Minutes of a Meeting of the Planning & Development Committee (18/02/14)

Present:  J.P.Anderson (Chairman)    B.J.Walker,   M.J.Sheppard,  G.Clark,  E.Padden.

1/    Apologies:   E. Rodgers, (Vice-Chairman), K.Steed.

PROPOSED acceptance of apologies: G.Clark SECONDED: B.J.Walker. All in favour.

2/    Declaration of Interest:

M.J.Sheppard declared an interest in: 14/1: (ref: 14/00214/FUL)    Manor Barn, Moor Lane.

3/    Minutes of the Previous Meeting: 

RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 21st January, 2014 as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: M.J.Sheppard SECONDED: B.J.Walker. Vote: All in favour.

4/    Progress from the last Minutes, not on the Agenda: Nil.

5/   Progress re  Aligned Core Strategy/Clifton Pastures:

J.P.Anderson reported the three extra days of the Inquiry, in response to a legal opinion from the Home Builders Federation, had been held to deal with the housing numbers. Q.C’s had attended. K.Mafham had sent a report on the meeting which he considered ‘unusually complex’.

GPC awaiting Counsel’s legal opinion on the Aligned Core Strategy Hearings held in February, 2014.

K.Mafham and C.Raynor still working on the Freedom of Information over questions re meetings within the Government on housing numbers.

J.P.Anderson had met R.Mapletoft and was still pressing him for a response from RBC on the traffic model to allow GPC adequate time to consider and respond.

J.P.Anderson had queried the type of meeting held between RBC and Oxalis which was held in private without minutes.

7/    Planning Decisions Received:

13/16: (ref: 13/02092/FUL) 22 Curzon Street – Garden store building (retrospective plan) GRANTED

Clerk to register GPC’s disappointment and seek assurance that this type of structure does not set a precedent for unsightly buildings.

8/    Planning Applications Received:

14/1: (ref: 14/00214/FUL)           Manor Barn, Moor Lane – Use of former storage building for ancillary residential use to create a hobby, craft and games room; install new windows, roof lights and external landscaping.


PROPOSED: J.P. Anderson SECONDED: E.Padden. Vote: All in favour.

9/  Any Other Business:

M.J.Sheppard had received a letter from the Post Office confirming results of its recent consultation re Post Office services.

10/  Matters to Report:

The Clerk was asked to report the following faulty street lights:- Meadow End no. 3  The Square no. 5 and Moor Lane – 2a.

One hundred and fifty houses, extra to the already planned four hundred, to be built at East Leake on the land behind Manor Farm.

E.Padden reported the Spa shop had received a few complaints re the shelving layout.

11/  Date & Time of Next Meeting: The next meeting of the Planning and Development Committee will be held in the Weldon Room of the Memorial Hall on Tuesday, 18th March, 2014 at 7.30 p.m

Meeting closed at 8.20 p.m.

How to prevent our village sign being stolen again

Following the theft of our village road sign, which was widely reported in the national press, a number of readers have contacted us with advice on how to avoid this happening in the future.  Here is a selection of your correspondence:

Hello, I think I can solve your problem for you. In Liverpool Beatles fans kept pinching the Penny Lane sign, and it was costing the council a lot of money. Eventually they got a very big, smooth rock, put it in the ground and painted PENNY LANE in white paint. It wasn’t attractive enough to get stolen, but it did the job of showing the street name. The same happened in Hucknall when Brookside was big on Channel 4. A street called Brookside kept having its sign pinched, so I rang them and suggested what they did in Liverpool. It would save you a lot of money and wouldn’t look unsightly – make the lettering clear enough to read from a distance, but not so beautiful that someone will want it. Also, a rock would be too heavy for Batman fans to take the trouble of trying to load it on a van. Hope this helps.

I was reading an article about how people were continuously stealing the sign for the village of Gotham. Have you considered selling plastic replicas of the sign at your city hall or community center, this way people will maybe stop nicking them and the city makes some extra funds.

Hello there I saw the news recently regarding your village sign being stolen. We are a manufacturer of metal signs based in the UK and we can easily reproduce your sign for you. This would stop the original being stolen and raise money for the village. I can arrange a sample for you if you would like. If you need any more information please let me know.

If you have any suggestions, please submit them on our contact form.

Minutes of a Meeting of Gotham Parish Council (04/02/14)

Present:   M.J.Sheppard, (Chairman) K. Steed (Vice-Chairman) J.M.F.Royce,  R.Davis, B.J.Walker, R.Muir, G.Clark, E.Rodgers, J.P.Anderson, G.Hutter.

In attendance:, Borough Councillor T.Vennett-Smith,  Notts County Councillor A.Brown (8.25 p.m.)

14/21    Welcome to new Councillor, Mrs. G. Hutter.

The Chairman welcomed Gill Hutter to the meeting in her new role as Councillor. The Declaration of Acceptance of the Code of Conduct was passed to the Clerk.

The Chairman welcomed Borough Councillor T. Vennett-Smith to the meeting.

14/22: Apologies:  C.Dabell, D.Bexon     Absent: E.Padden.

14/23: Acceptance of Apologies:

PROPOSED: R.Muir  SECONDED: J.P.Anderson  Vote: All in favour.

14/24: Declaration of Interest:

Trustees, G.Clark, K.Steed, in matters relevant to the Memorial Hall/Recreation Ground.

14/25: Minutes of the previous meeting:

Resolved: That the previously circulated Minutes of the Parish Council held on the 7th January, 2014, be accepted as a true record of the business transacted with the following amendment:. 14/7: Planning Decisions Received: 13/15: (ref: 13/01943/VAR) British Gypsum – 2nd sentence remove name ‘Clifton’.

PROPOSED: J.M.F.Royce  SECONDED: B.J.Walker Vote: All in favour.

Progress from the Minutes:

13/203: Matters to Report: The Clerk had not yet heard from D.Howick re her request to refurbish the public noticeboard.

The Chairman asked that Agenda item 9 be taken next to allow time for County Councillor Andrew Brown to arrive prior to the discussion on items 6,7 and 8.

14/26: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.M.F.Royce SECONDED: B.J.Walker  Vote: All in favour.

Recommendations: Acceptance of Budget Papers for 2014/15

Paper 2: Recreation Ground     £   7,900

Paper 3: Revenue                      £ 29,478

PROPOSAL to accept budget Paper 2 and Paper 3 as above, and after some discussion, accept the Finance Committee’s

recommendation to increase the Precept (Paper 4) by 2%. i.e. £37,568 in line with the Government cap on Borough and County Councils.

PROPOSED: J.M.F.Royce  SECONDED: J.P.Anderson Vote: eight in favour, one against, one abstention

Additional Capital Requests: Green Belt, Railway Walk. – deferred.

Play Equipment Sinking Fund – £500.

PROPOSAL: GPC agree to restart the play equipment sinking fund with a deposit of £500

PROPOSED: J.M.F.Royce  SECONDED: R.Davis  Vote: seven in favour, three abstentions.

14/27: Report by Chairman of Planning and Development Committee: (Chairman J.P.Anderson)

Progress on Consultation re RBC Core Strategy: J.P.Anderson thanked Borough Councillor T.Vennett-Smith for his representation at the RBC Full Members’ Meeting held on the 12th December, 2013. T.Vennett-Smith had put forward several questions re the need for building on Clifton Pastures. It was unfortunate that more parishioners from Gotham and neighbouring villages could not be present to lend support. The meeting was available to view via pod cast. If the housing numbers for Nottingham City, Broxtowe and Gedling are accepted, there will be a greater threat to the Clifton Pastures to take a significant number of houses. There are three more days of hearings due to the House Builders Federation challenge on housing numbers.

County Councillor A.Brown arrived at the meeting at 8.25 p.m.

J.P.Anderson reported, RBC is still working onTraffic Modelling as part of the modifications to the Core Strategy with the results  yet to be published. As there is an opportunity for GPC to comment on the Traffic Model, J.P.Anderson had again asked R.Mapletoft for the results which, so far, had been unforthcoming.

Meetings have been held between RBC and Oxalis Developers without Minutes being recorded which is out of order and could be perceived to be ‘pre application discussions’. J.P.Anderson had drafted a letter to the Rt. Hon.K.Clarke seeking his assistance over the Government’s dilemma re a balance between more house development versus protection of green belt land.

K.Mafham has contacted a suitable barrister who might act on our behalf if the whole Aligned Core Strategy results in a Judicial Review. Legal costs could be shared by affected parishes. K.Mafham believes there is a case to answer over the Planning Authorities appalling lack of consultation, unproven arguments over housing numbers and missing information. He is continuing his work with a fiery crusade to urge more building on brown field sites, of which there are plenty in Nottingham City, but not so in Rushcliffe, apart from Tollerton aerodrome and Cotgrave Colliery.

Borough Councillor T.Vennett-Smith thanked J.P.Anderson for his kind words over his representation at the RBC meeting on the 12th December. He thinks it will be a very hard battle to save the Clifton Pastures.

He confirmed he will not be standing in the Borough Election in 2015.

Recommendation: To seek Counsel’s opinion on supporting K. Mafham in his representations to the extended Aligned Core Strategy Hearings in February 2014.

PROPOSED: J.P. Anderson  SECONDED: E.Rodgers. Vote: All in favour.

14/28: Planning Decisions Received: Nil.

14/29: Planning Applications Received: Nil.           

14/30:    Possible Removal of Street Lighting on Hill Road:

The Chairman had received notice of a possible removal of street lighting on Hill Road due to removal of old poles, owned by Western Power, supporting lamp brackets supplied by Notts County Council. NCC had hinted that it wished to remove  the street lighting to save money. County Councillor A. Brown confirmed that Western Power would replace the poles with NCC continuing to provide brackets. LED bulbs to be used in future.

14/31:    Cemetery Arch:

The Chairman circulated photographs of the original Cemetery Arch along with a copy of the RBL monthly magazine featuring an article on new memorials as part of the commemoration of the centenary of World War 1and put forward the suggestion of a refurbishing this Arch to commemorate the centenary of WW1. He had consulted David Power and the Parochial Church Council, as it is Church property. Ken Anstey who had drawn up plans years ago to re-build it; he felt that our community should be invited to discuss it and come up with suggestions.

14/32:   External War Memorial:

The Chairman also outlined his suggestion for an external war memorial with commemorative plaques possibly incorporated into the Cemetery pillars or any other suitable venue agreed. He had approached the Trustees of the Memorial Hall for their opinion on an external War Memorial and it will be debated at their next meeting, and also Andrew Vickers who produced the Roll of Honour in the Memorial Hall. A  committee to include representatives from the Memorial Hall Trustees, GPC, Royal British Legion and members of  our community could be formed to work on the project. Other suggestions included an external war memorial in the grounds of the Memorial Hall. This memorial could be the site for wreath-laying during the Service of Rememberance when it takes place in Gotham.The Chairman would write an article in Gotham News on both these items inviting comments and suggestions to gauge public opinion on the projects.

County Councillor A.Brown offered financial support for both of the above items but advised the amount of his Divisional Fund would be cut by fifty per cent next year.

Borough Councillor, T.Vennett-Smith left the meeting at 9.40 p.m.

14/33: Environmental Matters: (Chairman C.Dabell absent) Nil to report. (No meeting held during January).

14/34: Memorial Hall Report from GPC representatives:

G.Clark reported the following items:

The Scope clothing bin is to be removed due to poor quality donations.

Car park lighting behind the Bowls Club is being progressed.

Vandalism to some trees on the Recreation Ground occurred, whereby branches had been cut and left strewn around the base.

Motorbike damage to some of the football pitches.

A fund raising St. Valentine’s Dance will be held on the 14th February,  2014.

Election of one more representative to serve as Trustee.

PROPOSAL: G.Hutter nominated to serve as a GPC representative on the Memorial Hall/Recreation Ground Committee.

PROPOSED: R.Muir  SECONDED: J.P.Anderson. Vote: All in favour.

14/35: Village De-Fibrillator:

County Councillor, A.Brown confirmed he is still willing to support the project financially. The Clerk will write formally to both Councillor Brown and Borough Councillor Trevor Vennett-Smith requesting support.The Chairman and Clerk will approach local businesses to seek extra funding donations.

14/36: Policing Matters/Vandalism:

E.Rodgers reported one crime in Gotham during January. An assault had taken place in the Cuckoo Bush during January which had not been added to the crime list. E.Rodgers to query this omission with P.C. Kelly Warwick.

There had been a 21.4% drop in crime in Gotham during 2013.

County Councillor, A.Brown warned of late night scrap metal dealers thieving such items as children’s bicycles and other metal objects from gardens in East Leake and surrounding areas.

14/37: Gotham News & Media:    

Editorial Team: Editorial Team: M.J.Sheppard, R.Muir, K.Steed and D.Bexon. R.Muir appealed for copy for the next edition of Gotham News to be received by Friday, 21st February for delivery by the 10th March, 2014. She would draw up advertisers’ invoices for the year 2014. K.Steed to proof read. J.P.Anderson offered to chase up an unpaid advertising invoice.

14/38: Gotham Countryside Trust – 2 GPC Representatives: Deferred.

14/39: Chairman’s Report:            

The Chairman had received an invitation to a Great War Hidden Treasures Event Family Day on Saturday 22nd February, 2014 at County Hall from 10.a.m. – 3.p.m.

14/40: Clerk’s report:

The Clerk had received the following correspondence:

The Clerk had received the first draft of East Leake Neighbourhood Plan  – passed to J.P.Anderson.

East Midlands Community Flyer detailing a sustainable development plan.

14/41: Matters to Report: Nil.

14/19: Items for Next Agenda. De-Fibrillator.

Annual Parish Meeting Tuesday 29th April 2014

14/20: Date of Next Meeting: The next meeting would be held on the 4th March, 2014 at 7.30 p.m.

Meeting concluded at 10.00 pm.

Minutes of a Meeting of the Environment Committee (19/11/13)

Members Present:   C.Dabell (Chairman), R.Davis (Vice-Chairman), K.Steed, M.J.Sheppard, G.Clark.

1/    Apologies: E.Padden

2/    Acceptance of Apologies:

PROPOSED: R.Davis  SECONDED: M.J.Sheppard.  Vote:  All in favour.

3/   Declaration of Interest: Nil.

4/ Minutes of the Previous Meeting:

RESOLVED:  That the Minutes of the Environment Committee, held on the 27th August, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted. (No meeting held in September. October meeting cancelled due to inquoracy).

PROPOSED: K.Steed SECONDED: M.J.Sheppard. Vote: All in favour.

5/  Progress arising from previous Minutes:

Evergreen bush in The Square border: The Clerk confirmed she had ordered a Cherry Laurel from Six Acre Nurseries who would contact her when in stock.

6/  Village Pump Electricity Supply to the Christmas Tree: Village Boards:

C.Dabell reported, J.M.F.Royce had assisted in the design of a boom to clamp to the Pump stanchion in order to carry an electicity cable across to the top of the Christmas Tree. This would be high enough to deter vandalism. S.Young of NCC had contacted A.Howick re authority to commence the work.

7/ Erection of Christmas Tree:

A.Howick, M.J.Sheppard, K.Steed, G.Clark and C.Dabell would erect the Christmas Tree by the 30th November, 2013. S.Watson would assist in the felling and delivery to A. Howick for pruning.

8/ Christmas Carols in the Square – 10th December, 2013 at 6.00 p.m.

The Clerk reported the PCC had offered to open the Church at 5.00 p.m. for mulled wine and mince pies.

M.J.Sheppard had produced posters advertising the Christmas Carols which would be led by local singer, Jack Griffin. M.J.Sheppard would update the Carol sheet.

9/ Village Sculpture Progress/Heritage Boards/Hedging:

Heritage Board: The Clerk was asked to inform K. Hourd of NCC that the Council had temporarily decided to shelve the installation of a blade-style board in favour of the traditional-style Heritage Board.

Hedging: The Clerk reported, the NCC licence, for the village sculpture,  under section 115E of the Highways Act 1980 re installation of a monument on the public highway, did not allow hedging without a cultivation license and with permission of adjacent premises. (pg. 4 section 2.19) Hedging should be of a native species. Should a hedge replace an existing fence, there would be no requirement for a cultivation license. It was agreed to defer the background hedging for further discussion next year.

10/  Environment Budget 2014/15:

The Clerk circulated the Environment Budget for 2014/15. Horizon maintenance contract showed no increase on 2013/14 figures.

PROPOSAL: Acceptance of the Environment Budget 2014/15 – £5,323.00

PROPOSED: R.Davis  SECONDED: K.Steed Vote: All in favour.

11/  Cemetery Arch:

C.Dabell reported several requests for the re-instatement of the Cemetery Arch which was destroyed due to a road traffic accident. Application for funding could be made through the Historical Monuments Association. GPC would require the approval of the PCC. Agenda item for Main Parish Council January 2014 meeting.

12/  Railway Walk Sign:

C.Dabell would obtain long screws which would hold the Railway Walk sign in place. He would re-attach the sign as soon as possible.

13/ Any Other Business:

The Clerk had received a complaint from a parishioner re the darkened roads in Gotham due to the switching off of street lights after midnight. She had advised the Parishioner that this was an NCC cost cutting initiative but that some lighting on main roads had been re-stablished.

K.Steed reported a high incidence of heavy lorry traffic along The Ridgeway. Heavy traffic through the village, such as buses, were allowed as they fall under the category of ‘public service’ so do not have to conform to the weight restrictions. Aggregate lorries, licensed by a Traffic Authority could be reported for breaking weight restrictions.

14/ Matters to Report:

The Clerk had reported the loss of the ‘Gotham’ sign on Nottingham Road to K.Hourd of NCC Highways.

The Committee noted with thanks, the hard work carried out by K.Thorpe and A.Howick on the extension to the Railway Walk.

The Clerk had reported cars speeding into the village from the Nottingham direction to K.Hourd of NCC Highways. K.Hourd had emailed that she had noted GPC’s concerns and would help with traffic calming measures at the entrance to the village. She was also aware of GPC’s request for better weight restriction signage.

The Clerk reported, D.Healey had swept the leaves from under the seats outside the old Post Office.

K.Steed asked the Clerk to report steetlight no. 12 on The Ridgeway which had gone out.

R.Davis called for the Police to ticket cars parked inappropriately outside Gotham School.

15/  Date and Time of Next Meeting:

The next meeting of the Environment Committee would be held in the Weldon Room of the Memorial Hall on the 21st January, 2014  at 8.30 p.m.

Meeting closed at  9.43 p.m.

Minutes of a Meeting of the Planning & Development Committee (21/01/14)

Present:  J.P.Anderson (Chairman)   E. Rodgers, (Vice-Chairman) B.J.Walker,   M.J.Sheppard,  G.Clark, K. Steed

1/    Apologies:   Nil  Absent:  E.Padden

2/    Declaration of Interest: Nil.

3/    Minutes of the Previous Meeting: 

RESOLVED:  That the Minutes of the Planning & Development Committee, held on the 22nd October, 2013, as previously circulated, be confirmed and signed as a true record of the business transacted.

PROPOSED: E.Rodgers SECONDED: M.J.Sheppard. Vote: All in favour.

4/    Progress from the last Minutes, not on the Agenda:

Progress: Pg. 2 Item 7/  Traffic Count – J.P.Anderson reported, there had been one complaint re the pedestrian crossing lights on Kegworth Road, adjacent to Gotham School, implemented due to the large amount of traffic during rush hour. The complainant had suggested removal of the temporary pedestrian crossing lights to the bottom of Kegworth Road where they would be more often used. M.J.Sheppard had approached P.Goode of Notts Highways who had confirmed the Highways Authority had the final say on the installation site. The temporary lights are on loan from Laing O’Rourke and will only be in place during school term times. It was agreed, the lights provide a solution to the dangerous crossing over to the School and provide a safe option for parents wishing to use them.

5/   Progress re  Aligned Core Strategy/Clifton Pastures:

J.P.Anderson reported, Councillor,T.Vennett-Smith had represented Gotham, Barton, Thrumpton and Clifton at the RBC Council Meeting held on the 12th December, 2013. He had made two passionate speeches on the importance of saving the green belt land around Nottingham. He put his points very well but his questions went unanswered. The Hearings on the Aligned Core Strategies had now finished and the Inspector is making her decision. Anna Soubry is active at M.P.level about the lack of consultation re the Aligned Core Strategies and the failure of the Examiner Ms. Kingaby to properly hear the evidence at the Public Inquiry before making her decision to accept large housing numbers. The House Building Federation have published a ‘Counsel’s Opinion’ which has been sent to Ms. Kingaby. E.Rodgers is studying the document and GPC can make its comments by the 7th February. If  Legal advice is necessary, it could cost up to £2,500.  K.Mafham had written a report of his findings and will attend more Hearings on the 11th/13th February when he will argue the point of unwarranted large housing numbers. University strategy to build student accommodation around Nottingham will ultimately free up student accupied privately owned houses for families. J.P.Anderson suggested seeking support from the Rt. Hon. Kenneth Clark on the fight to save the green belt. J.P.Anderson, J.Coles and K.Mafham meeting to discuss details of the timescale for representations.

K.Mafham is under the impression that the best way to save Clifton green belt is to undertake a Judicial Review. This could be in conjunction with other  affected Councils to present a united front and to share costs.

PROPOSAL: To seek Counsel’s opinion on supporting K. Mafham in his representations to the extended Aligned Core Strategy Hearings in February.

PROPOSED: J.P.Anderson SECONDED: E.Rodgers. Vote: All in favour.

7/    Planning Decisions Received: Nil.

8/    Planning Applications Received: Nil.

9/  Any Other Business: Nil.

10/  Matters to Report:

B.J.Walker had noted an article on the A453 widening work which is ahead of schedule due to the fine weather.

The Clerk had been advised by the Trustees of the Memorial Hall/Recreation Ground, that the Scope Bin and Paper Recycling Bins are to be removed due to a drop in donations.

11/  Date & Time of Next Meeting: The next meeting of the Planning and Development Committee will be held in the Weldon Room of the Memorial Hall on Tuesday, 18th February, 2014 at 7.30 p.m

Meeting closed at 8.20 p.m.