Notice of a Meeting of Gotham Parish Council (02/09/14)


Tel : 0115 9830863

27th August, 2014

Dear Councillor,

YOU ARE duly summoned to attend a MEETING OF THE GOTHAM PARISH COUNCIL to be on TUESDAY 2nd September, 2014 commencing at 7.30 p.m. in the Weldon Room of the Memorial Hall.
Yours sincerely,
Clerk to the Council

1/ Apologies
2/ Acceptance of Apologies
3/ Declaration of Interest
4/ Minutes of the of the Parish Council meeting held on the 29th July, 2014 (attached)
5/ Finance Monthly Payment and Receipts:
Budgets for 2015/16

6/ Planning Report (J.P.Anderson)
RBC/Aligned Core Strategy progress/Public Meeting held on the 21st August, 2014
Oxalis Ref: 14/01417/OUT: Development on Clifton Pastures
Hardstaff’s expansion at Kingston on Soar.

7/ Planning Applications
8/ Planning Decisions

9/ Environment Report (C.Dabell)
Autumn Bulb Planting
Damaged picnic table/fence/bin on The Railway Walk

10/ Memorial Hall Report from GPC rep: (K.Steed, G.Clark, D.Bexon, G.Hutter)
11/ Policing Matters/Vandalism (D.Bexon and E.Rodgers)
12/ Gotham News & Media (E.Padden/D.Bexon/M.Sheppard/K.Steed)
13/ Chairman’s Report
14/ Clerk’s Report/Correspondence:
Legal Topic Notice 5 re Parish Council meetings 1960 Act (updated August 2014)
15/ Matters to Report
16/ Items for Next Agenda (Budget Papers, Remembrance Day Arrangements.
17/ Date and Time of Next Meeting (7th October, 2014)

The Public and Press are cordially invited to attend this meeting.

Minutes of a Meeting of Gotham Parish Council (01/07/14)

Present: M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) J.M.F.Royce, G.Clark, J.P.Anderson, G.Hutter, C.Dabell, D.Bexon, B.J.Walker. G.Holbrook.

In attendance: County Councillor A.Brown (from 8.p.m.)

14/137: Apologies: E.Rodgers, A.Clayworth Absent:, E.Padden.

14/138: Acceptance of Apologies:
PROPOSED: M.J.Sheppard SECONDED: G.Clark. Vote: All in favour.

14/139: Declaration of Interest:
Trustees, G.Clark, K.Steed, G.Hutter, D.Bexon in matters relevant to the Memorial Hall/Recreation Ground.

14/140: Minutes of the previous meeting:
Resolved: That the previously circulated Minutes of the Parish Council held on the 3rd June, 2014, be accepted as a true record of the business transacted, with the following amendments:
14/121: Notts County Council: Ref: Bidwell Crescent/Railway Walk Footpaths: add ‘Bridleways’after ‘Footpaths’.
Add ‘Cheeseshill’ to list of affected paths.
14/122: Progress on Consultation re RBC/Aligned Core Strategy Development Plan Document: Ist sentence: remove ‘K.Mafham’. Penultimate sentence amend spelling to ‘AARHUS.’
14/131: Casual Vacancy: Name both applicants i.e. G. Holbrook and H.Taylor.
PROPOSED: J.M.F.Royce SECONDED: K.Steed. Vote: All in favour.

Progress from the Minutes:
14/125: Environmental Matters: Cemetery Sub-Committee: The Clerk will draw up and publish an agenda for future meetings of the Cemetery Sub-Committee.
14/130: School Parking Safety issues (E-mail from Mr and Mrs S.Watson) The Clerk had responded to Mr and Mrs Watson re their complaint about unsafe parking at School. Ms L.Brewin had written an article for Gotham News highlighting the fact that a high percentage of school pupils come from surrounding areas so were unable to walk to school. A parking bay for up to thirty cars on the verge, adjacent to school, might alleviate the situation. (NCC Local Improvement Scheme?).
14/134: Matters to Report: J.M.F.Royce confirmed he had strimmed around the public seat on Leake Road, before The Ridgeway.
M.J.Sheppard had interviewed M.Adcock on the history of the butcher’s shop which had served the village for 89 years and due to close on the 31st August, 2014. An article celebrating this achievement would be published in the July edition of Gotham News.

County Councillor A.Brown arrived at the meeting at 8.00 p.m.

14/141: Finance Monthly Payments and Receipts:
Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.
PROPOSED: J.M.F.Royce SECONDED: G.Clark Vote: All in favour.
Bond Re-investment Update: J.M.F.Royce reported Santander offered a one year Bond at an interest rate of 1.20%. It was Agreed, J.M.F.Royce, in negotiation with M.J.Sheppard and the Clerk, would calculate an amount of funds to be re-invested into the Santander Bond with the remainder deposited in Handelsbanken and a smaller amount deposited in the Co-operative current account to cover ongoing Council expenses.

14/142: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)
RBC/Aligned Core Strategy progress/Traffic Discussion 17/6/2014:
J.P.Anderson reported the Aligned Core Strategy Report had been delayed until August.
B.J.Walker had attended the RBC Core Strategy Hearing, held at the Rushcliffe Arena and had spoken on the Consultation process, re RBC’s reluctance to consult Gotham and highlighting the system whereby the Council no longer represent its citizens but only potential developers. All consultation responses submitted by Gotham Parish Council have been ignored. Regarding the House Builders, all call for higher numbers of houses to be built. C. Raynor had attended the Hearing and spoke on a lack of evidence to support a large number of houses necessary in the current financial climate, particularly due to more student accommodation being provided by the Universities. Despite several representations from J.P.Anderson, no further evidence of a traffic study had been forthcoming from RBC.
Barton in Fabis Sand and Gravel Extraction: Responses from Gotham Parish Council and parishioners to be submitted by Notts County Council by the closing date of 11th July, 2014. Response forms available from the Spa Shop. An insertion article would be printed in Gotham News.
Traffic Discussion 17/6/2014: A meeting, attended by Parish Council Chairman, M.J.Sheppard, J.Raven, GPC Clerk, Councillor D.Hignet of Kegworth, D.Prior, Traffic Modeller, Councillors E.Rodgers, G.Clark, G.Hutter, J.P.Anderson and County Councillor A.Brown had been held in response to the problem of increasing numbers of rat runners through the village causing difficulties, especially parking outside Gotham Primary School on Kegworth Road. Councillor D.Hignet informed the meeting that rat runners exited the M1 at Junction 23a and continued their journey down Ashby Road, Kegworth, through to Kingston and then on to Gotham. Ashby Road was due for closure when the proposed Kegworth Rail Hub opened when the only route to the East Midlands Airport would be via the A453. The A50 will be joined up to the A453, bypassing the junction 24 roundabout. Councillor A.Brown confirmed the Notts Highways Agency will do a traffic survey through Gotham after the A453 re-widening is complete using traffic strips placed across the access points to the village which would gauge speed and numbers of vehicles. NCC were keen to remove the temporary traffic lights outside Gotham Primary School. K. Hourd of NCC Highways had confirmed there was no hope of a zebra crossing due to Gotham not reaching the criteria, i.e. insufficient incidents of accidents, etc. A new School Crossing Patrol Warden assisting at the junction of Kegworth Road and Nottingham Road had alleviated the situation of safe pupil crossing.
The next meeting of the Traffic Discussion Group will be held on the 15th July, 2014 at 7.30 p.m. Members of Kingston Parish Council to be invited.
Councillor A.Brown confirmed, the Gotham weight restriction notices in Clifton will be replaced by the City Council. At the present time the removal of the notices, presumably by the contractors working on the NET 2, meant heavy lorries were routinely driving through the village.

14143: Planning Decisions Received:
14/3: (ref: 14/00769/FUL) 24 Bidwell Crescent – Two storey side and front extension. GRANTED
14/5: (ref: 14/00426/FUL) 6 Tomlinson Avenue – Ground floor rear extension. GRANTED
14/7: (ref: 14/00753/FUL) Memorial Hall Complex – Extn. to form beer store GRANTED

14/144: Planning Applications Received: Nil.

14/145: Environmental Matters:
Village Boundary Signs: M.J.Sheppard reported he had met Mr. Andy Quinn, Manager of Laing O’Rourke, re the application for three 4 – 7 ton boulders of gypsum which will be designed into village boundary signs. Locations for the new signage had been determined. K.Hourd had confirmed an NCC license would be required prior to installation. P.Anstey will carve ‘GOTHAM VILLAGE OF LEGENDS’ onto each boulder which will then be painted over with a suitable protective seal.
Nottingham Road Grass Verge adjacent to Sculpture: M.J.Sheppard reported S.Watson had mown the Sculpture verge during the summer season at a cost of £100. This area to be added to the Horizon contract next year.
Gotham Railway Walk: The Chairman had received a complaint of overhanging shrubbery causing damage to fencing, adjacent to The Railway Walk. The Clerk had asked for a quotation for pruning which had amounted to £250. It was decided to seek advice from Councillor E.Rodgers re GPC’s ongoing legal responsibility to routinely prune the hedgerow which could prove very costly if a long-term established commitment was undertaken. M.J.Sheppard reported that he understood that householders are legally allowed to prune overhanging boughs from a neighbouring property which obstruct sunlight.

14/146: Memorial Hall Report from GPC representatives:
Village De-Fibrillator: K.Steed reported the Trustees of the Memorial Hall had agreed to house the de-fibrillator on the outside of the Memorial Hall kitchen. Exact spot to be marked.
Pavilions: Quotations are being sought for refurbishment of two of the sports pavilions.
Car Park: Colin Bower, contractor, had met J.Jones, (architect), J.M.F.Royce and E.Perell re the six month review of the car park resurfacing. Some sealing of joints and gulleys had been undertaken. The final payment of £902.53 had been made.
Tetra Pak Recycling: It had been decided not to install a tetra pak recycling unit on the Car Park due to the availability of enough units in adjacent village locations.

14/147: Village De-Fibrillator:
G.Hutter had approached the British Heart Foundation re a grant for a village defibrillator. She had also contacted the Community Heartbeat Trust. She explained that the Community Heartbeat Trust G3 equipment would match other local villages’ defibrillators and was marginally easier to use. Total cost would be £2,020 plus £180 installation. Delivery would be approximately two weeks’. Defibrillator training for up to fifty people available. G.Hutter understood that villages are increasingly expected to supply a defibrillator as a ‘duty of care’. Clerk to submit the Community Heartbeat Trust order form and contact P. Dines re the Trustees’ preferred electrician re installation. Thanks to E. Padden and G. Hutter for their joint work on this project. The Clerk would write a letter of thanks to the proprietor of Frydays who had previously offered to house the defibrillator.
PROPOSAL: Top up the existing fund of £1,075 from accumulated underspends from year 2013/14 to cover the cost of the defibrillator.
PROPOSED: J.P. Anderson SECONDED: G.Hutter. Vote: All in favour.

14/148: Policing Matters/Vandalism:
D.Bexon reported no June crime figures to date. K.Steed reported ongoing recent theft of garden equipment and damage to gardens on The Ridgeway. Several bicycles reported stolen from the village. A stolen car had ignited on Leake Road during the night of the 29th June.

14/149: Gotham News & Media:
Editorial Team: Editorial Team: M.J.Sheppard, E.Padden, K.Steed and D.Bexon. The Chairman reported the Gotham News July edition had gone to print. The edition was slightly altered with the front page containing a light-hearted account of recent village sporting achievements.

14/150: WW1 Commemoration Meeting on 17/6/2014.
A discussion group consisting of Councillors M.J.Sheppard and G. Hutter, B.Dabell, (Gotham History Society) K.Thorpe, T.Coles, E.Perrell, Rev. R. Coleman and the Clerk to GPC met on the 17th June, 2014 re establishing a village commemoration of WW1. It had been decided to create a Memorial stone supported on an upturned plinth, to stand in the middle of six flag stones, at the site of the Memorial Hall border, adjacent to the flag pole. This would create a venue for an outdoor service on Armistice Day with room to place poppy wreaths or wooden remembrance crosses for the War dead. At the next Armistice Day, a service at St. Lawrence Church would be followed by a procession led by a marching band, to the Memorial Hall for wreath laying. Initially, a large wooden cross would be loaned by St. Lawrence Church to stand at the site until the Memorial stone was in place. E.Perrell would ensure there was no village football match taking place during the Armistice service.

14/151: Chairman’s Report: Nil.

14/152: Clerk’s report:
The Clerk reported she had received an e-mail from the St.Lawrence PCC offering the Churchyard fir tree, intended for felling, to GPC for this year’s Christmas Tree. It was Agreed to accept the offer and inform the PCC that GPC would fell the tree in early December.

14/153: Matters to Report:
K.Steed reported the verge from The Ridgeway down to the mini roundabout on Leake Road was in need of mowing. Clerk to contact NCC Highways.
J.P.Anderson questioned the Clerk re her request for an invoice, from the contracted gardeners, for materials used on the Cemetery border. A letter of explanation for the goods had been submitted which was acceptable to be attached to the invoice to satisfy the auditors. The Clerk would confirm this matter with the gardeners.
B.J.Walker queried the new ‘Farmers’ Avenue’ sign that had appeared at the entrance of the driveway to the farm on The Ridgeway.
County Councillor A.Brown reported the following matters:
County Councillors were no longer allowed a democratic right to speak on behalf of their constituents at Council meetings. Councillors had protested but been overruled. Councillors are allowed to speak at Committees, at the Chairman’s discretion. Petitions are still allowed followed by a one minute speech.
A new hopper bus service from Southchurch Drive, Clifton to the City centre was in action. It was suggested that the Medi link bus could be increased to run from the new tram site at Clifton to QMC. The medi link service is financed from drivers fined for using bus lanes.
K.Steed sought the help of County Councillor A.Brown re the bad state of the road surface at The Ridgeway. The road needs levelling back to the road bed and resurfacing. Currently, ad hoc resurfacing has been undertaken using leftover tarmac. The red tarmac surface at accident blackspots has worn away.
County Councillor A.Brown reported road white lining renewal is currently a ‘low priority’.
J.M.F. Royce inquired whether NCC had a facility for subsidies to cover the costs of energy saving projects. i.e. solar panels.

14/154: Items for Next Agenda:

14/155: Date of Next Meeting: The next Meeting will be held on Tuesday, 29th July, 2014 at 7.30 p.m.

Meeting concluded at 9.55 pm.