Present: J.M.F.Royce, (Chairman) R.Muir, B.J.Walker, G.Clark, M.J. Sheppard.
1/ Apologies: Nil
2/ Acceptance of Apologies: N/A
3/ Declaration of Interest: Trustees, G.Clark and M.J.Sheppard in any matter pertaining to the Memorial Hall/Recreation Ground.
4/ Minutes of the Finance Committee Meeting held 30th October, 2012:
RESOLVED: The Minutes of the Finance Committee Meeting held on 30th October, 2012, as previously circulated, be confirmed and signed as a true record of the business transacted.
PROPOSED: G.Clark SECONDED: R.Muir Vote: All in favour.
a) Netball Club: The Clerk had written to Ms. E.Lomas re the GPC offer to fund equipment up to a cost of £170, invoiced directly to GPC.
5/ Budget 2013/14
a) Paper 1 Environment: £ 5,323.00
PROPOSAL: Acceptance of the recommended Environment Budget: £ 5,323.00
PROPOSED: J.M.F.Royce SECONDED: R.Muir Vote: All in favour.
The Chairman asked that item 7 on the agenda be discussed next.
7/ Recreation Ground water bill (£873.75)
A larger than usual water bill had been received to cover the summer period. There is a longstanding arrangement with the Trustees, that GPC pay the summer bill and the Trustees, the winter bill. The GPC budget for its share of the water is £650. No leaks on the Recreation Ground had been identified plus the added fact that the weather had been inclement during the summer, led to the conclusion that extra water use must have occurred within the Memorial Hall. Various alternatives were discussed, in view of the fact that the budget is only £650.
PROPOSAL: That, as a gesture of continuing goodwill, the entire bill of £873.75 be paid in full..
PROPOSED: B.J. Walker SECONDED: R.Muir Vote: two in favour, one against, two abstentions.
b) Paper 2 Recreation Ground:
P.R.Dines, Treasurer of the Memorial Hall/Recreation Ground Trustees, had submitted a draft document which had been circulated, requesting significant changes to the Recreation Ground Budget.
Water: A request to increase the budget from £650 to £750 and also, that due to inadequate sub-metering arrangements, the annual water bill henceforth be split 50:50 between GPC and the Trust.
PROPOSAL: To increase the budget for water to £750 as annual half share.
PROPOSED: J.M.F.Royce SECONDED: R.Muir Vote: three in favour, two abstentions.
Sports Pavilion Maintenance: P.R.Dines requested that this budget be raised from £600 to £1,500 in anticipation of new proposals under discussion, between the Trustees and the Sports Clubs, re future pavilion maintenance arrangements. It is anticipated the new scheme will become effective from the 1st April, 2013. It was eventually proposed that this budget be raised from £600 to £1,000 with the proviso that the matter would be reviewed if necessary post the finalisation of any new arrangements.
PROPOSAL: To raise the Sports Pavilion Maintenance budget to £1,000.
PROPOSED: B.J.Walker SECONDED: R.Muir. Vote: two in favour, one against, two abstentions.
M.J.Sheppard left the meeting at 9.15 p.m.
Dog Bins: It was requested by P.R.Dines be deleted from the Recreation Ground budget and charged entirely to the Environment Committee budget.
It was agreed, it was preferable to keep a charge relating to the Recreation Ground and, therefore, the sum of £400 was left in place for dog bin emptying.
PROPOSAL: To retain the budget of £400 for dog bin emptying.
PROPOSED: B.J.Walker SECONDED: J.M.F.Royce. Vote: three in favour, one abstention.
R. Muir left the meeting at 9.30 p.m.
Recreation Ground Budget £ 11, 543
PROPOSAL: Acceptance of the recommended Recreation Ground Budget of £11,543 – to show the above alterations.
PROPOSED: J.M.F.Royce SECONDED: B.J.Walker Vote: two in favour, one abstention.
The Clerk was requested to prepare Recreation Ground Budget (Paper 2) for circulation incorporating the above proposals.
c) Cricket Club Mowing Contract for 2013:
The Cricket Club had allegedly requested an increase of £50 to £1,150 for the 2013/14 mowing contract. J.M.F.Royce expressed his surprise that, the Club had made such an early request for an increase bearing in mind the extremely generous uplift in the value of the current contract, compared to the previous arrangements i.e. £750 to £1,100 and with the full cost of repairs and maintenance now being borne solely by GPC. Current annual maintenance estimate – £500 to £1,000.
PROPOSAL: To offer Gotham Cricket Club a further one year Mowing Contract – £1,100 (same as 2011/12).
PROPOSED: B.J.Walker SECONDED: R.Muir. Vote: All in favour.
d) Paper 3 Revenue – £ – 32,811
Paper 3 as circulated was discussed and changes noted.
PROPOSAL: Acceptance of Revenue Budget of £- 32,811.
PROPOSED: J.M.F.Royce SECONDED: B.J.Walker Vote: All in favour.
6/ Precept 2013/14 Preliminary Discussion: To be set at the January 2013 full Council meeting. (agenda item).
7/ See above – already discussed.
8/ Any Other Financial Matters to Report:
An application for funds had been received from the W.I. in favour of the Over Seventy’s Christmas Party. For discussion at the December full Council meeting.
A cheque for £325 should have been paid to R.Muir as the first instalment of her Chairman’s allowance in December, 2012. A request was received from the Chairman to receive early payment of the second instalment to a total of £650.
PROPOSAL: Early payment of the Chairman’s Allowance – cheque for £650.
PROPOSED: G.Clark SECONDED: B.J.Walker Vote: two in favour, one against.
9/ Date and Time of Next Meeting: To be arranged.
Meeting closed at 10.00 p.m.