fact that D Prior had emailed J.P.Anderson re that following the school holidays, the temporary traffic lights had been re-installed, with the push button on the wrong side. The fault had since been reported to Highways. D.Bexon offered to monitor the equipment.

Picnic Table on the Railway Walk: A. Urry had replaced the picnic table at a cost of £360 on the authorisation of M.J.Sheppard. having consulted  two councillors who are members of Env. Committee.

14/196: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

A water bill for the Recreation Ground, totalling £750, was added to the list of payments. Due to the dry summer, the water bill was higher due to the watering of the cricket square.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson Vote: All in favour.

Remembrance Day Wreath: (J.M.F.Royce declared an interest due to his membership of The Royal British Legion).

PROPOSAL: A donation of £250 to defray the costs of the Remembrance Day wreath.

PROPOSED: M.J. Sheppard  SECONDED: A.Clayworth Vote: nine in favour, one abstention.

Budgets for 2015/16: Some adjustments to be made to the Horizon contract. The number of mowing cuts to the Cemetery and grass bays could be reduced. The verge beneath the Village Sculpture priced by Horizon at £12.50 per cut. Weed treatment around The Square could be cut due to Notts Highways undertaking some of the work. (Clerk to check with Highways which areas routinely covered).

Date of the next Finance Committee Meeting: Tuesday, 28th October, 2014.

14/197:  Gotham Remembers:

M.J.Sheppard reported meetings with P.Dines, J.M.F.Royce, P.Inskeep and E.Perrell had taken place at Curzon House to discuss the format for the Commemoration of WW1 during the next four years. Gotham News will detail the war history of each of the thirty one soldiers and civilians mentioned on the Honours Board. The feature will be titled – ‘ Gotham Remembers the Fallen of the Great War’. Each edition will publish the names of three war dead who will be featured in the following edition, with a photograph, where possible, and inviting relatives and friends to contribute any information and pics they have.  A keepsake book about the War Dead will be published by the end of 2018. Extra information can be accessed from Government records and the International Red Cross.

PROPOSAL: Approval of provisional budget of £500 to finance the Gotham Remembers Project.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson. Vote: All in favour.

World War 1 Centenary: Armistice Day Schedule: 9th November, 2014.

10.00  a.m.            Assemble in The Square.

10.10  a.m.            Parade moves off to Bidwell Crescent and back to Memorial Hall.

10.55  a.m.            Service in Memorial Hall conducted by the Reverend R.Coleman with wreath laying.

Dismiss at The Royal British Legion

.                                               Keyboard – P.Butler

14/198: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

RBC/Aligned Core Strategy progress: J.P.Anderson reported, Gedling, Broxtowe and Nottingham City formally accepted the Aligned Core Strategy between the 8th -17th September, 2014. K.Mafham had submitted a letter of objection that was ignored. He had enquired as to what had happened to the letter and received a legal response from Francesca Whyley, Senior Solicitor at Gedling Borough Council, which has been forwarded to the Barrister. K.Mafham would keep GPC informed of the next stage in the legal process. To date, it would appear that the Councils are ignoring GPC’s comments. The Inspector is due to produce her decision on the RBC Core Strategy. There is a great deal of new legislation to be taken into account with the Rt. Hon. Eric Pickles due to make a statement on changes to the National Planning Policy Framework which should influence the Inspector (Ms. Kingaby). One clause, that could be strengthened,  is that green belt land should only be developed in ‘exceptional circumstances’. A letter to the Inspector was sent on the 29th September, 2014 to bring her up to date re GPC’s objections to the planned development on Clifton Pastures. To date, there had been no response. A flurry of emails to RBC seeking a response had eventually evoked an email from Mr. David Mitchell of RBC confirming receipt of GPC’s objection to the application ‘which is being considered by the assigned planning officer’. He confirmed ‘he is aware of GPC’s specific comments in relation to the transport assessment and these will be taken into account alongside other representations including those of the Highway Agency and Nottinghamshire County Council as Highway Authority. If this results in the need for a revised traffic assessment from the applicant then it will be requested and a copy may be sent out for further consultation, depending on the scale of the changes’. J.P.Anderson suggested a meeting with RBC Councillors Neil Clarke, Andrew Pegram and the Rt. Hon. Kenneth Clark M.P.

K.Mafham had suggested a joint meeting of Calverton, Thrumpton, Barton and Gotham to decide the forthcoming strategy re the fight to save the green belt.

M.J.Sheppard reported that Radio Nottingham had asked him for his comments on building on the green belt. Their request was sent on to K.Mafham who presented an excellent report on the current situation at 7 a.m. in the morning followed by a television interview later in the day.

The Clerk had received emails from a member of the public seeking information re a judicial review under the Freedom of Information Act. J.P.Anderson confirmed that Calverton Parish Council had received the same request and had replied on behalf of the Councils’ involved.

Meadow End: 3 Meadow End had been reported to the RBC Enforcement Officer re a first floor installation of decking which overlooked a neighbouring property.

Woodlands Bungalow – Kegworth Road: stables and ménage recently installed. Query planning permission.

County Councillor A. Brown reported the following matters:

Sand and Gravel Pit at Barton in Fabis: Shelford was now the preferred site due to improved transport access. Barton in Fabis location unlikely to proceed and off the agenda for the forseeable future. A very strong objection from Barton had been submitted to RBC.

A453 accident: A serious accident involving a lorry and two cars had occurred on Monday, 6th October. One fatality. Traffic diverted efficiently and not many vehicles through Gotham.

Parking at Gotham School: The Headmistress will be supplied with a banner warning of and the advice of a £100 fixed penalty  for thoughtless parking. Tickets to attach to cars inappropriately parked. B.J.Walker suggested car parking bays could be installed on the wide grass verge adjacent to the school.

Council Chambers: The planned five million pound refurbishment of Council Chambers had been stopped with only minor repairs going ahead. RBC headquarters to move to the Rushcliffe Arena on Rugby Road, West Bridgford. The present building to be redeveloped into flats and a hotel.

A453 Widening Progress: A consultation meeting to be held in the Village Hall, Clifton Green on the 8th October, 2014 from 10-12 a.m. and 5-7 p.m.

The Chairman thanked County Councillor A. Brown who left the meeting at 8.35 p.m.

14/199: Planning Decisions Received: Nil.

14/200: Planning Applications Received: A planning application no: 14/02080/FUL had been received and will be considered at the Planning Committee Meeting on the 21st October, 2014.

14/201: Environmental Matters:

Autumn Bulb Planting: G.Holbrook reported, bulb planting in process. The Clerk had received a cheap offer from the Daily Telegraph, via Councillor Royce, which she would pass to G.Holbrook.

G.Holbrook and C.Dabell had pruned the hedgerow and bushes at the entrance to the Railway Walk. Prunings to be collected by the Scouts on the 2nd November, 2014. C.Dabell had arranged for the rest of the Railway Walk to be trimmed back by Howick’s.

Gritting Salt: B.J.Walker to check the amount of bags in store. J.M.F.Royce storing eight bags.

Christmas Tree and Carols: 16th December, 2014 at .6 p.m. M.J.Sheppard reported Christmas trees available to view on Bunny Lane and Wysall Lane. Mince Pies and mulled wine available courtesy of St. Lawrence PCC at 5.p.m. onwards. Phil Reckless band – The Revolutions booked to play with a quartet. Gotham school to sing two carols. Sun Inn offered to pay for children’s gifts. Jack Griffin to compere the evening. Sponsors of the event giving £50 or more to be mentioned on the posters. Sponsors giving less than £50 mentioned on the carol sheets. The Christmas tree will be decorated with a star at the top and white lights. A pelmet of white lanterns will adorn the Village Pump.

B.J.Walker called for a report from the Chairman of the Environment Committee if he is unable to attend the meeting.

Cemetery: J.P.Anderson will work out the Cemetery budget for 2015/16.

D.Bexon left the meeting at 9.00 p.m.

14/202: Memorial Hall Report from GPC representatives:

K.Steed reported the WWI commemoration plaque had been ordered engraved with words by John Betjeman. The plaque would be installed at ground level, on the Memorial Hall border between the flagpole and main entrance. There would be flagstones placed around the plaque for the placement of wreaths. E.Perrell had cancelled Recreation Ground games on Armistice Day. There will be no car parking with stewards on duty from 9.30 a.m.

The Trustees are seeking grants to refurbish the Memorial Hall gates. GPC to be invited to contribute.

J.P.Anderson had acquired a projector that he would donate to the Memorial Hall.

A fundraising Cabaret Evening to take place on the 15th November, 2014. GPC invited to make up a table.

J.M.F.Royce reported, L. Bramley (secretary of the Trustees) had asked that D.Bexon be removed from the list of GPC Trustees declaring an interest in the Memorial Hall business, as she had not attended a meeting of the Trustees for some time. The Clerk would ask D.Bexon if she was still willing to continue to stand as a Trustee representing GPC.

14/203: Policing Matters/Vandalism:

E.Rodgers reported the August and September crime figures to be shown in the next edition of Gotham News. One stolen bicycle during September.

14/204: Gotham News & Media:

Editorial Team: Editorial Team: M.J.Sheppard, E.Padden, K.Steed and D.Bexon.

M.J.Sheppard reported the next edition due in November. More advertisements attracted. Advertising costs were similar to other village magazines in the area so no increase required in the current year.

14/205: Chairman’s Report:

The Chairman reported the de-fibrillator was in place and a training course booked with Graham Whitehead on the 23rd October, 2014 at 7.p.m. in the main hall. This event is advertised by village posters and information in Gotham News.

PROPOSAL: Payment of £25 to be made to G.Whitehead.

PROPOSED: M.J. Sheppard SECONDED: G.Holbrook. Vote: eight in favour, one against.

14/206: Clerk’s report:

The Clerk reported she would attend the next SLCC meeting in Southwell on the 14th October, 2014.

14/207: Matters to Report:

B.J.Walker reported a Police Priority Setting Meeting would take place in the Weldon Room on the 15th October, 2014 at 2.p.m. She would ask E.Padden if she is available to attend.

14/208: Items for Next Agenda: One minute silence for War Dead.

14/209: Date of Next Meeting: The next Meeting will be held on Tuesday, 4th November, 2014 at 7.30 p.m.

Meeting concluded at 9.35 pm.

Notice of a Meeting of Gotham Parish Council (04/11/14)


Mrs J A Raven
Clerk to the Council
Tel: 0115 983 0863
Email: gothamclerk@yahoo.co.uk


29th October 2014

Dear Councillor,

YOU ARE duly summoned to attend a MEETING OF THE GOTHAM PARISH COUNCIL to be held  on TUESDAY 4th November, 2014 commencing at 7.30 p.m. in the Weldon  Room of the Memorial Hall.

Yours sincerely,
Clerk to the Council

One minute silence in memory of the War Dead.


1/        Apologies
3/        Acceptance of Apologies
4/        Declaration of Interest
5/        Minutes of the of the Parish Council meeting held on the  2nd October, 2014 (attached)
6/       Finance Monthly Accounts and Receipts
Report on Finance Meeting held on the 28th November, 2014
Capital Requests:
Recommendation from the Planning and Development
Committee for Judicial Review Legal fees of £10,000.
Other Capital Requests:
a)  Village Pump                       £   1,000
b)  Railway Walk                       £   1,000
c)  Pavilion Refurbishment          £  1,000
d) Children’s  Play Equipment     £     500
e) Gotham Remembers             £      500
Acceptance of the recommended Revenue Budget: £30,097.07
Paper 2
Acceptance of the recommended Environment Budget:
£3,971.93 (subject to minor mowing alterations) Paper 3
Acceptance of the recommended Recreation Ground Budget
£6,600 Paper 4
7/      Report by Chairman of Planning and Development Committee             Progress on Aligned Core Stategy/RBC Core Strategy
8/      Planning Decisions Received:
9/      Planning Applications Received:
10/   Report by Chairman of Environment Committee                                              C.Dabell)           .
11/   Memorial Hall Report from GPC rep. (K.Steed, G.Clark,                              D.Bexon)
12/   Memorial Hall Report (K.Steed, G.Clark, D.Bexon, G.Hutter)
13/   Policing Matters/Vandalism (D.Bexon and E.Rodgers)
14/   Gotham News & Media  (E.Padden/D.Bexon/M.Sheppard/K. Steed)
15/   Royal British Legion Remembrance Sunday 9/11/14
16/   Electoral Review of Nottinghamshire
17/   Chairman’s Report
18/   Clerk’s Report/Correspondence: see overleaf:
19/   Matters to Report
20/   Items for Next Agenda
21/   Date and Time of Next Meeting (2nd December, 2014)

The Public and Press are cordially invited to attend this meeting.

Minutes of a Public Meeting held on 21 August 2014

Minutes of a public meeting held on the 21st August, 2014 at 7 p.m. in the Main Hall of the Memorial Hall for a discussion on the Planning Application Ref: 14/01417/OUT which would be built on the Clifton Pastures.

Present: Gotham Parish Councillors: M.J.Sheppard, J.P.Anderson, B.J.Walker, G.Hutter, K.Steed, G.Holbrook.

Also in attendance: County Councillor A.Brown, J.Coles, (Barton P.C.) K.Mafham, Planning Adviser, 57 Parishioners.

Apologies: Received From: Borough Councillor T.Vennett-Smith, Gotham Parish Councillors’ J.M.F.Royce, G.Clark.

Notes taken by J.A.Raven, Clerk to Gotham Parish Council.

The Chairman of GPC opened the meeting and thanked everyone for attending this important meeting for a discussion on plans to develop Clifton Pastures. He read out a letter from Borough Councillor T.Vennett-Smith who had attended the Public Hearing together with Councillors B.J.Walker and J.P.Anderson and declared the Parish’s determination to continue the campaign  to save the Green Belt land at Clifton.

Councillor J.P.Anderson presented a power point explanation of the Planning Application from Oxalis for the development of a sustainable urban extension comprising residential development up to a maximum of 3000 dwellings; employment development incorporating a maximum of 100,000 sqm of B1, B2 and B8 floor space; retail development (A1 to A5) up to a maximum of 2500 sqm of floor space; community buildings; leisure uses; schools; gypsy and traveller pitches; access to the site; new roads; footpaths and cycle ways; green infrastructure including new community park; ancillary infrastructure and groundworks on land east and west of Nottingham Road South of Clifton.

The files would be made available to the Public in the Memorial Hall hallway.

J.P.Anderson explained the procedure re the Aligned Core Strategy which is for the development of 35,000 houses  in Nottingham City, Broxtowe and Gedling, a growth point to expand the City with Government finance. The ACS has to be formerly ratified by various Councils and can still be legally challenged. It has been published but not yet formally adopted.

Rushcliffe Core Strategy has gone to Public Enquiry in July, 2014. Thanks to B.J.Walker, C.Raynor, J.Coles, J.Potter and K.Mafham for their attendance. Now we await the Inspector’s report. In theory, the Oxalis planning application should follow the Public Enquiry and was probably brought forward to influence the Inspector with a ‘done deal’. RBC could have refused it as the land had not been pronounced available and the application was premature. No developer is signed up yet so outline planning permission sought to cover landscaping, wildlife, drainage, traffic layout, etc.  The development will cover 140 acres with 3000 houses, 50 acres of warehousing, factories and an area of land for a permanent gypsy/traveller site. In the beginning, the size of the land to be built on was smaller than the planning application which has taken up considerably more land than expected, nearer to Gotham. There were only a total of 51 responses to the last consultation which contained such loaded questions that RBC could have taken as meaning, merely by answering the questions, meant the population were in favour of the development. The CPRE and Ruddington Parish Council have submitted their objections.

We now have the opportunity to respond with a legal challenge to the Aligned Core Strategy and the RBC Core Strategy.

Ken Mafham, Planning Adviser, explained that there is much at stake for the landowners who stand to make huge gains in the region of 100 million pounds for the sale of the land. They will obviously fight for development. Nottingham City, Gedling and Broxtowe have underestimated the overspill of houses by 6,000. The Government Policy is a balancing act to form a housing policy to meet these numbers. There are environmental issues and over the last five years the balancing act has got skewered. The Court of Appeal support ‘balancing’ which is not what is happening in Nottingham. Legal advice has been taken from Landmark Chambers which has resulted in support for a legal challenge on two grounds, i.e. No green belt review carried out and housing figures not in accordance with the Legal Challenge in won in 2007.

In principle, unless the Core Strategy is challenged, it will go ahead. The Gypsy/Traveller site might have been ‘put in’ in order to be ‘taken out’ as a concession but this does not appear to be the case. There are plenty of brown field sites within Nottingham available for building, i.e. boarded up public houses, garage forecourts, vacant offices. More student housing could be accommodated on the University campus. Clifton and Sutton Bonington campus’s have scruffy unused car parking areas, R.A.F. Newton and Cotgrave have been submitted to RBC but not looked at properly. The agricultural land aspect, CO2 emissions, global warming and light pollution are factors growing in importance. The warehousing might not be built due to the massive rail hub at Castle Donington and junction 28 which would be more warehousing sites. In this case, 600 more houses could be developed.

Legal Challenge: Firstly goes to the High Court, say on the grounds that the Core Strategies are not in accordance with the Government National Planning Policy Framework. If the case is lost, the losers pay the other party’s costs which is limited to £10,000 under the AAHUS Convention. K.Mafham offered to work pro bono. The legal challenge has to be brought within six weeks, i.e. mid September, 2014. If the Judicial Review is successful, the Core Strategy would have to be begun again and another enquiry undertaken which might convince the Councils to consider developing brown field sites.

Traffic: Gotham is vulnerable as the limits on the A453 are exceeded. Traffic lights at Junction 24 will mean traffic backs up with the likelihood of rat running through Gotham. RBC have stated, the traffic flow will be the responsibility of the developers. A proper and realistic traffic model must be submitted. The present traffic study is flawed and full of discrepancies, i.e. mention of a secondary school which is not part of the development meaning children will need to travel to school. If we lose the Judicial Review, we must make a play for Section 106 monies to improve the villages amenities which might be heavily used by the new population.

Pylons: H.Taylor explained the dangers of housing near to pylons which can result in long term health concerns. He will submit a written report to be included in Gotham News.

Sand and Gravel Quarry at Barton in Fabis: J.Coles thanked Gotham for its support in the objection to a proposed sand and gravel quarry adjacent to Barton. Eighty 28 ton lorry movements per day would lead to extra traffic burden on the A453. Barton Parish Council had submitted an excellent document in objection to the proposal.

M.J.Sheppard thanked the panel and audience and the meeting closed at 8.40 p.m.

Minutes of a Meeting of the Planning & Development Committee (20/05/14)

In the absence of the Clerk, notes taken by BJW

Present: J.P.Anderson (Chairman)  E.Rodgers (Vice-Chairman) G. Hutter,K.Steed, E.Padden, B.J.Walker  M.J.Sheppard (7.40pm) G.Clark (7.40pm)

In attendance Andrew Clayworth

1/ Election of Chairman: It was moved by E.Rodgers and seconded by K.Steed that John Anderson be appointed as Chairman and duly carried by unanimous vote

2/Election of Vice Chairman: Deferred to later in the meeting

3/ Apologies: Nil

4/Declaration of Interest: Nil

5/ Minutes of the previous meeting:

RESOLVED: That the minutes of the meeting held on 18th March 2014 as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: B J Walker SECONDED K.Steed. Vote all in favour

6/Progress from the minutes, not on the Agenda: Item 8. This planning application was reconsidered at the Main meeting and the objection withdrawn

7/Progress re RBC Core Strategy/Aligned core strategy: Still awaiting Inspector’s report on the ACS which is due at the end of May giving a short time for appraisal before going for a Judicial Review.

John Anderson gave an overview of the timetable of Rushcliffe’s Examination in Public commencing 1st July for two weeks indicating when Ken Mafham would appear. Councillors queried whether the villagers would be notified of the issues and various suggestions were put forward as the best way to do this including information going on to the GPC website.

8/Minerals Plan at Barton: John Anderson circulated a plan showing the affected area (approx 190 acres). An open meeting will take place at Barton Village Hall on Tuesday 27th May at 7.30pm. Once established this proposal would spread up to Thrumpton and generate approximately 60 Lorries a day.  JA had emailed Oxalis and Richard Mapletoft RBC planner as to the implications for our area. The planning consideration is in the hands of Nottinghamshire County Council with input from the Highways Authority It was agreed we should help Barton and respond to their lead. A small working group comprising of M. Sheppard, G.Clark and B.Walker would look at this.

9/ Traffic working Party: M.J.Sheppard reported that County Councillor Andrew Brown had contacted him re the removal of the traffic lights outside the school. JA was still awaiting the traffic details from Oxalis and the implications for rat running through Gotham. Dave Prior will give us his professional opinion. It was agreed that a working party including Sue Lymn-Brewin, JA, GH, EP, MS, ER and other interested parties should be assembled to discuss the implications.

10/Planning Decisions Received – Nil

11/Planning Applications Received – Nil

12/ Any Other Business

Item 2 Election of Vice Chairman

It was moved by B.Walker and seconded by John Anderson that G.Clark be appointed as Vice Chairman for the ensuing year. All in favour.

BJW sought permission to draft a response to the East Midlands Airport’s Development Plan for the Clerk to respond to on behalf of Council. E. Rodgers highlighted the problem of noisy training flights. The closing date is 24th May 2014.

13/Matters to report: nil

14/ Date and time of next meeting: Tuesday 17th June 2014. E.Rodgers gave her apologies as she will be on holiday.

Minutes of a Meeting of the Finance Committee (28/01/14)

Present:     J.M.F.Royce, G.Clark, M.J. Sheppard, J.P.Anderson, B.J.Walker. In attendance: P.R.Dines

1/   Apologies: Nil

2/   Acceptance of Apologies: N/a

3/   Declaration of Interest: Trustees of the Memorial Hall/Recreation Ground in any discussion re Item 6a and 6b Recreation Ground Budget Paper.

 4/  Minutes of the Finance Committee Meeting held 26th November, 2013:

RESOLVED: The Minutes of the Finance Committee Meeting held on 26th November, 2013, as previously circulated, be confirmed and signed as a tr           ue record of the business transacted.

PROPOSED: J.P.Anderson SECONDED: M.J.Sheppard   Vote: All in favour.

Progress: Nil to report.

5/   Bank Balance:

The Clerk reported the current account bank balance is £8,070.97

J.M.F.Royce reiterated his personal guarantee to underwrite the Parish Council’s finances up to the 1st May, 2014 should it prove necessary.

The Chairman welcomed P.R.Dines, Chairman of the Trustees  of the Memorial Hall/Recreation Ground,  to the meeting to present the proposed Recreation Budget for the year 2014/15.

6/   Budgets 2014/15:

a) Recreation Ground: Paper 2          £7,800.00

b) Recreation Ground Capital Paper 2a (incorporated at the foot of Paper 2).

PROPOSAL: Suspension of Standing Orders:

PROPOSED: J.P.Anderson SECONDED: G.Clark  Vote: All in favour.

P.R.Dines presented the proposed Recreation Ground Budget Paper for 2014/15 – total £7,800.

A  Contingency Fund of £500 had been removed as the Trustees had deemed it to be unnecessary. The cost of insurance has been substantially reduced from £4,100 to £2,200 due to a change of insurers.

The Horizon Maintenance Contract Specification has been reduced from thirteen areas of work to ten at an estimated cost of £1,950 down from £2,018. It had been noted that Bidwell Crescent pathway had not been cut back, as instructed, during the current year. The Clerk will obtain confirmation of the new quote for the revised schedule from Horizon.

The Play Equipment Maintenance Budget is £500 with an underspend carried forward from previous years’ of £557. P.R.Dines suggested a new Play Equipment Sinking Fund of £500 per annum should be established by Gotham Parish Council, due to the increasing cost of new play equipment, the Trustees would apply for grants, as appropriate.

PROPOSAL: Approval of a Play Equipment Sinking Fund of £500.

PROPOSED: J.P.Anderson SECONDED: M.J.Sheppard  Vote: All in favour.

The Sports Clubs Pavilion Maintenance Budget has been increased from £600 to £1,000 for 2013/14.

The difference of £400  will be match funded by the Trustees and the monies placed into a proposed new Pavilion Sinking Fund. i.e. (A total of £800 –  £400 from GPC and £400 from the Trustees). With regard to 2014/15, the maintenance budget will be £600 as before and a minimum of £1,000 match funded by £1,000 from the Trustees and the Sports Clubs will be added to the proposed new Sinking Fund. These match funded monies will be held separately by the Trustees and GPC respectively.

A maintenance underspend of £607 has been brought forward from previous years’ together with £220, provisionally unspent from 2013/14 amounting to £827 to be carried forward to 2014/15.

It was agreed to await final confirmation from the Trustees re the Sports Pavilion Sinking Fund. These arrangements, if confirmed, will add a further £100 to the 2014/15 Recreation Ground Budget, making a total of £7,900.

The Chairman thanked P.R.Dines and she left the meeting at 8.35 p.m.

PROPOSAL: Re-instatement of Standing Orders.

PROPOSED: J.P.Anderson SECONDED: M.J.Sheppard  Vote: All in favour.

PROPOSAL: Acceptance of Recreation Ground Budget, (Paper 2) as discussed and agreed. (£7,900.)

PROPOSED: J.P.Anderson  SECONDED: B.J.Walker  Vote: All in favour.

c)  Revenue Paper 3 £29,378. ( 29,478 as amended due increase in Recreation Ground Budget)

PROPOSAL: Acceptance of the Revenue Budget for 2014/15.

PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson Vote: All in favour.

d)  Cricket Club Mowing Contract

The Cricket Club Mowing Contract cost of £1,100 for the year 2014 had been confirmed with E.Perrell.

7/  Future Projects:

a) Cemetery Arch: M.J.Sheppard explained a desire to consider the replacement of the Cemetery Arch. He was in the process of contacting the Royal British Legion and St. Lawrence PCC for their approval and suggestions. The Cemetery Arch could display an outside Honours Board of the fallen of Gotham during the World Wars. To be a Gotham News article to gauge public support.

b) WWI Centenary Commemorations: M.J.Sheppard had received grant application forms for the WWI Centenary Commemorations from T.Coles of the Gotham Branch Royal British Legion.. Substantial grant funding is to be made available for commemorative celebrations. M.J.Sheppard thought it important the public should be kept informed of GPC’s proposals for the WWI Commemoration and would write an article in Gotham News inviting public comment/support.

8/   2014/15 RBC Precept Update:

The Clerk explained that, although a transitional claw back of £2,030 is being imposed by the Government, this will not affect the total amount of calculated precept as RBC would make up the difference for the year 2014/15. The policy of a transitional claw back may be enforced in 2015/16. Although the Government have capped increased to 2% on Cities and Counties, the Parishes are still excluded for the year 2014/15.

9/  Precept 2014/15:

The Chairman reminded the Committee that due to unprecedented expenditure during 2013/14 the Capital sheets would need rebalancing. Other projects, such as the Fight to Save the green belt land with a suggested figure of a further £2,000 for legal expenses, the Cemetery Arch and the Commemoration of World War 1 were ongoing. J.P.Anderson asked that the further provision for Cemetery improvements could be foregone from this years capital allocation. B.J.Walker pointed out that the Sculpture landscaping was still unfinished. In the light of this situation and various other issues, the Chairman proposed an increase of 2.5% in the precept for the year 2014/15.

PROPOSAL: A 2.5% increase in the Precept for the year 2014/15.

PROPOSED: J.M.F.Royce  SECONDED: M.J.Sheppard.  Vote: two in favour, three against.

The vote having been lost, an amendment was moved by J.P.Anderson, seconded by B.J.Walker that the Precept be increased by 2% in line with the Government cap.. Vote: three in favour, two against. The Chairman accepted the amendment.

10/  Any Other Financial Matters to Report:

J.P.Anderson asked the Clerk for a formal letter of acceptance of the Sports Arena loan to GPC.

11/ Date and Time of Next Meeting: To be arranged..

Meeting closed at 9.30 p.m.