Minutes of the Meeting of Gotham Parish Council 6th November 2012

MAIN MINUTES NOVEMBER, 2012

MINUTES OF THE MEETING OF GOTHAM PARISH COUNCIL 6th NOVEMBER, 2012, held in the Memorial Hall, Weldon Room, COMMENCING AT 7.30 P.M.

Present:    R.Muir (Chairman), M.J.Sheppard, (Vice-Chairman),

C.Dabell, J.M.F.Royce,  J.P.Anderson, E.Padden, R.Davis, T.Vennett-Smith, E.Rodgers, D.Bexon, Mrs. K. Steed.

One minute silence in memory of the War Dead.

The Council stood for one minute of silence in memory of Gotham’s War Dead.

One minute silence in memory of former Council Chairman, Greg Farnsworth.

The Council stood for one minute of silence in memory of former Council Chairman, Greg Farnsworth.

12/201: Apologies: B.J.Walker, G.Clark.

12/202: Acceptance of Apologies:

PROPOSED: R. Davis SECONDED: J.P.Anderson.  Vote: All in favour.

12/203: Declaration of Interest:

Trustees, M.J.Sheppard and  E.Padden in matters relevant to the Memorial Hall/Recreation Ground.

12/204: Minutes of the previous meeting:

The Chairman recorded thanks to E.Padden for producing the October minutes.

Resolved: That the previously circulated Minutes of the Meeting of the Parish Council held on the 2nd October, 2012, be accepted as a true record, with the following amendments:

12/183 Insert ‘K.Steed left the room during the discussion and returned after the vote’.

Last sentence: record T.Vennett-Smith’s apologies for the meeting in December, 2012.

12/186: After ‘Capital Budget’ add: ‘and donated to the Memorial Hall Trust’.

12/187: replace word ‘useless’ with ‘unhelpful’.

12/190: remove ‘sub’ from ‘Committee’ after ‘Oldham’s Farm’ add  ‘Costock’.

12/192: Remove sentence ‘ Awarded to us in order to pay for’ replace with ‘ is currently spent on assisting with the maintenance of the Hall and Recreation Ground’. Delete last sentence.

PROPOSED: J.P.Anderson  SECONDED: M.J.Sheppard. Vote: All in favour.

Progress from the Minutes:

12/198: The Council’s winter gritting salt had been delivered to Councillor J.M.F.Royce for storage.

12/198: J.P.Anderson had ascertained that residents living on an unadopted road, such as Eyres Lane, could not exclude the public from driving, walking or parking along it.

A traffic survey along Nottingham Road had been completed. The purpose of the survey was to assist in the monitoring of the traffic speeds after the Nottingham Road  traffic warning sign.

12/171: The Clerk would circulate a copy of the updated Code of Conduct, to Councillors,  at the December meeting.

12/205: Finance Monthly Payments and Receipts:

Receipts and Payments: RESOLVED: That the receipts, since the last meeting, are noted and the Accounts in Appendix F1 be confirmed and authorised for payment.

PROPOSED: J.M.F.Royce SECONDED: J.P.Anderson Vote: All in favour.

Ongoing Capital Allocations/Provisions/Recommendations 2013/14:

a)    Village Pump                         £ 500                      b)    Cemetery Development Fund  £ 500

c)    Cemetery maintenance       £ 150

PROPOSED: J.M.F.Royce  SECONDED: R.Davis.  Vote: All in favour.

Funding Requests/Applications to date 2012/13:

1)     Netball Club.-  new balls £170

2)    Allocation of £668.97 to Christmas tree planter project budget of £836.

3)     Retention of Boundary Sign budget of £1,500

                          4)     Three additional extra figures to Village Sculpture fund –  £1,500

PROPOSED: J.M.F.Royce  SECONDED: M.J.Sheppard.  Vote: All in favour.

12/206: Report by Chairman of Planning and Development Committee (J.P.Anderson).

J.P.Anderson reported the following planning items:

Four planning applications had been discussed at the meeting on the 23rd October, 2012.

Gotham Newsagents had received the offer of a grant for the setting up of a Post Office Counter within the shop. A disabled access would be necessary. Door widening and pavement improvement could only be carried out by NCC contractors. It was agreed, tactile paving would be advisable. The cost of the new access might be met by the NCC Local Improvement Scheme for 2013/14. The application form would be completed by the Clerk and submitted for approval and countersignature by County Councillor L. Sykes who would forward it for consideration to Sue Jacques at Notts County Council. T.Vennett-Smith declared an interest in the application as he is a neighbour of the property in question.

PROPOSAL: GPC submit an application for the NCC Local Improvement Scheme 2013/14 in favour of a disability access to Gotham Newsagents, Nottingham Road, Gotham.

PROPOSED: J.P. Anderson  SECONDED: R.Davis.  Vote: ten in favour, one abstention.

East Leake Parish Council representatives, C.Oatey and C.Thomas, had attended the GPC Planning Committee Meeting held on the 23rd October, 2012. As part of the Localism Act 2011, the Council’s  aim was to draw up  a Neighbourhood Plan in order to establish some planning principles. As East Leake served as a ‘hub’ for nearby villages, opinions from those villages were being sought to help form a useful document. C.Oatey would write an article for Gotham News re the East Leake Neighbourhood Plan, offering an opportunity for Gotham parishioners to submit their comments/ideas to the East Leake Parish Council Clerk.

Regarding the RBC Core Strategy, J.P.Anderson had been in contact with Planning Consultant, K.Mafham, re his progress on establishing knowledge of other Counties’ Core Strategies and their experience of  Examinations in Public. He had drawn up some conclusions and would attend a meeting with Gotham, Barton and Thrumpton in the near future.

T.Vennett-Smith reported, to date,  the Borough had no new information regarding the progress of the RBC Core Strategy.

Regarding a site in Gotham for affordable housing, J.P.Anderson and M.J.Sheppard had met NCC Highways representative,  P. Ghatiora, re a suitable site for affordable housing. He would submit a report to GPC on his findings with comments on traffic access requirements.

Barton clerk would arrange a meeting with Gotham for a discussion on the progress of the NET 2. The previous meeting date of the 8th November had been cancelled.

A leaflet giving details of a NET 2  ‘drop in session’ at the Clifton Cornerstone on the 28th November, 2012 had been received.

12/207: Environmental Matters:

Village Sculpture Quotation: R.Muir reported, F.Lunn was talking to NCC lamp post suppliers who had in stock, a standard lamp post, priced at £295. The post could be inserted into a sleeve which would be concreted in place into the ground. If, in future,  a replacement post was required, it could simply be inserted into the existing sleeve. A private contractor might prove a cheaper option than NCC contractors to carry out the post sinking. The Clerk would contact two local contractors to provide an estimate for the work.

Post Box: R.Muir reported a complaint re the  current lack of a village post box larger enough to take an A4 envelope. The Royal Mail had confirmed a six week time scale for essential checks, including planning permission, re the relocation of the post box. The Clerk would chase up the planning application for the Post Box.

Christmas Tree: A site plan and risk assessment had been submitted to K.Oakley of NCC Highways. An underground utility survey would be supplied by NCC. The license cost of £320 would be payable one week prior to installation of the fixing post. C.Dabell would purchase white Christmas lights. A lighting up ceremony with carols would be held.

PROPOSAL: GPC would install a re-usable planter suitable to hold a Christmas Tree of between fifteen and twenty feet tall.

PROPOSED: C. Dabell  SECONDED: R.Davis  Vote: All in favour.

12/208:  Memorial Hall Report:

M.J.Sheppard reported the following items:

  • Land Registration of the Recreation Ground ongoing.
  • Quotations sought for a suspended ceiling including lagging in the Moonrakers’ Room, together with improvement to storage room, under discussion.
  • Festive dinner on the 24th November, 2012 – tickets sold out.
  • The Cheeserollers’ Room had been fitted with new electric heaters.

Meeting with MH reps re Recreation Ground responsibilities/Car Park re-surfacing Quotation:

The meeting between representatives of GPC and the Memorial Hall Trustees had been cancelled due to a clash of dates. It had been agreed, to hold two meetings in February and April,  2013. A wish list of future requirements of the Memorial Hall and Recreation Ground would assist GPC in its future budget forecasts. For example, more sport was played which required good car parking facilities. Council applauded the work the Trustees had undertaken since 2005. It was of paramount importance to continue a good relationship but GPC required a better understanding of its role in the future expenditure of the Hall and grounds. PROPOSAL: Creation of a Memorial Hall Liaison Committee consisting of R.Davis, B.J.Walker, E.Rodgers, J.P.Anderson and R.Muir.

PROPOSED: E.Padden  SECONDED: T.Vennett-Smith  Vote: All in favour.

Meetings arranged for the 26th February, 2013 and 30th April, 2013.

Prior to the meetings, the new MH Liaison Committee would draw up a remit of what is expected of both parties.

12/209:  Gotham News & Media:  (R.Muir/J.P.Anderson)

November issue currently at the printers. The Clerk would ask web master, S.Butler, for statistics regarding hits on the village website.

12/210: Policing Matters/Vandalism (E.Rodgers and D.Bexon)

September – one crime concerning an assault to a male by a female who then damaged a window on a property on Nottingham Road. October – four crimes of theft reported.

E.Rodgers left the meeting at 9.40 p.m.

12/211: Chairman’s Report           

Chairman’s Fuddle to be held on Saturday, 1st December, 2012 at the Memorial Hall.

Successful demonstration of the de-fibrillator equipment, currently held at the Gotham Bus Garage, was held on the 26th October, 2012 during the Memorial Hall weekly coffee morning. In an emergency, when a heart attack was suspected, the public could telephone for emergency help from a first response team. The defibrillator could be accessed using a special pin number given by the operator and would be the first treatment option until an ambulance arrived.

Extra funding of £2,000 for the equipment and £1,000 for a metal storage box was required. The Clerk would contact Mr. Greenwood of Thrumpton re advice on equipment. funding.

12/212: Clerk’s report      Nil.

12/213: Matters to Report

A message had been received from B.J.Walker reporting new bollards alongside Leake Road, adjacent to St. Gobain’s entrance, had made the pavement too narrow for a wheelchair to pass.

J.M.F.Royce reported, a Deputy Lord Lieutenant for Nottinghamshire, Wendy Start, O.B.E. J.P. would attend the Gotham Service of Remembrance on the 11th November, 2012 at St.Lawrence Church. Parish Councillors attending – J.M.F.Royce, R.Muir, J.P.Anderson, C.Dabell, M.J.Sheppard.

R.Muir reported the temporary bollards at the junction of The Rushes and Moor Lane had blown into the middle of the road during heavy winds. This could cause a traffic accident and she called for their removal. J.M.F.Royce understood and supported their continued use until building work on Moor Lane, St Lawrence Close, was complete.

J.P.Anderson asked that Councillors who wished to edit the Minutes, should provide an edited copy for easier understanding.

T.Vennett-Smith reported a new parishioner with a dangerous dog had moved into a house on Nottingham Road. The matter had been reported to RBC.

12/214: Items for Next Agenda:

12/215: Date of Next Meeting: The next meeting will be on 4th December, 2012.    Meeting concluded at  9.57 pm.

Apologies for absence at the December meeting submitted by T.Vennett-Smith.